sales coordinator

operations coordinator

sales assistant

sales supervisor

cluster sales coordinator

sales order coordinator

Thales

<div>Location: Dubai, United Arab Emirates
Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.
Thales has built a presence in the United Arab Emirates for over 35 years, and today has over 300 employees. Thales in the UAE is part of our Middle East business that has 1,800 people across Egypt, Iraq, Kuwait, KSA, Lebanon, Oman, Pakistan, Qatar and UAE. Together we delivered technology for the Dubai metro, the longest driverless metro network in the world and a fare collection system that processes up to 250,000 transactions per day. We make UAE a safer place by providing secure electronic payment solutions, cyber security systems and communications as well as security systems for Dubai International Airport and air traffic management and navigation systems for Abu Dhabi&rsquo;s airport.
JOB OBJECTIVE
<ul><li>Develop close and confident relationship with Customers to satisfy their needs. Manage communication and relation with the Customer.</li><li>
Take total ownership on Customers&rsquo; Purchase Orders (PO) from their date of receipt to their delivery and invoicing.</li><li>
Co-ordinate the order treatment with appropriate Account Managers, Technical Consultants, Sales Operations, Order Administrators, Planning department and Logistics.</li><li>
Share customer knowledge to all relevant internal stakeholders</li><li>
Is responsible for Customers&rsquo; satisfaction and Service Excellence in terms of order treatment &amp; follow-up from Customers&rsquo; point of view.</li></ul>
ROLES &amp; RESPONSIBILITIES
<ul><li>Act as main interface with Customers, Account Managers and Technical Consultants during customer&rsquo;s purchase order treatment.</li><li>
Is responsible for order management once PO is in.</li><li>
Validate customers&rsquo; Purchase Orders, according to &ldquo;Thales DIS Customer&rsquo;s Purchase Order Review&rdquo; process</li><li>
Create and Validate the Product code (unique Order Item) in coordination with customer and Technical Consultants and manufacturing sites.</li><li>
Coordinate Customers&rsquo; executables for Sales Order production (artwork validation, specific payment conditions, input files&hellip;)</li><li>
Ensure customers&rsquo; Purchase Orders are registered accurately and timely matter in Thales DIS order entry systems to allow treatment by Planning dept.</li><li>
Plan the Sales Orders shipment date with the Manufacturing site as per Customer&rsquo;s requested delivery dates and delivery location based on agreed incoterms</li><li>
Preparing for all documents and for imports and exports and strictly follow Trade compliance regulation</li><li>
Apply for external Inspections thru SGS/BV following the Customer country customs regulations</li><li>
Relay information around orders to/from Customers versus internal teams.</li><li>
Follow up the Sales Orders and process the shipment and invoicing, in a proactive mode</li><li>
Is in charge of Customers&rsquo; complaints registration and follow up post delivery</li><li>
Contribute to the short-term billing forecast exercise in volume and to its achievements</li><li>
Is responsible for backlog report accuracy through ERP data update when relevant</li></ul><ul><li>
Contribute to inventory optimization based on inputs from the Supply Chain and through the selection of proper supitem at order booking level.</li><li>
Provide the agreed reports to Customers</li><li>
Attend some Customers&rsquo; meetings, be present with internal teams when Customers visit Thales DIS facilities</li><li>
Launch Risk Order procedure , when necessary</li><li>
Inform Sales Operations on the receipt of non-forecasted Customers&rsquo; PO</li><li>
Ensure recording Customer&rsquo;s file as per Thales DIS Customer Order File Checklist</li><li>
Contribute to contract review with Sales, especially on Export regulations, Manuf lead times, export documents</li><li>
Review, prepare and submit documents against Letter of Credit with target of 0 discrepancy.</li></ul>
Internal/external interface<ul><li>
Planning dept., Order Administrators, Studio, Sales Operations, , Account Manager, other Customer Service representatives/Managers, Logistics, Credit Management, Finance, Technical Consultants &hellip;</li><li>
Customers, external control companies (Veritas,&hellip;), Chamber of Commerce&hellip;. when applicable</li></ul>
WORK EXPERIENCE REQUIREMENTS
<ul><li>2 to 3 years&rsquo; experience in similar role in a Multi-National Company</li><li>
Experience in Logistics- export and import and International Trade</li><li>
Experience with document preparing against Letter of Credit</li></ul>
QUALIFICATION, CERTIFICATION &amp; EDUCATIONAL REQUIREMENTS
<ul><li>International Trade, Sales administration and logistics (Letter of Credit, Payment Terms, Customs Rules, Trade compliance, Incoterms&hellip;)</li><li>
System Tools : IT Literate (Microsoft Pack Office, &hellip;)</li><li>
ERP (Oracle)</li><li>
College graduation and above preferably in International trade &amp; Business or Supply Chain or Finance/Commerce</li><li>
Proficient in English</li></ul>
PREFERRED SKILLS
<ul><li>French, Arabic, Turkish language knowledge is a plus with business communication proficiency (oral and written)</li><li>
Customer oriented and availability</li><li>
Ability to work in a fast-paced and dynamic environment.</li><li>
Good organization skills, Self-initiatives</li><li>
Stress resistant</li><li>
Team player</li><li>
Good at interpersonal-&amp; intercultural communication</li></ul>
At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!</div>

