administrative assistant

admin assistant

office manager

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senior administrative assistant

Talent Higher

<div>
 
 We are seeking a
 
 highly organised and dependable Executive Assistant
 
 to provide
 
 strong administrative and coordination support
 
 to the
 
 General Manager of a consultancy
 
 . This is a
 
 Dubai-based role
 
 , suited to someone who enjoys structure, organisation, and keeping daily operations running smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive
 
 executive and administrative support
 
 to the General Manager
 </li>
 <li>
 Manage calendars, meetings, schedules, and follow-ups
 </li>
 <li>
 Handle correspondence, documentation, and confidential information accurately
 </li>
 <li>
 Coordinate office tasks and support day-to-day operational requirements
 </li>
 <li>
 Prepare reports, maintain records, and ensure organised workflows
 </li>
 <li>
 Liaise with internal teams and external stakeholders for smooth coordination
 </li>
 <li>
 Support ad-hoc administrative tasks as required
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience as an
 
 Executive Assistant or in a senior administrative role
 
 </li>
 <li>
 Strong
 
 organisation, coordination, and time-management skills
 
 </li>
 <li>
 Comfortable in an
 
 admin-heavy support role
 
 </li>
 <li>
 Ability to work independently and proactively
 </li>
 <li>
 Professional communication skills
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re someone who is adaptable, detail-oriented, and enjoys being a trusted support partner in a professional setting, we&rsquo;d love to hear from you.
 
</div>

Executive Assistant

Zahr Freighters

<div>Zahr Freighters is a growing logistics and freight services company in Dubai, known for its reliable operations and professional work culture. We are currently seeking a detail-oriented and proactive Administrative Assistant to support our daily office and operational activities. This role is ideal for a candidate who is well-organized, efficient, and capable of handling multiple administrative tasks in a fast-paced environment.

Key Responsibilities
<ul>
<li>Provide general administrative and clerical support to the management and operations team.</li>
<li>Handle phone calls, emails, correspondence, and visitor coordination in a professional manner.</li>
<li>Maintain and organize files, records, and documentation both in physical and digital formats.</li>
<li>Assist in preparing reports, invoices, quotations, and other office documents.</li>
<li>Coordinate with internal departments to support logistics and operational requirements.</li>
<li>Schedule meetings, manage calendars, and arrange appointments as required.</li>
<li>Monitor office supplies and coordinate with vendors for timely replenishment.</li>
<li>Support basic HR and accounts-related administrative tasks when needed.</li>
</ul>
Requirements and Skills
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field preferred.</li>
<li>Proven experience as an Administrative Assistant, Office Assistant, or similar role.</li>
<li>Proficiency in MS Office applications such as Word, Excel, and Outlook.</li>
<li>Good communication skills in English; knowledge of Arabic is an added advantage.</li>
<li>Strong organizational skills with attention to detail and accuracy.</li>
<li>Ability to multitask, prioritize work, and meet deadlines.</li>
<li>Professional attitude with the ability to handle confidential information.</li>
</ul>
What We Offer
<ul>
<li>Competitive salary and benefits in accordance with UAE labor laws.</li>
<li>Stable work environment within a reputable logistics company.</li>
<li>Supportive team culture with opportunities to learn and grow.</li>
<li>Exposure to administrative operations within the freight and logistics industry.</li>
</ul>
This Administrative Assistant position is based in Dubai, offering an excellent opportunity to build your career with Zahr Freighters. If you are motivated, organized, and looking to grow within a professional logistics organization, we encourage you to apply and join our team.</div>

