sales coordinator

receptionist

logistics coordinator

project coordinator

marketing coordinator

registration coordinator

ARMS Group

<p><b>Job Purpose:</b></p><p>To handle the registration and approval process of veterinary medicines and related products with MOCCAE and other relevant UAE authorities, ensuring compliance with all regulatory and legal requirements.</p><p><b>Key Responsibilities:</b></p><ul><li>Prepare, compile, and submit registration dossiers for veterinary medicines to MOCCAE.</li><li>Ensure all product documentation (composition, labels, safety data sheets, GMP certificates, etc.) meets regulatory standards.</li><li>Liaise with MOCCAE officials and follow up on application progress, queries, and approvals.</li><li>Maintain up-to-date knowledge of UAE regulations and guidelines concerning veterinary pharmaceuticals and feed additives.</li><li>Coordinate with manufacturers and suppliers to obtain necessary documentation and certificates.</li><li>Ensure compliance with import, labeling, and storage requirements for veterinary products.</li><li>Maintain regulatory files and databases, ensuring timely renewal of product registrations.</li></ul><p>Bachelor&rsquo;s degree in <b>Pharmacy</b>, <b>Animal Science</b>, <b>Biotechnology</b>, or a related field.</p><p>Job Type: Full-time</p>

Registration Liaising coordinator

Zayed University

<div>
 The Opportunity
 <br/>
 The Office of Academic Services is seeking a Registration Assistant who will provide general administrative assistance to the Admissions &amp; Registration Department and other Student Affairs departments.
 <br/>
 The incumbent will provide accurate and effective responses to queries of students, families, faculty, staff, and the general public regarding the services of the Admissions &amp; Registration Department and Student Affairs.
 <br/>
 The incumbent will provide efficient support to the Admissions &amp; Registration Department services.
 <br/>
 <br/>
 The Responsibilities
 <br/>
 Information Desk
 <br/>
 - Responds to queries of students, families, faculty, staff and general public with correct information, direction for service, and when applicable, provides that service.
 <br/>
 - Manages the in-person, phone, mail and e-mail queries in the most effective way. Ensures that line-ups are managed appropriately.
 <br/>
 - Ensures accurate completion of Registrar&rsquo;s Office forms for processing by the department. Assists with processing of forms as required.
 <br/>
 - May contact students and parents to obtain crucial information (e.g. call parents of absent or tardy students to ascertain reasons).
 <br/>
 General Administrative Support
 <br/>
 - Performs administrative duties such as typing, filing, attending to all telephone calls, receiving students and other visitors to the department, and handling all department mail &ndash; both incoming and outgoing.
 <br/>
 - Contributes to delivery and organization of special events such as new student orientation at the beginning of each semester.
 <br/>
 - Assists with Class Schedule and Course Registration tasks assigned by the Registrar&rsquo;s Office as required.
 <br/>
 - Receives medical reports and gives to Registration Officer responsible for attendance.
 <br/>
 - Participates as required in various projects presented by Student Services.
 <br/>
 <br/>
 The Requirements
 <br/>
 Must possess a higher Diploma from an accredited institution and 0-1 year experience working on a team and in a customer service position preferred or an equivalent combination of education and experience.
 <br/>
 Other essential requirements:
 <br/>
 - Familiar with an educational environment &amp; UAE culture preferred.
 <br/>
 - Comfortable with technology.
 <br/>
 - Bilingual - Arabic and English.
 <br/>
 <br/>
 The Benefits
 <br/>
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., Cash housing, annual vacation airline tickets f or the employee and immediate family, educational subsidies for children, and healthcare is provided to the employee and sponsored family members.
 <br/>
 <br/>
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 <br/>
 For any inquires or issues, please contact Recruitment@zu.ac.ae
</div>


