executive assistant

office manager

administrative assistant

admin assistant

office administrator

senior administrative support

Schneider Electric

Manage and optimize complex calendars, appointments, and global travel arrangements across multiple time zones.Coordinate international travel itineraries and logistics with attention to detail and agility.Monitor and process expense reports, ensuring alignment with global compliance standards.Prepare, proofread, and format executive-level communications, reports, presentations, and documentation.Handle highly sensitive and confidential information with utmost discretion and professionalism.Organize and facilitate meetings, including agenda preparation, logistics coordination, and minute-taking.Serve as a key liaison between senior leaders and internal/external stakeholders across regions and functions.Support tracking of strategic projects and follow-up on key action items.Assist in the planning and execution of high-level events, workshops, and leadership forums.Perform general administrative duties and contribute to continuous improvement of executive support processes.

Executive Assistant

iSTYLE UAE

<div>
 
 Job Scope:
 
 
 The Senior Officer - Administration is accountable for coordinating and managing the day-to-day activities and operations of the company while handling different organizational and administrative tasks.
 
 
 
 
 
 Main Duties and Responsibilities:
 
 <ul>
 <li>
 Oversee day-to-day administrative and operational tasks to ensure smooth office functioning;
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 Screen and prioritize calls, visitors, and correspondence;
 </li>
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 Manage calendars, schedule meetings, attend when needed, and prepare minutes/reports;
 </li>
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 Draft, review, and validate business communications, presentations, memos, and reports;
 </li>
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 Maintain and update office filing systems;
 </li>
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 Handle all assigned HR tasks related to onboarding and exiting employees in coordination with the HR Dept;
 </li>
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 Handle visa issuance and renewals in coordination with the PRO;
 </li>
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 Liaise with the insurance company for employee policy addition and deletions;
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 Coordinate project tasks, track progress, book costs, process invoices, and generate periodic reports;
 </li>
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 Register companies and submit invoices through client portals (including ASN creation);
 </li>
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 Liaise with warehouse for deliveries and collections across locations;
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 Update customers and internal stakeholders on order backlogs and information;
 </li>
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 Coordinate company events and manage related expenses.
 </li>
 </ul>
 
 
 
 
 Position Requirements:
 
 
 Education:
 
 
 Technical Degree/Diploma
 
 
 
 
 
 Experience:
 
 
 At least 3 years of relevant experience
 
 
 
 
 
 #LI-JN1
 
</div>

Senior Officer - Administration

Dubai Airports

<div><div><div><div>Senior Coordinator - AFS Support
</div></div></div><div><div><div>Service &amp; Operations
</div></div></div><div><div>THIS IS WHERE SAFETY MEANS EVERYTHING

SERVICE &amp; OPERATIONS

Senior Coordinator &ndash; AFS Support

Thousands of aircraft movements every day. A complex network of road systems, taxiways, runways, aprons and lighting systems. No wonder the world&rsquo;s busiest airports need a safe, secure and efficient airside environment. Airside Operations maintains and operates all airside infrastructure and implement the new technologies and that give us industry-leading capacity and efficiency. They do all that in a live environment and put customer service at the heart of it all.

What you&rsquo;ll deliver
<ul><li>You&rsquo;ll be responsible for filing all correspondences and documentation with regards to Police Medical of all AFS staff. Manage, plan and organise the staff medical requirements and scheduling for both airports and coordinate with AFS Operations Team</li></ul>
<ul><li>You&rsquo;ll be responsible for coordinating AFS store stock inventory, ensuring support of all stock is readily available, such as PPE, uniform, Foam, fire Hoses and Extinguishers. You will support the AFS Assets team on uniform issuing and re-issuing for all AFS personnel working within the department and administrate store requisition for AFS in line with budget.</li></ul>
<ul><li>You&rsquo;ll be responsible for coordinating approved safety procedures and training instructions, in accordance with DA HSE policy and DA AFS Learning &amp; Competency Manual.</li></ul>
<ul><li>You&rsquo;ll be proactively supporting the Officer &ndash; AFS Support. and the team in a coordinating role, ensuring all Airside Passes, ADPs, Vehicle Passes is updated, and records are maintained.</li></ul>
<ul><li>You&rsquo;ll be responsible for coordinating and liaison for All da HR Workforce between AFS and HR &amp; BT team.</li></ul>

