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administrative assistant / marketing executive Jobs in Abu Dhabi

senior executive assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

International Community Schools (ICSchools)

<div>
 
 Job Title: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 
 
 Abu Dhabi, UAE.
 
 
 
 Organization:
 
 International Community Schools (ICS)
 
 
 
 Job Summary
 
 
 
 
 International Community Schools (ICS), a leading group of schools with multiple branches across Abu Dhabi, is seeking a highly professional and proactive female
 
 Executive Secretary to the CEO
 
 . The ideal candidate will provide high-level administrative and executive support to the CEO, ensuring smooth coordination of executive operations.
 
 
 
 The candidate must be
 
 fluent in both Arabic and English (written and spoken)
 
 and capable of handling confidential matters with integrity and professionalism.
 
 
 
 
 International Community Schools
 
 is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply.
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Provide comprehensive administrative and executive support to the CEO.
 
 
 </li>
 <li>
 
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
 </li>
 <li>
 
 Prepare correspondence, reports, presentations, and official documents in Arabic and English.
 
 
 </li>
 <li>
 
 Draft, translate, and review internal and external communications.
 
 
 </li>
 <li>
 
 Coordinate with school branch leaders, department heads, and external stakeholders.
 
 
 </li>
 <li>
 
 Organize executive meetings, prepare agendas, record minutes, and follow up on action items.
 
 
 </li>
 <li>
 
 Handle confidential information with the highest level of discretion.
 
 
 </li>
 <li>
 
 Screen and prioritize emails, phone calls, and inquiries.
 
 
 </li>
 <li>
 
 Maintain organized filing systems (physical and digital).
 
 
 </li>
 <li>
 
 Assist in preparing board reports and executive summaries.
 
 
 </li>
 <li>
 
 Ensure timely communication between the CEO&rsquo;s office and all departments.
 
 
 </li>
 <li>
 
 Support strategic initiatives and special projects as assigned by the CEO.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 </li>
 <li>
 
 Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role.
 
 
 </li>
 <li>
 
 
 Fluency in Arabic and English (mandatory).
 
 
 
 </li>
 <li>
 
 Excellent written and verbal communication skills in both languages.
 
 
 </li>
 <li>
 
 Strong organizational and time-management skills.
 
 
 </li>
 <li>
 
 High level of professionalism and confidentiality.
 
 
 </li>
 <li>
 
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 <li>
 
 Ability to multitask and work under pressure in a fast-paced environment.
 
 
 </li>
 <li>
 
 Strong interpersonal skills with the ability to interact with senior management and stakeholders.
 
 
 </li>
 <li>
 
 Experience in the education sector in the UAE is an advantage.
 
 
 </li>
 <li>
 
 Knowledge of UAE professional and corporate etiquette is preferred.
 
 
 </li>
 </ul>
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 
 Highly organized and detail-oriented
 
 
 </li>
 <li>
 
 Proactive and solution-oriented
 
 
 </li>
 <li>
 
 Strong decision-making support capability
 
 
 </li>
 <li>
 
 Professional appearance and demeanor
 
 
 </li>
 <li>
 
 Loyal, trustworthy, and discreet
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <li>
 
 Competitive salary package aligned with experience and qualifications
 
 
 </li>
 <li>
 
 End-of-service benefits as per UAE Labour Law
 
 
 </li>
 <li>
 
 Opportunity to work directly with executive leadership and gain strategic exposure
 
 
 </li>
 <li>
 
 Professional and respectful work culture
 
 
 </li>
 <li>
 
 Career growth opportunities within a leading education group in Abu Dhabi
 
 
 </li>
 <li>
 
 Supportive and collaborative leadership environment
 
 
 </li>
</div>

Executive Assistant to the CEO

Loft Orbital Solutions

<div><div><div>Wanna join the adventure?</div>
<div></div>
<div>We are looking for a highly capable and detail-oriented Executive Assistant to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO&rsquo;s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.</div>
<div></div>
<div>You must be sharp, discreet, and proactive, able to anticipate needs before they arise and</div>
<div>manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO&rsquo;s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.</div>
<div></div>
<div>If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.</div></div>
<div><div><h3 class="jobSectionHeader">About this Role:</h3><div><div><ul>
<li>Own and manage the CEO&rsquo;s professional and personal calendar end to end including</li>
<li>board meetings, leadership offsites, personal appointments, and family events</li>
<li>Stay on top of the CEO&rsquo;s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up</li>
<li>Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed</li>
<li>Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel</li>
<li>Manage personal matters and commitments that intersect with the CEO&rsquo;s professional life with discretion and efficiency</li>
<li>Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO&rsquo;s time</li>
<li>Handle sensitive information with the highest level of confidentiality and professionalism</li>
<li>Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times</li>
</ul>
</div></div></div></div><div></div><div><div><h3 class="jobSectionHeader">Must Haves:</h3><div><div><ul>
<li>Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines</li>
<li>Excellent written and verbal communication skills in English. Arabic is a plus</li>
<li>High level of discretion, integrity, and trustworthiness</li>
<li>Strong problem-solving ability and resourcefulness in high-pressure situations</li>
<li>Comfortable managing both professional and personal tasks in a blended role</li>
<li>Proficiency in Microsoft Office, Google Workspace, and scheduling tools</li>
</ul></div></div></div></div><div><div>Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.</div></div></div>

