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Venture Search

<div>
 
 
 Job Title:
 
 Executive Assistant to the CEO
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 
 
 We are representing a leading, diversified investment group headquartered in Dubai, seeking to appoint a highly skilled
 
 Senior Executive Assistant
 
 to directly support their Chief Executive Officer. This is a unique opportunity for an experienced professional to step into a pivotal role, combining classic executive support with more strategic responsibilities.
 
 
 
 
 
 
 The Role:
 
 
 
 As Executive Assistant, you will act as a trusted partner to the CEO, providing seamless executive support and enabling effective decision-making. This position goes beyond traditional EA duties, requiring someone with exceptional organisational skills, business acumen, and the ability to engage at a senior level on the CEO&rsquo;s behalf.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive 1:1 executive support to the CEO, including diary and travel management, correspondence, and meeting coordination.
 </li>
 <li>
 Prepare, draft, and edit documents, reports, and high-quality presentations for board and stakeholder use.
 </li>
 <li>
 Draft responses, briefing notes, and communications for the CEO, ensuring accuracy and alignment with business priorities.
 </li>
 <li>
 Liaise confidently with senior stakeholders, partners, and government entities on behalf of the CEO.
 </li>
 <li>
 Maintain discretion and confidentiality while handling highly sensitive information.
 </li>
 <li>
 Proactively manage priorities, anticipate requirements, and provide strategic administrative support.
 </li>
 <li>
 Coordinate and support key projects, initiatives, and business activities across the group.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements:
 
 
 <ul>
 <li>
 Minimum of
 
 7+ years&rsquo; experience
 
 as an Executive Assistant supporting C-level executives.
 </li>
 <li>
 
 Arabic speaking is essential
 
 , with fluency in English required.
 </li>
 <li>
 Proven experience in environments such as family office, private equity, investment management, banking, asset management, legal, or professional services.
 </li>
 <li>
 Strong background in providing direct 1:1 executive support at a senior level.
 </li>
 <li>
 Advanced skills in preparing professional documents, reports, and board-level presentations.
 </li>
 <li>
 Exceptional communication and stakeholder management skills, with the ability to represent the CEO effectively.
 </li>
 <li>
 High level of discretion, professionalism, and business acumen.
 </li>
 </ul>
 
 
 
 
 
 This is an excellent opportunity for an experienced Senior EA who thrives in a fast-paced, professional environment and is eager to play a central role in supporting a dynamic CEO.
 
 
 
 If you have the required skills and experience, please apply to be considered.
 
 
 
 
 
 To apply, please submit your CV and cover letter outlining your relevant experience.
 
 
 
 
 
 Please note that due to the high volume of applications, only shortlisted candidates will be contacted.
 
 
 
 
</div>

Executive Assistant

Major Best Real Estate

Role Overview:We are looking for a highly organized and reliable Executive Assistant to support senior leadership with day-to-day administrative, personal, and communication tasks. This role requires a proactive professional who is fluent in Russian and English, discreet, and adaptable to a fast-paced, dynamic environment.Key Responsibilities:<ul><li>Manage calendars, appointments, meetings, and travel arrangements</li><li>Organize and coordinate internal and external meetings</li><li>Handle correspondence, emails, and document preparation in both Russian and English</li><li>Provide administrative support including filing, expense tracking, and reporting</li><li>Coordinate complex travel plans including visa processing and logistics</li><li>Act as a liaison between internal departments and external stakeholders</li><li>Assist with personal errands and confidential matters when required</li><li>Maintain a high level of confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>Fluency in Russian and English (written and spoken) &ndash; mandatory</li><li>3&ndash;5 years of experience in a similar executive support or PA role</li><li>Strong time management, multitasking, and organizational skills</li><li>High attention to detail and ability to manage sensitive information</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional presentation and strong interpersonal skills</li></ul>Preferred:<ul><li>Prior experience in real estate, hospitality, or corporate sectors in the UAE</li><li>Understanding of local business etiquette and administrative processes</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian AND English (Required)</li></ul>Work Location: In person

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

HomeSeek Real Estate LLC

<div>
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 We are seeking a highly organized and proactive
 
