senior accountant

executive assistant

administrative assistant

office administrator

executive secretary

senior administrative assistant

TXM Solutions

<div>
 
 
 Position Overview
 
 
 
 The Executive Assistant (EA) to the CEO provides high-level administrative and organisational support to ensure the smooth and efficient management of the CEO&rsquo;s office and Hospitality Team. Acting as a trusted gatekeeper, liaison, and strategic support partner, the EA manages schedules, communications, and priorities with the utmost professionalism, discretion, and efficiency.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and both domestic and international travel arrangements.
 </li>
 <li>
 Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO.
 </li>
 <li>
 Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
 </li>
 <li>
 Handle confidential documents and sensitive information with discretion.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Screen and manage incoming calls, emails, and correspondence.
 </li>
 <li>
 Draft, review, and edit official communications and documents as required.
 </li>
 </ul>
 
 
 
 
 
 Project Coordination
 
 
 <ul>
 <li>
 Assist with planning and execution of key corporate initiatives and strategic projects.
 </li>
 <li>
 Track deliverables, follow up on decisions, and ensure timely completion of tasks.
 </li>
 <li>
 Conduct research and compile data for the CEO&rsquo;s use.
 </li>
 </ul>
 
 
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Oversee the day-to-day operations related to the CEO&rsquo;s office.
 </li>
 <li>
 Liaise with HR, Legal, Finance, and external consultants to support business priorities.
 </li>
 </ul>
 
 
 
 
 
 Event &amp; Travel Management
 
 
 <ul>
 <li>
 Plan and manage complex travel itineraries, including visa arrangements, accommodation, transportation, and expense reconciliation.
 </li>
 <li>
 Organise and coordinate high-profile meetings, events, and corporate hospitality engagements.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 3&ndash;5 years of proven experience in an Executive Assistant or senior-level administrative role, preferably within the UAE or GCC region.
 </li>
 <li>
 Exceptional written and verbal communication skills in English.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite and modern productivity tools.
 </li>
 <li>
 Strong organisational, multitasking, and time-management skills.
 </li>
 <li>
 High degree of discretion and confidentiality in handling sensitive matters.
 </li>
 <li>
 Professional demeanour with the ability to thrive in a fast-paced environment and work independently
 </li>
 </ul>
 
 
</div>

Executive Assistant to Chief Executive Officer

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Executive Assistant

Infinite homes

<div>
 
 
 Job Summary
 
 
 
 
 
 
 We are looking for a highly organized and detail-oriented Real Estate Administrative Assistant to support our real estate team. The ideal candidate will handle administrative tasks, manage documentation, and ensure smooth day-to-day operations to help the team focus on closing deals and client relationships. The role also includes assisting with property listings, Trakheesi permits, and ensuring compliance with Dubai RERA requirements
 
 , we would love to hear from you.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 Manage and maintain property listings, databases, and CRM systems.
 
 
 Prepare and process real estate contracts, agreements, and other legal documents.
 
 
 Assist with Trakheesi permits and ensure compliance with Dubai RERA requirements.
 
 
 Coordinate property showings, open houses, and client meetings.
 
 
 Handle communication with clients, agents, and vendors via phone and email.
 
 
 Conduct market research and gather property data to assist agents.
 
 
 Maintain office records, files, and transaction logs.
 
 
 Assist in social media updates and marketing efforts for property listings.
 
 
 Schedule and coordinate appointments, inspections, and appraisals.
 
 
 Ensure compliance with real estate laws, company policies, and regulations.
 
 
 Provide general administrative support to the real estate team.
 
 
 Assist in form fillings and other administrative tasks around the office.
 
 
 Perform other administrative duties as assigned.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 Minimum high school diploma or equivalent, bachelor's degree preferred. Experience in real estate administration.
 
 
 Strong organizational and multitasking abilities
 
 
 Excellent communication and interpersonal skills
 
 
 Knowledge of Trakheesi permits, Dubai RERA requirements, and real estate processes
 
 
 Proficiency in MS Office, Google Suite, and CRM software
 
 
 Ability to work independently in a fast-paced environment
 
 
 High attention to detail and accuracy in documentation
 
 
 If you are proactive, detail-oriented, and eager to contribute to a growing real estate business, apply now!
 
 
 
 
</div>

Administrative Assistant

fäm Properties Dubai

<div>
 
 Are you an organized and proactive individual with a passion for real estate? Do you have excellent communication skills and enjoy interacting with clients? We have the perfect opportunity for you!
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 As an Administrative Assistant in Top No. 1 real estate firm, you will play a pivotal role in supporting our Property Investment Manager and contributing to the success of our property listings for both sale and rent.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Proactively reach out to potential clients through cold calls and WhatsApp messages to source new property listings for both sale and rent.
 </li>
 <li>
 Provide administrative support to the Property Investment Manager, efficiently handling phone calls, emails, and calendar management.
 </li>
 <li>
 Organize and maintain client files and important documentation, ensuring accuracy and completeness.
 </li>
 <li>
 Handle CRM related tasks, such as creating and updating listings, creating Electronic form A and NOC and arrange for the property owners signature, as well as facilitating the closure of deals in our CRM system.
 </li>
 <li>
 Create Tenancy Contracts and facilitate the signing process between landlords and tenants.
 </li>
 <li>
 Meet and exceed KPI requirements on a monthly basis, showcasing your dedication to achieving success.
 </li>
 <li>
 Coordinate photoshoots and property viewings, creating a visually appealing experience for potential clients.
 </li>
 <li>
 Verify online portals and maintain accurate property information across various platforms.
 </li>
 <li>
 Assist in marketing efforts by creating eye-catching flyers and promoting properties on social media platforms.
 </li>
 <li>
 Collaborate with other real estate brokers to explore potential business opportunities.
 </li>
 <li>
 Provide weekly campaign reports to property owners, showcasing the effectiveness of our marketing strategies.
 </li>
 </ul>
 
