receptionist

front desk receptionist

admin cum receptionist

administrative assistant (front-office) Jobs in Sharjah

administrative assistant (front-office)

arabic front desk receptionist/administrative assistant Jobs in Sharjah

arabic front desk receptionist/administrative assistant

receptionist secretary

Taif Al Emarat | طيف الإمارات

<div>
 
 
 JOB TITLE: Secretary / Receptionist
 
 
 
 
 
 
 
 LOCATION: AJMAN, UAE
 
 
 
 
 Reports to: Operations Manager
 
 
 
 
 Type: Full-time
 
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 Provide front-office, administrative, and operations support with a strong focus on mall reporting (MSR), permits, compliance, and document control. The role ensures timely submissions to mall portals, accurate records for Accounts, and responsive email/phone coordination across brands and contractors.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull;	MSR: Prepare and submit monthly sales reports by the 5th (per mall rules) and file copies.
 
 
 &bull;	Accounts Pack: Send monthly utilities, VAT invoices (Taif/Ramasat/Cunzite), Ruby SOA/Excel, and Target Copy forms.
 
 
 &bull;	Audited Sales Reports: Complete templates and submit with Trade License &amp; Lease when requested.
 
 
 &bull;	Work Permits &amp; NOCs: Apply/track across mall portals; handle special cases, coordinate with Contractor.
 
 
 &bull;	Mall Compliance: Arrange/renew insurances, pest control, AMC; manage DCD/Hassantuk attestations and mall-specific contractors.
 
 
 &bull;	Licenses &amp; Contracts: Maintain tracker, monitor expiries, set reminders, and manage Ejari/Tawtheeq renewals.
 
 
 &bull;	Cheques: Deposit Planet (by 15th &amp; 30th) and Aquacool (by 15th); send/upload deposit slips.
 
 
 &bull;	Email &amp; Admin: Monitor/prioritize key inboxes, respond/forward and follow up; reception/front-office support and document control.
 
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 &bull;	Diploma/Bachelor&rsquo;s in Business/Admin (preferred).
 
 
 &bull;	1 year in secretary/receptionist/admin roles (retail/mall experience is a plus).
 
 
 &bull;	Strong Excel and MS Office/Google Workspace; accurate data entry.
 
 
 &bull;	Familiarity with UAE mall portals, UAE PASS, DCD, Hassantuk, Ejari/Tawtheeq.
 
 
 &bull;	Excellent English (Arabic a plus); strong organization and time management; high attention to detail.
 
 
 
 
 
 
 Tools &amp; Systems
 
 
 
 MS Office/Google Workspace, mall/authority portals (MAF, EMAAR, Yas, Abu Dhabi Mall, etc.), UAE PASS, DCD, Hassantuk, Outlook/Gmail, shared drives/task trackers.
 
 
 
 
 
 
 KPIs
 
 
 
 &bull;	100% on-time MSR submissions (by the 5th).
 
 
 &bull;	Zero missed permit/renewal deadlines.
 
 
 &bull;	DCD/Hassantuk attestations within Service Level Agreement.
 
 
 &bull;	Accurate monthly packs to Accounts; audit-ready files.
 
 
 &bull;	Priority email response within 24 hours; clean, organized inbox.
 
 
 &bull;	No missed license/tenancy expiries.
 
</div>

Secretary/Receptionist (AED 3,000) AJMAN, UAE

Red Line Auto Maintenance LLC

We are seeking a professional and well-organized Receptionist to manage the front desk and provide administrative support. The ideal candidate will deliver excellent customer service and ensure smooth daily office operations.Responsibilities:<ul><li>Greet and assist visitors in a courteous and professional manner.</li><li>Answer, screen, and transfer incoming calls.</li><li>Maintain a clean, organized, and presentable reception area.</li><li>Manage incoming/outgoing mail, couriers, and deliveries.</li><li>Schedule and coordinate meetings and appointments.</li><li>Maintain visitor logs and issue access/gate passes.</li><li>Assist with document filing, printing, and basic data entry.</li></ul>Requirements:<ul><li>High school diploma or equivalent.</li><li>Home-country experience as a receptionist or in a customer-service role.</li><li>Excellent communication and interpersonal skills.</li><li>Professional appearance and positive attitude.</li><li>Candidates having own visa will be preferred</li><li>Language: English &amp; Hindi</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Annual leave and public holiday benefits as per UAE Labour Law..</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,000.00 per month