 Personal/Executive Assistant
 
 to join our team. This role requires someone who can support senior management while also handling day-to-day operations in real estate and property management.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide executive support to management and assist in daily operations.
 </li>
 <li>
 Handle logistics and coordination tasks to ensure smooth business activities.
 </li>
 <li>
 Manage property-related documentation, contracts, and basic property management tasks.
 </li>
 <li>
 Liaise with government entities for approvals, renewals, and compliance with UAE regulations.
 </li>
 <li>
 Assist with basic accounting, expense tracking, and reporting.
 </li>
 <li>
 Manage schedules, meetings, and business communications.
 </li>
 <li>
 Support business growth by ensuring smooth execution of operational and administrative processes.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or similar role in the UAE.
 </li>
 <li>
 Basic knowledge of property management and real estate.
 </li>
 <li>
 Familiarity with UAE government laws, procedures, and portals.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Valid UAE driving license (preferred).
 </li>
 <li>
 Good communication skills in English (Arabic is a plus).
 </li>
 <li>
 Basic accounting knowledge and comfort with financial documentation.
 </li>
 </ul>
 
 
 
</div>

Executive Personal Assistant

Jobs Club

ABOUT US: Jobs Club is a trusted HR and Talent Acquisition partner, serving both local and multinational companies committed to finding, developing, and retaining top talent, while providing organizations tailored solutions to meet their unique talent requirements.JOB SUMMARY: We are hiring for an emerging and rapidly growing private property developer with operations in Dubai and Karachi, seeking a highly organized and proactive Executive Secretary / Office Assistant &ndash; Property Developer to provide executive-level support to senior management and ensure smooth administrative and operational coordination for a landmark real estate project in Karachi.This role will be based in Dubai, acting as a vital bridge between the Dubai head office and Karachi project team. The successful candidate will be responsible for managing executive calendars, preparing high-quality reports, maintaining confidential records, coordinating cross-border communication, and ensuring seamless workflow across departments. The position requires discretion, excellent organizational skills, and the ability to work in a fast-paced property development environment.KEY RESPONSIBILITIES:<ul><li>Provide high-level administrative support to the Managing Director and senior leadership, including scheduling, travel arrangements, and meeting coordination.</li><li>Prepare, review, and maintain professional documentation including contracts, project reports, presentations, and correspondence.</li><li>Act as a central point of communication between Dubai and Karachi offices, ensuring alignment of timelines, deliverables, and project milestones.</li><li>Manage and prioritize executive calendars, ensuring efficient time management and coordination with stakeholders.</li><li>Support project documentation processes including filing, record-keeping, and maintaining confidential property-related files.</li><li>Draft and circulate meeting agendas, take accurate minutes, and follow up on action items with relevant teams.</li><li>Coordinate with legal, finance, sales, and project teams to ensure timely submission of reports, agreements, and compliance documentation.</li><li>Support event planning and coordination for project launches, investor meetings, and stakeholder engagement activities.</li><li>Handle sensitive information with discretion and maintain strict confidentiality at all times.</li><li>Monitor office workflows, assist in budget tracking, and prepare summary reports for management review.</li></ul>JOB REQUIREMENTS:Qualification: Bachelor&rsquo;s degree in Business Administration, Management, or related field. Secretarial or executive assistant certification preferred.Experience:<ul><li>Minimum 5+ years of proven experience as an Executive Secretary, Executive Assistant, or similar role in real estate/property development industry.</li><li>Demonstrated ability to support senior executives in a cross-border or multinational environment</li><li>Strong background in handling corporate documentation, reporting, and confidential records</li></ul>Technical Proficiency:<ul><li>Excellent MS Office Suite (Word, Excel, PowerPoint, Outlook) skills.</li><li>Familiarity with CRM systems, project management tools, and document control systems.</li><li>Strong written and verbal communication skills in English (Urdu/Hindi preferred).</li></ul>Soft Skills:<ul><li>High level of professionalism, discretion, and integrity.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Ability to work independently with minimal supervision in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you fluent in English and Urdu/Hindi for effective cross-border communication?</li><li>How many years of executive secretarial or office assistnat experience do you have supporting senior management?</li><li>Have you previously worked in real estate, construction, or property development sectors?</li><li>Can you share examples of confidential documentation or reporting processes you have successfully managed?</li><li>What tools or systems do you use to manage executive schedules and project workflows?</li></ul>