Loft Orbital

<div>
 
 Wanna join the adventure?
 
 
 
 We are looking for a highly capable and detail-oriented
 
 Executive Assistant
 
 to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO&rsquo;s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.
 
 
 You must be sharp, discreet, and proactive, able to anticipate needs before they arise and
 
 
 manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO&rsquo;s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.
 
 
 If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.
 
 
 
 About this Role:
 
 
 
 <ul>
 <li>
 Own and manage the CEO&rsquo;s professional and personal calendar end to end including
 </li>
 <li>
 board meetings, leadership offsites, personal appointments, and family events
 </li>
 <li>
 Stay on top of the CEO&rsquo;s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
 </li>
 <li>
 Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
 </li>
 <li>
 Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
 </li>
 <li>
 Manage personal matters and commitments that intersect with the CEO&rsquo;s professional life with discretion and efficiency
 </li>
 <li>
 Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO&rsquo;s time
 </li>
 <li>
 Handle sensitive information with the highest level of confidentiality and professionalism
 </li>
 <li>
 Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times
 
 
 
 </li>
 </ul>
 
 Must Haves:
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
 </li>
 <li>
 Exceptional organizational skills with the ability to manage multiple priorities and deadlines
 </li>
 <li>
 Excellent written and verbal communication skills in English. Arabic is a plus
 </li>
 <li>
 High level of discretion, integrity, and trustworthiness
 </li>
 <li>
 Strong problem-solving ability and resourcefulness in high-pressure situations
 </li>
 <li>
 Comfortable managing both professional and personal tasks in a blended role
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and scheduling tools
 
 
 
 </li>
 </ul>
 Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.
</div>

Confidential

<div>
 
 
 Executive Assistant - UAEN - Abu Dhabi
 
 
 
 
 
 
 Provide day-to-day administrative support to the department Director to ensure a smooth execution of all daily activities. Provide administrative and logistical support, follow up on relevant reports, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the Director&rsquo;s activities.
 
 
 
 
 
 
 Administrative support
 
 
 
 <ul>
 <li>
 Ensure smooth and effective execution of all daily activities relating to the Director by managing time and tasks effectively, coordinating meetings, following up on incomplete tasks and aligning key deliverables.
 </li>
 <li>
 Provide administrative and logistical support by proactively ordering and categorizing digital and physical paperwork.
 </li>
 <li>
 Continuously follow-up on relevant reports and projects in the pipeline.
 </li>
 <li>
 Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics etc.,) to provide a smooth schedule and enhance the office work efficiency.
 </li>
 <li>
 Manage schedules and organize meetings according to the Director&rsquo;s request and proactively follow-up on re-scheduling and other minor irregularities.
 </li>
 <li>
 Assist in coordinating communications and thus nurturing the relationship with key stakeholders, delegations, and visitors by arranging meetings and organizing business trips.
 </li>
 <li>
 Methodically manage office documents and records and ensure that all documents are securely stored and protected.
 </li>
 <li>
 Draft letters and official correspondences as per the direction of the Director.
 </li>
 <li>
 Greet and receive visitors of the Director, inform the Director and ensure that required attention and hospitality are provided to the visitors.
 </li>
 <li>
 Work collaboratively with other Executive Assistants, ensuring up-to-date knowledge on processes and policies relating to all necessary administrative drafts.
 </li>
 <li>
 Other duties as applicable to the role.
 </li>
 </ul>
</div>

Hanson Search

<div>
 
 We are working with a global client, who is seeking a Personal Assistant to provide seamless support across both personal and professional priorities. This is a senior, high-trust role suited to someone who thrives in a fast-paced, ever-changing environment and takes pride in delivering exceptional standards.
 
