office manager

executive assistant

admin assistant

administrative assistant

hr assistant

senior administrative assistant

ZR Consultants

CompanyZRC International (ZRCI) is a leading business consulting firm specialising in Governance, Risk, and Controls. With deep expertise in executing large-scale projects, we offer comprehensive services in Cyber Security, Artificial Intelligence Compliance, SOX Compliance (Sarbanes-Oxley), Business and IT Controls Transformation (including SAP S/4HANA and Oracle Fusion), Controls Rationalisation and Optimisation, Internal Audits, ESG initiatives, and regulatory compliance. Our services are tailored to meet the unique needs of clients in the United Arab Emirates.Founded in 2023, ZRCI was established as a strategic extension of our successful affiliate, ZR Consultants, marking our expansion into the UAE market. As we continue to grow, our commitment to delivering high-quality, cost-effective solutions remains unwavering. To learn more, please visit www.zrc.aeRole OverviewWe are looking for a proactive and versatile Senior Administrative Assistant to join our growing consultancy. This role sits at the heart of our business, supporting senior leaders across operations, business development, marketing, recruitment, and executive support.You&rsquo;ll play a key part in ensuring the smooth running of day-to-day operations while also helping to drive client growth, elevate our brand, and strengthen our talent pipeline.If you thrive in a fast-paced environment, enjoy wearing multiple hats, and are looking for an opportunity where you can make a real impact, we&rsquo;d love to hear from you.Even if you don&rsquo;t tick every box, we encourage you to apply &ndash; we value drive, adaptability and a can-do attitude above all.What You&rsquo;ll Be Doing:Operations &amp; Executive Support<ul><li>Manage diaries, inboxes and coordinate meetings, events, and travel logistics.</li><li>Oversee operational tasks including expenses, supplier management, filing and award submissions.</li><li>Maintain accurate timesheets in MyHours.</li><li>Produce professional presentations, reports and briefing materials.</li><li>Provide ad hoc support to senior leadership and adapt to evolving business needs.</li></ul>Business Development &amp; Marketing<ul><li>Research prospective clients, markets and opportunities; create reports and insights.</li><li>Support outreach efforts using platforms such as Apollo and Supplier Portals.</li><li>Maintain and update company profiles across Supplier Portals.</li><li>Develop high-quality client presentations, proposals and marketing materials.</li><li>Manage and schedule content for LinkedIn, X and the company website.</li><li>Design creative digital assets using Canva to strengthen our brand presence.</li><li>Contribute to marketing campaigns targeting blue-chip clients.</li></ul>Recruitment<ul><li>Manage end-to-end recruitment: job postings, CV screening, candidate shortlisting and interview scheduling.</li><li>Keep candidate records and pipelines up to date via Indeed and internal systems.</li><li>Prepare polished candidate profiles for client review.</li></ul>What We&rsquo;re Looking For<ul><li>Strong written and verbal communication skills (English essential).</li><li>Confident using Microsoft Outlook for diary/inbox management.</li><li>Proficiency across Microsoft Office (Word, Excel, PowerPoint).</li><li>Comfortable using Canva for design and digital marketing collateral.</li><li>Excellent organisational skills with the ability to prioritise and multitask.</li><li>Self-starter with the confidence to work independently and take initiative.</li><li>Professional, trustworthy and able to handle confidential matters discreetly.</li><li>Willingness to complete an enhanced DBS/CRB check.</li><li>Previous experience in consulting, professional services or a high-growth environment is a plus.</li></ul>Agencies, please note we are not looking for your support on this recruitmentEqual OpportunitiesAs a proud Ethnic Minority Owned Business, ZRC International is an equal opportunity employer, and we value diversity in our organisation. We welcome applications from candidates with diverse backgrounds and perspectives.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have any experience using Canva?</li><li>Do you have any experience using WordPress?</li><li>We require individuals who will be able to commence engagement as soon as possible. Please indicate your availability or notice period?</li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Linkedin Administration: 2 years (Preferred)</li><li> executive assistant / administrative: 2 years (Preferred)</li><li>Business Development: 1 year (Preferred)</li><li>Marketing : 1 year (Preferred)</li><li>Recruitment Administration: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>

Senior Administrative Assistant

HYM Investment Group

We are seeking a highly organised, detail-oriented, and proactive Executive Secretary (Male) to provide dedicated administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence with timely and appropriate responses.</li><li>Prepare meeting agendas, take minutes, and follow up on assigned action items.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with a high degree of accuracy.</li><li>Maintain confidentiality and manage sensitive information with the utmost discretion.</li><li>Coordinate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s requirements to ensure smooth operations and efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organisational, multitasking, and time management capabilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary to CEO

We are seeking a highly organised, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will exhibit exceptional professionalism, strong communication skills, and the ability to efficiently manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence with timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy and attention to detail.</li><li>Maintain confidentiality and handle sensitive information with utmost discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure seamless operations and an efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary to CEO - Male

Zahr Freighters

<div>Zahr Freighters is looking for a reliable and organized Administrative Assistant to join our team in Dubai. This role is perfect for someone who enjoys supporting daily office operations, maintaining records, and ensuring smooth communication across departments.