Executive Secretary / Office Assistant - Property Developer

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 We are looking to hire an Executive Assistant who will strategically supports the Senior Director -Talent and Culture by ensuring seamless operations, effective communication, and project execution. It enhances organizational efficiency through proactive administrative management and liaison with stakeholders. The role drives operational success by prioritizing tasks, managing schedules, and delivering high-quality support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manages the Executive&rsquo;s complex calendar, ensuring all appointments, meetings, and engagements are scheduled, prioritized, and optimized
 </li>
 <li>
 Act as the primary point of contact, handling confidential correspondence and communications with internal/external stakeholders.
 </li>
 <li>
 Organize meetings, prepare agendas, compile documents, and ensure accurate follow-up and documentation.
 </li>
 <li>
 Attend meetings, record meeting minutes, including decisions made and action items. Maintain accurate records of the meetings, if needed.
 </li>
 <li>
 Arrange detailed travel itineraries, prepare visa documentation, expense reports, travel budget, and hospitality arrangements (e.g., restaurant reservations)
 </li>
 <li>
 Assist and Coordinate agendas for senior management team meetings, department meetings, off-sites, and staff meetings, if necessary.
 </li>
 <li>
 Keep the Executive well informed of upcoming responsibilities, deadlines and follow-ups.
 </li>
 <li>
 Receive and interact with visitors, ensuring professional hospitality.
 </li>
 </ul>
 
 
 
 
 
 
 Office and Project Management
 
 
 
 <ul>
 <li>
 Track and follow up on projects and deliverables assigned to functional teams and departments on behalf of Senior Director
 </li>
 <li>
 Maintain systems to monitor key initiatives, deadlines, and reports, ensuring timely updates and execution
 </li>
 <li>
 Act as a liaison between the Senior Director&rsquo;s office and other departments/ business units to drive operational efficiency.
 </li>
 <li>
 Support / carries out special projects as assigned by the Senior Director, if required.
 </li>
 </ul>
 
 
 
 
 
 
 Documentation and Communication
 
 
 
 <ul>
 <li>
 Draft, review, and proofread high-quality correspondence, presentations, reports, for the Senior Director
 </li>
 <li>
 Maintain organized digital and physical filing systems for accurate documentation.
 </li>
 <li>
 Screen and prioritize calls, emails, and correspondence, escalating critical matters to the executive&rsquo;s attention, and ensures timely follow up.
 </li>
 <li>
 Ensure smooth communication between Senior Director and internal / external stakeholders.
 </li>
 <li>
 Manages approvals on behalf of the executive using platforms such as SAP Concur, SuccessFactors, Ariba, and others, as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Data and Technology
 
 
 
 <ul>
 <li>
 Analyze functional data to prepare executive summaries or dashboards as required.
 </li>
 <li>
 Utilize tools like Excel to track performance metrics and project progress.
 </li>
 <li>
 Support the implementation and use of digital tools and platforms for departmental efficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Manage and update contact databases, tracking VIP relations and correspondence.
 </li>
 <li>
 Build and maintain strong relationships with key stakeholders in the organization.
 </li>
 <li>
 Anticipate and prepare information for meetings, appointments, and presentations.
 </li>
 <li>
 Handle matters requiring attention or delegate appropriately in the executive&rsquo;s absence.
 </li>
 </ul>
 
 
 
 
 
 In order to be successful in this role, you should have:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent.
 </li>
 <li>
 5-8 years job related experience and 3-4 years of experience supporting Senior Leaders/C-Level Executive.
 </li>
 <li>
 Proven experience as an Office Assistant or Manager
 </li>
 <li>
 Functional experience (for eg: HR) is an added advantage.
 </li>
 <li>
 Exceptional communication skills (verbal and written)
 </li>
 <li>
 English - Excellent verbal and written communication.
 </li>
 <li>
 Arabic - Good verbal and written communication is an added advantage.
 </li>
 <li>
 Project management knowledge is an added advantage.
 </li>
 </ul>
 
 
 
 
 If you are ready for your next challenge, apply now!
 
</div>

Talent Higher

<div>
 
 We&rsquo;re hiring an
 
 Executive Assistant
 
 to support the
 
 Board Members
 
 of a leading group of companies based in Dubai.
 
 
 
 
 
 The ideal candidate will be adaptable, proactive, and polished, with excellent communication skills. This role requires flexibility, as you&rsquo;ll be working closely with senior management and may need to move between offices or locations when required.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative and operational support to board members.
 </li>
 <li>
 Manage complex calendars, travel arrangements, and meeting coordination.
 </li>
 <li>
 Handle confidential communication and documentation with discretion.
 </li>
 <li>
 Prepare reports, presentations, and meeting materials.
 </li>
 <li>
 Ensure seamless coordination across different office locations.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 3&ndash;5 years of experience
 
 supporting C-level executives or board members.
 </li>
 <li>
 Exceptional organization, multitasking, and communication skills.
 </li>
 <li>
 
 Native English speaker preferred.
 
