hr executive

executive assistant

administrative assistant

office manager

customer service executive

senior executive assistant

Kadernani Commercial Brokers

Job Title: Executive AssistantCompany: Kadernani ConsultantsLocation: Dubai, United Arab EmiratesJob Type: Full-timeJob DescriptionWe are seeking a highly organized and resourceful Executive Assistant with a legal background to provide comprehensive support to senior management. The ideal candidate will assist in managing daily administrative operations, drafting and reviewing legal and business documents and ensuring all activities comply with company policies and UAE regulations.Key Responsibilities<ul><li>Provide executive-level administrative support to the Managing Director and senior executives.</li><li>Draft, review, and proofread contracts, agreements and other legal correspondence.</li><li>Maintain and organize confidential legal and corporate documents.</li><li>Schedule and coordinate meetings, appointments and travel arrangements.</li><li>Record minutes of meetings and follow up on action items.</li><li>Liaise with legal counsel, government authorities and external partners as required.</li><li>Conduct basic legal research and prepare summaries or reports as directed.</li><li>Manage the Managing Director&rsquo;s calendar and handle communication on their behalf with professionalism and discretion.</li><li>Prepare executive-level presentations, reports and internal memoranda.</li><li>Ensure compliance with company policies, procedures and applicable laws.</li><li>Coordinate with different departments to ensure smooth workflow and timely task completion.</li><li>Handle all confidential information with integrity and always maintain strict confidentiality.</li></ul>Requirements<ul><li>Available to join immediately.</li><li>Bachelor&rsquo;s degree in law, Legal Studies, or a related field (mandatory).</li><li>Minimum 3 years of experience in the UAE as an Executive Assistant, Legal Assistant, or in a similar role.</li><li>Experience in a legal firm is preferred.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong understanding of UAE legal documentation and procedures.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational, multitasking, and time-management skills.</li><li>Professional demeanour, discretion and attention to detail.</li></ul>Job Type: Full-time

Executive Assistant

Charterhouse Middle East

<div>
 
 Competitive Salary
 
 
 
 
 
 Charterhouse is working in exclusive partnership with a boutique consulting firm that supports a select group of high-profile clients across investment, enterprise, brand, and non-profit sectors. Our client is looking to hire a highly organised and proactive Executive Assistant to join their dynamic team based in the UAE.
 
 
 
 
 
 The Executive Assistant will provide high-level executive support to senior managers across international offices and working in a fast paced dynamic environment. The role ensures the smooth and professional operation of daily activities, through effective management of complex calendars, coordinating meetings and oversight of all travel related arrangements. Acting as a key liaison, the executive assistant engages with high-profile clients and stakeholders.
 
 
 Key responsibilities include scheduling meetings, managing correspondence, preparing internal and external documents, and supporting with event coordination. The role requires handling sensitive information with utmost discretion and effectively prioritising set tasks. Maintaining a high level of professionalism in a collegial environment is essential.
 
 
 The role involves working across different time zones and therefore requires a high level of flexibility, as well as the ability and willingness to travel for business when necessary. Exceptional written and spoken English skills are a prerequisite, along with natural ability to build strong relationships with colleagues and clients at all levels.
 
 
 
 
 
 To be considered for this role, the successful candidate must have proven experience as an Executive Assistant, ideally supporting senior executives within a fast-paced, client-facing environment. A Bachelor&rsquo;s degree is required, along with advanced proficiency in Microsoft Office and familiarity with CRM systems.
 
 
 
 
 
 A high level of competence in managing complex travel logistics, coordinating meetings across multiple time zones, and handling expense reporting with accuracy and efficiency is essential as these are core responsibilities of the role and critical to supporting the leadership team effectively. The ideal candidate will be detail-oriented, proactive, and thrive in a dynamic, high-performance environment.
 
</div>

Executive Assistant – Boutique Consulting Firm

Finstorm Placement Services

<div>
 
 
 Job Overview:
 
 
 
 We are seeking a highly organized and professional Executive Assistant to provide high-level administrative and operational support to senior management. The ideal candidate is patient, polite, courteous, and able to multitask efficiently.
 
 
 
 
 
 
 Salary: AED 8,000+ standard benefits
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative and operational support to senior management.
 </li>
 <li>
 Prepare and take accurate minutes of meetings.
 </li>
 <li>
 Assist in documentation, reporting, and coordination as required.
 </li>
 <li>
 Manage schedules, itineraries, flight bookings, and visa applications outside the UAE
 </li>
 <li>
 Handle day-to-day office operations, including reports, presentations, and correspondence.
 </li>
 <li>
 Maintain confidentiality of sensitive information.
 </li>
 <li>
 Demonstrate flexibility to work beyond regular office hours when required.
 </li>
 <li>
 Create and manage presentations, reports, and documents using Microsoft Word, Excel, and PowerPoint.
 </li>
 <li>
 Support senior management in ad hoc tasks and projects as needed.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or similar role, preferably supporting senior management.
 </li>
 <li>
 Knowledge of construction business operations is an advantage.
 </li>
 <li>
 Strong organizational, administrative, and multitasking skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion.
 </li>
 <li>
 Polite, patient, and courteous demeanor.
 </li>
 <li>
 Flexibility to work beyond regular office hours when required.
 </li>
 <li>
 Experience in itinerary planning, flight bookings, and visa applications outside UAE is preferred.
 </li>
 </ul>
 
 
 
 
 Apply: Send your CV to careers@fin-storm.com
 
 
 Due to high volume of applications, only shortlisted candidates will be contacted. Kindly avoid direct messages.
 
