sales executive

office administrator

executive assistant

admin assistant

accounts assistant

senior executive assistant

Mind Base Education

<div>
 
 Role Overview
 
 
 
 The Executive Assistant provides high-level administrative, organizational, and coordination support to the Chairman while also supporting the Senior Leadership Team, Senior Management Office, and Human Resources as required. This role demands a high level of professionalism, discretion, adaptability, and strong organizational capability.
 
 
 The Executive Assistant will play a critical role in ensuring effective scheduling, communication, follow-ups, and smooth day-to-day operations for senior leadership, while also assisting with documentation, data entry, and coordination across functions.
 
 
 
 Key Responsibilities
 
 
 
 
 Chairman Support
 
 
 &bull; Act as the primary point of contact for the Chairman with internal and external stakeholders
 
 &bull; Manage and coordinate the Chairman&rsquo;s calendar, meetings, appointments, and travel schedules
 
 &bull; Organize and prioritize meeting requests to ensure effective time management
 
 &bull; Prepare agendas, briefing materials, presentations, and supporting documents
 
 &bull; Attend meetings, record minutes, track action items, and ensure timely follow-up
 
 &bull; Manage correspondence, emails, and document flow on behalf of the Chairman
 
 &bull; Coordinate travel arrangements, logistics, and expense tracking
 
 &bull; Handle sensitive and confidential information with the highest level of discretion
 
 
 
 Senior Leadership &amp; Senior Management Office Support
 
 
 &bull; Coordinate meetings, workshops, and leadership sessions
 
 &bull; Support the Senior Management Office with scheduling, documentation, and reporting
 
 &bull; Assist in preparing executive presentations, reports, and summaries
 
 &bull; Maintain structured digital and physical filing systems
 
 &bull; Facilitate communication and coordination between senior leadership and internal teams
 
 &bull; Track commitments, deadlines, and cross-functional initiatives
 
 
 
 
 Requirements
 
 
 
 
 
 Requirements &amp; Qualifications
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred
 
 &bull; Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives
 
 &bull; Experience supporting C-level executives, Chairman, or senior leadership
 
 &bull; Strong organizational, time-management, and prioritization skills
 
 &bull; Excellent written and verbal communication skills
 
 &bull; High level of discretion and integrity when handling confidential information
 
 &bull; Strong attention to detail and accuracy, particularly in documentation and data entry
 
 &bull; Proficiency in Microsoft Office, Google Workspace, and office productivity tools
 
 &bull; Ability to work independently, take initiative, and adapt to changing priorities
 
 
 
 
 
 
</div>

Executive Assistant

Sundus

<div>
 
 We are looking for a highly organized and proactive
 
 Executive Assistant (EA)
 
 to provide executive-level administrative support to senior management based in Abu Dhabi.
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration or a related field
 </li>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or similar role
 </li>
 <li>
 Excellent verbal and written communication skills in English
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Ability to work under pressure and meet deadlines
 </li>
 <li>
 High level of professionalism, integrity, and confidentiality
 </li>
 <li>
 English speaker preferred; additional language skills are an advantage
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, meetings, and appointments
 </li>
 <li>
 Coordinate travel, accommodation, and itineraries
 </li>
 <li>
 Prepare reports, presentations, and correspondence
 </li>
 <li>
 Handle confidential documents and communications
 </li>
 <li>
 Support office administration and business coordination
 </li>
 </ul>
</div>

