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senior executive assistant

Azizi Developments

<div>
 <p>
  Executive Personal Assistant
 </p>
 <p>
  About the Company:
 </p>
 <p>
  Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
 </p>
 <p>
  We are currently seeking a highly organized and proactive
  <strong>
   Executive Personal Assistant
  </strong>
  to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
 </p>
 <p>
  Role Description:
 </p>
 <p>
  To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
 </p>
 <p>
  Key Responsibilities:
 </p>
 <p>
  Manage and maintain the
  <strong>
   executive&rsquo;s calendar, appointments, and meeting schedules
  </strong>
  .
 </p>
 <p>
  Coordinate
  <strong>
   internal and external meetings
  </strong>
  , including preparation of agendas, minutes, and follow-ups.
 </p>
 <p>
  Handle
  <strong>
   confidential correspondence, emails, and documentation
  </strong>
  on behalf of the executive.
 </p>
 <p>
  Arrange
  <strong>
   travel itineraries, flight bookings, hotel reservations, and visa arrangements
  </strong>
  .
 </p>
 <p>
  Coordinate with internal departments and external stakeholders to ensure
  <strong>
   effective communication and timely task completion
  </strong>
  .
 </p>
 <p>
  Assist with
  <strong>
   personal errands, appointments, and administrative tasks
  </strong>
  as required.
 </p>
 <p>
  Prepare
  <strong>
   presentations, reports, and briefing materials
  </strong>
  for meetings and executive reviews.
 </p>
 <p>
  Maintain organized
  <strong>
   filing systems and documentation
  </strong>
  for easy retrieval of information.
 </p>
 <p>
  Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
 </p>
 <p>
  Support coordination of
  <strong>
   events, meetings, and executive engagements
  </strong>
  when required.
 </p>
 <p>
  Qualifications &amp; Experience:
 </p>
 <p>
  Bachelor&rsquo;s degree in
  <strong>
   Business Administration, Management, or a related field
  </strong>
  .
 </p>
 <p>
  Minimum
  <strong>
   4&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior management
  </strong>
  .
 </p>
 <p>
  Experience working in
  <strong>
   corporate or real estate environments
  </strong>
  will be an advantage.
 </p>
 <p>
  Strong experience in managing
  <strong>
   executive schedules, travel coordination, and confidential matters
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  Skills &amp; Competencies:
 </p>
 <p>
  Excellent
  <strong>
   organizational and time management skills
  </strong>
  .
 </p>
 <p>
  Strong
  <strong>
   communication and interpersonal abilities
  </strong>
  .
 </p>
 <p>
  High level of
  <strong>
   discretion and confidentiality
  </strong>
  .
 </p>
 <p>
  Proficiency in
  <strong>
   Microsoft Office (Word, Excel, PowerPoint, Outlook)
  </strong>
  .
 </p>
 <p>
  Ability to
  <strong>
   multitask and manage priorities in a fast-paced environment
  </strong>
  .
 </p>
 <p>
  Strong
  <strong>
   attention to detail and problem-solving skills
  </strong>
  .
 </p>
 <p>
 </p>
</div>


