sales operations coordinator

Safe Line Electrical & Mechanical LLC

Responsible for managing and processing sales orders through the ERP system, ensuring order accuracy, stock availability, pricing compliance, and profitability. The role acts as a bridge between Sales, Procurement, Stores, and Operations to ensure smooth order execution.Key Responsibilities:<ul><li>Review, validate, and authorize sales orders received from the Sales team.</li><li>Verify pricing, margins, delivery terms, commercial conditions, and profitability before order approval.</li><li>Process and maintain sales orders accurately in the ERP system.</li><li>Monitor order status from receipt to delivery and ensure timely execution.</li><li>Track and verify open sales orders, ensuring corresponding sales activities, deliveries, or customer transactions are progressing as planned.</li><li>Investigate and follow up on pending or inactive sales orders and coordinate with the Sales team for timely resolution.</li><li>Identify and escalate commercial risks, low-margin transactions, duplicate orders, or deviations from approved terms.</li><li>Generate and maintain order-related reports, including order aging, backlog, and sales analysis.</li><li>Ensure compliance with company policies, approval matrices, and documentation requirements.</li><li>Support management with operational insights and recommendations to improve order management and profitability.</li><li>Ensure regular ERP updates by maintaining accurate and timely updates of sales orders, order status, pricing changes, and transaction progress in the system.</li></ul>Work Location: In person

Order Management Specialist

Alta facilities management services LLC

Office Coordinator ( Femail ) Dubai Real Estate Job SummaryWe are seeking a proactive, organized, and customer-focused Office Coordinator to support the daily operations of our Dubai real estate brokerage. The ideal candidate will ensure smooth office administration, coordinate with agents and management, maintain accurate records, and provide excellent client service.In addition to administrative responsibilities, this role will involve telecalling prospective and existing clients, following up on property inquiries, scheduling appointments, and supporting the sales team with lead management and CRM updates.Objectives of the Role● Ensure the smooth day-to-day operation of the office.● Provide administrative support to the sales and management teams.● Maintain organized records, documents, and client databases.● Serve as the first point of contact for office visitors and incoming calls.● Support lead generation by making outbound calls to prospective clients and following up on inquiries.● Deliver a professional and welcoming experience to clients, developers, and business partners.Key ResponsibilitiesOffice Administration● Manage daily office operations and ensure a well-organized work environment.● Coordinate meetings, appointments, and conference room bookings.● Maintain office supplies and coordinate maintenance requirements.● Handle incoming and outgoing correspondence, courier services, and office documentation.● Prepare reports, presentations, and other administrative documents as required.Client &amp; Reception Management● Welcome clients, investors, and business partners visiting the office.● Answer incoming phone calls and emails professionally and direct inquiries to the appropriate team members.● Coordinate client meetings with property consultants.● Maintain a high standard of customer service at all times.CRM &amp; Documentation● Maintain and update client records in the CRM system.● Upload and organize property listings and related documentation.● Assist with transaction files and compliance documentation.● Prepare contracts, forms, and administrative paperwork when required.Telecalling &amp; Lead Follow-Up● Make outbound calls to prospective buyers, sellers, landlords, and tenants.● Follow up on leads generated through property portals, social media, and marketing campaigns.● Qualify leads by understanding client requirements and updating CRM records.● Schedule meetings and property viewings for the sales team.● Conduct follow-up calls with existing clients to maintain relationships and gather feedback.● Support lead reactivation campaigns by contacting previous inquiries and inactive clients.Sales Support● Coordinate with property consultants regarding appointments and client requirements.● Assist in preparing property brochures, presentations, and marketing materials.● Liaise with developers, property owners, and service providers as required.● Support the team during project launches, exhibitions, and promotional events.Reporting● Prepare daily and weekly reports on office activities, lead follow-ups, and telecalling performance.● Maintain records of appointments, inquiries, and client interactions.● Assist management with operational reporting and administrative tasks.Skills &amp; Qualifications● Bachelor's degree or diploma in Business Administration, Management, or a related field.● 2&ndash;4 years of experience in office administration, customer service, or coordination.● Previous experience in the Dubai real estate industry is preferred.● Excellent verbal and written communication skills in English (additional languages are an advantage).● Strong organizational and multitasking abilities.● Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).● Experience using CRM systems and property management software is an advantage.● Professional telephone etiquette with confidence in making outbound calls.● Strong interpersonal skills and a customer-focused approach.● Ability to work in a fast-paced sales environment with attention to detail.Preferred Qualifications● Experience with Dubai real estate brokerages or property developers.● Familiarity with Property Finder, Bayut, Dubizzle, and other UAE property portals.● Knowledge of Dubai real estate documentation and sales processes.● Experience in telecalling, lead generation, customer support, or appointment setting.● Ability to communicate with international clients and investors.● Basic knowledge of digital marketing and social media platforms is an added advantage.Key Performance Indicators (KPIs)● Accuracy and timeliness of administrative tasks.● Office operational efficiency.● Number of outbound calls made per day.● Lead follow-up response time.● Qualified appointments scheduled for the sales team.● CRM data accuracy and timely updates.● Client satisfaction and responsiveness.● Successful coordination of meetings, events, and office operations.● Support provided to the sales team in achieving business targets.Why Join Us● Opportunity to work with a growing and dynamic Dubai real estate brokerage.● Collaborative and professional work environment.● Career growth opportunities within operations and sales support.● Exposure to Dubai's luxury, off-plan, and secondary property markets.● Performance-based incentives linked to telecalling, lead management, and operational excellence.Pay: AED6,000.00 - AED7,000.00 per monthWork Location: In person