 
 
 
 
 
 
 
 Working closely with the Principal, you will bring structure and clarity to complex situations, managing multiple workstreams simultaneously while ensuring nothing falls through the cracks. This role requires a hands-on, proactive approach, in addition to someone who anticipates needs, solves problems before they arise and operates with absolute discretion.
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 End-to-end management of complex international travel, including itineraries, visas, logistics and last-minute changes
 </li>
 <li>
 Comprehensive calendar and schedule management across multiple time zones
 </li>
 <li>
 Oversight and coordination of multiple international residences, including vendors, maintenance and readiness
 </li>
 <li>
 Day-to-day management of household staff, ensuring high standards and smooth operations
 </li>
 <li>
 Coordination of family logistics, events and personal administration
 </li>
 <li>
 Building, implementing, and continuously improving systems, processes and workflows
 </li>
 <li>
 Liaising with external stakeholders, service providers and family office contacts
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 Significant experience in a senior EA/PA, Chief of Staff, or similar high-level support role, ideally with experience of working for a UHNWI
 </li>
 <li>
 Exceptional organisational skills with the ability to manage multiple priorities simultaneously
 </li>
 <li>
 Calm, solutions-oriented mindset with strong judgement and decision-making ability
 </li>
 <li>
 Highly discreet, professional and adaptable
 </li>
 <li>
 Comfortable operating in a fast-paced, high-pressure environment
 </li>
 <li>
 Strong technical skills, with the ability to utilise digital tools and improve efficiencies
 </li>
 </ul>
 
 
 
 
 
 What&rsquo;s on Offer
 
 
 <ul>
 <li>
 A highly competitive salary and benefits package, reflective of the seniority of the role
 </li>
 <li>
 A varied and dynamic position with real ownership and autonomy
 </li>
 <li>
 Exposure to international travel and multi-location operations
 </li>
 <li>
 A long-term, stable opportunity within a professional and high-performing environment
 </li>
 </ul>
 
 
 
 
 This role offers real ownership, variety and the chance to make a meaningful impact by bringing structure and excellence to every aspect of day-to-day operations. It will suit someone who enjoys being at the centre of everything, takes pride in delivering to an exceptional standard and thrives in a role where no two days are the same. In return, you will be part of a trusted, long-term setup where your contribution is genuinely valued and where you can build a highly rewarding and impactful career.
 
 
 
 
 
 If you have the relevant experience and this opportunity sounds interesting to you, please apply via the link below, including a copy of your CV.
 
</div>

Personal Assistant

ALDAR

<div>
 
 ARM is seeking a highly organized and proactive
 
 Executive Assistant
 
 to provide comprehensive administrative and operational support to the C-Level Executive. This key role ensures seamless day-to-day operations while upholding the highest standards of professionalism and confidentiality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars for the leadership, including scheduling meetings, coordinating travel, and prioritizing commitments.
 </li>
 <li>
 Serve as the primary point of contact for internal and external stakeholders, handling communications with discretion.
 </li>
 <li>
 Draft, review, and respond to correspondence on behalf of the leadership team.
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Event Coordination
 
 
 <ul>
 <li>
 Plan and execute leadership meetings, board meetings, off-sites, and corporate events.
 </li>
 <li>
 Prepare agendas, record minutes, and follow up on action items.
 </li>
 <li>
 Oversee logistics for internal and external events, including vendor coordination and travel arrangements.
 </li>
 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Prepare expense reports and manage reimbursements for the leadership team.
 </li>
 <li>
 Maintain filing systems, databases, and records of confidential and official documents.
 </li>
 <li>
 Coordinate and prioritize incoming requests to ensure efficient workflow.
 </li>
 </ul>
 
 
 
 
 
 Professionalism &amp; Confidentiality
 
 
 <ul>
 <li>
 Handle sensitive information with utmost discretion.
 </li>
 <li>
 Maintain a high level of professionalism in all interactions with executives, board members, and stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent.
 </li>
 <li>
 5+ years of experience supporting senior leadership.
 </li>
 <li>
 Strong organizational, time-management, and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment.
 </li>
 <li>
 Exceptional discretion in handling confidential information.
 </li>
 </ul>
 
 
 
 
 
 Why Join ARM
 
 
 <ul>
 <li>
 Play a vital role in supporting the leadership team of a dynamic and growing organization.
 </li>
 <li>
 Gain exposure to strategic initiatives and leadership-level decision-making.
 </li>
 <li>
 Contribute to operational excellence and organizational success.
 </li>
 </ul>
 
 
</div>

Executive Assistant- Aldar Retail Management

Explore 325+ Senior executive assistant in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

325 senior executive assistant jobs In Abu Dhabi

Executive Assistant

Executive Assistant to the CEO

Executive Assistant

Executive Assistant

Executive Assistant

Personal Assistant

Executive Assistant- Aldar Retail Management