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client care senior associate

senior administrative support

ZR Consultants

CompanyZRC International (ZRCI) is a leading business consulting firm specialising in Governance, Risk, and Controls. With deep expertise in executing large-scale projects, we offer comprehensive services in Cyber Security, Artificial Intelligence Compliance, SOX Compliance (Sarbanes-Oxley), Business and IT Controls Transformation (including SAP S/4HANA and Oracle Fusion), Controls Rationalisation and Optimisation, Internal Audits, ESG initiatives, and regulatory compliance. Our services are tailored to meet the unique needs of clients in the United Arab Emirates.Founded in 2023, ZRCI was established as a strategic extension of our successful affiliate, ZR Consultants, marking our expansion into the UAE market. As we continue to grow, our commitment to delivering high-quality, cost-effective solutions remains unwavering. To learn more, please visit www.zrc.aeRole OverviewWe are looking for a proactive and versatile Senior Administrative Assistant to join our growing consultancy. This role sits at the heart of our business, supporting senior leaders across operations, business development, marketing, recruitment, and executive support.You&rsquo;ll play a key part in ensuring the smooth running of day-to-day operations while also helping to drive client growth, elevate our brand, and strengthen our talent pipeline.If you thrive in a fast-paced environment, enjoy wearing multiple hats, and are looking for an opportunity where you can make a real impact, we&rsquo;d love to hear from you.Even if you don&rsquo;t tick every box, we encourage you to apply &ndash; we value drive, adaptability and a can-do attitude above all.What You&rsquo;ll Be Doing:Operations &amp; Executive Support<ul><li>Manage diaries, inboxes and coordinate meetings, events, and travel logistics.</li><li>Oversee operational tasks including expenses, supplier management, filing and award submissions.</li><li>Maintain accurate timesheets in MyHours.</li><li>Produce professional presentations, reports and briefing materials.</li><li>Provide ad hoc support to senior leadership and adapt to evolving business needs.</li></ul>Business Development &amp; Marketing<ul><li>Research prospective clients, markets and opportunities; create reports and insights.</li><li>Support outreach efforts using platforms such as Apollo and Supplier Portals.</li><li>Maintain and update company profiles across Supplier Portals.</li><li>Develop high-quality client presentations, proposals and marketing materials.</li><li>Manage and schedule content for LinkedIn, X and the company website.</li><li>Design creative digital assets using Canva to strengthen our brand presence.</li><li>Contribute to marketing campaigns targeting blue-chip clients.</li></ul>Recruitment<ul><li>Manage end-to-end recruitment: job postings, CV screening, candidate shortlisting and interview scheduling.</li><li>Keep candidate records and pipelines up to date via Indeed and internal systems.</li><li>Prepare polished candidate profiles for client review.</li></ul>What We&rsquo;re Looking For<ul><li>Strong written and verbal communication skills (English essential).</li><li>Confident using Microsoft Outlook for diary/inbox management.</li><li>Proficiency across Microsoft Office (Word, Excel, PowerPoint).</li><li>Comfortable using Canva for design and digital marketing collateral.</li><li>Excellent organisational skills with the ability to prioritise and multitask.</li><li>Self-starter with the confidence to work independently and take initiative.</li><li>Professional, trustworthy and able to handle confidential matters discreetly.</li><li>Willingness to complete an enhanced DBS/CRB check.</li><li>Previous experience in consulting, professional services or a high-growth environment is a plus.</li></ul>Agencies, please note we are not looking for your support on this recruitmentEqual OpportunitiesAs a proud Ethnic Minority Owned Business, ZRC International is an equal opportunity employer, and we value diversity in our organisation. We welcome applications from candidates with diverse backgrounds and perspectives.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have any experience using Canva?</li><li>Do you have any experience using WordPress?</li><li>We require individuals who will be able to commence engagement as soon as possible. Please indicate your availability or notice period?</li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Linkedin Administration: 2 years (Preferred)</li><li> executive assistant / administrative: 2 years (Preferred)</li><li>Business Development: 1 year (Preferred)</li><li>Marketing : 1 year (Preferred)</li><li>Recruitment Administration: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>

Senior Administrative Assistant

Dubai Health Authority

<div><div><ul><li> Ensure transactions are properly recorded and entered into the computerized system.</li><li> Participate in various department projects lead by senior staff.</li><li> Provide on-the-job training to new employees or as needed.</li><li> Coordinate the resolution of department policy &amp; procedure problems &amp; inquiries.</li><li> Generate reports &amp; develop reporting system as per assigned by the line manager.</li><li> Perform general administrative tasks: coordination, follow up, feedback ... etc to ensure daily work is</li><li> Performed completely &amp; in a timely manner.</li><li> Act on behalf of superior when he/she is absent.</li><li> Conduct awareness campaigns targeting the public based on community health needs assessments and departmental action plans.</li><li> Support public health research initiatives to identify and evaluate community health needs, in coordination with relevant research units.</li><li> Assist in preparing and submitting periodic and ad-hoc reports on outreach and public health educational initiatives to aid in evidence-based decision-making.</li><li> Design and disseminate health education materials to address urgent public health issues.</li><li> Perform other related duties as assigned.</li></ul><div> 
</div></div><div>
Qualifications<div></div> 
Higher Diploma or Equivalent. Bachelors in related faculty desired.</div></div><div></div>

Senior Administrative Officer (UAE National)- Administration

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of innovative HR solutions. With over a decade of experience in the region and a knowledgeable team, we offer fully integrated HR services.
 