TNW Optimal Innovation

Role OverviewWe are seeking a highly organised, trustworthy, and execution-focused Personal Assistant to support the CEO in managing daily operations, executive coordination, communication flow, and administrative priorities.The ideal candidate will act as the CEO&rsquo;s central coordination point, ensuring structured communication, accurate documentation, smooth scheduling, proactive follow-ups, and timely execution of critical tasks. This role requires strong attention to detail, confidentiality, professionalism, and the ability to manage multiple priorities efficiently.Key ResponsibilitiesA. Executive Support &amp; Calendar Management<ul><li>Manage the CEO&rsquo;s calendar, meetings, priorities, and scheduling accuracy.</li><li>Act as the primary point of contact to coordinate internal and external meetings, ensuring agendas, preparation materials, and follow-ups are completed.</li><li>Maintain a task tracker with high-level dashboard covering all CEO assignments, including task status, owner, deadline, and next action. Escalate overdue or at-risk tasks proactively. Ensure no deadline is missed due to tracking gaps.</li><li>Maintain confidentiality of executive discussions, documents, and decisions.</li><li>Prepare weekly written status updates/ executive summaries to the CEO.</li></ul>B. Documentation &amp; Records Management<ul><li>Maintain accurate records for CEO documentation, legal papers, property documents, contracts, and correspondence.</li><li>Ensure all documents are stored on the company shared drive in clearly defined folders. Organise and archive executive documents securely.</li><li>Ensure timely updates, renewals, and retrieval of critical documents.</li><li>Maintain version control for agreements and negotiation drafts.</li></ul>C. Travel &amp; Logistics<ul><li>Plan and manage travel arrangements including flights, visas, accommodation, itineraries, and transportation.</li><li>Coordinate logistics for business trips and official meetings.</li><li>Ensure travel plans are accurate, timely, and cost controlled.</li></ul>D. Operational &amp; Administrative Support<ul><li>Support company formation activities, registrations, and administrative coordination.</li><li>Assist Finance with invoice processing, documentation, and payment follow-ups when required. Maintain organised records, along with documentation trail.</li><li>Support HR and Admin on documentation flows and compliance coordination.</li><li>Execute ad hoc executive tasks assigned by the CEO with accountability.</li><li>Track vendor agreements and renewal timelines.</li></ul>E. Compliance, Visa &amp; Regulatory Coordination<ul><li>Manage visa processing and renewals for the CEO.</li><li>Ensure regulatory documentation is compliant and submitted on time.</li><li>Track deadlines and proactively flag upcoming renewals or compliance actions.</li></ul>F. Coordination &amp; Communication<ul><li>Coordinate communication between the CEO and internal leadership teams.</li><li>Ensure clarity, accuracy, professionalism, and confidentiality in all communication flows.</li><li>Maintain written records of key external discussions and agreements. Avoid verbal negotiations without prior approval or written summary.</li><li>Maintain meeting minutes with clear decisions and ownership.</li></ul>3. Key Performance Areas (KPAs)<ul><li>Task tracker accuracy and visibility</li><li>Zero missed executive deadlines</li><li>Document organisation and retrieval speed</li><li>Clarity and accuracy of written communication</li><li>Weekly executive status reporting discipline</li><li>Proper storage and tracking of agreements and invoices</li></ul>4. Reporting &amp; Escalation<ul><li>Reports directly to the CEO.</li><li>Escalates: scheduling conflicts; compliance risks; operational blockers; conflicting instructions; missed deadlines risk; incomplete documentation; ambiguity in negotiations or agreements immediately.</li><li>Uses official communication channels and document repositories only.</li><li>Support strategic initiatives, executive projects, and confidential assignments as required.</li></ul>RequirementsMinimum three years of experience working in administrative or executive assistant roles for a UAE company is required.Excellent communication skills in English are essential.Excellent travel coordination knowledge, including planning and booking travel arrangements, applying visas, and understanding visa regulations, is required.Strong task management and calendar management skills are essential.Flexibility for seven-day availability is required. While this is not a seven-day working role, the candidate must be available when critical appointments, events, travel coordination, or urgent executive matters arise during weekends or outside standard working hours.Basic knowledge of PRO-related work and administrative government processes is required.The role will also involve supporting HR and administrative activities beyond standard executive assistant responsibilities.Strong negotiation and coordination skills are required.Pay: AED5,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Do you have a minimum of 3 years of experience working as a Personal Assistant, Executive Assistant, or Administrative Coordinator for a UAE-based company?</li><li>Have you independently managed executive travel arrangements including flights, hotel bookings, visa applications, and appointment coordination for senior management?</li><li>Are you comfortable being available outside standard working hours, including weekends when required for urgent executive tasks or travel coordination?</li></ul>Work Location: In person

Personal Assistant to CEO

London Pools and Electromechanical

Job Vacancy &ndash; Executive Assistant &amp; HR CoordinatorWe are looking for a professional Executive Assistant &amp; HR Coordinator to support management and oversee administrative and HR operations in Abu Dhabi.Job Responsibilities:* Managing schedules, appointments, and meetings* Coordinating weekly meetings and preparing reports* Handling employee files and contracts* Monitoring visas, Emirates IDs, and employee renewals* Managing attendance, leave, and staff records* Coordinating with managers, accounting, and HR-related matters* Following up on maintenance, purchases, and operational tasks* Organizing administrative documents and reports* Ensuring daily tasks are completed efficientlyRequirements:* Previous experience in administration or HR* Strong organizational and follow-up skills* Good computer skills and proficiency in Microsoft Office* Ability to manage multiple tasks professionally* Fluent in English (Arabic is a plus)* Professional, trustworthy, and responsible personalityLocation: Abu DhabiEmployment Type: Full-timeSalary: To be discussed based on experienceJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>secretary: 1 year (Preferred)</li></ul>Work Location: In person

