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Cooper Fitch

<div>
 
 We are supporting our client, a large well established organization in Abu Dhabi to hire a an Executive Assistant.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Manage complex calendars, scheduling meetings, board sessions, and high-level stakeholder engagements
 </li>
 <li>
 Coordinate travel arrangements, including visas, itineraries, and logistics
 </li>
 <li>
 Prepare briefing packs, reports, presentations, and meeting minutes
 </li>
 <li>
 Act as a primary point of contact between the executive and internal/external stakeholders
 </li>
 <li>
 Support preparation for board meetings and executive committee sessions
 </li>
 </ul>
 
 
 
 
 Qualifications &amp; Experience
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field preferred
 </li>
 <li>
 5-10 years of experience supporting C-level or senior executives
 </li>
 <li>
 Experience within local government, semi-government, or large corporate organisations is highly desirable
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
 </li>
 </ul>
 
 
</div>

Executive Assistant

PROPERTY SHOP INVESTMENT LLC - HQ

Personal Assistant to CEOAbu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI)&mdash;the UAE&rsquo;s #1 real estate company with 1,300+ professionals across 50+ nationalities&mdash;continues its ambitious global expansion, we are looking for a highly organized, proactive, and experienced Personal Assistant to support our Executive Leadership Team.This is a high-impact role within the Executive Office, ideal for a professional who thrives in a fast-paced, confidential, and results-driven environment.Qualifications<ul><li>Bachelor's degree or equivalent experience</li><li>Proficient in Microsoft Office suite</li><li>Experience in managing multiple priorities, administrative coordination, and logistics</li><li>Well-organized, detail-oriented, ability to multi-task with great follow-up skills</li><li>Strong written and verbal communication skills</li><li>Ability to establish and maintain strong external collaborations and strategic alliances.</li><li>Strong administrative skills to support operational and coordination tasks.</li><li>Capable of balancing technical, commercial, and administrative responsibilities effectively.</li></ul>Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, meetings, and complex travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing documents</li><li>Handle confidential correspondence and official communications with discretion</li><li>Screen, prioritize, and manage communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal departments to align with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required, manage minutes, and track follow-ups</li><li>Support strategic initiatives and special leadership projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate executive participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders, partners, and external entities</li></ul>Apply online or share your CV at darshika.chugh@psinv.netJob Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>Are you fluent in Arabic and English?</li></ul>Experience:<ul><li>Personal Assistant: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>Work Location: In person

Personal Assistant to CEO

Emirates Investment Authority

<div>
 Purpose
 
 
 The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.
 
 
 The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
 
 
 Core Responsibilities
 
 
 Responsibilities and duties
 
 
 <ul>
 <li>
 Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management
 </li>
 <li>
 Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication
 </li>
 <li>
 Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention
 </li>
 <li>
 Dealing with incoming email, letters, often corresponding on behalf of the Executive Director
 </li>
 <li>
 Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks
 </li>
 <li>
 Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness
 </li>
 <li>
 Support SA department in streamlining data structure of SA documents and filings
 </li>
 <li>
 Develop and implement process improvements to enhance operational efficiency and administrative workflows
 </li>
 <li>
 Maintaining the budget/accounts for the department ensuring accuracy
 </li>
 <li>
 Writing and keeping custody of minutes of SA department meetings and all follow ups on action items
 </li>
 <li>
 Oversee coordination of department-related events, workshops, and stakeholder meetings
 </li>
 <li>
 Producing documents, briefing papers, reports and presentations;
 </li>
 <li>
 Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings
 </li>
 <li>
 Carrying out specific projects and research;
 </li>
 <li>
 Supporting the team and any projects or establishments that comes under the department
 </li>
 <li>
 Perform other duties as assigned by Line Manager
 </li>
 <li>
 Drafting external communications (English and Arabic)
 </li>
 <li>
 Translating documents
 </li>
 <li>
 Covering the CEO Office as required
 </li>
 <li>
 Maintaining online records and systems as required
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications &amp; Experience
 
 
 Education
 
 
 <ul>
 <li>
 High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities
 </li>
 <li>
 Proven ability to handle Board documentation, and governance-related tasks
 </li>
 <li>
 Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication
 
 
 </li>
 </ul>
 Technical &amp; Functional Skills
 
 
 <ul>
 <li>
 Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills
 </li>
 <li>
 Excellent interpersonal and communication skills (oral, written, presenting)
 </li>
 <li>
 Flexibility to work and interest in working across sectors when required
 
 
 </li>
 </ul>
 Behavioural Competencies
 
 
 <ul>
 <li>
 Radiating positive energy and enthusiasm, can-do mentality
 </li>
 <li>
 Drive to achieve, goal and results oriented
 </li>
 <li>
 Ownership, takes responsibility for all work activities and personal actions
 </li>
 </ul>
</div>

