executive assistant

office administrator

administrative assistant

personal assistant

sales assistant

senior administrative assistant

Howden

<div>
 
 The Personal Assistant (PA) will provide high-level administrative support to the Regional CEO, as well as potentially other C-suite executives as required, ensuring efficient day-to-day operations, effective time management, and seamless coordination across business activities. The role requires a high level of discretion, initiative, and professionalism, acting as a key point of contact between the executive team and internal/external stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, ensuring efficient scheduling of meetings, calls, and travel.
 </li>
 <li>
 Prepare briefing notes, agendas, presentations, and reports for internal and external meetings.
 </li>
 <li>
 Coordinate complex travel arrangements, including regional and international trips, visas, and itineraries.
 </li>
 <li>
 Handle confidential information with discretion and maintain the highest level of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Strategic &amp; Operational Support
 
 
 <ul>
 <li>
 Support the CEO in monitoring and following up on strategic initiatives, ensuring deadlines and deliverables are met.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Liaise between the CEO and internal/external stakeholders (partners, clients, and employees).
 </li>
 <li>
 Support the CEO in managing stakeholder relationships across different countries in the region.
 </li>
 <li>
 Coordinate and prepare for regional leadership conferences, townhalls, and client events.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Team Coordination
 
 
 <ul>
 <li>
 Oversee administrative support within the CEO&rsquo;s office to ensure smooth operations.
 </li>
 <li>
 Manage expense reports, approvals, and budgets related to the CEO&rsquo;s office.
 </li>
 </ul>
 
 
 
 
 
 Special Projects
 
 
 <ul>
 <li>
 Take ownership of ad-hoc projects as delegated by the CEO, often involving cross-functional coordination.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Minimum 5 years&rsquo; experience in an executive assistant or senior administrative role, ideally within the insurance sector
 </li>
 <li>
 Experience supporting C-suite or senior executives in a fast-paced, international environment.
 </li>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 What do we offer in return?
 
 
 
 A career that you define, supported by a strong commitment to technical and soft skills training.
 
 
 We offer a comprehensive package of rewards and benefits - including great medical insurance, competitive salary, and more.
 
 
 We provide a workplace where everyone has a voice, where volunteering in the community is part of the day job, and where everyone is encouraged to play a part towards our sustainability goals. We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.
 
 
 
 
 
 
 Our culture: People First
 
 
 
 Our core values dictate how we live and work. We are a group with independence and people at its heart and we are a home for talent with a unique culture: the biggest small company in the world.
 
 
 The focus on being a People First business has always been at the very heart of the Group; Our vision was to create an independent business with a unique culture and one that would survive and thrive as a business controlled by the people working for it. And finding the most talented and entrepreneurial people to join the Group has been and will continue to be key.
 
 
 
 
 
 
 Diversity &amp; Inclusion
 
 
 
 At HOWDEN we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, marital status or family circumstances.
 
 
 
</div>

Personal Assistant

Waycup Coffee Shop LLC

Job description:About Our Company MyCare Home Healthcare is a growing provider of high-quality home healthcare services in Dubai. We are committed to excellence, professionalism, and compassionate care. As we continue to expand, we are looking for a reliable and resourceful Operations &amp; Administrative Assistant to support our daily operations and ensure our office runs smoothly.Job Description: We are seeking a highly organized, proactive, and versatile individual to join our team as an Operations &amp; Administrative Assistant. The ideal candidate will be responsible for handling administrative tasks, managing office logistics, responding to inquiries, and supporting the leadership team in ensuring seamless day-to-day operations.Key Responsibilities:<ul><li>Serve as the first point of contact for all incoming calls, emails, and walk-in inquiries</li><li>Manage office cleanliness, maintenance, and supply inventory (ordering, stocking, coordinating cleaners)</li><li>Maintain and organize internal records and filing systems</li><li>Coordinate courier services and deliveries</li><li>Support HR with scheduling interviews and onboarding documents</li><li>Assist with basic bookkeeping, invoicing, and petty cash tracking</li><li>Coordinate with vendors, landlords, and service providers</li><li>Prepare and distribute internal memos, reports, and documentation</li><li>Handle ad hoc tasks and administrative requests from management</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree preferred (Business Administration or similar field)</li><li>1-3 years of experience in administration or operations</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace</li><li>Positive, can-do attitude with a problem-solving mindset</li><li>Fluency in English (Arabic is a plus)</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Administrative : 2 years (Required)</li><li>Procurement: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Administrative Assistant

Al Haktur IT Solutions

<div>At Al Haktur IT Solutions, we believe that strong organization and professional support drive business success. We are currently seeking a highly organized and proactive Executive Assistant to join our dynamic team in Dubai. The ideal candidate will provide administrative and executive support to senior management, ensuring smooth day-to-day operations and effective coordination across departments.