Executive Assistant & HR Coordinator

Confidential

<div>
 
 Job Title: Executive Assistant &amp; Project Coordinator
 
 
 Location: Abu Dhabi
 
 
 Contract: 1 year and renewable
 
 
 Payroll: Sundus
 
 
 Experience: 3+ years
 
 
 Client: Education industry
 
 
 Education: Bachelor degree
 
 
 Language: Arabic &amp; English
 
 
 
 
 
 Requirements:
 
 
 ✅ Experience in executive support and project coordination
 
 
 ✅ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools
 
 
 ✅ Assist in procurement processes, including vendor coordination, documentation, and follow-ups
 
 
 ✅ Experience in preparing meeting agendas, recording minutes of meetings, and tracking action items
 
 
 ✅ Excellent stakeholder management
 
 
 
 
 
 
 Please note:
 
 Due to the high volume of applications, only shortlisted candidates will be contacted. Thank you for your understanding.
 
 
 
 
 
 If this role truly excites you and the criteria match your current experience, we encourage you to apply!
 
 
 Please share your updated CV to
 
 Ms. Payal Verma at payal.v@sundusglobal.com
 
 
</div>

Executive Assistant & Project Coordinator

Dizzaract FZ LLC

01. ABOUT THE COMPANYDizzaract is a product-driven company operating at the intersection of gaming, digital platforms, and AI. We build and scale multiple products &mdash; including Farcana 2.0, Gamed, and FAR Labs &mdash; each exploring a different space, but united by a shared approach: moving fast, staying curious, and focusing on things that people actually use. We operate as a collaborative, non-hierarchical team where ideas are valued based on their impact, not their origin, and where AI is embedded across everything we build &mdash; from infrastructure to product decisions.02. ABOUT THE ROLEWe are looking for an Executive Assistant to the CEO. This is not about coffee, calendars, and passive support. You will be the CEO&rsquo;s force multiplier, owning execution tracking, decision pipelines, and cross-team follow-through across gaming, AI, and product initiatives. You will operate as Mission Control: ensuring that nothing falls through the cracks, that decisions turn into outcomes, and that the CEO stays focused on what only they can do. If you&rsquo;ve ever been annoyed by silent blockers, unclear ownership, or meetings without outcomes &mdash; you&rsquo;ll fit right in.03. WHO YOU ARE<ul><li>Force Multiplier, Not Just an Assistant</li></ul>You understand that your job is to make the CEO exponentially more effective by owning systems, protecting time, and driving execution.<ul><li>Execution-Obsessed</li></ul>You don&rsquo;t just take notes. You track action items, chase owners, escalate blockers, and close loops. You hate open loops as much as the CEO does.<ul><li>Systems Thinker</li></ul>You know how to build lightweight but ruthless systems (ClickUp, Jira, Notion) for task capture, decision logs, and weekly sprints. You bring order without bureaucracy.<ul><li>High-Discretion Operator</li></ul>You handle sensitive strategy, finance, and people matters with absolute trust. You know when to speak up, when to stay quiet, and how to be a sounding board without overstepping.<ul><li>Proactive &amp; Anticipatory</li></ul>You don&rsquo;t wait to be asked. You see what&rsquo;s coming; a decision needed, a risk emerging, a pre-read missing &mdash; and you handle it before it becomes a problem.<ul><li>Blocker Unblocker</li></ul>You run daily follow-ups, maintain RAG status, and escalate constructively. You keep ego out and ownership in.04. RESPONSIBILITIES<ul><li>CEO Enablement &amp; Priority Management</li></ul>Act as the CEO&rsquo;s primary leverage point by managing priorities, deadlines, and information flow. Protect the CEO&rsquo;s time by filtering requests, enforcing agendas, and eliminating low-value meetings. Maintain a Decision Pipeline with clear context and deadlines.<ul><li>Task Capture &amp; Execution Tracking (Mission Control)</li></ul>Join key meetings (in-person and virtual) to capture decisions, action items, owners, due dates, and dependencies. Maintain a single source of truth across ClickUp, Jira, or Notion, including weekly sprint views, clear &ldquo;done&rdquo; definitions, and RAG status. Run daily follow-ups and escalate blockers quickly.