office administrator

executive assistant

administrative assistant

admin assistant

accounts assistant

senior administrative assistant

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Executive Assistant

Confidential

<div>
 
 As the
 
 Jr. Administrative Assistant
 
 , you will play a crucial role in supporting the daily operations of the Admin Team. You will work closely with the Admin Team to ensure the smooth functioning of the office and provide essential support to the staff. Your responsibilities will include:
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist the Admin Team with daily office operations and general administrative duties
 </li>
 <li>
 Manage incoming calls, emails, and correspondence with professionalism and accuracy
 </li>
 <li>
 Maintain office supplies and coordinate with vendors for office-related purchases and services
 </li>
 <li>
 Greet and assist visitors, clients, and employees.
 </li>
 <li>
 Assist the Admin Team with arranging office events, meetings, and travel arrangements
 </li>
 <li>
 Support other team members with administrative tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2-3 years of proven experience as an Administrative/Office Assistant or a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a plus.
 </li>
 <li>
 Excellent communication skills, both written and verbal.
 </li>
 <li>
 Excellent command of English.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Attention to detail and problem-solving abilities.
 </li>
 <li>
 Ability to work effectively in a team and independently.
 </li>
 </ul>
 
 
 
 
 
 All applications will be kept strictly confidential and used only for the purpose of recruitment.
 
 
 
 
</div>

Jr. Administrative Assistant

ManpowerGroup Middle East

<div>
 
 Our client is looking for a presentable, proactive, cheerful and smart Administrative Assistant to be based in their Dubai office.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Cold calling and pre-qualification of leads
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Administrative Assistance skills
 
 
 &bull; Excellent phone and communication skills
 
 
 &bull; Strong clerical skills and attention to detail
 
 
 &bull; Proficiency in office software (e.g. Microsoft Office, Google Suite)
 
 
 &bull; Organizational and time management skills
 
 
 &bull; Ability to multitask and prioritize tasks
 
 
 &bull; 2-3 years experience ias an admin assistant.
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient in online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Nice to have:
 
 
 
 &bull; Interior design knowledge
 
 
 &bull; Experience with high- end furniture brands
 
 
 &bull; Experience in logistics and shipping fields
 
 
 
</div>

Administrative Assistant

SMSO General Trading LLC

Key Responsibilities:<ul><li>Administrative &amp; Office Support</li><li>Manage the CEO&rsquo;s calendar, appointments, and daily schedules.</li><li>Prepare and circulate meeting agendas, take minutes, and follow up on action items.</li><li>Handle confidential documents and information with discretion.</li><li>Communication &amp; Coordination</li><li>Act as the first point of contact between the CEO and internal/external stakeholders.</li><li>Draft, review, and manage correspondence, reports, and presentations.</li><li>Screen phone calls, emails, and requests, ensuring timely responses.</li><li>Travel &amp; Logistics</li><li>Arrange travel bookings, hotel reservations, visas, and transportation.</li><li>Prepare detailed itineraries and ensure smooth execution of travel plans.</li><li>Meetings &amp; Events</li><li>Organize board meetings, management meetings, and company events.</li><li>Ensure proper setup, documentation, and logistics for all executive engagements.</li><li>Task &amp; Project Follow-Up</li><li>Track important deadlines and remind the CEO of pending tasks.</li><li>Support in preparation of reports, presentations, and proposals.</li><li>Assist in managing special projects as assigned by the CEO.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in an Executive Assistant/Personal Assistant role.</li><li>Excellent command of English (Arabic is an advantage).</li><li>Strong organizational and time management skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.</li><li>Discretion and ability to handle confidential information.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED12,000.00 - AED18,000.00 per monthLanguage:<ul><li>Russian (Required)</li></ul>

Administrative Assistant (Female Russian Speaking )

Magic

<div>
 
 
 Department:
 
 Support &amp; Leadership
 
 
 
 Location:
 
 Global+
 
 
 
 Compensation:
 
 $7.00 / hour
 
 
 
 
 Description
 
 
 
 
 About the Client
 
 
 A US-based entrepreneur operating across multiple entities&mdash;including a growing construction company and personal ventures&mdash;is seeking a trusted Senior Executive Assistant. The client manages a fast-moving schedule, high-volume communications, and multi-entity operations in the Pacific Time Zone. They value initiative, precision, and a partner who can anticipate needs and drive outcomes with minimal oversight.
 
