administrative assistant

executive assistant

office administrator

office assistant

accounts assistant

senior administrative assistant

MOBCO Group

<div>
 
 We are seeking a highly professional and experienced Executive Personal Assistant with at least 10 years of experience supporting senior executives and high-level management. The successful candidate will report directly to the Deputy Managing Director and be responsible for managing daily executive operations, schedules, travel arrangements, and confidential administrative matters.
 
 
 The ideal candidate must possess excellent organizational, communication, and multitasking skills and be able to work in a fast-paced executive environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
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 Provide full executive and personal assistance support to the Deputy Managing Director.
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 Manage calendars, meetings, appointments, and executive schedules efficiently.
 </li>
 <li>
 Coordinate local and international travel arrangements including:
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 Flight bookings
 </li>
 <li>
 Hotel reservations
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 Transportation arrangements
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 Visa coordination where required
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 Organize business meetings, conferences, and executive events.
 </li>
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 Prepare reports, presentations, correspondence, and meeting minutes.
 </li>
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 Handle confidential documents and sensitive information with professionalism and discretion.
 </li>
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 Coordinate with internal departments, clients, and external stakeholders.
 </li>
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 Monitor and follow up on tasks, deadlines, and management priorities.
 </li>
 <li>
 Screen calls, emails, and correspondence on behalf of the executive office.
 </li>
 <li>
 Ensure smooth day-to-day administrative and operational support.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Minimum
 
 10+ years of experience
 
 as an Executive Assistant, Personal Assistant, or similar senior administrative role.
 </li>
 <li>
 Proven experience supporting C-level executives or senior management.
 </li>
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 Strong organizational and time management skills.
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 Excellent communication skills in English (written and verbal).
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 Proficient in Microsoft Office applications and executive reporting.
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 Ability to handle multiple priorities under pressure.
 </li>
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 Professional appearance and strong interpersonal skills.
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 High level of confidentiality and attention to detail.
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 Must be currently based in or willing to relocate to Dubai.
 </li>
 </ul>
 
 
 Preferred Candidates
 
 
 <ul>
 <li>
 Filipino or European nationals are preferred.
 </li>
 <li>
 Previous experience within multinational companies or executive offices is an advantage.
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

dreamize Digital Marketing Agency

Are you organized, detail-oriented, and ready to make a difference in a fast-paced marketing agency? We're hiring an Administrative Assistant to help us excel in our mission.Key Skills:- Exceptional organizational abilities- Strong communication skills- Proficiency in office software (e.g., MS Office)- Time management expertise- Attention to detail- Problem-solving attitude-can speak ,understand and write ArabicIf you're a proactive team player with these skills, we want to hear from you! Apply now to be part of our dynamic team.walk in interviews from Monday to Friday 10 am to 6 pmJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>administrative assistant: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Administrative Assistant

Humaita Services DMCC

Administrative AssistantWe are looking for an experienced Adminsitrative Assistant to join our team to perform office and outside demands.Requirements<ul><li>Strong IT skills with proficiency in MS Office (Word, Excel, Onedrive, sharepoint).</li><li>Good verbal and written communication skills in English; Arabic is a plus.</li><li>Valid driver's license required.</li><li>Male candidates preferred.</li></ul>ResponsibilitiesAdministrative &amp; Client Support<ul><li>Greet and assist clients upon arrival at the office.</li><li>Open and manage client files; collect, scan, and organize documents.</li><li>Answer calls, reply to emails, and follow up with clients.</li><li>Prepare and send quotations to clients.</li><li>Maintain master sheets and trackers.</li><li>Coordinate with teams and the Accounts Department for payments.</li><li>Handle sensitive document deliveries to government offices, banks, and clients.</li><li>Support staff with various administrative tasks and projects.</li><li>Knowledge of UAE zones required to support client logistics.</li></ul>Office &amp; Facilities Management<ul><li>Purchase and monitor pantry items, groceries, stationery, and IT materials, controlling excess consumption.</li><li>Coordinate with suppliers and service providers (DEWA, chiller, gas, internet, and communications).</li><li>Maintain and organize files, including employee and client documents</li><li>Coordinate deliveries.</li></ul>Driver Duties<ul><li>Arrange and provide transportation for employees attending client demands or locations visits.</li><li>Drive VIP clients and company executives to and from airports, hotels, and other locations.</li><li>Collect packages from the airport and other locations as needed.</li><li>Ensure company vehicles are clean, fueled, and in excellent legal and working condition.</li><li>Conduct daily vehicle inspections and report any issues promptly.</li></ul>Pay: AED3,500.00 - AED4,000.00 per hourWork Location: In person

Huda Beauty

<div>
 
 Who We Are:
 
 At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world's fastest growing beauty brands. As a company, we are fueled by purpose and not profit, this allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!
 
 
 
 Summary:
 
 We are looking for a dynamic &amp; detail-oriented Admin Assistant to work directly with our CEOs and their current Executive Assistant, to provide additional support. The Admin Assistant will support on a variety of different things from calendar management, administrative assistance or even helping out on campaign shoots or events and ensuring the smooth running of them.
 
