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rental coordinator

JSR Global Vacation Home Rentals LLC

<p><b>Job Post: Operations Coordinator</b></p><ul><li><b>Company:</b> JSR Global Vacation Homes</li><li><b>Location:</b> Dubai<b>Position:</b> Operations Coordinator</li><li><b>Experience:</b> Holiday Homes Experience Required</li><li><b>Salary:</b> 4,000 - 5,000 per month</li></ul><p><b>The Role</b></p><p>We are seeking a highly organized and proactive Operations Coordinator with direct experience in the holiday homes industry. You will be the central hub of our daily operations, ensuring our properties are guest-ready, our vendors are aligned, and our operational standards are consistently met.</p><p><b>Key Responsibilities</b></p><ul><li><b>Guest &amp; Property Readiness:</b> Coordinate and oversee the cleaning, maintenance, and inspection of properties between guest stays to ensure they meet our high standards.</li><li><b>Vendor &amp; Supplier Management:</b> Serve as the primary point of contact for cleaners, maintenance staff, landscapers, and other vendors. Schedule services and manage performance.</li><li><b>Issue Resolution:</b> Act swiftly to resolve any operational issues that arise, such as maintenance emergencies or guest concerns related to the property, providing effective and timely solutions.</li><li><b>Communication:</b> Liaise effectively with the guest services, reservations, and management teams to ensure a smooth flow of information.</li><li><b>Process Improvement:</b> Help develop and implement efficient operational procedures to enhance productivity and guest experience.</li></ul><p><b>Requirements</b></p><ul><li>You have <b>proven experience in operations within the holiday homes or vacation rental industry</b>.</li><li>You are a problem-solver who thrives in a fast-paced environment.</li><li>You have exceptional organizational and time-management skills, with the ability to prioritize multiple tasks.</li><li>You are an excellent communicator, both written and verbal.</li><li>You are proficient with property management software and standard office tools.</li><li>You have a keen eye for detail and a commitment to quality.</li><li>A valid driver's license and reliable transportation may be required for property visits.</li></ul><p><b>What We Offer</b></p><ul><li>A competitive monthly salary of <b>4,000 - 5,000</b>, commensurate with experience.</li><li>The opportunity to be a key player in a growing, dynamic company.</li><li>A supportive and collaborative team environment.</li><li>Visa and other benefits in relation to that.</li></ul><p><b>How to Apply</b></p><p>If you are an operations professional with a passion for the holiday homes industry, we would love to hear from you!</p><p>Please submit your resume and a brief cover letter outlining why you are the perfect fit for this role at JSR Global Vacation Homes to <b>info@jsrgroup.ae</b></p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Experience:</p><ul><li>Holiday Homes: 1 year (Preferred)</li><li>Operations: 1 year (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Operations Coordinator

Danube Groups

<p><b>Key Responsibilities: </b></p><ul><li>Coordinate daily rental operations for heavy equipment, ensuring timely deployment and return of machinery.</li><li>Maintain records of equipment availability, usage, and service schedules.</li><li>Handle rental inquiries, prepare quotations, and follow up with clients for confirmation.</li><li>Liaise with suppliers, transporters, and workshop teams to arrange equipment mobilization and demobilization.</li><li>Ensure that all rental agreements and related documents are properly prepared, signed, and filed.</li><li>Track maintenance and inspection schedules to ensure all equipment is operational and compliant with safety standards.</li><li>Support billing and invoicing activities by providing accurate rental period data and client confirmations.</li><li>Monitor equipment performance and report downtime, damages, or delays to relevant departments.</li><li>Maintain strong relationships with clients and internal departments to ensure smooth operations.</li><li>Prepare periodic reports on equipment utilization, rental revenue, and operational performance.</li><li>Ensure adherence to company policies, safety procedures, and operational guidelines.</li><li>Perform any other duties or responsibilities as may be assigned based on business requirements.</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li>Bachelor&rsquo;s Degree or Diploma in Mechanical / Industrial Engineering, Business Administration, or a related field.</li><li>3&ndash;5 years of experience in heavy equipment rental coordination or a similar role.</li><li>Strong knowledge of heavy machinery types (cranes, excavators, loaders, etc.) and their operational requirements.</li><li>Familiarity with logistics, rental agreements, and maintenance documentation.</li><li>Excellent communication, coordination, and multitasking skills.</li><li>Strong attention to detail and ability to work under pressure.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p>

