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executive assistant (abu dhabi) Jobs in Abu Dhabi

executive assistant (abu dhabi)

legal support secretary - abu dhabi Jobs in Abu Dhabi

legal support secretary - abu dhabi

senior executive assistant

Savoy Real Estate Management LLc

We are looking for a highly professional and proactive Executive Personal Assistant (PA) with 4 years of proven experience supporting senior management. The ideal candidate will not only manage day-to-day administrative tasks but also be capable of representing the company on behalf of the manager, handling confidential matters, and maintaining strong relationships with real estate developers and business partners.The candidate must be fluent in Arabic and English, possess a valid UAE driving license and car, and demonstrate strong organizational, communication, and problem-solving skills.Key Responsibilities:<ul><li>Provide full executive support to the Manager, including diary management, correspondence, and scheduling.</li><li>Act as a trusted representative, able to manage company matters on behalf of the Manager when required.</li><li>Build and maintain strong professional connections with real estate developers, investors, and clients.</li><li>Handle confidential information with discretion and professionalism.</li><li>Coordinate meetings, prepare agendas, presentations, and minutes.</li><li>Organize and attend property launches, exhibitions, and networking events when required.</li><li>Manage travel arrangements, logistics, and event coordination for the Manager.</li><li>Monitor ongoing projects, ensuring deadlines are met and priorities are well-managed.</li><li>Support in basic financial, reporting, and documentation tasks.</li><li>Ensure smooth office operations by liaising with internal teams and external partners.</li></ul>Qualifications &amp; Skills:<ul><li>Minimum 4 years&rsquo; proven experience as a Personal Assistant or Executive PA.</li><li>Experience in the real estate sector is highly desirable.</li><li>Strong connections with real estate developers in Abu Dhabi and the UAE.</li><li>Bilingual: Fluent in Arabic and English (spoken and written).</li><li>Valid UAE driving license and own car.</li><li>Excellent organizational and time-management skills.</li><li>Ability to work independently, handle pressure, and take initiative.</li><li>High level of discretion, professionalism, and attention to detail.</li><li>Proficiency in MS Office, CRM, and communication tools.</li></ul>Compensation &amp; Benefits:<ul><li>Competitive salary package.</li><li>Opportunity to grow within the company and take on higher responsibilities.</li><li>Exposure to top developers and high-profile real estate projects.</li><li>Supportive and dynamic work environment.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per month

Personal Assistant to CEO

Alvarez & Marsal

<div>Description
About Alvarez &amp; Marsal
Alvarez &amp; Marsal (A&amp;M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work&mdash;guided by A&amp;M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity&mdash;are why our people love working at A&amp;M.
The Team
We are looking for an experienced EA in the UAE, to be based either in our Dubai or Abu Dhabi office. We are looking for someone who remains calm, on top of their workload, and always enjoys working in a team environment. You will work closely with other EAs to ensure the smooth running of a department and the company, including helping during times of high workload and covering annual leave and absences. The ideal candidate will ideally have prior experience within the professional services industry and is looking for a challenging role in a dynamic, entrepreneurial and highly professional company. The right candidate will have experience dealing with busy professionals and tight deadlines; extensive diary and timesheet management; being one step ahead of their team&rsquo;s needs and understand the importance of building relationships with clients and their teams.
The role requires someone who is proactive, pro-active, extremely personable, discreet, friendly and confident.
This is a fantastic job for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment. You must have experience supporting senior executives, excellent communications and organisation skills, attention to detail and be used to working under pressure.
How you will contribute
As an Executive Assistant, you will be responsible for a variety of tasks, including:<ul><li>
Secretarial duties: Monitoring and responding to emails on behalf of the Managing Directors, scheduling meetings, preparing minutes, coordinating travel plans and itineraries, processing expenses on Concur, managing timesheets, assisting in onboarding new joiners within the team and providing support for other EAs when required. Finally, you will be acting as a main point of contact for your team and preparing team communications and social events.</li><li>
Business development and reporting: Coordinating internal and external offsite marketing events (venue selection, speakers, material, all logistics) and attend when required, following up action plan and correspond with clients, preparing PowerPoint presentations and documentation, updating databases and managing Salesforce activities and reports. Finally, you will be organising and participating in business development activities and building and cultivating strong relationships with key clients and stakeholders.
</li><li>Sales operations: Supporting in invoicing and billing, coordinating conflict checks and anti-money laundering, administrating client onboarding, setting up new project with central teams and printing reports and dashboards.</li></ul>
Qualifications
To be considered, you must possess:<ul><li>
A high-grade bachelor&rsquo;s degree (or equivalent/higher) from an accredited top-tier university.</li><li>
Excellent oral and written communication skills. Fluency in English, Arabic language skills are desirable but not essential.</li><li>
High level of interpersonal skills to handle sensitive and confidential information at maximum discretion.</li><li>
Ability to work independently and within a team and interact with all levels of the organization, including senior executives.</li><li>
Experience working in a fast-paced environment and ability to constantly prioritise and reassess tasks</li><li>
Proficiency in Microsoft products: MS Word, Excel, PowerPoint, Outlook, Teams and other relevant software. Experience with Agresso, Salesforce, Concur, and Zoom is preferable.</li></ul>
Your journey at A&amp;M
We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person&rsquo;s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.
We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&amp;M. The possibilities are endless for high-performing and passionate professionals.</div>