<ul><li>Meeting &amp; Calendar Engineering</li></ul>Own the CEO&rsquo;s calendar end-to-end: agenda setting, pre-reads, desired outcomes, and ensuring only necessary attendees are invited. Optimize physical meeting days (e.g., Dubai days) by clustering meetings by location and time. Run a structured daily rhythm: 10-min morning briefing + 10-min evening debrief.<ul><li>Strategic &amp; Operational Support</li></ul>Track key initiatives across gaming, AI, and product teams to ensure accountability. Assist with structuring ideas, briefs, notes, and summaries. Support board meeting prep, investor updates, and partnership materials. Maintain decision logs and ensure outcomes are communicated and executed.<ul><li>Performance Rhythm &amp; Cross-Team Alignment</li></ul>Implement a lightweight operating rhythm: weekly planning, weekly review, and KPI snapshots from team leads. Track outputs and delivery &mdash; not hours. Maintain a cross-team dependency map to prevent silent blockers.<ul><li>Systems, Tools &amp; Frameworks</li></ul>Evaluate, implement, and enforce systems for speed and clarity: task management frameworks, documentation standards, decision logs, meeting templates, and OKRs or quarterly goals.<ul><li>Communication &amp; Stakeholder Coordination</li></ul>Draft, review, and manage high-stakes communication on behalf of the CEO when required. Maintain an external stakeholder list (investors, partners, ecosystem) with touchpoint calendar, last contact, next action, and key notes.<ul><li>Personal Administration &amp; Finance Coordination</li></ul>Manage selected personal and business tasks: document management (IDs, licenses, renewals), banking coordination, tracking recurring payments and subscriptions. Maintain a clear admin dashboard showing pending, completed, or awaiting approval.<ul><li>Travelling Arrangement</li></ul>Coordinate visas, insurance, book flights and hotels.<ul><li>Confidentiality &amp; Trust</li></ul>Handle sensitive information related to strategy, finance, partnerships, and people matters with absolute discretion. Act as a trusted sounding board while maintaining professional boundaries and judgment.05. REQUIREMENTS<ul><li>Experience as an Executive Assistant, Chief of Staff, or Operations Lead at a high-growth startup, Big Tech, or gaming/AI company, where you actually owned execution, not just calendars.</li><li>You have personally managed task tracking, decision pipelines, and follow-through for a senior executive or leadership team.</li><li>Deep knowledge of project management tools (ClickUp, Jira, Notion, Asana) and ability to enforce lightweight but rigorous systems.</li><li>Proven experience implementing OKRs, weekly sprints, or similar performance frameworks in a cross-functional environment.</li><li>Ability to capture decisions and action items live in meetings, with zero ambiguity on owners and due dates.</li><li>Experience coordinating with external stakeholders (investors, partners) and managing touchpoint calendars.</li><li>Fluent English (C1 level), with the ability to communicate clearly, concisely, and with discretion.</li><li>Must be located in Abu Dhabi, UAE, or willing to relocate.</li><li>Bachelor&rsquo;s degree or equivalent real-world experience; we care about what you&rsquo;ve done, not just the paper.</li></ul>06. NICE TO HAVE<ul><li>Experience working in AI-first, gaming, or high-velocity product environments.</li><li>Familiarity with decision logs, RAG status tracking, or dependency mapping.</li><li>PMP, Agile, or Scrum certification (but not required; execution speaks louder).</li><li>Previous experience as a Chief of Staff or Force Multiplier role in a startup scaling from MVP to mass market.</li></ul>07. WHAT WE OFFER<ul><li>Real ownership &mdash; you will be the CEO&rsquo;s mission control, with direct impact on how fast the company moves.</li><li>Exposure to AI, gaming platforms, and digital asset economies &mdash; from inside the room.</li><li>Competitive salary with performance-based incentives.</li><li>24 days annual leave.</li><li>Health insurance.</li><li>Modern office in Yas Creative Hub.</li><li>Continuous learning through real-world problem solving, not just theory.</li><li>The opportunity to shape systems and influence how the entire company operates.</li><li>A diverse, open-minded team where ideas are genuinely heard.</li></ul>Work Location: In person