Customer Service Representative

EMIRATES BIO FARM_AL AIN

Job PurposeTo ensure the efficient and accurate management of daily sales orders and coordination with the packing team, while maintaining reporting, issue tracking, and internal controls to support the commercial operations.Key Responsibilities1. Daily Order ManagementProcess and verify daily sales orders received from clients and internal stakeholders.Ensure all orders are accurately entered into the system and communicated to the packing department in a timely manner.2. Harvest vs Order ReconciliationPerform daily checks comparing total harvested products against confirmed sales orders.Identify and report any shortages, coordinating with harvest or packing teams to find immediate solutions.3. Coordination with Packing TeamShare updated order lists daily with the packing department.Ensure alignment between harvested volumes, packing quantities, and delivery commitments.4. Follow-up on Deliveries and Logistics CoordinationMonitor the delivery status of orders and coordinate with logistics to resolve any delays or discrepancies.Confirm order receipt with clients when needed, especially in case of claims or complaints.5. Incident Tracking and ResolutionRecord and follow up on issues such as missing items, damaged goods, or product returns.Maintain a detailed log by client and branch for root cause analysis and performance monitoring.6. Product and Customer AnalysisAnalyze product performance and trends by branch and client.Track supply consistency and customer specific issues to support account management and improve service.7. Reporting and DocumentationPrepare weekly reports on sales, deliveries, product damages, and other KPIs.Generate ad hoc reports as required by the Commercial Manager.Maintain proper filing of order records, claims, and reports for audit and traceability.8. Process ImprovementIdentify inefficiencies or recurrent issues in the order to delivery process.Propose solutions to streamline communication and operations across departments.9. Support in Forecasting and Campaign PlanningAssist in collecting and organizing historical sales and supply data.Provide structured input to facilitate seasonal planning and customer demand forecasting.10. Proactive Problem SolvingTake initiative in flagging problems early and propose corrective actions.Actively collaborate with commercial, logistics, and packing teams to maintain service excellence.Qualifications &amp; Skills:Bachelor&rsquo;s degree in Business Administration, Supply Chain, or a related field.Minimum 2 years of experience in sales support, supply coordination, or administrative roles (preferably in fresh produce or FMCG).Strong organizational and communication skills.Advanced MS Excel and data management skills.Ability to work under pressure, prioritize tasks, and meet deadlines.Preferred SkillsKnowledge of fresh produce operations, shelf life, and packing processes.Experience dealing with clients, claims, and delivery follow up.Fluency in English; Arabic is a plus.Job Type: Full-timeApplication Question(s):<ul><li>Are you available to join immediately?</li><li>What is your notice period?</li><li>What is your current salary?</li><li>What is your expected salary?</li></ul>