Executive Assistant (Abu Dhabi)

Aspen Technology

<div><div>The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways &mdash; from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.</div><div></div><div>
The Role</div>
If you are an Executive Assistant looking for an opportunity to grow, AspenTech is seeking a driven individual, to work in a fast-paced environment to support our VP, MEA Sales and the Sales Organization. You will perform a broad range of administrative duties focused on enabling the efficiency and effectiveness of the leaders you support. 
 
To be successful in this role, you must be proactive and take initiative, and able to manage a multitude of competing priorities to meet deadlines. You must have great attention to detail along with superior communication skills and demonstrate a high level of professionalism in all interactions with internal and external stakeholders. You must be a self-starter who is able to initiate and manage activities with a strong sense of ownership and overall focus on work quality and timeliness.<div></div><div>
Your Impact</div><ul><li>
Manage complex calendars. Arrange meetings and appointments internally within Aspen team and externally with customers and partners. Attend meetings and take notes of instructions and record minutes of meeting if required. Ensure proper alignment of the VP and the team.</li><li>
Manage in person meetings and events handling all logistics ( invites, agenda, venue and all other requirements )</li><li>
Serve as primary point of contact among executives, team members, customers and other external partners.</li><li>
Handle travel arrangements for the VP and leadership team: trip itinerary, visa application, booking flights, hotels, transportation, etc. Assists global executives on logistics when visiting MEA.</li><li>
Support the VP on submitting expense claims in Oracle.</li><li>
Support the VP/MEA team on raising purchase requests on Coupa i.e payment for meeting/training venue</li><li>
Support the VP/MEA team to raise Service Requests on Ivanti for network services requirements.</li><li>
Support the Facilities team by manage Bahrain office requirements on maintenance and repairs, supplies requisitions by closely coordinating with local building management and suppliers. Support facilities team on Saudi office opening.</li><li>
Support legal team on any administrative requirements</li><li>
Process Coupa requisitions for PRO LOI services payments</li><li>
Support IT team in managing team&rsquo;s IT requirements in the region</li><li>
Support Sales Ops team in deal escalations on Sales Force, forecasting including managing forecast files during forecast calls (when needed), opportunities database cleansing on SF, setting up OSPs and logging on SF, P2Ps, Account Plans.</li><li>
Support CS&amp;T team in their local trainings including assisting trainees in visa applications when needed.</li><li>
Manages all FedEx shipments MEA</li><li>
Manage compilation and maintenance of data and reports in shared folders which team can access for reference.</li><li>
Support on registrations on events and conferences in coordination with the Marketing team.</li><li>
Compile annual leave plans of MEA Leadership for proper alignment within the team.</li><li>
Support MEA and Global team on visa applications for customer visits, meetings, training, etc.</li><li>
Manage all meeting rooms bookings in the region.</li><li>
Support in organizing HR initiatives and activities for MEA.</li><li>
Coordinate with hotels in MEA for corporate rates agreement.</li><li>
Maintain and regular update the MEA Sales and SC Organizational Chart.</li><li>
Maintain and regular update Outlook Distribution Lists for Sales and SC MEA.</li><li>
Spearhead activities for Women&rsquo;s Leadership Forum for MEA being the Chairwoman for the region.</li></ul><div></div><div>
What You'll Need</div><ul><li>
5 or more years&rsquo; experience supporting Executive level management in a corporate environment.</li><li>
High School diploma required; Bachelor&rsquo;s degree preferred.</li><li>
Proactive with strong organizational skills; must be able to set priorities and work independently.</li><li>
Demonstrated ability to effectively meet deadlines in a fast-paced environment with a multitude of competing priorities.</li><li>
Exceptional verbal and written communication skills.</li><li>
Manage a demanding workload, and balance self-managed tasks/projects along with management support needs.</li><li>
Thoroughness and follow-through.</li><li>
A good team player with ability to interact effectively with Executives and employees at all levels.</li><li>
Self-starter with strong sense of ownership and pride in your work.</li></ul></div>