What you bring
<ul><li>You&rsquo;ll be educated to a Diploma/Higher Diploma level, and a certificated in Business Administration is preferred.</li></ul>
<ul><li>You&rsquo;ll have at least 6 months to 3 years of overall &amp; relevant experience.</li></ul>
<ul><li>You&rsquo;ll have knowledge of technical knowledge of office applications and business awareness.</li></ul>
<ul><li>You&rsquo;ll have knowledge of fire related terminology, equipment &amp; specifications including DA departmental policies, procedures &amp; processes.</li></ul>
<ul><li>You&rsquo;ll have to undergo administrative training on all DA systems.</li></ul> 


Life at Dubai Airports

Fast-moving and fast-growing, Dubai Airports is a business that&rsquo;s all about delivering great airport experiences, 24 hours a day. Life here means always pushing &ndash; and being pushed &ndash; to work better and smarter. With us, you&rsquo;ll be encouraged to be the best you can be. You&rsquo;ll be part of the team that connects the world. And at every opportunity, you&rsquo;ll go beyond; delivering an advanced, innovative future for yourself and our business, and making an impact that delivers for Dubai.</div></div></div><div></div>

Senior Coordinator - AFS Support

Elcos Middle East and Africa Industries LLC

About the Job We are seeking a reliable and motivated individual to join our team as Administration and Accounts Support. This is a vital role within our organization, supporting both administrative functions and basic accounting processes. The ideal candidate will also assist with preparing quotations, handling invoicing, and supporting the Executive Assistant (EA) with assigned tasks. Responsibilities Administrative Support:<ul><li>Coordinate daily office operations and general administration</li><li>Maintain organized filing systems and office records (digital & physical) Handle incoming calls, emails, and routine correspondence</li><li>Provide administrative assistance to the Personal Assistant (PA) as required Manage office supplies and liaise with vendorsAccounts & Finance Support:</li><li>Assist in the preparation of customer invoices and quotations</li><li>Perform data entry and maintain accurate financial records</li><li>Support with bank reconciliations and documentation</li><li>Assist with expense tracking and basic financial reporting</li></ul>

Administration and Accounts Support

Road and Transport, RTA Dubai

Job Title Administrative Support Executive - Roads and Transport Authority Job Description Administrative Support Executive - Roads and Transport Authority Employment Overview Job Location: Dubai, UAE Industry: Transportation/Trucking/Railroad Function: Administrative / Clerical Gender: Any Candidate Nationality: UAE Nationals Only Job Type: Full-time Position Overview The Roads and Transport Authority (RTA) is seeking a detail-oriented Administrative Support Executive to join the Corporate Technology Support Services CEO Office. This role involves managing administrative tasks, supporting project management functions, and ensuring smooth coordination of internal and external activities in line with the CEO s directives. What You ll Do * Assist in project administration tasks as directed by the Office Manager and ensure timely completion of assignments. * Support teams and committees by coordinating schedules and attending meetings as required. * Prepare and follow up on monthly performance reports for all CASS departments. * Maintain and update records related to Dubai Government Excellence Program (DGEP) and corporate achievements. * Ensure internal announcements and circulars are distributed promptly across all relevant teams. * Review internal business processes and contribute to process improvement initiatives. * Maintain regular reports in the Committee Tracking System (CTS) and provide updates on progress. * Submit weekly and monthly reports to the Office Manager. Ideal Profile * Bachelor s degree in Business Administration with at least 2 years of relevant experience, or a Diploma with 8 years of experience. * Strong skills in administration, workflow management, and business reporting. * Proficiency in document handling, mail management, and technical reporting. * Excellent communication and organizational skills. * Ability to prioritize multiple tasks and work under pressure. * Knowledge of Dubai Government Excellence Program is a plus.

Administrative Support Executive - Roads and Transport Authority

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 JOB PURPOSE
 
 
 
 Contributing to raising the efficiency of the Corporate Administrative Support Sector at the Roads and Transport Authority level through planning, implementation and diligent follow-up of communication programs and field visits, governance of committees and teams, coordination of leadership meeting requirements, management of partnerships and agreements, follow-up of corporate initiatives (media, corporate flexibility, digital transformation), ensuring alignment of performance with financial and operational plans and adherence to policies and procedures, in order to achieve speed of completion, quality of outputs and effectiveness of senior management decisions, and regular follow-up of decisions and orders issued by/to the Director of the Executive Director&rsquo;s Office and accurately maintaining relevant records in accordance with the approved system.
 