 
 
 Why does this role exist?
 
 
 This role exists to create leverage for the executive by owning calendars, communications, task follow-ups, and day-to-day operations across multiple entities. The objective is to streamline workflows, maintain airtight organization, and ensure nothing falls through the cracks&mdash;especially around compliance, documentation, and stakeholder coordination. Ultimately, this role frees the executive to focus on strategic decisions and growth.
 
 
 
 The Impact you&rsquo;ll make
 
 
 
 
 Executive Communications and Inbox Leadership
 
 <ul>
 <li>
 Draft, edit, and send emails on behalf of the executive; manage inbox priorities and triage
 </li>
 <li>
 Maintain response SLAs and clear communication threads with internal and external stakeholders
 </li>
 <li>
 Be reachable via text and phone throughout the day for quick-turn decisions and updates
 </li>
 </ul>
 
 Calendar, Scheduling, and Coordination
 
 <ul>
 <li>
 Fully own the executive calendar; schedule meetings and calls across time zones
 </li>
 <li>
 Anticipate conflicts, prepare agendas/materials, and ensure on-time participation
 </li>
 <li>
 Coordinate logistics and reminders to keep the day running smoothly
 </li>
 </ul>
 
 Task, Project, and Follow-up Management
 
 <ul>
 <li>
 Translate notes into actionable tasks in Asana and track them to completion
 </li>
 <li>
 Take detailed meeting notes, assign owners, and manage deadlines and follow-ups
 </li>
 <li>
 Proactively chase updates, remove roadblocks, and escalate issues as needed
 </li>
 </ul>
 
 Documentation, Files, and Knowledge Management
 
 <ul>
 <li>
 Organize Google Drive; maintain a clean, logical file structure and permissions
 </li>
 <li>
 Keep living documents, SOPs, and checklists up to date
 </li>
 <li>
 Ensure version control and quick retrieval of critical information
 </li>
 </ul>
 
 Legal/Admin and Operations Support
 
 <ul>
 <li>
 Prepare, track, and file routine paperwork for LLCs, registrations, and compliance
 </li>
 <li>
 Maintain calendars for licenses, renewals, and filing deadlines
 </li>
 <li>
 Nice to have: support basic bookkeeping tasks (invoicing, payment follow-ups) and light social media posting
 
 
 </li>
 </ul>
 
 Skills, Knowledge and Expertise
 
 
 
 
 Required:
 
 <ul>
 <li>
 5&ndash;10 years as an Executive Assistant supporting US-based executives
 </li>
 <li>
 Proven mastery of Gmail/Calendar management and executive correspondence
 </li>
 <li>
 Advanced proficiency with Google Workspace and Asana
 </li>
 <li>
 Demonstrated experience handling legal/admin tasks (LLC filings, registrations, compliance paperwork)
 </li>
 <li>
 Availability Monday&ndash;Friday, 7:00 am&ndash;4:00 pm Pacific Time and ability to work with minimal supervision
 </li>
 <li>
 WFH Set-Up:
 <ul>
 <li>
 Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
 </li>
 <li>
 Internet speed of at least 40MBPS
 </li>
 <li>
 Headset with an extended mic that has noise cancellation and a webcam
 </li>
 <li>
 Back-up computer and internet connection
 </li>
 <li>
 Quiet, dedicated workspace at home
 </li>
 </ul>
 </li>
 </ul>
 
 Your Superpowers:
 