 
 
 
 
 Key Requirements:
 
 
 
 
 
 <ul>
 <li>
 Previous experience in a similar administrative or real estate role is highly desirable.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Proficiency in CRM systems and standard office software.
 </li>
 <li>
 Exceptional organizational skills and ability to multitask effectively.
 </li>
 <li>
 Strong attention to detail and accuracy in handling documentation.
 </li>
 <li>
 Proven ability to work collaboratively with various departments and external partners.
 </li>
 <li>
 A proactive approach and self-motivated attitude.
 </li>
 </ul>
 
 
 
 
 Join Our Dynamic Team:
 
 
 
 This is a unique opportunity to be part of a fast-paced and thriving real estate firm.
 
 If you are passionate about real estate, possess excellent administrative skills, and enjoy working in a team-oriented environment, we encourage you to apply!
 
 
 
 
 
 Package for this role: up to AED 4500 + Residence Visa + Medical Insurance
 
</div>

Hyatt Regency

<div>
 
 Organization- Hyatt Regency Dubai
 
 
 
 
 Summary
 
 
 
 You will be responsible to provide an excellent and consistent level of administrative support to your customers. The Administrative Assistant is responsible to provide strong and efficient administrative support.
 
 
 
 Qualifications
 
 
 
 Well-developed computer knowledge, particularly in the use of MS Office and email. Minimum 2 years' work experience as a secretary or Senior Clerk in a hotel or big company.
</div>

Administrative Assistant - Hospitality Background

grand astoria hotel

Grand Astoria Hotel , Bur Dubai is looking for HR Assistant candidate with following requirement -Job description of HR Assistant&middot; Employee Record Management:Maintaining accurate and up-to-date employee files, both physical and digital, ensuring confidentiality and compliance with data protection regulations.&middot; Recruitment &amp; Onboarding:Assisting with job postings, screening resumes, scheduling interviews, conducting reference checks, and preparing onboarding materials for new hires.&middot; Employee Relations:Addressing employee inquiries, resolving minor HR-related issues, and escalating complex cases to senior HR staff.&middot; Benefits Administration:Assisting with enrollment in company benefits programs, processing leave requests, and answering employee questions about benefits.&middot; Payroll Support:Verifying timesheets, calculating overtime, and assisting with payroll processing.&middot; Compliance:Ensuring compliance with UAE labor laws and regulations, staying informed about updates, and implementing necessary changes to HR processes.&middot; Administrative Support:Providing general administrative support to the HR department, including preparing reports, managing correspondence, and coordinating HR-related events.Essential Skills and Qualifications:&middot; Minimum Bachelor's degree: in Human Resources or a related field.&middot; Minimum 01 year experience as an HR assistant or in a similar HR administrative role.&middot; Familiarity with UAE labor laws.Experience in visa processing or employee licensing (e.g., DHA/MOH).&middot; Strong organizational skills and attention to detail.&middot; Excellent communication and interpersonal skills.&middot; Proficiency in Microsoft Office word &amp; excelJob Type: Full-timePay: AED1,250.00 - AED2,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Available for physical interview in Dubai ?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR Assistant/Admin Assistant: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

HR Assistant

Gutti Development

<div>
 
 Job Title:
 
 Receptionist &amp; Administrative Assistant
 
 
 
 
 
 Location:
 
 Developer Main Office
 
 
 
 Type:
 
 Full-Time
 
 
 
 Reports to:
 
 Senior Operations Manager
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 We are seeking a professional, detail-oriented, and
 
 female English &amp; Arabic-speaking Receptionist &amp; Administrative Assistant
 
 to join our real estate development company. As the first point of contact, you will play a key role in creating a welcoming environment for clients and visitors, while also providing administrative support to ensure smooth office operations.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Greet and assist visitors, answer incoming calls and emails, and maintain a professional reception area
 </li>
 <li>
 Organize contracts, agreements, and property listings using the company CRM system
 </li>
 <li>
 Schedule meetings, property viewings, and open house events
 </li>
 <li>
 Assist with uploading property advertisements and supporting marketing initiatives
 </li>
 <li>
 Ensure compliance with DLD/RERA requirements, including Oqood registrations and title deed processes
 </li>
 <li>
 Provide administrative support to the Accounts team with bookkeeping tasks
 </li>
 <li>
 Provide administrative support to the Sales team.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 
 
 
 <ul>
 <li>
 
 Female candidate &ndash; English &amp; Arabic speaker (mandatory)
 
 </li>
 <li>
 Previous experience in receptionist and/or administrative roles
 </li>
 <li>
 Strong communication skills (verbal and written)
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook)
 </li>
 <li>
 Familiarity with UAE real estate procedures and terminology
 </li>
 <li>
 Ability to multitask, prioritize, and maintain confidentiality
 </li>
 <li>
 Prior UAE real estate experience preferred; knowledge of DLD systems is an advantage
 </li>
 <li>
 Immediate joiners preferred
 </li>
 </ul>
 
 
 
 
 Education &amp; Experience:
 
 
 
 
 <ul>
 <li>
 Diploma or Bachelor in Business Administration
 </li>
 <li>
 Minimum of 2 years&rsquo; relevant experience preferred
 
 </li>
 </ul>
 
 
 
</div>

Receptionist & Administrative Assistant ( Real Estate )

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2192 senior administrative assistant jobs IN Dubai

Executive Assistant to Chief Executive Officer

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Receptionist & Administrative Assistant ( Real Estate )