executive assistant

personal assistant

executive assistant to ceo

hr assistant

office assistant

senior administrative assistant

SmartChoice International GCC

<div>
 
 
 Executive Assistant
 
 
 
 
 Dubai
 
 
 
 
 Salary up to AED 22,000
 
 
 
 
 
 
 My client a leading IT &amp; Cybersecurity company is looking for an
 
 Executive Assistant
 
 to provide high-level administrative and business support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys being at the centre of executive operations.
 
 
 
 
 
 As an Executive Assistant, you will manage a wide range of business-focused responsibilities including report preparation, calendar management, travel coordination, expense processing, and day-to-day executive support. The successful candidate will be solutions-driven, detail-oriented, and confident working with senior stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage and maintain the executive&rsquo;s calendar, meetings, and priorities
 </li>
 <li>
 Coordinate complex travel arrangements and accommodation
 </li>
 <li>
 Prepare reports, presentations, and business documents
 </li>
 <li>
 Process executive expenses and support administrative workflows
 </li>
 <li>
 Organise daily workloads effectively and meet tight deadlines
 </li>
 <li>
 Handle multiple tasks in a dynamic, fast-changing environment
 </li>
 <li>
 Maintain a high level of professionalism and discretion at all times
 </li>
 <li>
 Build strong working relationships and support a professional office culture
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, ideally in Business Administration or a related field
 </li>
 <li>
 Proven experience as an Executive Assistant or in a senior administrative support role
 </li>
 <li>
 
 Advanced proficiency across the full Microsoft Office suite
 
 </li>
 <li>
 Strong organisational, communication, and time-management skills
 </li>
 <li>
 Proactive problem-solver with sound judgment and decision-making ability
 </li>
 <li>
 Excellent verbal and written English skills
 </li>
 <li>
 Arabic speaker
 </li>
 <li>
 
 Immediately available candidates would be desirable
 
 </li>
 </ul>
</div>

Executive Assistant

Citi

<div>
 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Directly supports a C16 level manager and generally supports an entire department
 </li>
 <li>
 Manages day to day calendar(s) of senior management
 </li>
 <li>
 Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
 </li>
 <li>
 May prepare and review materials and correspondence for meetings
 </li>
 <li>
 Assist with creation/modification of presentations, spreadsheets, and other various documents
 </li>
 <li>
 Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
 </li>
 <li>
 Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
 </li>
 <li>
 Orders supplies and process invoices through Procure to Pay system
 </li>
 <li>
 Process and follow-up on Virtual Requests
 </li>
 <li>
 Assists in ad-hoc reports special projects as needed
 </li>
 <li>
 Trains, coaches or guides other administrative staff when required
 </li>
 <li>
 Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Previous office administration experience preferably within a large and complex financial services or similar organization
 </li>
 <li>
 Highly proficient in Microsoft Office
 </li>
 <li>
 Consistently demonstrates clear and concise written and verbal communication skills
 </li>
 <li>
 Demonstrated ability to quickly gain command of new systems
 </li>
 <li>
 Self-motivated and detail oriented
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor's/University degree or equivalent experience
 
 
 </li>
 </ul>
 ------------------------------------------------------
 
 
 
 Job Family Group:
 
 
 
 Business Strategy, Management &amp; Administration
 
 
 ------------------------------------------------------
 
 
 
 Job Family:
 
 
 
 Administrative Support
 
 
 ------------------------------------------------------
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 ------------------------------------------------------
 
 
 
 Most Relevant Skills
 
 
 
 Please see the requirements listed above.
 
 
 ------------------------------------------------------
 
 
 
 Other Relevant Skills
 
 
 
 For complementary skills, please see above and/or contact the recruiter.
 
 
 ------------------------------------------------------
 
 
 
 Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
 
 
 
 
 If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 
 
 Accessibility at Citi.
 
 
 
 
 View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 
</div>

Senior Executive Assistant

<div><div><div>Job Req Id:</div>
<div>26946983</div>
</div><div><div>Location(s):</div>
<div>Dubai, Dubai, United Arab Emirates</div>
</div><div><div>Job Type:</div>
<div>Hybrid</div>
</div><div><div>Posted:</div>
<div>Mar. 23, 2026</div></div></div>
 <div><h2 class="jobSectionHeader">Discover your future at Citi</h2>
Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.
<h2 class="jobSectionHeader">Job Overview</h2>
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. 
 