Receptionist

Pet Doctor Center

We are seeking a friendly, organized, and customer-oriented Veterinary Receptionist to join our team . As a Veterinary Receptionist, you will be the first point of contact for clients and visitors, providing exceptional customer service and administrative support in a fast-paced veterinary clinic or hospital environment. Your role will involve greeting clients, scheduling appointments, managing phone calls, handling financial transactions, and maintaining accurate records. The ideal candidate should possess excellent communication skills, strong organizational abilities, and a genuine passion for providing a positive experience for both clients and their pets.Responsibilities:Welcome and greet clients and visitors in a friendly and professional manner, ensuring a positive and welcoming atmosphere in the clinic or hospital.Answer incoming phone calls promptly and efficiently, addressing client inquiries, scheduling appointments, and providing information about services and procedures.Manage appointment scheduling, ensuring proper coordination of veterinarians' schedules and client preferences, optimizing the flow of appointments, and minimizing wait times.Collect and record accurate client and patient information, including personal details, medical history, and insurance information, maintaining confidentiality and privacy at all times.Assist with the check-in and check-out process for clients and their pets, ensuring accurate completion of necessary paperwork and updating records accordingly.Process financial transactions, including fee collection, insurance claims, and billing, ensuring accuracy and adherence to clinic policies and procedures.Maintain an organized and efficient front desk area, including managing patient files, medical records, and administrative documents.Communicate effectively with veterinary staff, ensuring smooth coordination and flow of information between reception and clinical areas.Provide general information and guidance to clients regarding clinic services, procedures, and requirements, demonstrating excellent knowledge and professionalism.Handle client concerns and complaints in a calm and empathetic manner, seeking appropriate solutions and escalating issues as necessary.Assist with inventory management, including ordering and stocking office and clinic supplies, ensuring availability of necessary resources.Coordinate with external service providers, such as laboratories and suppliers, to facilitate smooth operations and timely delivery of services.Maintain cleanliness and tidiness of the reception area, waiting room, and other public areas, ensuring a clean and comfortable environment for clients and their pets.Stay updated on veterinary industry trends, services, and products, and actively participate in training and development opportunities to enhance knowledge and skills.Qualifications:High school diploma or equivalent qualification required; additional certifications or courses in office administration or customer service is advantageous.Proven experience as a Receptionist or Customer Service Representative, preferably in a veterinary clinic, healthcare setting, or related field.Excellent communication skills, both verbal and written, with the ability to interact professionally and compassionately with clients and colleagues.Strong organizational abilities, including appointment scheduling, record-keeping, and multitasking in a fast-paced environment.Proficient computer skills, including working knowledge of electronic medical record (EMR) systems, scheduling software, and MS Office applications.Ability to handle financial transactions accurately, including fee collection, insurance claims, and billing procedures.Empathy and patience in dealing with clients and their pets, particularly in sensitive or stressful situations.Attention to detail and commitment to maintaining accurate and confidential client records and administrative documents.Professional demeanor and appearance, with excellent customer service and interpersonal skills.Ability to work effectively as part of a team, collaborating with veterinary staff and other receptionists.Fluency in English is required; knowledge of Arabic is advantageous.Must be eligible to work in the UAE.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>

GDS Prestige FZC

Job SummaryWe are seeking a well-presented and professional Emirati Receptionist to be the first point of contact for our regional luxury perfume distribution office. The ideal candidate will provide exceptional front-desk support, manage administrative tasks, and uphold the brand&rsquo;s premium standards.Key Responsibilities<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Manage incoming calls, emails, and enquiries.</li><li>Coordinate meeting room bookings and prepare for client visits.</li><li>Handle incoming and outgoing mail, courier services, and basic office logistics.</li><li>Maintain a clean and organized reception area that reflects our luxury brand image.</li><li>Assist with administrative tasks such as filing, data entry, and document preparation.</li><li>Support HR and management with day-to-day office coordination.</li><li>Ensure confidentiality and handle information with discretion.</li></ul>Qualifications &amp; Skills<ul><li>UAE National (Emirati).</li><li>High school diploma or diploma in Business Administration or related field.</li><li>Previous experience in reception or customer service is an advantage.</li><li>Excellent verbal and written communication skills in English (Arabic is a plus).</li><li>Professional appearance and friendly, welcoming demeanor.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and manage a fast-paced office environment.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li></ul>Preferred Attributes<ul><li>Interest in luxury brands, beauty, or fragrance industry.</li><li>Positive attitude, reliability, and a strong sense of responsibility.</li></ul>Job Types: Full-time, ContractPay: From AED5,000.00 per monthApplication Deadline: 22/11/2025 Expected Start Date: 03/12/2025