Office Coordinator

Body Shape Fitness Studio

Studio Coordinator / Receptionist - Ladies onlyLocation: Dubai (In-Studio)Position Type: Full-Time (6 days per week, 9-hour shifts)Brand Aesthetic: Premium, client-centric wellness environmentPosition OverviewWe are seeking a charismatic, highly organized, and proactive Studio Coordinator / Receptionist to be the face and operational backbone of our studio. In this role, you will bridge the gap between our clients and instructors, ensuring that every person who walks through our doors or interacts with us digitally receives a seamless, premium experience.This is a strictly administrative, operations, and customer-support-focused role (no hard sales KPIs). The ideal candidate thrives in a fast-paced environment, effortlessly moving from welcoming clients and managing bookings to keeping our digital CRM workflows running smoothly.Key Responsibilities<ul><li>Client Communication &amp; Hospitality: Act as the primary point of contact via phone, WhatsApp, and email. Welcome clients warmly, manage inquiries with a premium service mindset, and maintain a pristine front-of-house environment.</li><li>Booking &amp; Schedule Management: Coordinate daily session bookings, manage waitlists, optimize class occupancy, and handle cancellations or rescheduling requests efficiently using our studio software.</li><li>Lead Nurturing &amp; Follow-Up: Monitor and manage client communications, proactively following up on missed sessions, trial classes, and general client check-ins to ensure high retention.</li><li>Payment Processing: Handle day-to-day point-of-sale (POS) transactions, process packages/memberships through digital payment gateways, and manage basic billing queries.</li><li>Instructor Support: Support instructors with daily attendance tracking, communicate real-time scheduling changes, and ensure the studio flow is seamless between consecutive sessions.</li></ul>Shift Structure &amp; Work Schedule<ul><li>Hours: 9 hours per day, 6 days a week.</li><li>Shifts: Flexibility to rotate between Morning and Evening shifts during weekdays.</li><li>Weekends: Morning shifts only.</li></ul>Requirements &amp; Qualifications<ul><li>Experience: Minimum 1&ndash;2 years of experience in front-of-house reception, hospitality, or customer care. Previous experience within the boutique fitness or wellness industry is a strong plus.</li><li>Technical Aptitude: Strong digital literacy. You will be trained on our primary systems&mdash;Schedule House and GoHighLevel (GHL)&mdash;as well as our payment gateways, but a quick learning curve and comfort with modern software are required.</li><li>Languages: English (Fluent/Native level) is a strict requirement. Arabic is a highly valued &quot;nice-to-have&quot; asset.</li><li>Attributes: Exceptional communication skills, strong multitasking abilities, punctuality, and a warm, supportive personality that aligns with a high-end wellness brand.</li></ul>What We Offer<ul><li>Comprehensive training on our studio management software and CRM tools.</li><li>A vibrant, supportive, and health-focused team culture.</li><li>Opportunities to grow within an expanding wellness brand.</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Receptionist