Coordinator - Heavy Equipment Rental

Bright Spark Auto Repairing LLC

<ul><li>Apply sales techniques to telephone and walk-in inquiries for maximizing sales and promote additional products and services according to customer&rsquo;s needs to increase the overall rental revenues.</li><li>Responsible for the NPS.</li><li>Follow the AVIS Rental procedure as per company guidelines for completing the rental process while ensuring customers are given accurate and complete information in a timely manner.</li><li>Take full ownership of customer complaints and work with onsite and offsite teams to achieve resolution and avoid reoccurrences.</li><li>Maintain reservations and follow up with customers regarding any enquires or issues.</li><li>Coordinating with fleet and other stations to arrange for vehicles when required. Also, ensuring that the cars are clean, full of fuel and ready for the customer&rsquo;s use in order make sure AVIS standards are adhered to.</li><li>Maintain and update all rental agreement files and documentation in order to facilitate: check-in/check-out activities and submit reports to the management for review and analysis.</li><li>Schedule daily tasks for drivers in order to provide vehicle delivery and pick-up in a timely manner while also ensuring efficient utilization of human resources.</li><li>Maintaining daily business reports (DBR) and handling the petty cash and banking regularly to ensure reconciliation of daily financial transactions.</li><li>Maintain cleanliness of the rental office area while sustaining a positive work environment.</li><li>Vehicle Inspection during check out and check in procedures.</li><li>Any other relevant duties related to company&rsquo;s activities as assigned by the management.</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Application Deadline: 31/12/2024</p>

Rental Sales Agent

SPIDER PLUS CONSTRUCTION EQUIPMENT TRADING L.L.C

<p><strong>About Spider Plus</strong></p><p>Spider Plus is a leading lifting equipment solutions provider specializing in spider cranes, glass lifting systems, mini cranes, and façade installation equipment. With one of the largest rental fleets in the Middle East, we deliver safe, reliable, and efficient lifting solutions to support construction and façade projects across the region.</p><p><strong>Position Summary</strong></p><p>The Junior Hire Desk Controller will support the daily operations of the rental desk, ensuring smooth coordination between customers, sales, logistics, and operations teams. This role focuses on handling rental documentation, scheduling, communication, and data management to maintain efficient hire desk operations and excellent customer service.</p><p><strong>Key Responsibilities</strong></p><p><strong>Hire Desk Operations</strong></p><ul><li>Assist in managing the      complete rental cycle—from order receipt to delivery and collection.</li><li>Coordinate with the      sales and operations teams to ensure timely equipment delivery and return.</li><li>Monitor and update      rental status, availability, and equipment tracking systems.</li><li>Ensure all rental      agreements, LPOs, and supporting documents are accurate and up to date.</li></ul><p><strong>Customer & Internal      Coordination</strong></p><ul><li>Communicate effectively      with customers to understand requirements and confirm hire details.</li><li>Liaise with accounts to      verify customer status and payment prior to delivery.</li><li>Coordinate with      logistics and workshop teams to confirm equipment readiness.</li><li>Support smooth internal      communication between hire desk, sales, and operations departments.</li></ul><p><strong>Documentation & Data      Management</strong></p><ul><li>Prepare and update      contracts, delivery notes, collection notes, and job trackers.</li><li>Maintain accurate      entries in Insphire or other rental management systems.</li><li>Prepare purchase orders      (LPOs) for cross-hire equipment or manpower.</li><li>Assist in preparing      daily utilization and rental performance reports.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Check customer emails      and respond promptly or escalate when required.</li><li>Update job status in      trackers (On-Hire, Complete, or Cancelled).</li><li>Post daily equipment      status updates in Teams or relevant platforms.</li><li>Assist with shipping      coordination and documentation when necessary.</li></ul>

Junior Hire Desk Controller

Confidential Company

<p>We are seeking a proactive and responsible Property Administrator / PRO .The ideal candidate will handle day-to-day property operations, maintenance coordination, and tenancy-related matters.</p><br/><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and monitor our rented and owned properties.</li><li>Conduct regular property visits to oversee maintenance, repairs, and general upkeep.</li><li>Coordinate with service providers, contractors, and vendors for daily property maintenance.</li><li>Visit Notary Public offices and Rental Dispute Centers to serve notices and handle tenancy disputes.</li><li>Serve as the primary point of contact for tenants and internal management regarding property issues.</li></ul>