Responsibilities:<ul><li>
Directly supports a C16 level manager and generally supports an entire department</li><li>
Manages day to day calendar(s) of senior management</li><li>
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li><li>
May prepare and review materials and correspondence for meetings</li><li>
Assist with creation/modification of presentations, spreadsheets, and other various documents</li><li>
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li><li>
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li><li>
Orders supplies and process invoices through Procure to Pay system</li><li>
Process and follow-up on Virtual Requests</li><li>
Assists in ad-hoc reports special projects as needed</li><li>
Trains, coaches or guides other administrative staff when required</li><li>
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul>
Qualifications:<ul><li>
Previous office administration experience preferably within a large and complex financial services or similar organization</li><li>
Highly proficient in Microsoft Office</li><li>
Consistently demonstrates clear and concise written and verbal communication skills</li><li>
Demonstrated ability to quickly gain command of new systems</li><li>
Self-motivated and detail oriented</li></ul>
Education:<ul><li>
Bachelor's/University degree or equivalent experience</li></ul>
-
Job Family Group:
Business Strategy, Management &amp; Administration
-
Job Family:
Administrative Support
-
Time Type:
Full time
-
Most Relevant Skills
Please see the requirements listed above.
-
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. 
 
View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.</div>

TALENTMATE

<div>
 
 Job Description
 
 
 
 The role of the Administrative Assistant 31M26 is pivotal in ensuring the smooth operation of organizational processes by providing crucial support to managers and executives. This position demands a proactive, organized, and detail-oriented individual who can handle a wide range of administrative tasks effectively and efficiently. The ideal candidate will have excellent communication skills, a keen ability to multi-task, and a friendly and professional demeanor. You will serve as a central point of contact within the organization and contribute to a positive work environment through your coordination of activities, resources, information, and people. Additionally, you will be responsible for enhancing productivity within the office setting and facilitating daily operations by performing a variety of administrative tasks.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage and organize daily schedules and calendars for executives and managers efficiently.
 </li>
 <li>
 Coordinate meetings, appointments, and travel arrangements seamlessly for office personnel.
 </li>
 <li>
 Prepare and distribute communications, such as memos, emails, and other correspondence.
 </li>
 <li>
 Maintain up-to-date filing systems, both physical and digital for ease of access.
 </li>
 <li>
 Conduct research and compile data to create reports that aid managerial decision-making.
 </li>
 <li>
 Assist in onboarding new employees by organizing orientation sessions and preparation of materials.
 </li>
 <li>
 Manage procurement of office supplies and ensure inventory levels are adequately maintained.
 </li>
 <li>
 Handle incoming and outgoing phone calls and forward them to the appropriate departments.
 </li>
 <li>
 Process and manage company documentation, ensuring accuracy and confidentiality of all transactions.
 </li>
 <li>
 Support the team with various administrative tasks during high-pressure situations.
 </li>
 <li>
 Collaborate with various departments to enhance workflow and achieve organizational objectives.
 </li>
 <li>
 Maintain a professional work environment and uphold company policies and procedures.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an administrative assistant or in a related role.
 </li>
 <li>
 Exceptional organizational and time-management skills are crucial for success.
 </li>
 <li>
 Strong verbal and written communication skills are essential for this role.
 </li>
 <li>
 Proficiency in MS Office Suite and other common office software applications.
 </li>
 <li>
 High school diploma required; an associate's or bachelor's degree is a plus.
 </li>
 <li>
 Ability to handle sensitive information with utmost confidentiality and professionalism.
 </li>
 <li>
 Demonstrated ability to work independently and make critical decisions efficiently.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Administrative Assistant 31M26

DAMAC Group

<div>
 
 We are seeking a highly experienced and proactive Executive Assistant for the Chairman. This role requires exceptional organizational capability, strong judgment, and the ability to operate in a fast-paced, high-pressure environment while maintaining absolute discretion and professionalism.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage complex and dynamic calendars across multiple time zones, ensuring seamless scheduling and prioritization.
 </li>
 <li>
 Coordinate meetings, appointments, and travel arrangements with precision and efficiency.
 </li>
 <li>
 Attend meetings, accurately record minutes, and drive timely follow-ups on action items.
 </li>
 <li>
 Act as a key liaison between the executive and internal/external stakeholders.
 </li>
 <li>
 Handle confidential information with the highest level of discretion.
 </li>
 <li>
 Anticipate needs, proactively resolve scheduling or operational conflicts, and ensure smooth daily operations.
 </li>
 <li>
 Provide flexible support outside standard working hours when required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Proven experience supporting a senior executive or UHNW individual in a similar high-demand environment.
 </li>
 <li>
 Demonstrated expertise in complex calendar and stakeholder management.
 </li>
 <li>
 Strong personality with the confidence to manage senior stakeholders and drive follow-ups.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Highly organized, detail-oriented, and solution-driven.
 </li>
 <li>
 Ability to multitask, prioritize effectively, and remain composed under pressure.
 </li>
 <li>
 High level of flexibility, professionalism, and confidentiality.
 </li>
 </ul>
 
 
</div>

Richemont

<div>
 
 Key Responsibilities
 
 
 
 
 Executive Operations &amp; Scheduling
 
 
 