Sales Administrative – Retail Field Specialist , Emirates BIO Farm

CORAL PERFUMES INDUSTRY LLC

The Sales Coordinator will be responsible for managing and coordinating the entire inhouse (private labelling) sales operations. The role involves handling walk-in customers, supporting business clients, preparing sales documentation, and ensuring smooth execution of the entire sales process from inquiry to order completion.Looking for immediate Joiners only.Requirements: Bachelor's Degree with 1 to 2 years of GCC experience as sales coordinator.Salary - 2500 AED to 3500 AED + Commission.Responsibilities:<ul><li>Support the sales team in managing day-to-day sales operations.</li><li>Coordinate with production, warehouse, and logistics teams to ensure timely order fulfillment.</li><li>Track sales orders, quotations, and follow up with clients to close deals</li><li>Attend to walk-in customers, present product ranges, and address inquiries professionally.</li><li>Provide guidance to clients regarding customization, private labelling, and bulk orders.</li><li>Ensure excellent customer service to enhance client satisfaction and retention.</li><li>Prepare quotations, proforma invoices, sales contracts, and delivery notes.</li><li>Maintain accurate sales records and update the CRM/system regularly.</li><li>Assist in preparing sales reports and analysis for management review.</li><li>Coordinate with clients on product specifications, packaging requirements, and branding details.</li><li>Ensure proper communication between the client and internal departments to deliver customized products on time.</li><li>Handle correspondence related to sales inquiries.</li><li>Assist in coordinating trade shows, exhibitions, and business meetings if required.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Expected Salary</li><li>Notice Period</li></ul>Experience:<ul><li>sales coordinator: 1 year (Required)</li></ul>

Sales Coordinator - Dubai

RBIC Building Contracting LLC

RBIC GROUPDonMarco Electrical Fittings LLC &amp; Cincinno Ironmongery Trading L.L.CJob Title: Sales CoordinatorSalary: AED 3,000 &ndash; AED 3,500 PM + Employment Visa &amp; Medical Insurance and other benefits as per UAE law. Working Days: Monday to Saturday Working Hours: 08:00 AM to 06:00 PMEmail Id: hr@rbichome.comJob DescriptionWe are looking for a dedicated and organized Sales Coordinator to support our sales team and ensure smooth day-to-day operations. The ideal candidate will handle customer inquiries, prepare quotations, coordinate orders, and maintain accurate sales records.Key Responsibilities<ul><li>Coordinate with customers regarding inquiries, quotations, and order updates</li><li>Prepare sales quotations, LPOs, invoices, and related documentation</li><li>Follow up with clients for pending orders, payments, and delivery timelines</li><li>Communicate with the internal team, warehouse, and logistics for order processing</li><li>Maintain sales records, reports, and customer databases</li><li>Assist the sales team in preparing reports and presentations</li><li>Ensure timely delivery of materials and update clients accordingly</li><li>Handle after-sales support and basic customer service tasks</li></ul>Requirements<ul><li>Minimum 1&ndash;2 years of experience as a Sales Coordinator (preferably in a trading company)</li><li>Strong communication and customer service skills</li><li>Good knowledge of MS Office (Excel, Word, Outlook)</li><li>Ability to multitask, prioritize, and work under pressure</li><li>Attention to detail and strong organizational skills</li><li>Basic knowledge of sales documentation and procedures</li></ul>Personal Attributes<ul><li>Presentable and professional</li><li>Positive attitude and willingness to learn</li><li>Team player with good time-management skills</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Sales Coordinator

HOTLINE TRADING LLC

We are looking for a Male/Female Sales Executive / Coordinator with at least 2 years of experience in an Engineering Equipment Trading Company.Responsibilities:<ul><li>Coordinate with clients and the sales team to ensure smooth operations</li><li>Prepare quotations, proposals, and sales documents</li><li>Manage order processing and follow up with suppliers and customers</li><li>Support the sales team in achieving targets</li></ul>Requirements:<ul><li>Minimum 2 years of relevant experience</li><li>Strong communication and organizational skills</li><li>Proficient in MS Office and basic sales coordination tools</li><li>Ability to work independently and as part of a team</li></ul>Location:Damascus St., Al Qusais, Industrial Area 2, Dubai, UAE Nationality: All nationalities are welcome to apply.To apply, please send your updated CV to manuel@hltllc.com with the subject line Sales Coordinator Application.Job Type: Full-time