Key Responsibilities:
<ul>
<li>Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.</li>
<li>Prepare reports, presentations, and confidential documents with accuracy and professionalism.</li>
<li>Coordinate travel arrangements, hotel bookings, and itinerary management for executives.</li>
<li>Act as a point of contact between executives, staff, and external partners.</li>
<li>Maintain organized records, files, and confidential information.</li>
<li>Assist in preparing meeting agendas, recording minutes, and following up on action items.</li>
<li>Manage office supplies, vendor communication, and general administrative duties.</li>
<li>Support project coordination, event planning, and internal communications.</li>
<li>Handle sensitive information with discretion and professionalism.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>2&ndash;4 years of experience as an Executive Assistant or in a similar administrative role.</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li>
<li>Ability to prioritize tasks and maintain confidentiality.</li>
<li>Professional demeanor and a high level of attention to detail.</li>
</ul>
At Al Haktur IT Solutions, we value efficiency, dedication, and trust. Joining our Dubai office as an Executive Assistant means becoming part of a team that thrives on collaboration, precision, and excellence in supporting organizational success.</div>

Executive Assistant

Kadernani Commercial Brokers

Job Title: Executive AssistantCompany: Kadernani ConsultantsLocation: Dubai, United Arab EmiratesJob Type: Full-timeJob DescriptionWe are seeking a highly organized and resourceful Executive Assistant with a legal background to provide comprehensive support to senior management. The ideal candidate will assist in managing daily administrative operations, drafting and reviewing legal and business documents and ensuring all activities comply with company policies and UAE regulations.Key Responsibilities<ul><li>Provide executive-level administrative support to the Managing Director and senior executives.</li><li>Draft, review, and proofread contracts, agreements and other legal correspondence.</li><li>Maintain and organize confidential legal and corporate documents.</li><li>Schedule and coordinate meetings, appointments and travel arrangements.</li><li>Record minutes of meetings and follow up on action items.</li><li>Liaise with legal counsel, government authorities and external partners as required.</li><li>Conduct basic legal research and prepare summaries or reports as directed.</li><li>Manage the Managing Director&rsquo;s calendar and handle communication on their behalf with professionalism and discretion.</li><li>Prepare executive-level presentations, reports and internal memoranda.</li><li>Ensure compliance with company policies, procedures and applicable laws.</li><li>Coordinate with different departments to ensure smooth workflow and timely task completion.</li><li>Handle all confidential information with integrity and always maintain strict confidentiality.</li></ul>Requirements<ul><li>Available to join immediately.</li><li>Bachelor&rsquo;s degree in law, Legal Studies, or a related field (mandatory).</li><li>Minimum 3 years of experience in the UAE as an Executive Assistant, Legal Assistant, or in a similar role.</li><li>Experience in a legal firm is preferred.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong understanding of UAE legal documentation and procedures.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational, multitasking, and time-management skills.</li><li>Professional demeanour, discretion and attention to detail.</li></ul>Job Type: Full-time

Venture Search

<div>
 
 
 Job Title:
 
 Executive Assistant to the CEO
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 
 
 We are representing a leading, diversified investment group headquartered in Dubai, seeking to appoint a highly skilled
 
 Senior Executive Assistant
 
 to directly support their Chief Executive Officer. This is a unique opportunity for an experienced professional to step into a pivotal role, combining classic executive support with more strategic responsibilities.
 
 
 
 
 
 
 The Role:
 
 
 
 As Executive Assistant, you will act as a trusted partner to the CEO, providing seamless executive support and enabling effective decision-making. This position goes beyond traditional EA duties, requiring someone with exceptional organisational skills, business acumen, and the ability to engage at a senior level on the CEO&rsquo;s behalf.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive 1:1 executive support to the CEO, including diary and travel management, correspondence, and meeting coordination.
 </li>
 <li>
 Prepare, draft, and edit documents, reports, and high-quality presentations for board and stakeholder use.
 </li>
 <li>
 Draft responses, briefing notes, and communications for the CEO, ensuring accuracy and alignment with business priorities.
 </li>
 <li>
 Liaise confidently with senior stakeholders, partners, and government entities on behalf of the CEO.
 </li>
 <li>
 Maintain discretion and confidentiality while handling highly sensitive information.
 </li>
 <li>
 Proactively manage priorities, anticipate requirements, and provide strategic administrative support.
 </li>
 <li>
 Coordinate and support key projects, initiatives, and business activities across the group.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements:
 