Executive Assistant

TAQA Distribution

<div>
 
 
 Job summary:
 
 
 
 To provide high-level administrative and executive support to Chief Officers, ensuring efficient management of schedules, communications, and administrative tasks while maintaining confidentiality and professionalism.
 
 
 
 
 
 
 General Responsibilities:
 
 
 
 
 Policy, Procedures, Process and Systems
 
 
 <ul>
 <li>
 Ensure the compliance of organization&rsquo;s policy, systems, processes, procedures, and controls in line with group delegation of authority policy so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service in a consistent manner.
 </li>
 </ul>
 
 
 
 
 
 Reporting
 
 
 <ul>
 <li>
 Ensure that all reports are completed timely and comply with the business policies and standards.
 </li>
 <li>
 Manage the preparation of periodical management reports and progress reports to keep the business senior management informed about the progress of various initiatives and to facilitate decision-making.
 </li>
 <li>
 Comply with organization&rsquo;s requirements in a timely manner.
 </li>
 </ul>
 
 
 
 
 Job Specific Responsibilities:
 
 
 <ul>
 <li>
 Manage the Chief Officer&rsquo;s calendar, schedule meetings, and coordinate travel arrangements.
 </li>
 <li>
 Prepare and organize materials for meetings, presentations, and reports.
 </li>
 <li>
 Act as the first point of contact for internal and external stakeholders.
 </li>
 <li>
 Screen, prioritize, and handle incoming correspondence, emails, and calls.
 </li>
 <li>
 Draft, edit, and review official communications on behalf of the Chief Officer.
 </li>
 <li>
 Maintain and organize confidential files and records.
 </li>
 <li>
 Support the planning and execution of departmental events or engagements.
 </li>
 <li>
 Monitor deadlines and follow up on action items.
 </li>
 <li>
 Assist with special projects, research, and data collection as assigned.
 </li>
 <li>
 Coordinate cross-departmental communication and collaboration.
 </li>
 </ul>
 
 
 
 
 
 
 
 HSE, Security, and Risk Protocols:
 
 
 <ul>
 <li>
 
 The Employee shall adhere to all the HSE, Security and Risk Management Rules &amp; Procedures communicated by the company, including:
 