<div>Purpose
The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.
The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
Core Responsibilities
Responsibilities and duties<ul><li>
Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management.</li><li>
Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication</li><li>
Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention</li><li>
Dealing with incoming email, letters, often corresponding on behalf of the Executive Director</li><li>
Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks</li><li>
Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness</li><li>
Support SA department in streamlining data structure of SA documents and filings</li><li>
Develop and implement process improvements to enhance operational efficiency and administrative workflows</li><li>
Maintaining the budget/accounts for the department ensuring accuracy</li><li>
Writing and keeping custody of minutes of SA department meetings and all follow ups on action items</li><li>
Oversee coordination of department-related events, workshops, and stakeholder meetings.</li><li>
Producing documents, briefing papers, reports and presentations;</li><li>
Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings</li><li>
Carrying out specific projects and research;</li><li>
Supporting the team and any projects or establishments that comes under the department</li><li>
Perform other duties as assigned by Line Manager</li><li>
Drafting external communications (English and Arabic)</li><li>
Translating documents</li><li>
Covering the CEO Office as required</li><li>
Maintaining online records and systems as required</li></ul> 
Requirements 
Qualifications &amp; Experience
Education<ul><li>
High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field</li></ul>
Experience<ul><li>
Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities.</li><li>
Proven ability to handle Board documentation, and governance-related tasks.</li><li>
Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication.</li></ul>
Technical &amp; Functional Skills<ul><li>
Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills</li><li>
Excellent interpersonal and communication skills (oral, written, presenting)</li><li>
Flexibility to work and interest in working across sectors when required</li></ul>
Behavioural Competencies<ul><li>
Radiating positive energy and enthusiasm, can-do mentality</li><li>
Drive to achieve, goal and results oriented</li><li>
Ownership, takes responsibility for all work activities and personal actions</li></ul></div>

Higher Colleges of Technology

<div>
 Position Summary
 
 
 The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager&rsquo;s communication in a professional manner.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.
 </li>
 <li>
 Manage calls by connecting Line Manager with required callers and vice versa.
 </li>
 <li>
 Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.
 </li>
 <li>
 Draft reports, memos, circulars and other correspondence as required.
 </li>
 <li>
 Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.
 </li>
 <li>
 Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.
 </li>
 <li>
 Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.
 </li>
 <li>
 Manage travel and accommodation services for the Line Manager.
 </li>
 </ul>
</div>

Executive Assistant - Dubai

Brainstorm Human Resource Consultant

Position - Personal Assistant to ChairmanLocation - Abu DhabiJob OverviewWe are seeking a highly professional, proactive, and well-organized Personal Assistant to the Chairman to provide comprehensive administrative and executive support. The ideal candidate will be discreet, detail-oriented, and capable of handling confidential matters with a high level of professionalism and efficiency.Key Responsibilities<ul><li>Provide full administrative and secretarial support to the Chairman</li><li>Manage and coordinate the Chairman&rsquo;s calendar, meetings, appointments, and travel arrangements</li><li>Prepare and draft correspondence, reports, presentations, and other documentation</li><li>Handle confidential information and sensitive documents with utmost discretion</li><li>Coordinate effectively with internal departments and external stakeholders</li><li>Follow up on assigned tasks and ensure timely completion</li><li>Assist with personal matters and special projects as required</li><li>Organize events, meetings, and business engagements when needed</li></ul>Requirements<ul><li>Female candidate preferred</li><li>Below 35 years of age</li><li>Minimum 5 years of experience as a Personal Assistant or Executive Assistant to senior management / C-level executives</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of integrity and professionalism</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and work under pressure</li></ul>Preferred Skills<ul><li>Experience supporting high-profile executives or Chairmen</li><li>Strong coordination and interpersonal skills</li><li>Ability to handle last-minute changes and urgent requests</li></ul>Job Type: Full-timePay: AED12,000.00 - AED15,000.00 per monthApplication Question(s):<ul><li>Have you previously supported a Chairman, CEO, or senior executive?</li><li>Do you have experience with international travel bookings and visa coordination</li></ul>?<ul><li>Are you proficient in MS Office (Word, Excel, PowerPoint, Outlook)?</li><li>Can you prepare professional presentations independently?</li><li>Do you have experience in managing expense reports or budgets?</li><li>Do you have a valid UAE driving License?</li><li>Do you speak Tagalog &amp; English fluently?</li></ul>Experience:<ul><li>Administrative &amp; Executive support: 5 years (Required)</li><li>meetings,appointments &amp; travel arrangements: 4 years (Required)</li><li>Personal Asst /Exec Asst to Senior Management: 5 years (Required)</li></ul>

Personal Assistant to Chairman

Silver Stone Investment L.L.C

Job SummaryWe are seeking a highly organized, proactive, and trustworthy Personal Assistant to support the CEO in managing daily operations, communications, and strategic priorities. The ideal candidate will act as a key point of coordination between the CEO and internal/external stakeholders, ensuring efficiency, confidentiality, and smooth execution of tasks.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, meetings, travel arrangements, and appointments</li><li>Act as a liaison between the CEO and senior management, partners, and government or external entities</li><li>Prepare correspondence, reports, presentations, and briefing documents</li><li>Handle confidential and sensitive information with discretion</li><li>Coordinate meetings, take minutes, and follow up on action items</li><li>Screen calls, emails, and messages, prioritizing urgent matters</li><li>Support the CEO with personal and professional administrative tasks</li><li>Assist with project coordination and deadline tracking</li><li>Organize events, board meetings, and executive-level engagements</li></ul>Required Qualifications &amp; Skills<ul><li>Proven experience as a Personal Assistant or Executive Assistant to senior leadership (preferably CEO level)</li><li>Excellent organizational, time management, and multitasking skills</li><li>Strong written and verbal communication skills</li><li>High level of professionalism, discretion, and confidentiality</li><li>Ability to work under pressure and manage changing priorities</li><li>Proficiency in MS Office and digital communication tools</li></ul>Language Requirements<ul><li>Fluent in Russian (mandatory)</li><li>Fluent in English</li></ul>Job Type: Full-time

Personal Assistant

Explore 417+ Senior executive assistant in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

417 senior executive assistant jobs In Abu Dhabi

Executive Assistant

Personal Assistant to CEO

Executive Assistant

Executive Assistant

Executive Assistant - Dubai

Personal Assistant to Chairman

Personal Assistant