 
 
 
 
 #WeAreHiring #HiringNow #PersonalAssistant #ExecutiveAssistant #AssistantJobs #DubaiJobs #UAEJobs #OfficeSupport #LeadershipSupport #CareerOpportunity #PA #EA
 
</div>

Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

EMKAAN Architectural + Engineering Consultancy

<div>
 
 
 Key Responsibilities
 
 
 
 
 
 Administrative &amp; Executive Support
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments to ensure efficient time management.
 </li>
 <li>
 Draft, review, and prepare correspondence, presentations, and reports on behalf of the CEO.
 </li>
 <li>
 Maintain accurate filing systems (digital and physical) for documents, contracts, and confidential records.
 </li>
 </ul>
 
 
 
 Communication &amp; Liaison
 
 
 
 <ul>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Screen phone calls, emails, and inquiries, handling them when appropriate.
 </li>
 <li>
 Ensure clear communication flow and proactive follow-up on pending matters.
 </li>
 </ul>
 
 
 
 Travel &amp; Event Coordination
 
 
 
 <ul>
 <li>
 Organize business travel itineraries, visas, flights, and accommodation for the CEO.
 </li>
 <li>
 Plan and coordinate company events, board meetings, and executive functions.
 </li>
 <li>
 Prepare agendas, minutes, and briefing materials for meetings.
 </li>
 </ul>
 
 
 
 Operational &amp; Business Support
 
 
 
 <ul>
 <li>
 Assist in project coordination, research, and preparation of business documents.
 </li>
 <li>
 Track deadlines, key deliverables, and ensure timely follow-up on action items.
 </li>
 <li>
 Provide support in confidential HR and business matters as delegated by the CEO.
 </li>
 </ul>
 
 ________________________________________
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).
 </li>
 <li>
 3&ndash;5 years&rsquo; proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-Level Executives.
 </li>
 <li>
 Preferably a South African National, though other qualified applicants are welcome to apply.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital productivity tools.
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 High level of discretion, confidentiality, and professionalism.
 </li>
 <li>
 Valid UAE Driving License is mandatory.
 </li>
 </ul>
 
 ________________________________________
 
 
 
 Key Competencies
 
 
 <ul>
 <li>
 Strong interpersonal skills with the ability to build relationships at all levels.
 </li>
 <li>
 Proactive, resourceful, and able to work independently with minimal supervision.
 </li>
 <li>
 Attention to detail with the ability to anticipate the CEO&rsquo;s needs.
 </li>
 <li>
 Resilient under pressure, with the ability to manage tight deadlines and shifting priorities.
 </li>
 </ul>
 
 ________________________________________
 
 
 
 
 Reporting Structure
 
 
 
 <ul>
 <li>
 Reports directly to: Chief Executive Officer (CEO).
 </li>
 <li>
 Coordinates with: Senior Management, Department Directors, and External Stakeholders.
 </li>
 </ul>
</div>

Personal Assistant (PA) to the CEO

Advertium Technologies Co. L.L.C

Role: Executive Assistant to Founder Office Location: Barsha Heights, Dubai (Onsite) Reports to: Founder Work Mode: Full-time, onsite with flexibility for extended hours & travel This role currently requires a male candidate due to specific operational and travel-related requirements. Role SummaryWe are seeking a highly organized and proactive Executive Assistant to support our Founder and leadership team in Dubai. Key Responsibilities 1. Calendar, Meetings & Travel· Manage and prioritize a complex, multi-time-zone calendar.· Organize high-level meetings, prepare agendas, and ensure material readiness.· Plan and execute end-to-end travel (flights, visas, accommodation, transport).· Draft, review, and manage executive correspondence with confidentiality. 2. Stakeholder & Regulatory Coordination· Act as the Founder’s representative with senior clients, government authorities, and international teams, fostering credible and professional relationships.· Build and maintain strong relationships with internal and external partners.· Manage stakeholder reporting, ensuring timely updates to leadership.· Oversee compliance requirements and license renewals, ensuring 100% adherence to UAE Mainland and Free Zone regulations. 3. Documentation, Personal and Investment Management· Develop polished reports, dashboards, and presentations for leadership.· Ensure all submissions, renewals, and related documentation are completed on time.· Maintain accurate, up-to-date records of all personal and family documents.· Manage the founder’s UAE investment portfolio, maintaining regular contact with the respective POCs to ensure everything is monitored and updated. 4. Business Operations and Agency Coordination· Work closely with team leads and external agencies on Facebook’s media buying business, staying updated on spends, trends, and allocations while making sure timely payments are released to the agencies.· Support day-to-day office operations including payments, bills, contracts, and upkeep of company assets. Tools & Software· Productivity: Google Workspace, MS Office Suite, Notion & AI Tools (Like ChatGPT)· Project/Task Management: Zoho 1, Smartsheet (or equivalent)· Transcription/Notes: Fireflies, Otter AI (or similar)

Executive Assistant to Founder

Explore 2378+ Senior executive assistant in Dubai this November. Find roles across top companies and apply now to boost your career.

2378 senior executive assistant jobs IN Dubai

Executive Assistant

Executive Assistant – Boutique Consulting Firm

Executive Assistant

Executive Assistant

Executive Administrative Assistant

Personal Assistant (PA) to the CEO

Executive Assistant to Founder