senior administrative assistant

Excellence Group

Job SummaryWe are seeking a highly organized and proactive Administrative Executive &amp; Executive Assistant to support both daily operations and senior management. This role is ideal for someone who can efficiently manage administrative tasks while providing high-level executive support in a fast-paced environment.You will play a key role in ensuring smooth business operations, effective communication, and strong coordination between teams, clients, and leadership.Key ResponsibilitiesExecutive Support<ul><li>Manage calendars, schedule meetings, and coordinate appointments for senior management</li><li>Prepare and draft emails, reports, and presentations</li><li>Act as a point of contact between management, clients, and internal teams</li><li>Track tasks and follow up to ensure timely completion</li><li>Handle confidential information with discretion</li></ul>Administrative &amp; Operations<ul><li>Coordinate daily schedules, client appointments, and service requests</li><li>Respond to customer inquiries and ensure high service standards</li><li>Manage staff schedules, attendance, and operational coordination</li><li>Monitor ongoing tasks and ensure timely service delivery</li><li>Provide general administrative support to management</li></ul>Coordination &amp; Support<ul><li>Assist with project coordination and documentation</li><li>Maintain organized records and filing systems</li><li>Support business operations with ad hoc tasks as required</li></ul>Requirements<ul><li>2&ndash;4 years of experience in administration, customer service, or executive support</li><li>Strong communication skills in English (written and verbal)</li><li>Excellent organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment and manage multiple priorities</li><li>Proficiency in Microsoft Office (Excel, Outlook, Word)</li><li>Professional, reliable, and detail-oriented</li></ul>Job Types: Full-time, PermanentWork Location: In person

Administrative Assistant

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

ZAYED CHARTERED ACCOUNTANT FOR AUDITING-SOLE PROPRITORSHIP L.L.C

Job description:We are seeking a highly organized and detail-oriented Administrative Assistant who is fluent in Arabic to support our daily office operations. The ideal candidate will handle administrative tasks, coordinate communication, and assist various departments to ensure smooth workflow and efficient business operations.Key Responsibilities Administrative Support<ul><li>Manage daily office operations and provide administrative support to the team.</li><li>Prepare, translate, and edit documents, letters, emails, and reports in both Arabic and English.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Handle incoming and outgoing correspondence, including calls, messages, and emails.</li></ul>Office Coordination<ul><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain office supplies and coordinate with vendors for procurement.</li><li>Support event planning, workshops, and internal activities.</li></ul>Communication &amp; Customer Service<ul><li>Act as the primary contact for Arabic-speaking clients and visitors.</li><li>Provide excellent customer service and assist with inquiries in Arabic and English.</li><li>Coordinate with internal departments to relay messages and support efficient communication.</li></ul>Data &amp; Documentation<ul><li>Prepare reports, summaries, and presentations as required.</li><li>Assist with data entry, database management, and document tracking.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Qualifications<ul><li>Fluent in Arabic (native or advanced level) and proficient in English.</li><li>Proven experience as an Administrative Assistant, Office Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, interpersonal, and problem-solving skills.</li><li>Ability to work independently and as part of a team.</li><li>High level of professionalism and attention to detail.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Multipolitan

<div>
 
 Company Description
 
 
 
 Multipolitan is a platform designed for modern global living, providing innovative solutions for individuals seeking mobility and flexibility. By combining a user-centric immigration platform with a mobility app, Multipolitan makes it simple for people to live, work, and thrive anywhere in the world. Headquartered in Singapore and operating across six countries, the company supports clients in over 20 markets. Multipolitan's team brings together experienced experts, including unicorn-exit founders and pioneers in investment migration, to redefine the future of borderless living.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site Administrative Assistant role based in Dubai. The Administrative Assistant will be responsible for managing day-to-day office operations, providing executive assistance support, handling phone communications, and organizing clerical tasks. Other responsibilities include coordinating schedules, maintaining records, and ensuring efficient office workflows.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Administrative Assistance and Clerical Skills to support smooth office operations and task management
 </li>
 <li>
 Strong Phone Etiquette and Communication skills to interact effectively with clients, partners, and team members
 </li>
 <li>
 Experience in Executive Administrative Assistance, including scheduling, calendar management, and meeting coordination
 </li>
 <li>
 Strong organizational abilities, attention to detail, and time management skills
 </li>
 <li>
 Familiarity with office software such as Microsoft Office and task management tools
 </li>
 <li>
 Ability to work collaboratively in a cross-cultural, dynamic environment
 </li>
 <li>
 Previous administrative experience is an advantage; a bachelor&rsquo;s degree in a relevant field is preferred
 </li>
 </ul>
</div>

OceanAir

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 To provide high-level administrative, operational, and organizational support to the CEO while managing the smooth day-to-day operations of the office. The role requires exceptional coordination skills, discretion, and the ability to handle confidential information efficiently.
 