 </li>
 <li>
 
 Valid UAE driving license
 
 and flexibility to travel between offices.
 </li>
 <li>
 Professional presence, discretion, and reliability are a must.
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a confident, detail-oriented Executive Assistant who thrives in a dynamic corporate environment, you are encouraged to apply.
 
</div>

Confidential Government or Semi-government Entity

<div>
 
 
 Position Summary:
 
 
 
 The Senior Executive Assistant is a critical partner to the CEO of the Hospitality Division, providing high-level administrative, operational, and strategic support. This role requires exceptional organisational skills, strong calendar and time management abilities, and the capability to anticipate needs in a dynamic, fast-paced environment. The Executive Assistant ensures the CEO&rsquo;s schedule is optimised, priorities are managed proactively, and internal and external stakeholders are supported with professionalism and efficiency.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 1. Executive Office Management &amp; Strategic Support
 
 <ul>
 <li>
 Provide executive-level support to the CEO, ensuring efficient day-to-day operations.
 </li>
 <li>
 Manage a complex calendar, prioritising and adjusting as needed.
 </li>
 <li>
 Act as the primary liaison between the CEO and all stakeholders.
 </li>
 <li>
 Prepare reports, talking points, briefing materials, and correspondence.
 </li>
 <li>
 Handle confidential information with discretion.
 </li>
 <li>
 Coordinate and follow up on proposals and internal/external communications.
 </li>
 <li>
 Monitor key projects and track deliverables across departments.
 </li>
 <li>
 Represent the CEO&rsquo;s office in meetings as needed.
 </li>
 <li>
 Build effective relationships with senior leaders, officials, contractors, and hospitality teams.
 </li>
 </ul>
 
 2. Calendar, Meetings &amp; Time Optimisation
 
 <ul>
 <li>
 Manage and optimise the CEO&rsquo;s schedule.
 </li>
 <li>
 Organise and prepare for internal and external meetings, including leadership and board reviews.
 </li>
 <li>
 Take accurate meeting minutes and track action items.
 </li>
 <li>
 Resolve scheduling conflicts and ensure effective time use.
 </li>
 <li>
 Prioritise high-impact activities and delegate lower-priority tasks.
 </li>
 </ul>
 
 3. Office Operations &amp; Coordination
 
 <ul>
 <li>
 Ensure the executive office runs in a professional, efficient, and customer-focused manner.
 </li>
 <li>
 Liaise with multiple departments to ensure cross-functional alignment.
 </li>
 <li>
 Coordinate stakeholder meetings and ensure proper documentation and follow-ups.
 </li>
 <li>
 Maintain well-organised filing systems (both physical and digital).
 </li>
 </ul>
 
 4. Reporting, Documentation &amp; Compliance
 
 <ul>
 <li>
 Compile and format reports from multiple entities for executive review.
 </li>
 <li>
 Support operational decision-making with clear reporting.
 </li>
 <li>
 Liaise with legal and other departments to ensure accurate documentation.
 </li>
 <li>
 Maintain confidential personnel records and correspondence logs.
 </li>
 </ul>
 
 5. Additional Administrative Responsibilities
 
 <ul>
 <li>
 Manage logistics related to meetings, events, office supplies, and business needs.
 </li>
 <li>
 Handle petty cash memos, expense claims, and coordinate with finance.
 </li>
 <li>
 Support marketing and internal communication initiatives where required.
 </li>
 </ul>
 
 
 Key Skills &amp; Attributes
 
 
 <ul>
 <li>
 Proven experience supporting C-suite or senior leadership
 </li>
 <li>
 Strong planning, organisational, and multitasking skills
 </li>
 <li>
 High attention to detail and ability to prioritise effectively
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 Trustworthy, discreet, and professional in all interactions
 </li>
 <li>
 Self-starter with the ability to work independently
 </li>
 <li>
 Proficiency in Microsoft Office Suite and relevant communication tools
 </li>
 </ul>
 
 
 Experience &amp; Qualifications
 
 
 <ul>
 <li>
 Minimum 7 years in an executive support role, preferably in hospitality or corporate environments
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred)
 </li>
 <li>
 Experience liaising with government bodies and senior stakeholders is a plus
 </li>
 <li>
 Excellent command of English (verbal and written)
 </li>
 </ul>
 
 
</div>

Senior EA / Office Manager

Explore 1899+ Senior executive assistant in Dubai this October. Find roles across top companies and apply now to boost your career.

1899 senior executive assistant jobs IN Dubai

Executive Assistant

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

Executive Personal Assistant

Executive Secretary / Office Assistant - Property Developer

Executive Assistant

Executive Assistant

Senior EA / Office Manager