Registration Assistant

Hyatt Vacation Ownership

<div><h3 class="jobSectionHeader"><b>Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.</b></h3><p></p><h3 class="jobSectionHeader"><b>
Reservation Coordinator/Marketing Administrator</b></h3><h3 class="jobSectionHeader"><b>
POSITION SUMMARY</b></h3><h3 class="jobSectionHeader"><b>
 Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems.</b></h3><h3 class="jobSectionHeader"><b>
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.</b></h3><h3 class="jobSectionHeader"><b>
CRITICAL TASKS</b></h3><h3 class="jobSectionHeader"><b>
Safety and Security</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.</b></h3></li></ul><h3 class="jobSectionHeader"><b>
 Policies and Procedures</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Maintain confidentiality of proprietary materials and information.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Protect the privacy and security of guests and coworkers.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Follow company and department policies and procedures.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Perform other reasonable job duties as requested by Supervisors.</b></h3></li></ul><h3 class="jobSectionHeader"><b>
Guest Relations</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Address guests' service needs in a professional, positive, and timely manner.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Thank guests with genuine appreciation and provide a fond farewell.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, PLEASED, Guest Response, LEAP) to resolve issues, delight, and build trust.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Assist other employees to ensure proper coverage and prompt guest service.</b></h3></li></ul><h3 class="jobSectionHeader"><b>
Communication</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Speak to guests and co-workers using clear, appropriate and professional language.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Talk with and listen to other employees to effectively exchange information.</b></h3></li></ul><h3 class="jobSectionHeader"><b>
 Reservation Coordinator / Marketing Administrator Job Family: Administration</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Validating the day-to-day new leads &amp; updates in both Goldmine &amp; OTM</b></h3></li><li><h3 class="jobSectionHeader"><b>
Reservation management, maintaining a good relationship with the hotel&rsquo;s reservation teams
</b></h3></li><li><h3 class="jobSectionHeader"><b>Proccing all reservations requests (HPs, Package activations, bounce backs, welcome to and owners and TNB premiums) with the local and regional hotel</b></h3></li><li><h3 class="jobSectionHeader"><b>
Proccing all credit card payments in OTM (Packages, Welcome to &amp; Encores)</b></h3></li><li><h3 class="jobSectionHeader"><b>
Maintaining credit card reports and validating with CyberSource
</b></h3></li><li><h3 class="jobSectionHeader"><b>Maintaining and ensuring the credit card filing system with finance to be compliance with MVW internal policies
</b></h3></li><li><h3 class="jobSectionHeader"><b>Managing the MID Inventory allocated for the site in OTM in parallel with the release back process
</b></h3></li><li><h3 class="jobSectionHeader"><b>Ensure that internal call center reports, Cognos &amp; other reports are undated and distributed in a timely manner</b></h3></li><li><h3 class="jobSectionHeader"><b>
Responsible for ensuring payroll, including bonus and/or commission payments are processed within the set deadlines.
</b></h3></li><li><h3 class="jobSectionHeader"><b>Ensure sales support functions, including customer correspondence, vouchers and preview reservations are managed smoothly and confirmed to clients in a timely manner.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Act as the &lsquo;Super User&rsquo; liaison for the EME Marketing teams in order to facilitate better control by communicating standard operating procedures (SOPs), helping clarify business processes, highlighting associate training requirements, coordinating change/enhancement requests and validating any system or process issues before they are escalated to the relevant support processes</b></h3></li><li><h3 class="jobSectionHeader"><b>
 Maintaining PII &amp; PCI policies / process in the marketing department &amp; Call center</b></h3></li><li><h3 class="jobSectionHeader"><b>
Supervising, training &amp; coaching the marketing admin team</b></h3></li><li><h3 class="jobSectionHeader"><b>
Responsible of training both sales &amp; marketing teams on Goldmine</b></h3></li><li><h3 class="jobSectionHeader"><b>
Maintain &amp; produce marketing admin process &amp; LSOP&rsquo;s</b></h3></li><li><h3 class="jobSectionHeader"><b>
Managing In-reach MARSHA reservations</b></h3></li><li><h3 class="jobSectionHeader"><b>
Produce Ad-hock reports to assist the senior management team
</b></h3></li><li><h3 class="jobSectionHeader"><b>Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.</b></h3></li></ul><ul><li><h3 class="jobSectionHeader"><b>
Working with Others</b></h3></li><li><h3 class="jobSectionHeader"><b>
Support all co-workers and treat them with dignity and respect.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.</b></h3></li><li><h3 class="jobSectionHeader"><b>