 </li>
 <li>
 Taking reasonable care of their own health, safety, and security.
 </li>
 <li>
 Taking reasonable care of the health, safety and security of persons that may be affected by their acts or omissions at work.
 </li>
 <li>
 Co-operate with their employer with respect to any instruction and/or actions taken by the employer to protect the employee and/ or comply with HSE and security requirements.
 </li>
 <li>
 Report to their immediate line manager any situation which they have reason to believe could present a risk, hazard, or issue to an individual or the company and which they cannot correct themselves.
 </li>
 <li>
 Report all HSE and security incidents and work-related injuries.
 </li>
 <li>
 Not intentionally or recklessly interfere with or misuse anything provided at the workplace that supports the interest of HSE, security and welfare.
 </li>
 </ul>
 
 
 
 
 
 Essential Requirements
 
 
 <ul>
 <li>
 Professional certification in Business Administration or related fields.
 </li>
 <li>
 6 years of relevant working experience
 </li>
 <li>
 Arabic speaker with high English proficiency
 </li>
 <li>
 Strong analytical, presentation and communications skills
 </li>
 </ul>
 
 
 
 
 
 Desired Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional certification in Business Administration or related fields.
 </li>
 <li>
 9 years of relevant working experience
 </li>
 </ul>
</div>

Emirates Global Aluminium (EGA)

<div>
 
 JOB PURPOSE:
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.
 
 
 
 
 
 Note: Secretary Level 3
 
 
 This is the advanced level. The employee performs advanced secretarial assignments, functioning as a management assistant. At this level, the employee has increased responsibility in such areas as interpreting policies and procedures, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities as identified in the Additional Job Duties.
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 
 Correspondence and Documentation
 
 <ul>
 <li>
 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms as required by the team
 </li>
 <li>
 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports. Reads incoming correspondence and reports, screening those items that can be handled personally, and forwarding the rest to relevant team member
 </li>
 <li>
 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records
 </li>
 <li>
 Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence
 </li>
 <li>
 Reviews and evaluates applications, petitions, contracts, or other documents to determine if prescribed requirements are met for acceptance or approval
 </li>
 <li>
 Visitors and Incoming Calls
 </li>
 <li>
 Receives and screens visitors and telephone calls, takes messages, schedules appointments for the team and provides information to callers requiring knowledge of agency's operation, and the interpretation and application of policies and procedures
 </li>
 </ul>
 
 
 
 
 Meetings
 
 <ul>
 <li>
 Makes scheduling commitments for the team for meetings, conferences and speeches and assembles related necessary materials
 </li>
 <li>
 Schedules and arranges meetings and conferences for the team and notifies interested parties; makes travel reservations as needed
 </li>
 <li>
 Takes minutes or recordings of meetings for distribution to meeting participants
 </li>
 </ul>
 
 
 
 
 Proofreading and Editing
 
 <ul>
 <li>
 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content
 </li>
 </ul>
 
 
 
 
 Information Recording and Archiving
 
 <ul>
 <li>
 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control
 </li>
 <li>
 Enters, retrieves, updates, verifies, and deletes information from electronic files
 </li>
 <li>
 Locates and reviews pertinent information from files, documents, newspapers, and other sources; and prepares a summary of content for professional(s) and/or management staff
 </li>
 </ul>
 
 
 
 
 Office Supplies
 
 <ul>
 <li>
 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels in order to ensure that inventory stocks meet demand
 </li>
 </ul>
 
 
 
 
 Allocation of Work
 
 <ul>
 <li>
 Serves as liaison between management and staff by overseeing the work of office support staff in the unit, transmitting information, explaining appropriate work instructions, and following up on assignments
 </li>
 </ul>
 
 
 
 
 Operational Efficiency
 
 <ul>
 <li>
 Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment
 </li>
 </ul>
 
 
 
 
 Safety, Quality &amp; Environment
 
 <ul>
 <li>
 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
 </li>
 </ul>
 
 
 
 
 Related Assignments
 
 <ul>
 <li>
 Performs other related duties or assignments as directed
 </li>
 </ul>
 
 
 
 
 
 
 
 AUTHORITY/ DECISION MAKING:
 
 
 