 
 
 Essential Duties and Responsibilities
 
 :
 
 
 <ul>
 <li>
 Working directly with Executive team to support with their daily work routine
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 Supporting with calendar management
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 Administrative assistance; documentation, files, emails etc.
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 Provide support on travel bookings and arrangements
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 Coordinate with other members of the team
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 Support with ad-hoc request from the CEOs
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 Coordinate &amp; help with the organization of ongoing projects
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 Drafting agendas ahead of meetings
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 Maintain confidential and sensitive information
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 Taking minutes during meetings
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 Researching &amp; sourcing beauty products
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 Flexible, proactive, and adaptable in a fast-paced environment
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Excellent communication skills, both written &amp; verbal
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 A keen eye for attention to detail
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 Experienced with administrative assistance
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 An energetic team-player
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 Skilled in Microsoft Suite (Excel, Word, PowerPoint) and Adobe
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 Excellent organization and time-management skills
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Monthly "Self Love Days" - at company discretion
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 Premium Medical/Dental/Vision coverage for employee plus dependents
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 Monthly coaching sessions with our in-house Success Coach
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 Employee discounts on all Huda Beauty products
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 Quarterly product gifting
 
 
 </li>
 </ul>
 
 Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.
 
</div>

Al Haktur IT Solutions

<div>Al Haktur IT Solutions is seeking a highly organized and proactive Administrative Assistant to support daily office operations and ensure smooth administrative processes. The ideal candidate should possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently in a dynamic work environment.

Key Responsibilities
<ul>
<li>Provide administrative and clerical support to management and various departments.</li>
<li>Manage office correspondence, emails, phone calls, and document filing.</li>
<li>Schedule meetings, appointments, and maintain calendars.</li>
<li>Prepare reports, presentations, and business documents as required.</li>
<li>Maintain and update company records and databases.</li>
<li>Coordinate office supplies inventory and procurement activities.</li>
<li>Assist with travel arrangements, bookings, and meeting logistics.</li>
<li>Handle incoming and outgoing mail and courier services.</li>
<li>Support HR and finance departments with administrative tasks when needed.</li>
<li>Ensure the office environment remains organized and efficient.</li>
</ul>
Requirements
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li>
<li>Previous experience in an administrative or office support role is preferred.</li>
<li>Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.</li>
<li>Strong written and verbal communication skills.</li>
<li>Excellent organizational and time management abilities.</li>
<li>Ability to prioritize tasks and meet deadlines.</li>
<li>Professional attitude and strong attention to detail.</li>
<li>Ability to maintain confidentiality and handle sensitive information.</li>
</ul>
Preferred Skills
<ul>
<li>Experience working in an IT or technology-related company.</li>
<li>Familiarity with office management software and administrative systems.</li>
<li>Strong multitasking and problem-solving capabilities.</li>
<li>Customer service and interpersonal skills.</li>
</ul>
Benefits
<ul>
<li>Competitive salary package.</li>
<li>Visa and medical insurance as per UAE labor law.</li>
<li>Annual leave and other statutory benefits.</li>
<li>Professional development and career growth opportunities.</li>
<li>Supportive and collaborative work environment.</li>
</ul>
Interested candidates are invited to submit their updated CV for consideration. Only shortlisted candidates will be contacted. Al Haktur IT Solutions is committed to providing equal employment opportunities and fostering a professional and inclusive workplace.</div>

ALMASKAN ALJAMEEL TECHNICAL SERVICES

Almaskan Aljameel Technical Services is seeking an Administrative Assistant to support daily office operations, manage documentation, and assist with scheduling and coordination of technical service requests. This role is responsible for handling administrative tasks, maintaining records, and supporting communication between clients and field technicians. The position reports to the Office Manager or Operations Manager.Key Responsibilities:<ul><li>Answer and direct phone calls, respond to emails, and greet visitors to the office</li><li>Maintain and organize office files, records, and documentation including service requests, work orders, and client files</li><li>Prepare and format correspondence, reports, spreadsheets, and service confirmations as requested</li><li>Schedule service appointments and coordinate calendars for field technicians and management staff</li><li>Assist with data entry and maintain accuracy of information in the service management database</li><li>Process incoming and outgoing mail, packages, and courier deliveries</li><li>Monitor office supply inventory and place orders as needed</li><li>Assist with basic bookkeeping tasks including expense tracking and invoice filing</li><li>Support operations team with general clerical duties including photocopying, scanning, and filing</li><li>Coordinate with field technicians to relay service updates and schedule changes</li><li>Maintain confidentiality of client information and company records</li></ul>Requirements:<ul><li>High school diploma or equivalent; diploma or certificate in Business Administration or related field is preferred</li><li>Minimum 1 year of experience in an administrative, clerical, or office support role, preferably in a technical services, maintenance, or facilities management environment</li><li>Proficiency in Microsoft Office applications including Word, Excel, and Outlook</li><li>Good written and verbal communication skills in English; proficiency in Arabic is required</li><li>Strong organizational skills with attention to detail and accuracy</li><li>Ability to manage multiple tasks and prioritize effectively</li><li>Professional demeanor and ability to maintain confidentiality</li><li>Reliable and punctual with consistent attendance</li></ul>Pay: AED5,000.00 - AED6,000.00 per monthWork Location: In person

S C E Construction LLC

We are in need of a female administrative assistant with experience in Facility Maintenance in UAE. Any nationality is welcome.Supports daily operations by coordinating from Technicians, managing work orders, handling Client/ Vendors communication, maintaining records, making Quotations and Invoices , and providing general admin support (filing, reports), ensuring a safe, efficient, and well-run facility through strong organization, multitasking, and communication skills.Job Type: Full-timeWork Location: In person

Administrative Assistant - Female

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Executive Personal Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - Female