 Physical Tasks</b></h3></li><li><h3 class="jobSectionHeader"><b>
Enter and locate work-related information using computers and/or point of sale systems.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Computers/Software</b></h3></li><li><h3 class="jobSectionHeader"><b>
Transmit information or documents using a computer.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservation and answer inquiries from guests.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Input Leads from all sources to Goldmine system.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Maintain and Update Goldmine data.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Replace the reservation administrator.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Replace to other MKT administrators.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Export data the TM&rsquo;s and SE&rsquo;s bookings from Goldmine to OTM.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Weekly and daily new leads reports.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Input ME Referrals to Goldmine system.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Update the daily Log In into Goldmine system.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Update weekly reports from OTM to Goldmine system.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Update successful tours to owners on Goldmine system.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Reallocate leads as the work instructions.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Assist the Marketing Executive with the implementation of marketing programs.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Production of statistical reports from computer system packages as needed and requested - weekly, period quarterly and year to date.</b></h3></li><li><h3 class="jobSectionHeader"><b>
To maintain filing system</b></h3></li><li><h3 class="jobSectionHeader"><b>
Co-ordinate appointments / lead generation</b></h3></li><li><h3 class="jobSectionHeader"><b>
To receive and respond to correspondence from Direct Mail programs</b></h3></li><li><h3 class="jobSectionHeader"><b>
To liaise with marketing companies to support local and regional marketing programs</b></h3></li><li><h3 class="jobSectionHeader"><b>
Operate Goldmine Database (lead referral)</b></h3></li><li><h3 class="jobSectionHeader"><b>
Assist in Linkage, Affinity programs</b></h3></li><li><h3 class="jobSectionHeader"><b>
Replace the reception supervisor and handle all related job tasks</b></h3></li></ul><h3 class="jobSectionHeader"><b>
 Office Equipment</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Transmit information or documents using mail, or facsimile machine.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals.</b></h3></li></ul><h3 class="jobSectionHeader"><b>
</b></h3><div><h3 class="jobSectionHeader"><b>
CRITICAL COMPETENCIES</b></h3></div><h3 class="jobSectionHeader"><b>
Reservation Coordinator / Marketing Administrator</b></h3><h3 class="jobSectionHeader"><b>
 Job Family: Administration</b></h3><h3 class="jobSectionHeader"><b>
 Analytical Skills</b></h3><h3 class="jobSectionHeader"><b>
 </b><b>Computer Skills</b></h3><h3 class="jobSectionHeader"><b>
 Learning</b></h3><h3 class="jobSectionHeader"><b>
 Decision-Making</b></h3><h3 class="jobSectionHeader"><b>
Interpersonal Skills</b></h3><h3 class="jobSectionHeader"><b>
Customer Service Orientation Interpersonal Skills</b></h3><h3 class="jobSectionHeader"><b>
Teamwork</b></h3><h3 class="jobSectionHeader"><b>
Diversity Relations</b></h3><h3 class="jobSectionHeader"><b>
Communications</b></h3><h3 class="jobSectionHeader"><b>
Listening</b></h3><h3 class="jobSectionHeader"><b>
English Language Proficiency Communication</b></h3><h3 class="jobSectionHeader"><b>
Telephone Etiquette Skills</b></h3><h3 class="jobSectionHeader"><b>
Applied Reading</b></h3><h3 class="jobSectionHeader"><b>
Writing</b></h3><h3 class="jobSectionHeader"><b>
Personal Attributes</b></h3><h3 class="jobSectionHeader"><b>
Dependability</b></h3><h3 class="jobSectionHeader"><b>
Integrity</b></h3><h3 class="jobSectionHeader"><b>
Stress Tolerance</b></h3><h3 class="jobSectionHeader"><b>
Positive Demeanor</b></h3><h3 class="jobSectionHeader"><b>
Presentation</b></h3><h3 class="jobSectionHeader"><b>
Adaptability/Flexibility</b></h3><h3 class="jobSectionHeader"><b>
Organization</b></h3><h3 class="jobSectionHeader"><b>
Detail Orientation</b></h3><h3 class="jobSectionHeader"><b>
 </b><b>Multi-Tasking</b></h3><h3 class="jobSectionHeader"><b>
Time Management</b></h3><h3 class="jobSectionHeader"><b>
Planning and Organizing</b></h3><h3 class="jobSectionHeader"><b>
General Administration</b></h3><h3 class="jobSectionHeader"><b>
Typing</b></h3><h3 class="jobSectionHeader"><b>
Computer Software Microsoft Office</b></h3><h3 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h3><h3 class="jobSectionHeader"><b>
Education</b></h3><h3 class="jobSectionHeader"><b>
High school diploma/G.E.D. equivalent</b></h3><h3 class="jobSectionHeader"><b>
Related Work Experience</b></h3><h3 class="jobSectionHeader"><b>
At least 2 years of related work experience</b></h3><h3 class="jobSectionHeader"><b>
Supervisory Experience</b></h3><h3 class="jobSectionHeader"><b>
No supervisory experience is required</b></h3><p></p><p>
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.</p></div>