 
 We are currently seeking a
 
 Senior Coordinator - Administration for
 
 one of our very well-known client, to be based in their Dubai office.
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The purpose of the role is to provide support of all administration services, document control duties, coordination activities with various company units mainly related to Fitout Construction and other portfolio project. Also, responsible for planning and executing the collection of documentation from Fitout Contractors checking content for completeness and seeking necessary approvals.
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Support of day - to - day management, planning, organizing, and providing all administrative functions effectively and efficiently. Provides administration support for Fitout Construction processes relating to documentation requirements for implementation, change requests, handover and closeout of projects.
 </li>
 <li>
 Managing and controlling Fitout project documentation. Ensuring all documentation requirements such as Work orders, change requests, Method Statements Risk Assessments, handover/closeout reports, payment and invoicing documents meets formal requirements and minimum standards. Ensure documents are shared and approved at key times to facilitate timely project completion.
 </li>
 <li>
 Support in drafting workorders and change requests by collating information from different sources and ensuring accuracy with the contractor framework agreements. Seeking necessary approvals within the team and supply management to produce the final WO for signature. Followup on completion of iproc and with supply management to issue purchase order to the contractor and notifying necessary parties to enable start of work.
 </li>
 <li>
 Ensuring Fitout master tracker is updated as well as any other tracker related to the administration of portfolio projects. Producing status reports whenever requested by the management ensuring accuracy of such information as project timelines are critical.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 General administration services.
 </li>
 <li>
 Excellent commination skills (writing and reading) are essential.
 </li>
 <li>
 Organizing files and documents for projects.
 </li>
 <li>
 Document Controller courses or certification is an advantage.
 </li>
 </ul>
</div>

Senior Coordinator - Administration

SHEIN

<div>
 
 Job Responsibilities：
 
 
 
 
 
 1. Assist superiors in establishing the administrative management system, processes, and framework for the parks;
 
 
 2. Responsible for administrative management, logistics services, and cultural construction for the parks, independently handle external personnel liaison work, and arrange related outreach meetings and activities properly;
 
 
 3. Responsible for the cost settlement of administrative projects, assist superiors in formulating monthly/annual departmental budgets, and analyze and compare monthly expenses for the administrative module and various regions, providing regular analysis reports monthly;
 
 
 4. Plan, organize, implement, and promote large-scale corporate care projects for the company, supporting administrative care services across various parks;
 
 
 5. Responsible for enhancing employee service experience and quality improvement, releasing and analyzing quarterly employee satisfaction surveys regarding logistics service guarantees such as food, accommodation, transportation, and environment;
 
 
 6. Assist superiors in enhancing administrative team capabilities, establish an administrative performance appraisal mechanism, conduct training on related business knowledge courses, and continuously improve administrative professionalism.
 
 
 7. Liaise with visa suppliers, and manage the preparation and follow-up of visa applications for locally recruited employees.
 
 
 
 
 
 Qualifications：
 
 
 
 
 
 1. Bachelor's degree or above, with 5 years of experience in a comparable position, experience in the e-commerce warehousing related industry is preferred;
 
 
 2. Capable of document and copywriting, proficient in office software such as Office;
 
 
 3. Good communication and expression skills, strong organizational and coordination abilities, as well as internal and external communication capabilities and logical thinking skills;
 
 
 4. Proficient in office software and Excel, strong data collection and analysis abilities, familiarity with administrative cost control management knowledge is preferred;
 
 
 
</div>

Senior Admin Specialist

Aswan International Engineering (AIE)

The Role
 Overview We are seeking a highly organized and detail-oriented HR Intern to provide essential administrative and clerical support to the Human Resources department in our Dubai office. This role is ideal for a motivated student or recent graduate looking to gain foundational, hands-on experience in HR administration, compliance, and employee documentation. Key Responsibilities 1. Administrative & Documentation Management • Filing and Records: Maintain and organize both physical and electronic employee files (e.g., personnel files, visa documents, medical records), ensuring all documentation is accurate and compliant with confidentiality policies. • Data Entry: Accurately enter and update employee data (personal details, contract renewals, visa expiry dates, training records) in the HR Information System (HRIS) and internal databases. • Correspondence: Assist in drafting and preparing routine HR letters and documents specific to the UAE, such as NOCs (No Objection Certificates), employment verification letters, and standard internal memos. 2. Recruitment & Onboarding Assistance • Sourcing Support: Assist the recruitment team with posting job advertisements on local and international job boards. • Document Collection: Ensure all new hires submit necessary documents for processing (e.g., attested degree certificates, passport copies, visa documents) and ensure proper filing. • Onboarding Kits: Prepare physical and digital onboarding packets and materials, including employee guides and orientation schedules. • Logistics: Assist in coordinating background checks, medical examination appointments, and ensuring timely visa application follow-up. 3. Employee Relations & Project Support • Communication: Help maintain and update HR notice boards, staff announcements, and internal communication channels. • L&D Logistics: Assist in the planning and execution of employee engagement activities and internal training sessions (booking rooms, setting up virtual links, tracking attendance). • Project Assistance: Provide administrative support for small HR projects, such as preparing data for performance reviews or compiling results for employee satisfaction surveys.
 