Executive Assistant to CEO

New York University

<div>Position Summary:
<div>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint an Assistant Director of Admissions Operations, reporting to the Executive Director, Recruitment, Admissions and Financial Aid.</div><div></div><div> 
The Assistant Director of Operations, NYU Abu Dhabi Admissions will oversee the operational functions of data systems used by the Office of Undergraduate Admissions at NYU Abu Dhabi and will be responsible for the information, policies and procedures.</div><div></div><div> 
The Assistant Director of Operations, NYU Abu Dhabi Admissions is responsible for data consistency and adherence to university reporting requirements. The successful candidate is an independent and critical thinker with experience in customer relationship management (CRM) software and data manipulation; complex data entry and calculation; creativity, initiative and excitement about leveraging the potential of a CRM.</div><div></div><div> 
The Assistant Director of Operations, NYU Abu Dhabi Admissions is a Abu Dhabi-based operations leader and will report to the operations team in New York and liaise with other departments within the University as required. This role is the primary Admissions Operations representative in Abu Dhabi.</div><div></div><div> 
Key Responsibilities:</div><div></div> 
Data System Management and Development
<ul><li>With support from the Associate Director of Operations in New York, manage the technical systems that house the data of inquiries, applicants, and organizations</li><li>
Ensure operational systems function effectively in order to support recruitment, institutional positioning, diversity and inclusion, and customer service-related goals</li><li>
Provide technical and operational support for all functions of the NYUAD Office of Undergraduate Admissions , including recruitment, evaluation and admissions events and marketing</li><li>
Evaluate the effectiveness of current system operations and recommend system enhancements in service of staff and students in cooperation with Senior Leadership</li><li>
Keep abreast of new technological advances in the area of admissions and propose implementation to the Associate Director of Operations and Executive Director of Recruitment, Admissions &amp; Financial Aid</li><li>
Ensure new developments or functionality added to systems are integrated effectively and meet the needs of the departments, users, and external audiences</li><li>
Identify and resolve technical issues, serving as the first line of defense for questions from both super-users and end-users</li><li>
Complete internal testing of new build and configuration items; lead system and user acceptance testing efforts</li><li>
Develop process documents for Admissions, department administrators, and faculty</li><li>
Train Admissions and outreach staff on all related system usage and functionality</li><li>
Attend national and international conferences to learn about best practices in university admission systems operations</li></ul><div>
Reporting and Data Integrity
</div><ul><li>In compliance with Enrollment Management policies and processes, manage data reporting for senior leadership, government bodies and other relevant stakeholders</li><li>
Assist with data reporting for admissions staff and senior leadership</li><li>
Provide existing data on a scheduled and ad hoc basis, and work strategically to meet future demands for data</li><li>
Liaise with tri-campus university offices and NYUAD campus partners and external suppliers to establish protocols and access, and to resolve problems</li><li>
Serves as a liaison for NYU Institutional Research, NYU Abu Dhabi Institutional Research and other University offices to ensure all data requirements are met</li><li>
Report on ongoing recruitment efforts and current status of applicants; provide information and reports</li><li>
Collaborate with relevant stakeholders to ensure data consistency and adherence to University requirements</li></ul> 
Inquiries and Student Applications
<ul><li>Oversee system processing of undergraduate admissions applications throughout the application and enrollment cycle in coordination with the NYU Abu Dhabi Admissions team and the Operations team in New York</li><li>
Answer emails and process applicant documents in order to facilitate the admissions process</li><li>
Make exceptions to established procedures (e.g., extend deadlines, waive required fees)</li><li>
In partnership with Senior Leadership, develop and implement policies and procedures to ensure smooth operations and deadlines are met</li><li>
Participate in NYU Abu Dhabi recruitment, evaluation and yield activities as needed</li></ul>
Qualifications:
<div>
Required Education:</div><ul><li>
Bachelor&rsquo;s Degree preferably in a related field</li></ul><div></div><div> 
Required Experience:</div><ul><li>
3+ years in supervising daily business operations or equivalent combination of education and experience</li><li>
Experience using Technolutions Slate CRM (customer relationship management) software and data manipulation; complex and quality data entry; using data and business knowledge for reporting to senior leadership</li><li><div>
A good understanding of how Technolutions Slate CRM should and can be utilized across the institution</div></li><li><div>
Ability to collaborate well with multiple stakeholders</div></li><li><div>
Ability to creatively problem-solve, take initiative, and have excitement about leveraging the potential of Technolutions Slate CRM</div></li><li><div>
Ability to embrace change and work in a nimble fashion adapting quickly to updates, improvement processes and institutional changes</div></li><li><div>
Skills to maintain and ensure high integrity data</div></li><li><div>
Ability to evaluate and configure CRM systems and provide end user documentation</div></li><li><div>
Ability to provide technical support to end users, diagnosing and resolving problems</div></li></ul><div></div><div> 
Preferred Education:</div><ul><li>
Masters Degree in data science, UX, information technology</li></ul><div></div><div> 
Preferred Experience:</div><ul><li>
Familiarity with Slate online admissions applications system as well as international application documentation and database administration</li><li>
Excellent business analysis and problem-solving skills</li><li>
Quick, analytical thinking. Ability to effectively communicate complex concepts</li></ul>
Additional Information:
<div>
The University is an equal opportunity employer committed to equity, diversity and social inclusion.</div></div>

Assistant Director of Admissions Operations - Office of Admissions and Financial Support

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Executive Assistant to CEO

Assistant Director of Admissions Operations - Office of Admissions and Financial Support