 
 
 
 
 
 Job Duties &amp; Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Manage the CEO&rsquo;s calendar, appointments, travel arrangements, and meetings.
 </li>
 <li>
 Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
 </li>
 <li>
 Assist in prioritizing tasks, managing deadlines, and following up on pending matters.
 </li>
 <li>
 Attend meetings, take minutes, and ensure timely follow-up on action items.
 </li>
 <li>
 Maintain confidentiality and handle sensitive information with the utmost discretion.
 </li>
 <li>
 Oversee general office operations, ensuring a professional, organized, and efficient work environment.
 </li>
 <li>
 Manage office supplies, vendors, service providers, and facility maintenance.
 </li>
 <li>
 Supervise administrative staff and ensure alignment with company standards.
 </li>
 <li>
 Support HR functions such as onboarding, attendance tracking, and internal communication.
 </li>
 <li>
 Implement and maintain office policies and procedures.
 </li>
 <li>
 Coordinate internal events, team meetings, and company communications.
 </li>
 <li>
 Draft and review professional correspondence and announcements.
 </li>
 <li>
 Facilitate communication between departments and the CEO&rsquo;s office.
 </li>
 <li>
 Liaise with external partners, clients, and government or business contacts when needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Skills:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 3&ndash;4 years of relevant experience, preferably supporting senior executives or managing office operations.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Professional demeanor, proactive attitude, and high attention to detail.
 </li>
 <li>
 Ability to work under pressure and handle confidential matters discreetly
 </li>
 </ul>
</div>

Executive Assistant to Chief Executive Officer

American University in the Emirates

<div>Job Title: Executive Secretary &ndash; President&rsquo;s Office

Department: Office of the President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.

Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.
</li></ul>Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.</li> 
</ul>
Skills / Knowledge / Competencies
<ul>
<li>Excellent organizational and multitasking abilities.
</li><li>Bilingual proficiency in Arabic and English is mandatory.
</li><li>High level of professionalism, discretion, and confidentiality.
</li><li>Strong decision-making skills with the ability to work independently.
</li><li>Knowledge of academic and administrative procedures, student policies, and university protocols.
</li><li>Strong interpersonal and communication skills when dealing with diverse stakeholders.
</li><li>Ability to manage and coordinate executive office operations efficiently.
</li><li>Strong problem-solving skills with attention to detail and accuracy.</li> 
</ul>
Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
</li><li>Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
</li><li>Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
</li><li>Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
</li><li>Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
</li><li>Manage and maintain the President&rsquo;s/Vice President&rsquo;s calendar, including meetings and appointments.
</li><li>Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
</li><li>Serve as a professional point of contact for internal and external stakeholders.
</li><li>Handle multiple tasks and priorities simultaneously while meeting deadlines.
</li><li>Maintain strict confidentiality of sensitive information and documents.
</li><li>Represent the President&rsquo;s Office in communications with external entities, partners, and officials.
</li><li>Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Secretary – President’s Office

Affordable Group LLC Fz

Executive Assistant (Arabic-Speaking Preferred)Location: Dubai, UAE Job Type: Full-TimeAbout the RoleWe&rsquo;re looking for a highly capable and dynamic Executive Assistant who thrives on organization, precision, and being one step ahead. If you enjoy managing details, supporting leadership, and being at the heart of operations, this role is for you.You will work closely with senior management, ensuring smooth day-to-day operations while acting as a trusted right hand in both business and administrative matters. Arabic-speaking candidates are strongly preferred.What You&rsquo;ll Do<ul><li>Manage executive calendars, meetings, and priorities</li><li>Coordinate internal and external communications professionally</li><li>Prepare reports, presentations, and business documents</li><li>Arrange travel plans, itineraries, and logistics</li><li>Handle confidential information with discretion</li><li>Organize meetings, including agendas, minutes, and follow-ups</li><li>Act as a liaison between leadership and teams or clients</li><li>Support special projects and operational initiatives</li><li>Maintain organization and efficiency across tasks</li></ul>What We&rsquo;re Looking For<ul><li>Proven experience as an Executive Assistant or Personal Assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English (Arabic is a strong advantage)</li><li>Proficiency in Microsoft Office</li><li>High level of professionalism and attention to detail</li><li>Ability to work independently and proactively</li><li>Female candidates are encouraged to apply</li></ul>Preferred Qualifications<ul><li>Experience in a fast-paced corporate environment</li><li>Strong coordination and interpersonal skills</li><li>Candidates comfortable working closely with senior leadership</li></ul>Pay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Executive Assistant

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Executive Secretary – President’s Office

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