Najmat Al Buhairah Graphics

We are a reputable printing company based in Sharjah, UAE, and we are currently seeking a skilled and experienced graphic designer and receptionist to join our team. As a graphic designer, you will be responsible for creating visually appealing designs for various print materials, including but not limited to business cards, brochures, flyers, and banners. As a receptionist, you will be the first point of contact for our clients and visitors, providing excellent customer service and managing phone calls and appointments.Responsibilities:Design visually appealing and creative graphics for various print materials.Communicate with clients and colleagues to understand their needs and preferences.Collaborate with the sales and marketing team to create marketing materials that align with the company's branding and message.Greet and welcome clients and visitors with excellent customer service.Manage phone calls and appointments.Assist with general administrative tasks as needed.Requirements:Minimum of 2 years of experience in graphic design and receptionist duties.Proficient in Adobe Creative Suite (Photoshop, Illustrator, InDesign).Strong understanding of design principles and typography.Excellent communication and customer service skills.Must be based in Sharjah.Candidates with own visa preferred.Salary will be discussed upon interview.If you are a creative and talented graphic designer and receptionist who is looking to join a dynamic and innovative team, please forward your CV and portfolio to us through our direct message. We look forward to hearing from you!Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Graphic Designer

Al Mawarid General Contracting

Position: Female Gym Receptionist (Building Facility) Location: Sharjah, UAE Employment Type: Full-Time Industry: Residential Building / Fitness Facility Department: Front OfficePosition OverviewWe are seeking a professional and friendly Female Gym Receptionist to manage the Front Office (FRO) operations of our building&rsquo;s fitness facility. The ideal candidate will be responsible for welcoming residents and guests, ensuring smooth gym operations, and providing excellent customer service at all times.Key Responsibilities<ul><li>Greet residents and visitors in a warm and professional manner</li><li>Manage the Front Office desk and ensure efficient check-in/out for gym users</li><li>Handle schedule bookings, inquiries, and class registrations</li><li>Process membership forms for residents (if applicable)</li><li>Maintain daily attendance logs and update member records</li><li>Ensure compliance with building and gym rules &amp; safety guidelines</li><li>Address resident concerns politely and professionally</li><li>Assist with coordination between the gym, building management, and maintenance teams</li><li>Keep the reception and gym waiting area clean and organized</li><li>Handle incoming calls, emails, and general communication</li><li>Monitor gym access and ensure only authorized users enter</li></ul>Requirements<ul><li>Female candidate</li><li>Previous experience in Front Office, customer service, or receptionist role</li><li>Experience in gyms, residential buildings, or facility management preferred</li><li>Professional appearance with excellent communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>Basic computer knowledge (MS Office, CRM/FMS systems is an advantage)</li><li>Fluent in English; other languages are a plus</li><li>Ability to work flexible schedules, including weekends if required</li></ul>Preferred Skills<ul><li>Customer-oriented attitude</li><li>Good problem-solving and time-management skills</li><li>Ability to stay calm under pressure</li><li>Team player with a proactive mindset</li></ul>Benefits<ul><li>Competitive salary</li><li>Annual leave &amp; standard UAE benefits</li><li>Friendly and supportive work environment</li><li>Opportunity to grow within building management or hospitality services</li></ul>How to ApplyPlease send your updated CV with a recent photo to hr4(at)almawariduae(dot)com or direct to 052-3653978 . Kindly mention &ldquo;Female Gym Receptionist &ndash; FRO Building&rdquo; in the subject line.Job Type: Full-timePay: Up to AED3,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your Employment Status (Employed, Freelance, Family Visa, Cancelled or Tourist)? Your Notice period?_</li><li>What is your current salary?_</li><li>Our Offer is 3000 AED Full Package, will you proceed ? Yes / No:__</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Gym Receptionist: 2 years (Required)</li></ul>

Female Gym Receptionist (Building Facility)

Golden Art Frame Studio

Female Receptionist (With Graphic &amp; Production Experience) Location: Sharjah (Candidates must already be residing in Sharjah)We are looking for a female Receptionist with experience in Graphic Design and Print Production to join our team.Key Responsibilities:<ul><li>Receive and process print job orders</li><li>Attend customer calls and handle inquiries</li><li>Coordinate with the production team</li><li>Assist with basic graphic tasks (file checking, resizing, layout)</li><li>Manage front-desk operations and customer support</li><li>Job Training we will provide</li></ul>Requirements:<ul><li>Female candidates only</li><li>Experience in graphic design and printing/production workflow</li><li>Strong communication and customer service skills</li><li>Must be on Own Visa. Validity Minimum 1 years. </li><li>Must be currently staying in Sharjah</li><li>Ability to multitask and handle job orders efficiently</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthLanguage:<ul><li>English (Required)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

Front Desk Receptionist

Explore 14+ Receptionist secretary in Sharjah this December. Find roles across top companies and apply now to boost your career.

14 receptionist secretary jobs IN Sharjah

Secretary/Receptionist (AED 3,000) AJMAN, UAE

Receptionist

Receptionist

Receptionist

Graphic Designer

Female Gym Receptionist (Building Facility)

Front Desk Receptionist