Reservation Coordinator/Marketing Administrator

Marriott Vacations World...

<p>Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.</p><p><strong>CRITICAL TASKS</strong></p><p><strong>Safety and Security</strong></p><ul><li>Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.</li></ul><p><strong>Policies and Procedures</strong></p><ul><li>Maintain confidentiality of proprietary materials and information.</li><li>Protect the privacy and security of guests and coworkers.</li><li>Follow company and department policies and procedures.</li><li>Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.</li><li>Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.</li><li>Perform other reasonable job duties as requested by Supervisors.</li></ul><p><strong>Guest Relations</strong></p><ul><li>Address guests' service needs in a professional, positive, and timely manner.</li><li>Thank guests with genuine appreciation and provide a fond farewell.</li><li>Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.</li><li>Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.</li><li>Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, PLEASED, Guest Response, LEAP) to resolve issues, delight, and build trust.</li><li>Assist other employees to ensure proper coverage and prompt guest service.</li></ul><p><strong>Communication</strong></p><ul><li>Speak to guests and co-workers using clear, appropriate and professional language.</li><li>Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.</li><li>Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.</li><li>Talk with and listen to other employees to effectively exchange information.</li></ul><p>Reservation Coordinator / Marketing Administrator Job Family: Administration</p><ul><li>Validating the day-to-day new leads &amp; updates in both Goldmine &amp; OTM</li><li>Reservation management, maintaining a good relationship with the hotel s reservation teams</li><li>Proccing all reservations requests (HPs, Package activations, bounce backs, welcome to and owners and TNB premiums) with the local and regional hotel</li><li>Proccing all credit card payments in OTM (Packages, Welcome to &amp; Encores)</li><li>Maintaining credit card reports and validating with CyberSource</li><li>Maintaining and ensuring the credit card filing system with finance to be compliance with MVW internal policies</li><li>Managing the MID Inventory allocated for the site in OTM in parallel with the release back process</li><li>Ensure that internal call center reports, Cognos &amp; other reports are undated and distributed in a timely manner</li><li>Responsible for ensuring payroll, including bonus and/or commission payments are processed within the set deadlines.</li><li>Ensure sales support functions, including customer correspondence, vouchers and preview reservations are managed smoothly and confirmed to clients in a timely manner.</li><li>Act as the  Super User  liaison for the EME Marketing teams in order to facilitate better control by communicating standard operating procedures (SOPs), helping clarify business processes, highlighting associate training requirements, coordinating change/enhancement requests and validating any system or process issues before they are escalated to the relevant support processes</li><li>Maintaining PII &amp; PCI policies / process in the marketing department &amp; Call center</li><li>Supervising, training &amp; coaching the marketing admin team</li><li>Responsible of training both sales &amp; marketing teams on Goldmine</li><li>Maintain &amp; produce marketing admin process &amp; LSOP s</li><li>Managing In-reach MARSHA reservations</li><li>Produce Ad-hock reports to assist the senior management team</li><li>Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.</li></ul><p><strong>Working with Others</strong></p><ul><li>Support all co-workers and treat them with dignity and respect.</li><li>Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.</li></ul><p><br></p>