 
 
 Key Results Accountabilities
 
 
 
 <ul>
 <li>
 Manage the institutional follow-up system (tracking lists, follow-up systems, dashboards) and continuously update i
 </li>
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 Provide requirements for review meetings with His Excellency the Director General and Chairman of the Board of Directors, ensuring the readiness of documents, decisions, and subsequent follow-
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 Monitor organizational units' compliance with approved administrative decisions, circulars, and policies, and submit periodic reports and alert memos
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 follow up on the Executive Director's recommendations and decisions issued during periodic review meetings with departments and ensure closure within the approved timelines
 </li>
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 Provide technical support to the direct manager, enabling him/her to devote more time to strategic tasks and developing the office's work
 </li>
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 Manage the office's auditing activities and ensure supporting evidence is provided within the specified timeframe
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 Perform other duties and responsibilities related to the position and as assigned
 </li>
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 Prepare periodic reports on achievements and recommendations related to digital transformation at the sector level, linking them to strategic indicators and objectives
 </li>
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 Follow up on the implementation of corporate resilience plans, coordinate the work of resilience groups and teams, conduct response tests, and report lessons learned
 </li>
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 Follow up on the implementation of the financial plan and budget disbursement plans, and prepare periodic reports on disbursements, deviations, and remedial recommendations
 </li>
 <li>
 Review contract data at various stages, ensuring its compliance with contract and procurement policies and procedures, and submitting corrective comments
 </li>
 <li>
 Prepare and implement a communication and field visit plan (coordination, scheduling appointments, data entry, visit reports, and follow-up on corrective actions)
 </li>
 <li>
 Prepare visual presentations and periodic reports for the Executive Director's Office according to approved templates and presentation quality standards
 </li>
 <li>
 Provide requirements for weekly Board of Directors meetings and coordinate with departments to prepare presentations and supporting materials
 </li>
 <li>
 Follow up on the implementation of the sector's media plans in coordination with relevant stakeholders and submit periodic progress reports that demonstrate impact and indicators
 </li>
 <li>
 Develop and track key performance indicators (KPIs) to measure operational effectiveness and identify opportunities for continuous improvement
 </li>
 <li>
 Analyze data, monitor key performance indicators (KPIs), and utilize Microsoft 365 office tools and dashboards
 </li>
 <li>
 Evaluate the higher and sub-committees emanating from them, submitting analytical reports and recommendations to the Executive Director
 </li>
 <li>
 Manage the system of committees and teams (administrative, external, critical, and permanent), monitor compliance with KPIs, and submit periodic reports on them
 </li>
 <li>
 Prepare and implement the office's development/executive plans, analyze the current situation, anticipate future requirements, and prioritize initiatives
 </li>
 <li>
 Manage international partnerships and memberships, monitor agreements and memoranda of understanding, measure compliance with their outcomes, and prepare follow-up and risk reports
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Technical Competencies
 
 
 
 # Governing committees, managing meeting minutes, decisions, and closing mechanisms. Managing monitoring systems and dashboards and linking them to strategic objectives Monitoring financial plans and executive programs and interpreting deviations. Managing partnerships and agreements and measuring outputs Supporting digital transformation and preparing progress reports and technical/procedural recommendations
 
 
 
 Education
 
 
 
 # A bachelor's degree in public administration, business administration, or equivalent from an accredited university. Engineering certifications are an added advantage. 8 years of relevant practical experience
 
 
 
 Job Category
 
 
 
 Quality and Excellence
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Bachelor
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 23/10/2025
 
 
 
 Unposting Date
 
 
 
 01/01/2026
</div>

Senior Specialist - Corporate Administrative Support Services CEO

H J REAL ESTATES

Administrative &amp; Office Management<ul><li>Oversee day-to-day office operations to ensure smooth workflow.</li><li>Maintain office supplies, equipment, and overall workplace organization.</li><li>Coordinate with vendors and service providers for office maintenance and procurement.</li><li>Ensure proper documentation, filing systems, and record-keeping.</li></ul>Finance &amp; Reporting<ul><li>Manage petty cash, track expenses, and support basic bookkeeping.</li><li>Work with finance department on invoice processing and budget tracking.</li></ul>Compliance &amp; Safety<ul><li>Ensure adherence to company policies, health &amp; safety regulations, and compliance requirements.</li><li>Maintain confidentiality of sensitive information.</li></ul>Communication &amp; Coordination<ul><li>Facilitate internal communication between departments.</li><li>Act as a liaison with external stakeholders, clients, and partners.</li></ul>Job Type: Full-time

Senior Office Administrator

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