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administrative support - saudi national Jobs in Riyadh

administrative support - saudi national

senior administrative support

Albawani | البواني

<div>
 
 The Executive Secretary is responsible for providing high-level administrative and executive
 
 
 support to senior management, ensuring efficient office operations and professional handling of
 
 
 all executive-related matters. The role involves managing schedules, preparing correspondence,
 
 
 coordinating meetings, handling confidential information, and supporting decision-making
 
 
 processes through accurate documentation and communication. The Executive Secretary serves as
 
 
 a key point of contact between the executive office, internal departments, and external
 
 
 stakeholders to facilitate smooth organizational communication and workflow.
 
 
 Accountabilities Key Activities
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage the daily schedule, appointments, and travel arrangements of the executive.
 
 
 &bull; Prepare, review, and organize correspondence, reports, and meeting materials.
 
 
 &bull; Draft letters, memos, and formal communications on behalf of management.
 
 
 
 Coordination &amp; Communication
 
 
 
 &bull; Act as a liaison between the executive office and internal departments to ensure timely
 
 
 information exchange.
 
 
 &bull; Coordinate with external partners, clients, and government entities as directed.
 
 
 &bull; Manage incoming and outgoing communications and ensure confidentiality at all times.
 
 
 
 
 
 
 Meeting &amp; Event Management
 
 
 
 &bull; Arrange and coordinate executive meetings, conferences, and presentations.
 
 
 &bull; Record and distribute meeting minutes and follow up on action items.
 
 
 &bull; Support the preparation of agendas, presentations, and background materials.
 
 
 
 
 
 
 Record &amp; Documentation Control
 
 
 
 &bull; Maintain organized filing systems for confidential and official documents.
 
 
 &bull; Ensure proper archiving and document control aligned with company policies.
 
 
 &bull; Monitor correspondence logs and maintain executive records for audit readiness.
 
 
 
 
 
 
 Office &amp; Logistical Support
 
 
 
 &bull; Oversee office supplies, equipment requests, and service coordination for the executive
 
 
 office.
 
 
 &bull; Support ad hoc tasks and special projects assigned by management.
 
 
 &bull; Ensure the executive office operates efficiently and professionally.
 
 
 
 
 
 
 JOB SPECIFICATIONS
 
 
 
 
 Industry / Domain &bull;
 
 
 
 
 Executive Administration and Office Management
 
 
 
 
 Necessary Knowledge and Experience
 
 
 
 &bull; Minimum of 5&ndash;8 years of experience as an executive secretary or in senior
 
 
 administrative support.
 
 
 &bull; Proven experience in managing high-level correspondence, schedules, and
 
 
 confidential information.
 
 
 &bull; Strong organizational, multitasking, and communication skills.
 
 
 &bull; Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document
 
 
 management systems.
 
 
 
 Education and Certification Minimum Requirements
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or a
 
 
 related field.
 
 
 &bull; Professional training in executive assistance, communication, or document control is
 
 
 preferred.
 
 
 
 Job Specific Technical Skills
 
 
 
 
 &bull;
 
 Executive scheduling and coordination.
 
 
 &bull; Business correspondence and report preparation.
 
 
 &bull; Confidential information handling and discretion.
 
 
 &bull; Office management and organizational skills.
 
 
 &bull; Excellent written and verbal communication abilities (English proficiency required).
 
 
 
</div>

Executive Secretary

WSP in the Middle East

<div>
 
 Job Description
 
 
 
 We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
 
 
 
 Responsibilities
 
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
 </li>
 <li>
 Assist in the preparation and distribution of project documentation, reports, and presentations.
 </li>
 <li>
 Maintain accurate records and databases, including contact lists, project files, and correspondence.
 </li>
 <li>
 Coordinate communication between internal teams, clients, contractors, and stakeholders.
 </li>
 <li>
 Organize and facilitate meetings, workshops, and training sessions as required.
 </li>
 <li>
 Assist in the coordination of project events, conferences, and site visits.
 </li>
 <li>
 Handle incoming inquiries and requests in a professional and timely manner.
 </li>
 <li>
 Assist with procurement activities, including preparing purchase orders and tracking deliveries.
 </li>
 <li>
 Support the interface management team in tracking project milestones, deadlines, and deliverables.
 </li>
 <li>
 Perform other administrative tasks and duties as assigned by management.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
 </li>
 <li>
 Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
 </li>
 <li>
 Excellent communication and interpersonal skills, with a professional and courteous demeanor.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
 </li>
 <li>
 Ability to work effectively in a fast-paced environment and adapt to changing priorities.
 </li>
 <li>
 Attention to detail and accuracy in all work activities.
 </li>
 <li>
 Experience working in a multicultural environment is preferred.
 </li>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field is desirable.
 </li>
 <li>
 Saudi national.
 </li>
 </ul>
</div>