Administrative Assistant

Happy Feet Nursery

Female Nursery Administrative Assistant About UsHappy Feet Nursery is a nurturing, child-focused early learning center dedicated to fostering creativity, curiosity, and confidence in young children. We provide a safe, engaging, and enriching environment that supports both children and families.Role OverviewWe are seeking a highly organized, proactive, and friendly Administrative Assistant to support the daily operations of the nursery. The successful candidate will be a warm communicator, excellent multitasker, and dependable team player who thrives in a busy educational environment.Job Type: Full-timePay: AED 2,500.00 &ndash; AED 2,800.00 per monthAbility to commute to the nursery, there is a metro within 5 minutes walk.Area of Responsibility:<ul><li>Fluent in either English and Arabic or other languages </li><li>Handle reception desk, greet parents and visitors with professionalism and warmth.</li><li>Answer incoming calls and emails; respond to inquiries, transfer messages.</li><li>Manage daily office tasks, printing, filing, scanning, correspondence, and record keeping.</li><li>Monitor and maintain office inventory (stationery, supplies, equipment).</li><li>Support the admissions process by handling enrollment forms, information packs, collect documentation, and scheduling tours.</li><li>Maintain accurate student records and update the database as needed.</li><li>Communicate with parents regarding schedules, payments, events, and policies.</li><li>Issue and process invoices, receipts, and financial paperwork.</li><li>Track payments, follow up on outstanding accounts, and support basic financial record-keeping.</li><li>Assist in planning and coordination of nursery events, open houses, parent meetings, and celebrations.</li></ul>Qualification Requirements:<ul><li>High school diploma or equivalent; diploma/certificates in office administration preferred.</li><li>1&ndash;2+ years of administrative or front-desk experience (education or childcare setting a plus).</li><li>Strong communication skills (English; Arabic a plus).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Organized, detail-oriented, reliable, and able to manage multiple priorities.</li><li>Warm, professional, and friendly disposition, excellent interpersonal skills with parents and staff.</li></ul>Expected Start Date: 20 Jan 2026Job Type: Full-timePay: AED2,500.00 - AED2,800.00 per month

Female Nursery Administrative Assistant

Wonder Smart Home Trading LLC

Procurement Officer:<ul><li>Lead operational procurement, including sourcing, purchasing, and monitoring deliveries.</li><li>Prepare and process purchase orders and documents in accordance with company policies, procedures, and specifications.</li><li>Coordinate with the operations team on costing and quotations. Demonstrate expertise in sourcing materials quickly at competitive prices. Handle both local and overseas purchases.</li><li>Arrange, monitor, and coordinate import and export shipments. Maintain and control all purchase files.</li></ul><ul><li>Purchase supplies and equipment for Smart Home Automation and resolve any discrepancies in purchases or deliveries.</li><li>Ensure purchases are accurately invoiced, completed, and delivered promptly.</li><li>Communicate and negotiate with vendors to secure the best prices.</li><li>Create and maintain a list of device stocks.</li><li>Monitor incoming and outgoing devices.</li><li>Check the quantity of devices in the stockroom.</li><li>Receive deliveries and verify contents.</li><li>Prepare lists and quantities of devices required for each project.</li></ul>Administrative Assistant:<ul><li>Computer literate with the ability to use Microsoft Office applications, including Word, Excel, and PowerPoint.</li><li>Strong analytical skills in handling big data and complex information.</li><li>Resourceful and able to work independently with minimal supervision.</li><li>Create and maintain a file record for the company&rsquo;s daily expenses.</li><li>Ensure all client contract copies are properly encoded and stored in the system.</li><li>Perform general office duties as required.</li></ul>Job Type: Full-timeLanguage:<ul><li>English and Tagalog (Required)</li></ul>

Administrative Assistant cum Procurement Officer

Aqovia

<div>
 📍
 
 Dubai (flexible, international travel required)
 
 
 
 🧭
 
 Reporting to: Group Chief Executive Officer
 
 
 
 
 About Aqovia
 
 
 
 Aqovia is a UK-based technology group operating at the intersection of AI, data, and bespoke software solutions. We invest in and support high-growth businesses across sectors including financial services, health, infrastructure, sustainability, education, and business intelligence, delivering meaningful impact across global markets.
 
 
 The Role
 
 
 We are seeking a highly organised, proactive Senior Executive Assistant / Chief of Staff to support our Group CEO. This is a high-visibility role at the centre of executive decision-making, ideal for someone who thrives in fast-paced, multicultural, and technology-driven environments.
 
 
 You will manage complex priorities, support strategic initiatives, and coordinate across multiple regions including the UK, Guinea, Pakistan, and Dubai.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex CEO calendars and high-level meetings
 </li>
 <li>
 Prepare agendas, briefing notes, and track actions
 </li>
 <li>
 Act as primary point of contact for CEO communications
 </li>
 <li>
 Coordinate cross-regional activities with senior stakeholders
 </li>
 <li>
 Support strategic projects, governance, and process improvements
 </li>
 <li>
 Manage international travel and logistics
 </li>
 <li>
 Prepare executive-level presentations and reports
 
 
 </li>
 </ul>
 
 Experience &amp; Skills
 
 
 
 <ul>
 <li>
 Proven experience as a Senior Executive Assistant or Chief of Staff supporting senior executives in multinational organisations
 </li>
 <li>
 Previous experience within a technology-based business is highly desirable
 </li>
 <li>
 Fluent business level English is required, French, Arabic, or Urdu highly desirable
 </li>
 <li>
 Strong organisational, communication, and problem-solving skills
 </li>
 <li>
 Confident engaging with C-suite executives, investors, and government stakeholders
 </li>
 <li>
 Highly discreet, proactive, and comfortable working across time zones
 </li>
 <li>
 Strong proficiency with Google Workspace and collaboration tools
 
 
 </li>
 </ul>
 Why Join Aqovia?
 