 <ul>
 <li>
 Manage and optimize the CFO&rsquo;s calendar, ensuring effective prioritization and coordination with Maisons, regional teams, and HQ in Geneva.
 </li>
 <li>
 Plan and coordinate all business travel, including itineraries, logistics, and stakeholder alignment.
 </li>
 <li>
 Organize MEIAT visits for HQ and Maison leadership, ensuring a professional and seamless guest experience (agendas, meetings, transportation, coordination with HQ EAs).
 </li>
 <li>
 Schedule and coordinate all major regional governance and leadership forums, including:
 </li>
 <ul>
 <li>
 MEIA Board Meetings (2x annually)
 </li>
 <li>
 MEIA BU Meeting (1x annually)
 </li>
 <li>
 Regional Townhalls (2x annually)
 </li>
 <li>
 Market Business Reviews
 </li>
 <li>
 Monthly direct report meetings
 </li>
 <li>
 Finance Townhalls (2x annually)
 </li>
 <li>
 Top 30 Quarterly Meetings
 </li>
 <li>
 Annual conferences and strategic offsites
 </li>
 </ul>
 <li>
 Maintain and proactively update the annual Finance calendar of key deliverables, milestones, and events.
 
 </li>
 </ul>
 
 Strategic Business support
 
 
 
 <ul>
 <li>
 Prepare reports, briefing notes, and written or verbal correspondence on behalf of the CFO.
 </li>
 <li>
 Draft and refine PowerPoint presentations in collaboration with relevant departments (e.g., Board, BU, and strategic reviews).
 </li>
 <li>
 Produce meeting minutes and follow‑up actions where required.
 </li>
 <li>
 Develop templates, documents, and materials to support CFO initiatives.
 </li>
 <li>
 Serve as custodian of corporate documents, ensuring proper filing, version control, and confidentiality.
 </li>
 <li>
 Manage sensitive and confidential information with absolute discretion.
 </li>
 <li>
 Coordinate couriers, mail, and document flow as needed.
 </li>
 <li>
 Oversee the department&rsquo;s T&amp;E budget and UAE Finance budget, ensuring alignment with Finance and Procurement guidelines.
 </li>
 <li>
 Submit the CFO&rsquo;s expense reports in a timely manner and validate compliance of direct reports&rsquo; expenses in Concur.
 
 
 </li>
 </ul>
 
 Office &amp; employee coordination
 
 
 
 <ul>
 <li>
 Act as a communication bridge between the CFO and direct reports, regional Finance teams, Maisons, and HQ stakeholders.
 </li>
 <li>
 Prepare internal communications, memos, and announcements on behalf of the CFO.
 </li>
 <li>
 Maintain and update the Finance organizational chart proactively.
 </li>
 <li>
 Support the organization of team meetings, workshops, and team‑building activities.
 </li>
 <li>
 Ensure smooth coordination across the Finance community, fostering collaboration and alignment.
 
 
 </li>
 </ul>
 
 Internal Communication &amp; Stakeholder Management
 
 
 
 <ul>
 <li>
 Serve as a key point of contact for directors, assistants, and cross‑functional teams at regional and international levels.
 </li>
 <li>
 Facilitate information flow between the CFO, regional markets, Maisons, and HQ.
 </li>
 <li>
 Support the planning and logistics of Finance talent programs, including the Finance Accelerator.
 
 
 </li>
 </ul>
 Promote collaboration and cohesion across the regional Finance network
 
 
 
 Project management
 
 
 
 <ul>
 <li>
 Lead and coordinate special projects and regional initiatives at the direction of the CFO.
 </li>
 <li>
 Support the planning and execution of regional events, corporate programs, and cross‑functional projects.
 </li>
 <li>
 Ensure timely follow‑up, stakeholder alignment, and high‑quality delivery of assigned initiatives.
 
 
 </li>
 </ul>
 
 JOB PROFILE
 
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 8&ndash;10 years of experience as an Executive Assistant supporting senior leadership, ideally in a multinational or complex organizational environment.
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Fluent in English; French is an advantage.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).
 </li>
 <li>
 Strong understanding of AI platforms and ability to effectively prompt and leverage AI tools for productivity, communication, and workflow optimization.
 
 
 </li>
 </ul>
 
 Personal Competencies
 
 
 
 <ul>
 <li>
 Exemplary professionalism, integrity, and discretion.
 </li>
 <li>
 Highly organized, adaptable, and able to manage multiple priorities in a fast‑paced environment.
 </li>
 <li>
 Strong communication skills and executive presence.
 </li>
 <li>
 Ability to anticipate needs, solve problems proactively, and manage ambiguity.
 </li>
 <li>
 Strong team spirit and ability to build trusted relationships across all levels.
 
 
 </li>
 </ul>
 Comfortable navigating last‑minute changes and high‑pressure situations with composure.
</div>

Executive Assistant to CFO

Novanos

Only Female applicants will be consideredJob Title: Secretary cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up actions</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives preferred</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English (Arabic is an advantage)</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can you join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Secretary cum Personal Assistant

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808 senior administrative assistant jobs In Dubai

Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Administrative Assistant 31M26

Senior Executive Assistant

Executive Assistant to CFO

Secretary cum Personal Assistant