Administrative Support - Saudi National

Viva Supermarket

Role Summary: We are looking for a detail-oriented Admin Executive with an accounting background to support daily administrative and finance operations. The ideal candidate should have hands-on experience in P2P processes including invoice tracking, booking, and vendor SOA reconciliation, along with strong Excel and ERP system skills.Key Responsibilities:<ul><li>Handle invoice receipt, booking, and follow-up for approvals and payments.</li><li>Maintain and update the P2P tracker to ensure accuracy and timeliness.</li><li>Perform vendor account reconciliation and resolve discrepancies.</li><li>Support documentation and filing of payment vouchers and supplier communications.</li><li>Assist finance team with basic accounting and administrative coordination tasks.</li><li>Liaise with internal teams and vendors for smooth process flow.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Commerce, Accounting, or Business Administration.</li><li>2&ndash;4 years of experience in admin or accounting support roles, preferably in P2P.</li><li>Strong proficiency in Microsoft Excel (pivot tables, lookups, basic formulas).</li><li>Working knowledge of ERP systems (MS Dynamics, SAP, or equivalent).</li><li>Good communication skills; Arabic proficiency preferred.</li><li>Available to join within 1&ndash;2 weeks.</li></ul>Why VIVA?<ul><li>We&rsquo;re building one of the fastest-growing value retail brands in KSA&mdash;your work will matter.</li><li>A dynamic environment where ideas, ownership, and speed are valued.</li><li>Career growth opportunities as we open more stores across the Kingdom.</li><li>Supportive team, strong learning culture, and competitive package.</li></ul>Share your updated CV on viva.saudijobs@landmarkgroup.comJob Type: Full-timePay: &#65020;5,000.00 - &#65020;6,000.00 per monthApplication Question(s):<ul><li>Are you Saudi?</li><li>Have you worked in P2P processes before?</li><li>Are you proficient in Microsoft Excel (pivot tables, VLOOKUP, basic formulas)?</li><li>Have you worked with ERP systems such as MS Dynamics, SAP, or similar?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Admin or accounting support : 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>

Admin Executive – Accounts Support

Roche

<div>At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.<div>
The Position</div>
The Administrative Support - Sales provides clerical support focused on sales department activities, maintaining files, logs, and records related to events, purchase orders, and project documentation. Assists in planning and executing sales management projects for individuals or teams. Additionally, provides support to the Sales team with travel arrangements, presentation materials, booth collateral, and vendor coordination.
Your Responsibilities<ul><li>
Manages sales orders from entry to fulfillment, ensuring accurate tracking and documentation, including proposals and contracts.</li><li>
Maintains up-to-date customer records and sales databases, handling inquiries and providing product support.</li><li>
Coordinates with logistics and finance to resolve sales-related issues and generates reports to analyze sales performance.</li><li>
Assists in sales forecasting, budget preparation, and the organization of sales meetings and training sessions.</li><li>
Provides administrative support by managing schedules, correspondence, filing systems, and coordinating travel arrangements.</li><li>
Assists with onboarding new employees and manages office supplies, ensuring adequate inventory levels.</li><li>
Collaborates across departments to offer effective solutions, fostering a positive work environment and serving as a contact point for inquiries.</li></ul>
Who you are<ul><li>
A Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is preferred.</li><li>
2-3 years of experience in an administrative or business support role.</li><li>
Demonstrated experience in managing office operations and providing comprehensive support, with strong written and verbal communication skills.</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and possessing excellent organizational and time management abilities.</li><li>
Capable of prioritizing tasks and managing multiple projects effectively, with a keen attention to detail and accuracy.</li><li>
Proactive problem-solving skills, ability to maintain confidentiality, and strong interpersonal skills for effective teamwork.</li></ul><div>
Who we are</div>
A healthier future drives us to innovate. Together, more than 100&rsquo;000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. 
Let&rsquo;s build a healthier future, together.
Roche is an Equal Opportunity Employer.</div>

Administrative Support - Sales

TSS INFORMATION SYSTEMS PRIVATE LIMITED,INFOPARK,KOCHI

Please find the JDJob descriptionThe Client is looking for an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate must have strong organizational skills, excellent communication abilities, and prior experience working in Saudi Arabia, preferably within the retail sector.Key ResponsibilitiesManage executive calendars, appointments, meetings, and travel arrangements.Prepare reports, presentations, business correspondence, and meeting minutes.Maintain confidentiality and handle sensitive information with discretion.Coordinate communication between internal teams, external stakeholders, and senior management.Assist in planning corporate events, reviews, and business meetings.Conduct follow-ups on tasks, pending items, and project updates.Manage expense reports, office documentation, and administrative workflows.Support executives in daily operational tasks to ensure smooth functioning.Liaise with vendors, clients, and retail store teams as required.Handle filing, record management, and documentation accuracy.Required Skills &amp; QualificationsMinimum 5 years of experience as an Executive Assistant in Saudi Arabia.Experience in the retail sector is highly preferred.Strong English communication (Arabic is an added advantage).Proficient in MS Office (Excel, PowerPoint, Outlook).Excellent organizational, multitasking, and time-management skills.Ability to work in a fast-paced environment with strong attention to detail.Professional and presentable, with strong interpersonal skillsJob Type: Full-time

Executive Assistant

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Key competencies:
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Excellent organizational and interpersonal skills.
 </li>
 <li>
 Customer service orientation (internal and external customers).
 </li>
 <li>
 Time/Project management skills and attention to details.
 </li>
 <li>
 Multi-tasking/ Quick decision making.
 </li>
 <li>
 Excellent time management skills and ability to multitask and prioritize work.
 </li>
 <li>
 Respond to employees and customer queries and complaints.
 </li>
 <li>
 Approachable and communicative.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Office Administrator

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2259 senior administrative support jobs IN Riyadh

Executive Secretary

Administrative Support - Saudi National

Administrative Support - Saudi National

Admin Executive – Accounts Support

Administrative Support - Sales

Executive Assistant

Office Administrator