Requirements
 Required Qualifications & Skills • Education: Currently pursuing or recently completed a Bachelor’s degree in Human Resources, Business Administration, or a related field. • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new HR software/databases quickly. • Skills: Highly organized, meticulous attention to detail, strong time management skills, and demonstrated ability to manage confidential information with discretion. • Communication: Good verbal and written communication skills in English is essential. Familiarity with basic Arabic professional terms is a plus.
 
About the company
 Aswan International Engineering (AIE) was established in Dubai in 1979. Aswan is a "one stop facility"​ for repair and manufacturing of mechanical components for the oil, marine and heavy industries. Aswan is a part of Al Shirawi Group, a one of the largest and diversified conglomerates in the Middle East and Africa. AIE's reputation extends beyond the shores of UAE and its expertise is recognised internationally. Today, the company is an acclaimed global solution provider whose technical excellence and customer service ranks among the best.

HR Intern - Administrative Support

Muller's Solutions

<div>M&uuml;ller's Solutions, a premier tech consulting firm operating in multiple regions including Germany, Saudi Arabia, United Arab Emirates, and Egypt, is searching for an experienced Senior Administrative Officer who is fluent in Arabic to join our dedicated team. In this role, you will play a key part in enhancing operational efficiency and supporting executive-level management across various business functions. Your expertise and fluency in Arabic will enable effective communication with our diverse client base and stakeholders in the region.
As a Senior Administrative Officer, you will be responsible for supervising administrative operations, mentoring junior staff, and ensuring that all administrative tasks align with our organizational goals. You will work closely with various departments to facilitate smooth processes and implement best practices in administration.<h3 class="jobSectionHeader">
Responsibilities</h3><ul>
<li>Oversee daily administrative functions and ensure efficient office operations</li>
<li>Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and travel arrangements</li>
<li>Serve as the primary point of contact for Arabic-speaking clients and stakeholders, ensuring clear and efficient communication</li>
<li>Prepare and present reports, correspondence, and documentation as required</li>
<li>Assist in the development and implementation of administrative policies and procedures</li>
<li>Supervise and mentor junior administrative staff, fostering a collaborative environment</li>
<li>Coordinate projects and initiatives with cross-functional teams, ensuring timely completion</li>
<li>Maintain strict confidentiality and professionalism while handling sensitive information</li>
</ul>Requirements<ul>
<li>Proven experience in an administrative role, with at least 5 years in a senior or supervisory capacity</li>
<li>Fluency in Arabic and English, both spoken and written</li>
<li>Strong organizational and time management skills</li>
<li>Exceptional attention to detail and problem-solving abilities</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software</li>
<li>Outstanding communication and interpersonal skills</li>
<li>Ability to work independently and collaboratively in a fast-paced environment</li>
<li>Familiarity with basic office procedures and administrative processes</li>
<li>Bachelor's degree in Business Administration or a related field is preferred</li>
</ul>Benefits
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

Senior Administrative Officer (Arabic Speaker)

Clover Project Management LLC

Personal Assistant Full Time Onsite - Office Based ESSENTIAL - Gujarati and English SpeakingWe are seeking a highly organised and proactive Personal Assistant who is fluent in English and Gujarati to provide comprehensive administrative and personal support to senior management. The ideal candidate will be detail-oriented, reliable, and able to manage a wide range of tasks with discretion and efficiency.Key Responsibilities<ul><li>Provide day-to-day administrative support to senior management.</li><li>Manage calendars, schedule appointments, and coordinate meetings.</li><li>Handle phone calls, emails, and correspondence in both English and Gujarati.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Assist with travel arrangements, itineraries, and logistics.</li><li>Maintain filing systems and ensure efficient organisation of records.</li><li>Support personal tasks, errands, and ad-hoc requests.</li><li>Liaise with internal teams, clients, and external stakeholders on behalf of management.</li><li>Ensure confidentiality and professionalism at all times.</li></ul>Requirements<ul><li>Fluency in English and Gujarati (spoken and written).</li><li>Proven experience as a Personal Assistant or similar administrative role.</li><li>Strong organisational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and manage tight deadlines.</li><li>High level of discretion, professionalism, and reliability</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you speak Gujarati?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant -Gujarati and English speaking

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