 
 <ul>
 <li>
 Works independently within clearly defined policies and objectives
 </li>
 <li>
 Keeps manager updated and recommends improvements as required
 </li>
 <li>
 Establishes the work plan, determines the priorities in consultation with manager and works out the processes needed to achieve objectives
 </li>
 </ul>
 
 
 
 
 QUALIFICATIONS &amp; SKILLS:
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 
 <ul>
 <li>
 High School Completion
 </li>
 </ul>
 
 Minimum Experience:
 
 
 
 
 <ul>
 <li>
 Four years of administrative support experience including two years equivalent to experienced administrative support work or equivalent to a Secretary Level 2
 </li>
 </ul>
 
 Skills:
 
 <ul>
 <li>
 Knowledge of office practices, procedures, and computer software programs
 </li>
 <li>
 Knowledge of correct English usage and grammar
 </li>
 <li>
 Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets
 </li>
 </ul>
 
 
</div>

Executive Assistant (UAEN Talent)

Job Title: Administrative Cum SecretaryLocation: Abu Dhabi Employment Type: Full-timeJob OverviewWe are seeking a highly organized and detail-oriented administrative secretary with a minimum of 4 to 5 years of proven experience in administrative support. The ideal candidate will provide executive-level assistance, ensure smooth day-to-day operations, and handle confidential information with professionalism and discretion. A strong knowledge and ability to use AI-powered productivity tools for scheduling, drafting, and data management is required.Key Responsibilities<ul><li>Manage schedules, appointments, and meetings for executives and staff.</li><li>Draft, review, and manage correspondence, reports, and documents.</li><li>Maintain organized filing systems (electronic and physical).</li><li>Answer and direct phone calls, emails, and inquiries in a professional manner.</li><li>Prepare meeting agendas, take minutes, and distribute follow-ups.</li><li>Coordinate travel arrangements, accommodations, and itineraries.</li><li>Assist in preparing presentations, reports, and spreadsheets.</li><li>Handle office supplies inventory and liaise with vendors.</li><li>Leverage AI tools to draft documents, summarize meetings, manage data, and improve workflow efficiency.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Support the management team with any additional administrative tasks as required.</li></ul>Qualifications &amp; Requirements<ul><li>4&ndash;5 years minimum experience as an administrative assistant, secretary, or in a similar role.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.</li><li>Experience using AI tools (e.g., ChatGPT, Notion AI, Otter, or similar platforms) for productivity, communication, and task management.</li><li>Ability to work independently and manage time effectively.</li><li>Strong interpersonal skills and a professional demeanor.</li><li>Discretion in handling confidential matters.</li></ul>Preferred Attributes<ul><li>Experience in supporting executives or senior management.</li><li>Ability to adapt in a fast-paced environment.</li><li>Problem-solving mindset with a proactive approach.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExpected Start Date: 15/09/2025

Administrative Assistant

OVERSEAS TRAVEL.L.L.C

We are looking for a smart and reliable professional to manager front desk duties, provide direct assistance and support to the Executive Management and assist in administrative and operational tasks.Key Responsibilities:Manage reception tasks: welcoming visitors, handling calls and responding to social media/email inquiries.Executive assistant with secretarial duties and be available after office hours when requiredAdministrative &amp; Operational support: Document handling, supplier/client coordination and maintaining legal records. Operational supports such as visa processing, hotel/flight reservations and related coordinationRequirements:Strong communication &amp; multi tasking skillsProficiency in MS Office and social media platformsTrustworthy, organized and flexible with work hoursPrior experience in administration and/or the travel industry preferredJob Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Executive Assistant cum Receptionist

Explore 432+ Senior executive assistant in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.

432 senior executive assistant jobs IN Abu Dhabi

Personal Assistant to CEO

Executive Assistant (Abu Dhabi)

Executive Assistant

Executive Assistant (Abu Dhabi)

Executive Assistant (UAEN Talent)

Administrative Assistant

Executive Assistant cum Receptionist