Property Coordinator

Amari Management Fzco

<p><b>Job Title:</b> Villa &amp; Office Maintenance Coordinator<br/><b>Location:</b> Dubai, UAE<br/><b>Employment Type:</b> Full-time</p><p><b>Position Summary</b></p><p>We are seeking a proactive and detail-oriented <b>Villa &amp; Office Maintenance Coordinator</b> to oversee all maintenance, technical coordination, and vendor-related activities for private villas and office premises located across Dubai.</p><p>This role ensures smooth operations across all sites, covering preventive maintenance, repair works, solar project supervision, vendor management, and coordination with developers, authorities, and service contractors.</p><p><b>Key ResponsibilitiesVilla Projects &amp; Maintenance</b></p><ul><li>Manage and monitor all villa maintenance activities, ensuring quality, safety, and timely completion.</li><li>Oversee the full implementation and completion of the <b>solar project</b> at the Emirates Hills Villa, including coordination with contractors, vendors, and consultants.</li><li>Liaise with <b>developers</b> such as EMAAR and Nakheel for documentation, approvals, and compliance related to villa projects.</li><li>Coordinate with <b>utility authorities</b> for approvals, billing, and issue resolution related to electricity, water, and solar systems.</li><li>Handle <b>district cooling systems</b> and coordinate with service providers to ensure optimal air-conditioning performance.</li><li>Supervise <b>landscaping</b>, <b>irrigation</b>, and <b>leak detection</b> teams to ensure proper maintenance and water efficiency.</li><li>Coordinate with <b>technical service contractors</b> (electrical, plumbing, and mechanical) to resolve issues across all properties.</li><li>Oversee both <b>routine and emergency maintenance</b> activities to minimize downtime and ensure smooth operations.</li></ul><p><b>Contractor &amp; Vendor Management</b></p><ul><li>Identify, evaluate, and negotiate with contractors and service providers to secure reliable and cost-effective maintenance solutions.</li><li>Prepare and oversee <b>contracts, scopes of work, SLAs, and work schedules</b> for maintenance, fit-out, pool, and technical services.</li><li>Supervise pool maintenance contractors to ensure correct operation of <b>chillers and heaters</b>.</li><li>Address and follow up on <b>ad-hoc maintenance requests</b>, ensuring timely closure and service quality.</li><li>Maintain vendor performance records and conduct regular service quality reviews.</li></ul><p><b>Office Maintenance &amp; Support</b></p><ul><li>Coordinate with <b>building management teams</b> for office maintenance, ensuring compliance with safety and regulatory standards.</li><li>Support office teams with fit-out, electrical, and mechanical maintenance projects, liaising with approved vendors.</li><li>Provide basic support to internal teams for <b>coordination, procurement follow-ups, and maintenance tracking</b>.</li></ul><p><b>Key Skills &amp; Requirements</b></p><ul><li><b>Experience:</b> Minimum 2&ndash;3 years in facilities management, property maintenance, or technical coordination (villa and office experience preferred).</li><li>Strong technical understanding of <b>AC systems, solar energy systems, plumbing, electrical, and pool maintenance</b>.</li><li>Excellent <b>communication, negotiation, and vendor management</b> skills.</li><li>Familiarity with <b>Dubai/UAE authorities and developers</b> such as EMAAR, Nakheel, DEWA, Empower, and others.</li><li>Highly <b>organized</b> and capable of managing multiple sites and tasks simultaneously.</li><li>Proficient in <b>Microsoft Office (Word, Excel, Outlook)</b> and project tracking tools.</li><li>Strong analytical and problem-solving abilities with a proactive approach.</li><li>Ability to work independently and make sound operational decisions.</li><li><b>Valid UAE driving license</b> is mandatory.</li></ul><p><b>Work Locations</b></p><p>The role is based in <b>Dubai</b>, with regular site visits to:</p><ul><li>Emirates Hills Villa</li><li>Arabian Ranches Villa</li><li>Jumeirah Islands Villa</li><li>Office in JLT</li><li>Office in Production City</li></ul><p><b>Why Join Us</b></p><ul><li>Opportunity to manage premium villas and modern office facilities.</li><li>Exposure to solar and smart-building maintenance projects.</li><li>Dynamic, supportive work environment with opportunities for career growth.</li></ul><p>If you are a technically skilled and organized professional who enjoys hands-on coordination and multi-site management, <b>apply now</b> to join our team.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED5,000.00 - AED7,000.00 per month</p><p>Experience:</p><ul><li>Villa Maintenance : 2 years (Preferred)</li></ul><p>Language:</p><ul><li>English Fluently (Required)</li></ul><p>License/Certification:</p><ul><li>UAE Driving License (Required)</li></ul>

Villa Maintenance Coordinator

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

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