admin assistant

executive assistant

secretary

Enshaat Al Sayer

Job Summary:The Secretary will be responsible for providing administrative and secretarial support to the management to ensure smooth daily office operations. Duties include managing correspondence and documents, following up on tasks assigned by the management, preparing reports and presentations, and supporting technical and operational administrative activities. The role requires fluency in English and Arabic, good knowledge of Microsoft Office applications (Excel, Outlook, and PowerPoint), strong presentation skills, good communication, organization, attention to detail, and the ability to handle multiple tasks efficiently.Roles and Responsibilities:<ul><li>Administrative and Secretarial Support: Provide day-to-day administrative and secretarial assistance to management to ensure efficient office operations.</li><li>Correspondence and Document Management: Prepare, receive, organize, and maintain official correspondence, records, and documents in an orderly and accessible manner.</li><li>Task Tracking and Follow-Up: Monitor and follow up on tasks assigned by management to ensure timely completion and proper coordination.</li><li>Report and Presentation Preparation: Prepare reports, meeting materials, and professional presentations as required to support management and operational needs.</li><li>Coordination of Office Activities: Coordinate meetings, schedules, and internal communications to facilitate smooth workflow and information sharing.</li><li>Technical and Operational Administrative Support: Assist in handling technical and operational administrative requirements, ensuring accurate documentation and support to relevant teams.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Minimum of 3 years of relevant experience in administrative or secretarial roles.</li><li>Female Arab national with proficiency in Arabic and English is preferred.</li><li>Experience in a construction, oil &amp; gas, or engineering environments will consider advantage.</li><li>Proficient in Microsoft Office applications, including Excel, Outlook, and PowerPoint, with strong presentation preparation skills.</li><li>Strong organizational, documentation, and coordination skills.</li><li>Demonstrates professionalism, attention to detail, good communication skills, and the ability to manage multiple tasks effectively.</li><li>Must have valid residency in Kuwait.</li></ul>Job ID: NR5065 SecretaryHow to ApplyInterested applicant may apply directly or send your updated CV along with the supporting documents to careers@enshaat.com for initial assessment.About usEnshaat Al-Sayer General Trading and Contracting Company is a Kuwait-based Engineering, Construction and Contracting firm that has been operating for over 27 years. We are committed to providing professional services and maintenance, catering to both the governmental and private sectors in a wide range of fields. Our expertise ranges from MEP to civil engineering, and the oil and gas industry, ensuring quality and safety throughout the process, and post-maintenance thereafter.Job Type: Full-timeWork Location: In person

Secretary

Bilfinger

<ul><li>Provide administrative and secretarial support to Oil &amp; Gas project teams</li><li>Manage project documentation, correspondence, reports, and schedules for EPC projects</li><li>Maintain accurate record-keeping, document control, and compliance with project standards</li><li>Coordinate meetings, prepare agendas, and record minutes of meetings</li><li>Track action items, follow up on project deliverables, and support timelines</li><li>Handle gate pass requests, vendor invoices, and other site-related administrative tasks</li><li>Liaise with engineers, contractors, vendors, clients, and internal departments to ensure smooth project operations</li></ul>Job Type: Full-time