Key Responsibilities:
<ul>
<li>Manage daily administrative tasks, including filing, documentation, and data entry.</li>
<li>Handle incoming calls, emails, and correspondence professionally.</li>
<li>Assist in preparing reports, schedules, and office records.</li>
<li>Coordinate meetings, appointments, and office calendars.</li>
<li>Maintain office supplies and ensure the workspace is well-organized.</li>
<li>Support HR and logistics teams with documentation and departmental tasks.</li>
<li>Process and distribute incoming and outgoing mail.</li>
<li>Assist with vendor coordination and basic procurement activities.</li>
<li>Keep confidential information secure and follow office protocols.</li>
<li>Provide general support to management and staff when required.</li>
</ul>
Qualifications:
<ul>
<li>Diploma or bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong communication and organizational skills.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li>
<li>Ability to multitask, prioritize, and work independently.</li>
<li>Attention to detail and a professional attitude.</li>
</ul>
Joining Zahr Freighters in Dubai as an Administrative Assistant offers a chance to grow within a supportive and dynamic environment. If you are dedicated, efficient, and motivated to contribute to smooth office operations, this role provides an excellent platform to advance your career.</div>

Administrative Assistant

M42 Health

<div>
 
 Overview
 
 
 
 M42 delivers comprehensive healthcare services across the full continuum of care; from primary care to advanced specialty treatments. Leveraging cutting-edge health technologies and precision medicine we ensure the highest standards of effectiveness, efficiency, and patient-centered outcomes. With a global presence spanning more than 480 facilities in 27 countries and a dedicated workforce of over 20,000 professionals, M42 is uniquely positioned to redefine the future of healthcare on a global scale.
 
 
 Established in 2022, Mubadala Health Dubai offers world-class treatments and advanced technology, facilitated by a clinical team of experts with extensive knowledge and experience. Our state-of-the-art outpatient facility provides day surgery, outpatient consultations, and comprehensive diagnostic services for over 30 clinical specialties
 
 
 This role is responsible for providing administrative and support duties to the Administration department and may function as a liaison between departments and others external to M42.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide executive support by managing calendars, scheduling meetings, coordinating travel, and preparing agendas and minutes to ensure smooth leadership operations.
 </li>
 <li>
 Oversee office coordination including patient appointments, referrals, events, and daily workflow, while serving as a central point of communication across teams and stakeholders.
 </li>
 <li>
 Manage documentation and reporting by maintaining filing systems, preparing correspondence, and generating accurate reports and data analyses to support informed decision-making.
 </li>
 <li>
 Facilitate communication by handling calls, emails, and visitor interactions professionally, escalating concerns appropriately, and ensuring timely follow-up on tasks and deadlines.
 </li>
 <li>
 Support resource management through inventory control, supply ordering, petty cash handling, and vendor coordination to maintain efficient operations.
 </li>
 <li>
 Ensure compliance and safety by adhering to organizational policies, health and safety regulations, and infection control practices, contributing to a safe and professional environment.
 </li>
 <li>
 Contribute to organizational development by assisting with staff onboarding, event coordination, and corporate initiatives that enhance patient, staff, and leadership experience.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Hospitality Management Diploma or equivalent
 </li>
 <li>
 At least 4 years of senior administrative assistant experience or 2+ years of Personal Assistant experience to CEO level
 </li>
 <li>
 Proficient in preparing and reviewing complex documents, data, contracts and presentations.
 </li>
 <li>
 Project management experience.
 </li>
 <li>
 Ability to think critically and maintain a high level of confidentiality
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Proficiency with Microsoft Office suite
 </li>
 </ul>
</div>

Admin Assistant

Oceano Apex LLC

Job Title: Administrative cum Personal AssistantLocation: Meydan Grandstand, 6th Floor, Meydan Road, Nad Al Sheba, Dubai, U.A.EReports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Administrative cum Personal Assistant

<div>GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, food and health sectors. Its vision is to inspire people to win in ways that make the world better. Today, GMG&rsquo;s investments span across four key verticals: GMG Sports, GMG Food, GMG Health, and GMG Consumer Goods. Under the ownership and management of the Baker family, it has become a leading global company, affiliated with the world&rsquo;s most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands into its markets.
About the Role: 
The incumbent will handle day-to-day administrative tasks, such as maintaining records, filing documents, processing invoices, and managing incoming and outgoing communications. The incumbent will assist in the preparation of inventory reports and coordinate with supply chain staff to ensure that necessary documentation for shipments and deliveries is accurate and timely. The incumbent will also be responsible for scheduling meetings, tracking office supplies, and ensuring that all warehouse documentation is up to date and compliant with company standards. Additionally, the incumbent will work closely with the Warehouse Manager to support various projects, ensuring the operational efficiency of the warehouse 
<ul>
</ul>
About the requirements: 
An associate&rsquo;s degree from an accredited college or university is usually preferred, additional qualification as an Administrative assistant or Secretary will be a plus<ul>
<li>
High school diploma or equivalent.</li>
<li>Certification in office administration preferred.</li>
<li>Proficiency in Microsoft Office tools. B</li>
<li>Basic accounting or invoicing training preferred.</li>
<li>Prior experience as an Administrative assistant will be a plus.</li></ul></div>

Explore 2338+ Senior administrative assistant in Dubai this December. Find roles across top companies and apply now to boost your career.

2338 senior administrative assistant jobs IN Dubai

Senior Administrative Assistant

Executive Secretary to CEO

Executive Secretary to CEO - Male

Administrative Assistant

Admin Assistant

Administrative cum Personal Assistant

Administrative Assistant