Executive Personal Assistant

<div><b>JOB OVERVIEW</b><div></div><div><b><br>
The </b><b>Executive Assistant &amp; Office Manager</b><b> plays a key role in ensuring the efficiency of the </b><b>Senior Management Team </b><b>through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.</b><div><div><div><b>
The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.</b></div><div></div><div><b><br>
MAIN RESPONSIBILITIES</b></div><div></div><div><div><b><br>
Country Manager</b><b> </b><b>(In the absence of the Executive Assistant to the Country Manager)</b></div></div><div><ul><li>
Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.</li><li>
Vet all correspondence for Country Manager and draft responses or take other appropriate action.</li><li>
Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.</li><li>
Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up</li><li>
Manage Country Manager diary and ensure that all meetings are carried out as planned</li><li>
Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.</li><li>
Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.</li><li>
Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved</li><li>
Provide administrative and executive support for Area Senior Managers/GMB visiting the country</li></ul></div><div><div><b>
Events &ndash; Area/Global, Sales, HR</b></div></div><div><ul><li>
Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers</li><li>
Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination</li><li>
Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc</li><li>
Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals</li><li>
Providing support for co-ordination of travel arrangements/hotels for CIM big bang events</li></ul></div><div><div><b>
Customer Service</b></div></div><div><ul><li>
Handling Customer complaints escalated to the Country Manager</li><li>
Communication with Customers</li><li>
Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers</li></ul></div><div><div><b>
Other Departments</b></div></div><div></div><div><br>
<ul><li>
Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.</li><li>
Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.</li><li>
Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.</li><li>
Managing and scheduling of Employee Transportation Service</li><li>
Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave</li><li>
Work with the facilities team</li></ul></div><div><div><b>
Customers</b></div></div><div></div><div><ul><li>
Point of Contact at DHL Events to ensure that Customer requirements are met.</li></ul></div><div></div><div><div><b><br>
Suppliers</b></div></div><div><ul><li>
Coordinate between various suppliers to get the best deal for DHL along with Procurement</li><li>
Negotiation and coordinate the best deal along with Procurement</li><li>
Manage the indoor catering team</li><li>
Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc</li><li>
Procure required furniture and fitness equipment for the Meydan office</li></ul></div><div></div><div><b><br>
DUCATION / EXPERIENCE / QUALIFICATION REQUIREMENTS</b></div><div></div><div><div><b><br>
Education:</b></div></div><div><ul><li><div>
Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.</div></li></ul></div><div><div><b>
Experience:</b></div></div><div><ul><li><div>
3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.</div></li></ul></div><div><ul><li><div>
Prior experience in multinational or matrix organizations is an advantage.</div></li></ul></div><div><ul><li><div>
Experience handling confidential information and managing office functions/events.</div></li></ul></div><div><div><b>
Technical Skills:</b></div></div><div><ul><li><div>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</div></li></ul></div><div><ul><li><div>
Familiarity with calendar management tools and travel booking platforms.</div></li></ul></div><div><ul><li><div>
Experience with internal systems such as SAP (advantageous but not essential).</div></li></ul></div><div><div><b>
Administrative &amp; Organizational Skills:</b></div></div><div><ul><li><div>
Strong organizational and time management skills with the ability to handle multiple priorities under pressure.</div></li></ul></div><div><ul><li><div>
Excellent planning skills for events, meetings, and executive schedules.</div></li></ul></div><div><div><b>
Communication &amp; Interpersonal Skills:</b></div></div><div><ul><li><div>
Strong written and verbal communication skills in English.</div></li></ul></div><div><ul><li><div>
Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.</div></li></ul></div><div><div><b>
Personal Attributes:</b></div></div><div><ul><li><div>
High level of discretion and confidentiality.</div></li></ul></div><div><ul><li><div>
Proactive problem-solver with attention to detail.</div></li></ul></div><div><ul><li><div>
Flexible, adaptable, and able to work independently or in a team.</div></li></ul></div><div><div><b>
Desirable:</b></div></div><div><ul><li><div>
Certification or diploma in Executive Assistance or Office Management.</div></li></ul></div><div><ul><li><div>
Experience coordinating travel, events, or high-level meetings across regions.</div></li></ul></div></div></div></div></div>

Executive Assistant & Office Manager (Emirati Only)

Novanos

<p><b>**Only Female applicants** </b>will be considered</p><p><b>Job Title: </b>Executive cum Personal Assistant (PA)</p><p><b>Reports To</b>: Chief Executive Officer</p><p><b>Job Purpose</b></p><p>To provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.</p><p><b>Key Duties and Responsibilities</b></p><p><b>1. Executive &amp; Administrative Support</b></p><ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up action.</li></ul><p><b>2. Secretarial &amp; Documentation Management</b></p><ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul><p><b>3. Meeting, Event &amp; Coordination Support</b></p><ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul><p><b>4. Personal Assistant Responsibilities</b></p><ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul><p><b>5. Office Administration &amp; Support</b></p><ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul><p><b>6. Compliance, Confidentiality &amp; Professional Conduct</b></p><ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 <b>year&rsquo;</b>s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives required</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Have you arranged travel itineraries for C-Suite employees? </li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Executive cum Personal Assistant