 
 <ul>
 <li>
 Work directly with the Group CEO on high-impact, technology-led initiatives
 </li>
 <li>
 Exposure to global operations, executive leadership, and strategic decision-making
 </li>
 <li>
 Join a collaborative, forward-thinking, and purpose-driven organisation
 
 
 </li>
 </ul>
 Diversity &amp; Inclusion
 
 
 Aqovia is committed to building a diverse and inclusive workplace and welcomes applications from all backgrounds.
</div>

Senior Executive Assistant / Chief of Staff

edari

<div>
 
 We are looking to hire a
 
 Senior Coordinator &ndash; Administration
 
 who will be responsible for supporting all administration services, document control duties, and coordination of activities, mainly related to Fitout Construction and other portfolio projects for our client based in Dubai &ndash; which is one of the largest companies in the region.
 
 
 
 
 
 This will be for a 12-month renewable contract.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Support day-to-day management, planning, organizing, and providing all administrative functions for Fitout Construction and portfolio projects.
 </li>
 <li>
 Manage and control project documentation including Work Orders, Change Requests, Method Statements, Risk Assessments, handover/closeout reports, and payment/invoicing documents.
 </li>
 <li>
 Draft Work Orders and Change Requests, collate information from different sources, ensure accuracy, and seek necessary approvals.
 </li>
 <li>
 Maintain Fitout master tracker and other project trackers; produce accurate status reports for management.
 </li>
 <li>
 Provide backup support to colleagues handling Fitout and portfolio project administration as needed.
 </li>
 </ul>
 
 
 
 
 
 Knowledge, skills &amp; experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree.
 </li>
 <li>
 1 to 3 years of relevant experience in administration, document control, or project support.
 </li>
 <li>
 Document Controller course or certification is an advantage.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Excellent communication skills (written and verbal).
 </li>
 <li>
 Proficiency in MS Office applications.
 </li>
 </ul>
 
 
 
 
 
 Availability:
 
 
 
 Preference will be given to candidates available immediately or within 30 days after accepting the offer.
 
 
 
 
 
 We are looking for a candidate who will be able to work in the
 
 United Arab Emirates
 
 . Please apply with your
 
 resume
 
 and remember to provide us with your
 
 contact details
 
 .
 
 
 
 
 
 We will review your job application within
 
 7 working days
 
 . Should your profile fit the requirements of the role, a consultant from
 
 Edari
 
 will be in touch with you to get a deeper understanding of your profile, discuss the role in more detail, and potential next steps.
 
</div>

Senior Admin Coordinator - Fit Out

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of innovative HR solutions. With over a decade of experience in the region and a knowledgeable team, we offer fully integrated HR services.
 
 
 We are currently seeking a
 
 Senior Coordinator - Administration for
 
 one of our very well-known client, to be based in their Dubai office.
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The purpose of the role is to provide support of all administration services, document control duties, coordination activities with various company units mainly related to Fitout Construction and other portfolio project. Also, responsible for planning and executing the collection of documentation from Fitout Contractors checking content for completeness and seeking necessary approvals.
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Support of day - to - day management, planning, organizing, and providing all administrative functions effectively and efficiently. Provides administration support for Fitout Construction processes relating to documentation requirements for implementation, change requests, handover and closeout of projects.
 </li>
 <li>
 Managing and controlling Fitout project documentation. Ensuring all documentation requirements such as Work orders, change requests, Method Statements Risk Assessments, handover/closeout reports, payment and invoicing documents meets formal requirements and minimum standards. Ensure documents are shared and approved at key times to facilitate timely project completion.
 </li>
 <li>
 Support in drafting workorders and change requests by collating information from different sources and ensuring accuracy with the contractor framework agreements. Seeking necessary approvals within the team and supply management to produce the final WO for signature. Followup on completion of iproc and with supply management to issue purchase order to the contractor and notifying necessary parties to enable start of work.
 </li>
 <li>
 Ensuring Fitout master tracker is updated as well as any other tracker related to the administration of portfolio projects. Producing status reports whenever requested by the management ensuring accuracy of such information as project timelines are critical.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 General administration services.
 </li>
 <li>
 Excellent commination skills (writing and reading) are essential.
 </li>
 <li>
 Organizing files and documents for projects.
 </li>
 <li>
 Document Controller courses or certification is an advantage.
 </li>
 </ul>
</div>

Senior Coordinator - Administration

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