Sales Executive / Sales Coordinator

Apex Gulf Trading LLC

Job Title: Sales &amp; Logistics Coordinator &ndash; Lubricants DivisionLocation: Dubai, Ras-al-Khor Industrial Area 2Employment Type: Full-timeDepartment: Apex LubricantsWe are seeking a reliable and proactive Sales &amp; Logistics Coordinator to support our Lubricants Division. This role focuses on managing day-to-day follow-up with existing customers, processing their orders, and coordinating all logistics activities to ensure timely and accurate delivery of lubricants products. The ideal candidate is service-oriented, organized, and experienced in handling order operations from start to finish.Key ResponsibilitiesCustomer Management &amp; Sales Support<ul><li>Maintain daily communication with existing customers to follow up on orders, inquiries, and delivery requirements.</li></ul><ul><li>Prepare and process customer orders, quotations, and sales confirmations.</li></ul><ul><li>Monitor customer buying patterns and follow up on repeat orders to ensure consistent sales cycles.</li></ul><ul><li>Provide timely updates on product availability, lead times, and delivery schedules.</li></ul><ul><li>Ensure customer satisfaction by resolving issues promptly and professionally.</li></ul>Logistics Coordination<ul><li>Coordinate with warehouse and transport teams to arrange loading, dispatch, and delivery of lubricants.</li></ul><ul><li>Prepare logistics documentation including delivery notes, packing lists, and transport requests.</li></ul><ul><li>Track shipments and ensure customers receive accurate and timely delivery updates.</li></ul><ul><li>Liaise with transport providers to schedule deliveries and handle any delays or operational challenges.</li></ul>Internal Coordination<ul><li>Work closely with sales, warehouse, finance, and procurement teams to maintain seamless order flow.</li></ul><ul><li>Communicate any order or delivery issues quickly to the sales team and customers.</li></ul><ul><li>Support reporting activities including daily sales tracking, logistics performance, and customer activity reports.</li></ul>Required<ul><li>1&ndash;3+ years of experience in sales coordination, logistics, supply chain, or customer service.</li></ul><ul><li>Experience in oil &amp; lubricants, automotive products, industrial supplies, or similar industries (preferred).</li></ul><ul><li>Strong communication and customer-relationship skills.</li></ul><ul><li>Excellent organizational skills and attention to detail.</li></ul><ul><li>Proficiency in MS Office, Excel, Email.</li></ul>Preferred<ul><li>Knowledge of transport scheduling, warehouse processes, and delivery operations.</li></ul><ul><li>Understanding of lubricants handling, safety requirements, or product categories (advantage).</li></ul>Job Type: Full-timePay: Up to AED2,500.00 per monthExperience:<ul><li>Sales/Logistics: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Hindi (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Sales and Logistics Coordinator

Pure Garden Foodstuff Trading LLC

Male or Females Admin/Accountant and Sales Coordinator* Support the sales team with quotations, order entry, and client coordination Communicate with customers, handle inquiries, and follow up on leads Prepare sales reports, maintain CRM/sales database Coordinate order deliveries with logistics and warehouse teams Assist in maintaining updated product listings and pricing Coordinate with sales team, monitor them Daily follow up telephone calls to the clients Requirements* Experienced with accounting software's and managing accounts.:Bachelor&rsquo;s degree or diploma in accounting/ business or related field Minimum 2 years of experience in a similar sales/admin coordination in UAEGood organizational and multitasking abilities Proficient in MS Office (especially Excel and Outlook)Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

ADMIN / ACCOUNTANT & SALES CORDINATOR

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