The Floorist

<p>We are looking for a highly organized and proactive Executive Assistant with at least 2&ndash;3 years of experience in a similar role within the UAE. The ideal candidate should be detail-oriented, professional, and capable of handling confidential information while supporting senior management in daily operations.</p><p><b>Job Requirements:</b></p><ul><li>Minimum 2&ndash;3 years of experience as an Executive Assistant or in a similar administrative role (UAE experience preferred).</li><li>Provide high-level administrative support to senior management, including managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare and draft emails, letters, reports, presentations, and other documents as required.</li><li>Handle internal and external communications on behalf of management in a professional manner.</li><li>Organize meetings, take minutes, and follow up on action points.</li><li>Coordinate travel arrangements including flights, hotel bookings, and itineraries.</li><li>Maintain confidential files, records, and sensitive information with integrity.</li><li>Liaise with clients, suppliers, and internal departments effectively.</li><li>Assist in office management tasks and support daily operational activities.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Strong organizational skills, multitasking ability, and attention to detail.</li><li>Ability to work under pressure and meet deadlines.</li><li>Bachelor&rsquo;s degree in Business Administration or related field is preferred.</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,500.00 - AED5,000.00 per month</p>

Executive Assistant

MNA VENTURES FZCO

<p>We are currently looking for a reliable and highly organised Executive Assistant / Personal Assistant (EA/PA) to support senior management in daily administrative and operational tasks. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities.</p><p><i><b>(Male Candidates Only)</b></i></p><p>Key Responsibilities:</p><p><b>⁠ ⁠Manage calendars, meetings, and appointments for senior management</b></p><p><b>⁠ ⁠Prepare reports, documents, and presentations as required</b></p><p><b>⁠ ⁠Coordinate internal and external communications</b></p><p><b>⁠ ⁠Arrange travel, meetings, and event logistics</b></p><p><b>⁠ ⁠Maintain organised records, files, and confidential documents</b></p><p><b>⁠ ⁠Assist with administrative and operational support when required</b></p><p>Requirements:</p><p><b>⁠ ⁠UAE work experience is required</b></p><p><b>⁠ ⁠Experience in the Philippines is an added advantage</b></p><p><b>⁠ ⁠Strong organisational and time management skills</b></p><p><b>⁠ ⁠Excellent written and verbal communication skills</b></p><p><b>⁠ ⁠Ability to handle confidential information with discretion</b></p><p><b>⁠ ⁠Proficiency in Microsoft Office and administrat</b></p><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Language:</p><ul><li>Fluent in English (Arabic is a plus) (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul><p>Willingness to travel:</p><ul><li>100% (Preferred)</li></ul>

Executive Assistant / Personal Assistant

AUM DEVELOPMENT

<p><b>Job Summary:</b></p><p>The Executive Assistant to the CEO provides high-level administrative and strategic support to the Chief Executive Officer. The role requires exceptional organizational skills, confidentiality, communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Coordinate internal and external meetings, including preparing agendas, presentations, and minutes of meetings.</li><li>Act as the primary point of contact between the CEO and internal departments, clients, and external stakeholders.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Prepare reports, correspondence, business presentations, and MIS reports.</li><li>Follow up on tasks, projects, and deadlines on behalf of the CEO.</li><li>Assist in strategic planning, business development coordination, and special projects.</li><li>Screen calls, emails, and correspondence, responding where appropriate.</li><li>Organize company events, board meetings, and executive meetings.</li><li>Maintain records, filing systems, and important company documents.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>3&ndash;7 years of experience as an Executive Assistant or similar senior administrative role.</li><li>Strong communication skills (English mandatory; Arabic is an advantage).</li><li>Excellent MS Office skills (Word, Excel, PowerPoint, Outlook).</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Strong organizational and multitasking abilities.</li><li>Experience in UAE corporate/real estate sector preferred.</li></ul><p>Job Type: Full-time</p><p>Pay: AED7,000.00 - AED14,000.00 per month</p>

Executive Assistant to CEO

HYM Investment Group

<p>We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Handle confidential information with professionalism and discretion</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Organize meetings, prepare agendas, and record minutes</li><li>Follow up on action points and ensure timely completion of tasks</li><li>Liaise with senior management, clients, and external partners</li><li>Assist in preparing business proposals, contracts, and documentation</li><li>Maintain organized filing systems (digital and physical)</li><li>Support special projects and strategic initiatives as assigned</li></ul><p>Requirements</p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)</li><li>Ability to multitask and prioritize effectively</li><li>High level of integrity and confidentiality</li><li>Professional appearance and positive attitude</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: Up to AED5,000.00 per month</p>

Explore 1091+ Senior executive assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

1091 senior executive assistant jobs In Dubai

Executive Personal Assistant

Executive Assistant & Office Manager (Emirati Only)

Executive cum Personal Assistant

Executive Assistant

Executive Assistant / Personal Assistant

Executive Assistant to CEO

Executive Assistant to CEO