Gateway Gulf Land Trasport

We are looking for Operations Coordinator having 7/8 years of strong experience in Transport operations department.Job Responsibilities:&middot; Develop and implement operational policies and procedures to improve efficiency and productivity.&middot; Manage day-to-day operational activities, such as fleet report, vehicle break down.&middot; Manage fleet report on daily basis of more than 400 vehicles working on ADNOC sites.&middot; Find and analyze cause of any vehicle breakdown and make sure to make it ready on urgent basis.&middot; Able to handle operator/driver management &amp; movement.&middot; Make sure to look after all equipment/vehicle to work smoothly.&middot; Able to make decision for future progress.&middot; Reporting to the Operations Manager &amp; General Manager.&middot; Ensuring positive client, supplier, and vendor relationships.Job Requirements:&middot; 7/8 years of experience in transport operations&middot; Strong knowledge regarding Oil and Gas field, ADNOC &amp; CICPA&middot; Master or related degree.For further kindly share your resume at hr@gatewaygulfuae.ae with the subject of Operations Coordinator.Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthEducation:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>Transport Operations: 7 years (Preferred)</li></ul>Work Location: In person

Operations Coordinator (ADNOC Compliance)

You Smart

Company: You Smart Communication Networks LLC Location: Al Quoz 1, Dubai, UAE Website: www.yousmart.ae Employment Type: Full-Time Salary: AED 2,000 &ndash; AED 3,000 (Based on Experience) Joining: ImmediateAbout UsYou Smart Communication Networks LLC is one of the UAE's growing technology companies specializing in Smart Home Automation, ELV Systems, CCTV, Access Control, Networking, Wi-Fi, Audio Video, Home Cinema, Gate Barrier Systems, and Building Technology Solutions.We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the GM.This role is ideal for someone who enjoys managing multiple tasks, coordinating projects, solving problems, and ensuring daily business operations run smoothly.The Executive Assistant will become the GM. right-hand person and help manage projects, staff, customers, documents, schedules, and business operations.Key Responsibilities Executive Support<ul><li>Assist the GM with daily operational activities.</li><li>Manage the GM's calendar, appointments, meetings, and reminders.</li><li>Prepare meeting agendas and record meeting minutes.</li><li>Follow up on pending tasks until completion.</li><li>Prioritize daily work and coordinate activities.</li></ul>Project Coordination<ul><li>Monitor ongoing projects across the UAE.</li><li>Collect daily progress reports from engineers and site supervisors.</li><li>Update project trackers and dashboards.</li><li>Follow up on project deadlines.</li><li>Ensure customer commitments are met.</li><li>Coordinate with procurement and technical teams.</li></ul>Customer Communication<ul><li>Update customers regarding project progress.</li><li>Respond professionally to emails, WhatsApp messages, and phone calls.</li><li>Schedule customer meetings.</li><li>Coordinate maintenance visits.</li><li>Handle customer complaints professionally.</li></ul>Documentation &amp; Administration<ul><li>Maintain project documentation.</li><li>Organize quotations, LPOs, invoices, contracts, warranties, and reports.</li><li>Prepare professional letters and correspondence.</li><li>Ensure all documents are filed correctly.</li><li>Maintain digital records and cloud storage.</li></ul>Operations Support<ul><li>Coordinate with technicians regarding daily schedules.</li><li>Track attendance and leave records.</li><li>Monitor material requests.</li><li>Follow up on purchase requests.</li><li>Assist in inventory documentation.</li><li>Support HR and recruitment activities.</li></ul>Business ReportingPrepare daily reports for the GM including:<ul><li>Daily project status</li><li>Pending customer issues</li><li>Staff attendance</li><li>Sales follow-ups</li><li>Outstanding quotations</li><li>Procurement status</li><li>Material shortages</li><li>Cash collection follow-ups</li><li>Tasks completed</li><li>Pending action items</li></ul>AI &amp; Technology SupportUse AI tools to improve productivity.Required Skills<ul><li>Excellent English communication skills.</li><li>Arabic is an advantage.</li><li>Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant.</li><li>Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).</li><li>Excellent computer and typing skills.</li><li>Strong organizational skills.</li><li>Excellent time management.</li><li>Ability to manage multiple tasks simultaneously.</li><li>High attention to detail.</li><li>Professional communication skills.</li><li>Positive attitude and willingness to learn.</li><li>Ability to work independently with minimal supervision.</li></ul>Personal QualitiesWe are looking for someone who is:<ul><li>Honest and trustworthy</li><li>Highly organized</li><li>Self-motivated</li><li>Fast learner</li><li>Proactive</li><li>Professional</li><li>Reliable</li><li>Customer-focused</li><li>Detail-oriented</li><li>Able to maintain confidentiality</li></ul>Key Performance Indicators (KPIs)The successful candidate will be evaluated on:<ul><li>Customer response time</li><li>Project follow-up completion</li><li>Accuracy of reports</li><li>Document organization</li><li>Task completion rate</li><li>Meeting deadlines</li><li>Customer satisfaction</li><li>CEO task completion</li><li>Team coordination efficiency</li><li>Administrative accuracy</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Executive Assistant to GM / Operations Coordinator