DMG Events

<p>This is a crucial time for the energy industry as it rapidly adapts and evolves to meet the global energy transition and deliver secure, affordable and equitable energy for all. dmg events is committed to playing a key role in bringing together the major stakeholders who are driving pragmatic change for future energy ecosystems, and the India and Asia portfolios are bringing the challenges and opportunities of these rapidly growing markets into the spotlight.</p>
<p>The Conference Coordinator role is both an essential component for the successful delivery of dmg s world-class conferences, and an important first step on the dmg Conference Production and Management career path.</p>
<p>The Conference Coordinator assists with the organisation, maintenance and completion of key administrative and logistical tasks that form a core part of Conference Production work. Their contributions allow the Conference Production team more time to focus on the quality, scope, commercial appeal and timely delivery of their programmes. They also help ensure that dmg s Speakers receive a high-standard end-to-end experience, from onboarding, through to featuring in marketing collaterals and campaigns, and during their time on-site at dmg s events.</p>
<p>The Conference Coordinator works extensively with not only the Conference Production team, but also Marketing Managers, designers, Web teams and IT, as well as externally, with Speakers, their Communications teams, and third-party service providers. Conference Coordinators represent an important information conduit between internal departments, and as a key point of contact for speakers and their representatives.</p>
<p>Importantly, the invaluable experience and exposure to core Production tasks, processes and systems as well as dmg s brands, products, markets and company structure offers Conference Coordinators a comprehensive start in Conference Production and Management.</p>
<p><strong>KEY ACCOUNTABILITIES</strong><br><strong>Production Administration</strong><br>
    Assisting Producer with setting up, overseeing and reporting on Technical Conference campaigns in CMP system.</p>
<p>    Becoming a key point of contact for Strategic and Technical Speakers to deal with bulk of incoming questions, unrelated to content or speaker placement (Producer s remit).</p>
<p>    Assisting with key production administration tasks.</p>
<p>    Inputting speaker campaigns into Salesforce.    </p>
<p><strong>Marketing and Design Related Tasks</strong><br>
    Website maintenance of Conference/Speaker pages.</p>
<p>    Brochure, EDM and social media banner checks and edits.</p>
<p>    Speaker amplification and promotions.    </p>
<p><strong>Pre-Event and On-Site Conference Delivery</strong><br>
    Overseeing speaker consent form campaigns.</p>
<p>    Coordinating speaker badge/registration process with registration team.</p>
<p>    On-site speaker photos.</p>
<p>    On-site theatre/Speaker Lounge management.  </p>