 
 <ul>
 <li>
 Minimum of
 
 7+ years&rsquo; experience
 
 as an Executive Assistant supporting C-level executives.
 </li>
 <li>
 
 Arabic speaking is essential
 
 , with fluency in English required.
 </li>
 <li>
 Proven experience in environments such as family office, private equity, investment management, banking, asset management, legal, or professional services.
 </li>
 <li>
 Strong background in providing direct 1:1 executive support at a senior level.
 </li>
 <li>
 Advanced skills in preparing professional documents, reports, and board-level presentations.
 </li>
 <li>
 Exceptional communication and stakeholder management skills, with the ability to represent the CEO effectively.
 </li>
 <li>
 High level of discretion, professionalism, and business acumen.
 </li>
 </ul>
 
 
 
 
 
 This is an excellent opportunity for an experienced Senior EA who thrives in a fast-paced, professional environment and is eager to play a central role in supporting a dynamic CEO.
 
 
 
 If you have the required skills and experience, please apply to be considered.
 
 
 
 
 
 To apply, please submit your CV and cover letter outlining your relevant experience.
 
 
 
 
 
 Please note that due to the high volume of applications, only shortlisted candidates will be contacted.
 
 
 
 
</div>

HomeSeek Real Estate LLC

<div>
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 We are seeking a highly organized and proactive
 
 Personal/Executive Assistant
 
 to join our team. This role requires someone who can support senior management while also handling day-to-day operations in real estate and property management.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide executive support to management and assist in daily operations.
 </li>
 <li>
 Handle logistics and coordination tasks to ensure smooth business activities.
 </li>
 <li>
 Manage property-related documentation, contracts, and basic property management tasks.
 </li>
 <li>
 Liaise with government entities for approvals, renewals, and compliance with UAE regulations.
 </li>
 <li>
 Assist with basic accounting, expense tracking, and reporting.
 </li>
 <li>
 Manage schedules, meetings, and business communications.
 </li>
 <li>
 Support business growth by ensuring smooth execution of operational and administrative processes.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or similar role in the UAE.
 </li>
 <li>
 Basic knowledge of property management and real estate.
 </li>
 <li>
 Familiarity with UAE government laws, procedures, and portals.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Valid UAE driving license (preferred).
 </li>
 <li>
 Good communication skills in English (Arabic is a plus).
 </li>
 <li>
 Basic accounting knowledge and comfort with financial documentation.
 </li>
 </ul>
 
 
 
</div>

Executive Personal Assistant

Venture Search - Valdere Group

The Role
 Team Assistant – Investment Management | Dubai, DIFC Location: Dubai International Financial Centre (DIFC) Industry: Investment Management Employment Type: Full-time, On-site About the Role An investment management firm in the DIFC is seeking an organised, proactive, and highly professional Team Assistant to support its investment and operations teams. This is an excellent opportunity for a dynamic individual with strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced, high-performance environment. You’ll play a key role in ensuring the smooth day-to-day running of the office and supporting senior team members with scheduling, coordination, and administration. Key Responsibilities •Provide full administrative support to investment and operations professionals, including diary management, meeting coordination, and travel arrangements. •Act as a central point of contact for internal and external communications, ensuring timely and professional correspondence. Organise and prepare documentation, reports, and presentations as required. •Assist with expense management, invoice processing, and vendor coordination. •Support event logistics, client meetings, and roadshows, ensuring smooth execution and attention to detail. •Maintain and update internal filing systems, contact databases, and document templates. •Collaborate closely with the Executive Assistant and Office Manager to ensure efficient workflow across the office. •Provide general administrative and project support as needed, demonstrating flexibility and initiative.
 
Requirements
 <ul>
<li>2–6 years’ experience in an administrative or team assistant role within financial services, investment management, or professional services. •Excellent verbal and written communication skills in English. •Strong organisational skills with the ability to multitask and prioritise in a fast-paced environment. •Professional, polished, and discreet with a high level of integrity. •Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). •Confident, service-oriented attitude with strong interpersonal skills and a collaborative mindset. Please note that due to the high volume of applications, only shortlisted candidates will be contacted.</li>
</ul>
About the company
 Venture Search is an international banking & financial services search firm, combining technology and human skill to enhance all aspects of the hiring process. By combining advanced search technology and a market-leading team, we are able to attract the most talented candidates in the banking and financial services sector. Here at Venture Search, we are passionate about building world-class teams and delivering long-term recruitment solutions. Ventures focus spans multiple facets of the global Financial Services industry, including Banking, Non-Banking Financial Institutions, Buyside, Fintechs, and Advisory firms.

Team Assistant

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