Sahara dental clinic and Orthodontic center

We are seeking a smart, confident, and sales-driven Patient Coordinator to manage patient inquiries, appointments, and follow-ups while delivering an exceptional patient experience.The ideal candidate should have excellent communication and relationship-building skills, be able to confidently explain treatment plans and pricing, convert inquiries into bookings, and support the clinic in achieving its growth and revenue goals. Previous experience in a dental, aesthetic, or healthcare clinic is preferred.Job Type: Full-timeExperience:<ul><li>Medical receptionist: 1 year (Preferred)</li></ul>Work Location: In person

Patient Coordinator

Naffco

Factory HR Coordinator: streamline attendance, payroll, onboarding, and records; drive compliance, engagement, and smooth HR ops for a large manufacturing workforce.
 <div><div><h3 class="jobSectionHeader">Job Summary</h3>
We are seeking a proactive and detail-oriented Factory HR Coordinator to support the day-to-day HR operations within a manufacturing environment. The role involves handling employee records, attendance management, payroll coordination, onboarding, employee relations, HR reporting, and ensuring compliance with company policies and labor regulations. The ideal candidate should have experience working in a factory or manufacturing setup and be comfortable managing a large workforce.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Manage daily attendance, leave records, overtime, and shift schedules.</li><li>
Coordinate payroll inputs and ensure accurate submission of attendance and overtime data.</li><li>
Maintain employee files and HR records in compliance with company policies.</li><li>
Support recruitment activities, onboarding, and induction of new employees.</li><li>
Coordinate employee documentation, contract renewals, and HR correspondence.</li><li>
Generate HR reports related to manpower, attendance, leave, turnover, and payroll.</li><li>
Coordinate with production and department managers regarding workforce requirements.</li><li>
Ensure compliance with labor laws, company policies, and safety regulations.</li><li>
Support internal and external audits by maintaining proper HR documentation.</li><li>
Assist in implementing HR policies and procedures across factory operations.</li><li>
Maintain HR data within ERP/HRMS systems and ensure data accuracy.</li></ul><h3 class="jobSectionHeader">
Requirements</h3><ul><li>
Bachelor&rsquo;s degree in HR or related field</li><li>
3&ndash;5 years of HR experience in a factory/manufacturing setup</li><li>
Experience in attendance and payroll coordination</li><li>
Knowledge of UAE Labour Law</li><li>
ERP/HRMS experience (Oracle, SAP, etc.)</li><li>
Good Excel and communication skills</li></ul></div></div>
 <div><div><div><div>Department</div>
<div>Trucks &amp; Vehicles
</div><div>Locations</div>
<div>Dubai - UAE
</div><div>Monthly salary</div>
<div>AED2,500 - AED3,000</div></div></div></div>

Factory HR Coordinator

Explore 503+ Sales operations coordinator in Dubai this July. Find roles across top companies and apply now to boost your career.