 <ul>
 <li>
 Technical: Google Workspace power user (Gmail, Calendar, Drive, Docs), Asana for task/project management; strong note-taking and documentation; basic bookkeeping and social media (nice-to-have)
 </li>
 <li>
 Soft skills: extremely detail-oriented, proactive, anticipatory, and organized; excellent written and verbal communication; confident and professional; high discretion/confidentiality; calm under pressure; ownership mindset
 </li>
 </ul>
 
 You should apply if&hellip;
 
 <ul>
 <li>
 You thrive in a founder-led, fast-moving environment and enjoy switching between personal and business priorities
 </li>
 <li>
 You take initiative, anticipate needs, and solve problems without hand-holding
 </li>
 <li>
 You pride yourself on follow-through and making sure nothing falls through the cracks
 </li>
 <li>
 You communicate clearly, protect your executive&rsquo;s time, and uphold confidentiality at all times
 </li>
 </ul>
 
 What to expect...
 
 
 
 
 
 Work Setup:
 
 <ul>
 <li>
 Remote position
 </li>
 <li>
 Must have a reliable internet connection and a quiet workspace
 </li>
 <li>
 Required to provide own computer with Intel Core i5 or something similar or higher operating system
 </li>
 </ul>
 
 Working Hours:
 
 <ul>
 <li>
 40 hours per week
 </li>
 <li>
 Monday - Friday: 7:00 am - 4:00 pm (Pacific Time)
 </li>
 </ul>
 
 Compensation:
 
 <ul>
 <li>
 $7 per hour
 </li>
 <li>
 No benefits package included
 
 
 </li>
 </ul>
 
 Benefits
 
 
</div>

Senior Executive Assistant - Freelance, Remote

AGT Middle East LLC

Receptionist / PAWe are looking for a versatile and highly organized assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of manager. You may also be required to make travel arrangements and assist with other duties when required.To ensure success as an assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. You need to be intuitive to the needs of the manager and work autonomously to provide customized administrative support.Responsibilities:<ul><li>Reporting to senior management and performing secretarial and administrative duties.</li><li>Typing, formatting, and editing reports, documents, and presentations.</li><li>Entering data, maintaining databases, and keeping records.</li><li>Liaising with internal departments, answering calls, and making travel arrangements.</li><li>Managing internal and external correspondence on behalf of senior management.</li><li>Scheduling appointments, maintaining an events calendar, and sending reminders.</li><li>Copying, scanning, and faxing documents, as well as taking notes.</li><li>Preparing facilities for scheduled events and arranging refreshments, if required.</li><li>Ordering office supplies and replacements, as well as managing mail and courier services.</li><li>Observing best business practices and etiquette.</li></ul>Requirements:<ul><li>High school diploma or GED.</li><li>Certification in secretarial work, office administration, or related training.</li><li>1-2 years of experience as a personal assistant would be advantageous.</li><li>Good experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.</li><li>Advanced typing, note-taking, recordkeeping, and organizational skills.</li><li>Ability to manage internal and external correspondence.</li></ul>Job Type: Full-timePay: AED1,750.00 - AED2,250.00 per monthApplication Deadline: 20/05/2025

Receptionist / Personal Secretary

Karst Landscapes LLC

We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office.Key Responsibilities:<ul><li>Manage executive&rsquo;s calendar, schedule meetings, and coordinate appointments.</li><li>Draft, review, and manage correspondence, emails, reports, and presentations.</li><li>Organize and maintain confidential records, files, and documents.</li><li>Prepare agendas, take minutes, and follow up on action items from meetings.</li><li>Serve as a liaison between the executive and staff, clients, or business partners.</li><li>Monitor deadlines, prioritize tasks, and ensure timely completion of projects.</li></ul>Qualifications:<ul><li>3&ndash;5 years of experience as an executive secretary, administrative assistant, or similar role.</li><li>Proven track record of handling confidential and sensitive information.</li><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field (preferred).</li><li>Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>Job Type: Full-time

Executive Secretary

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