Conference Coordinator

Grant Thornton

<div><div><h4 class="jobSectionHeader"><b>Job Overview</b></h4>
<p></p><div><p>We&rsquo;re a large and growing professional services firm that still feels like a community. With over 76,000 professionals in more than 150 countries, we combine global scale with local expertise to help dynamic organizations unlock their potential for growth. We truly care about our colleagues, our clients, and the communities where we work and live.</p>
<p>
As an Events Coordinator at Grant Thornton UAE, you&rsquo;ll support the planning and execution of high-quality client-facing events and select internal initiatives that enhance the firm&rsquo;s brand, client relationships, and employee engagement. Reporting to the event lead, you&rsquo;ll manage logistics, vendor coordination, and on-site delivery &ndash; from concept to post event reporting &ndash; ensuring every event reflects the firm&rsquo;s professionalism, creativity, and brand values. The role requires strong organizational skills, attention to detail, and effective collaboration across teams and with external partners, contributing to the broader marketing and communications strategy.</p>
<p>
Discover your purple and join our Clients &amp; Markets team today!</p>
<p><b>
Let us paint a picture for you
</b><br>
<br>
Imagine being part of a team that puts &ldquo;we before me&rdquo;, where flexibility is a mindset, and where you trust your colleagues to have your back.
<br>
<br>
Imagine working for an organization that believes in the power of authenticity in everything that we do. Whether you're steering discussions in a client meeting, tackling your fear of heights at the top of the Burj Khalifa or ziplining across Jebel Jais &ndash; bring your true self to work. Be a part of a team driven by a purpose of shaping the world that we live in, based on trust and integrity in markets, dynamic businesses, and communities where businesses and people thrive.
<br>
<br>
Join us to expand your horizons, be inspired, face challenges, and most importantly, be yourself.</p>
<p><b>
As an Events Coordinator some of your responsibilities will include:</b></p>
<p><b>
Event planning &amp; coordination</b></p>
<ul>
<li>Coordinating logistics including venue bookings, catering, equipment, branding, and event materials</li>
<li>Maintaining and updating the event calendar, tracking all planned activities</li>
<li>Preparing checklists, schedules, and production briefs to ensure operational excellence before, during, and after events</li>
<li>Supporting the development of event briefs, agendas, and run-of-show documents</li>
<li>Conducting site visits and pre-event inspections</li>
</ul>
<p><b>Vendor &amp; partner management</b></p>
<ul>
<li>Liaising with suppliers (venues, decorators, photographers, AV providers, etc.) to secure quotes, negotiate costs, and ensure timely delivery</li>
<li>Supporting the event lead in developing and maintaining relationships with event partners and service providers</li>
<li>Ensuring all vendor engagements comply with firm policies and brand standards</li>
<li>Maintaining an organized archive of vendor contacts and performance records</li>
</ul>
<p><b>Marketing &amp; communication support</b></p>
<ul>
<li>Coordinating with the communications, creative, and digital teams to develop invitations, event materials, and social media assets</li>
<li>Managing RSVP lists, guest communications, and registration processes</li>
<li>Assisting with pre-event promotion and post-event coverage through photos, recaps, and social media updates</li>
<li>Collaborating on internal communications to promote employee engagement events</li>
<li>Ensuring consistent brand messaging across all event-related materials</li>
</ul>
<p><b>On-site event delivery</b></p>
<ul>
<li>Providing hands-on coordination during events including managing booths at sponsored events, ensuring seamless guest experience and smooth execution</li>
<li>Supporting setup, registration, signage, and coordination of speakers, hosts, and catering</li>
<li>Acting as a point of contact for guests, partners, and vendors during live events</li>
<li>Assisting with venue preparations by ensuring branding materials, supplies, and technical setups are properly arranged and functioning as require</li>
</ul>
<p><b>Post-event reporting &amp; administration</b></p>
<ul>
<li>Gathering and organizing event feedback, photos, and materials for reporting and internal sharing</li>
<li>Tracking and reconciling event budgets, invoices, and payments</li>
<li>Maintaining a database of venues, suppliers, and event performance metrics</li>
<li>Preparing post-event evaluations, summary reports and lessons learned with the events lead and wider team</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><p><b>Think you've got what it takes to be a Events Coordinator? Like the color purple? Great. Here's a few more boxes we're also hoping you can tick:</b></p>
<ul>
<li>2+ years&rsquo; experience in events management and coordination, preferably in a corporate or professional services environment</li>
<li>Strong organizational skills and attention to detail</li>
<li>Ability to manage multiple priorities under pressure and tight deadlines</li>
<li>Excellent communication and interpersonal skills</li>
<li>Proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with event registration tools, CRM systems and marketing automation tools</li>
<li>Strong English communication skills (both verbal and written), Arabic speaking is advantageous</li></ul></div><br>
<p></p>
<p></p>
</div><div></div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Dubai, UAE</div>
</div><div><div>Job Role</div>
<div>Internal Client Services</div>
</div><div><div>Joining Date</div>
<div>Oct-2025</div>
</div><div><div>Preferred Contract Type</div>
<div>Permanent</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Associate</div></div></div></div></div>

Events Coordinator | Clients & Markets | Internal Client Services

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