Oryx

Job Title: Legal Administrator &ndash; KWT (Bilingual)Job Code: Legal Administrator &ndash; KWT (Bilingual)We are seeking a highly organized and detail-oriented Legal Administrator to join our dynamic real estate investment company in Kuwait. The ideal candidate will provide crucial support to our legal department, ensuring smooth operations and compliance with local and international real estate laws.Job Description:The Legal Administrator will play a vital role in supporting our legal team and internal departments, facilitating efficient legal operations and ensuring compliance with relevant laws and regulations in the real estate investment sector.Core Responsibilities: This position includes but does not limit to the following:&middot; Draft, review, and prepare legal documents related to real estate transactions, including contracts, agreements, memoranda, and correspondence.&middot; Organize and maintain legal files, databases, and documentation systems for efficient retrieval and storage of real estate investment information.&middot; Monitor legal and regulatory compliance requirements specific to real estate investments in Kuwait and international markets.&middot; Support the review and management of real estate contracts, including tracking key dates and facilitating contract execution processes.&middot; Assist in the preparation of legal and management reports and presentations related to real estate investment opportunities and market trends.&middot; Coordinate with external legal counsel and real estate professionals as needed.&middot; Manage calendars, schedule meetings, and prepare meeting minutes for the legal team.&middot; Conduct preliminary legal research on real estate laws, regulations, and market conditions in Kuwait and target international markets.&middot; Assist in due diligence processes for potential real estate acquisitions and development projects&middot; Assist with day-to-day admin functions &amp; operations of the Legal department.&middot; Process and track legal work.&middot; Record and monitor deadlines.&middot; Create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, subpoenas and briefs.&middot; Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets.&middot; Transcribe dictation.&middot; Conducts Legal research and analysis tasks are required.&middot; Gather case evidence and documentation.&middot; Monitor and coordinate the flow of information internally and externally.&middot; Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicles registration and family members documents.&middot; Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.&middot; Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.&middot; Maintains an up-to-date database of company licenses.&middot; Respond to all case-related queries.&middot; Supervise &amp; manage company documents and archives through Office Assistant.&middot; Obtain Management approval on agreement / Transactions / Payments, etc. as deemed necessary.&middot; Handle confidential and non-routine information.&middot; Undertakes general administrative tasks as required by top management.&middot; Any other task as required by the management.Education and Experience:&middot; Bachelor&rsquo;s degree in Law. Certification in relevant field is a plus.&middot; Prior working knowledge/experience in legal administration work.&middot; Communication Proficiency.&middot; Willingness to learn.&middot; Experience with document management systems.&middot; Knowledge of Kuwait law practices.&middot; Knowledge of legal records and procedures.&middot; Knowledge of applicable document development processes.Key Job Skills and Competencies:&middot; Planning and organizational skills.&middot; Strong attention to detail and ability to quickly learn new procedures.&middot; Able to adapt to changing priorities and demands.&middot; Deadline-driven.&middot; Strong verbal and written communication skills (English and Arabic).&middot; Sound judgment and decision-making skills.&middot; Able to effectively handle sensitive and confidential information.&middot; Information collection and management.&middot; Ability to work effectively as part of a team.&middot; Able to work well under pressure.Language Skills:&middot; Bilingual candidate with excellent oral and written communication skills in English and Arabic.Job Type:&middot; Full-timeHow to Apply:Please use the link (https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ) to complete the job form.Also, select the above-mentioned job position and job reference code while completing the form.Job Title: Legal Administrator &ndash; KWT (Bilingual)| Job Code: Legal Administrator &ndash; KWT (Bilingual)Interested candidates please email us your CV: hr@zaleej.comNote: We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.Job Types: Full-time, PermanentLanguage:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>

Legal Administrator

WeCare Co. for Medical and Health Care Management

Hiring: Clinical Receptionist (FEMALE ARAB NATIONALS)Location: Shaab, KuwaitWe are looking out clinical Receptionist with below responsibilities:<ul><li>Welcome patients and visitors and manage front-desk operations</li><li>Coordinate specialist appointments, including complex or long-term treatment schedules</li><li>Manage patient referrals, prior authorizations, and specialist correspondence</li><li>Verify patient demographics, insurance details, and eligibility</li><li>Answer phone calls, emails, and portal messages professionally and efficiently</li><li>Maintain accurate patient records using electronic medical systems</li><li>Liaise closely with clinicians, nurses, and external providers</li><li>Manage waiting lists and follow up on appointment confirmations</li><li>Process payments, invoices, and billing documentation as required</li><li>Ensure patient confidentiality and comply with healthcare regulations</li><li>Maintain an organised, calm, and professional clinic environment</li></ul>Job Type: Full-time

Receptionist

Quick jobs

<div>Job Summary
We are seeking a highly organized and proactive Executive Assistant to support the CEO in day-to-day executive, administrative, and coordination tasks. The ideal candidate will act as a trusted partner to the CEO, ensuring smooth communication, efficient scheduling, accurate documentation, and professional follow-up across all executive activities.
Key Responsibilities<ul>
<li>Provide full administrative and executive support to the CEO</li>
<li>Manage calendars, schedule meetings, and coordinate appointments</li>
<li>Prepare, draft, and review professional correspondence (letters, emails, reports)</li>
<li>Take accurate Minutes of Meetings (MoM) and ensure proper follow-up on action points</li>
<li>Prepare presentations, reports, and briefing documents for meetings</li>
<li>Coordinate internal and external meetings, including logistics and agendas</li>
<li>Handle confidential information with discretion and professionalism</li>
<li>Act as a point of contact between the CEO and internal/external stakeholders</li>
<li>Maintain organized records, files, and documentation</li>
<li>Support ad-hoc administrative and executive tasks as required</li></ul>
Required Skills &amp; Qualifications<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative role</li>
<li>Strong written and verbal communication skills in Arabic and English</li>
<li>Excellent organizational, time-management, and multitasking abilities</li>
<li>High attention to detail and accuracy in documentation</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Professional demeanor with strong interpersonal skills</li>
<li>Ability to work under pressure and meet tight deadlines</li>
<li>Based in Kuwait with availability to work on-site</li></ul></div>

Executive Assistant

Explore 5+ Secretary in Kuwait City this February. Find roles across top companies and apply now to boost your career.

5 secretary jobs In Kuwait City

Secretary

Secretary

Legal Administrator

Receptionist

Executive Assistant