administrative assistant

executive assistant

office manager

hr assistant

office administrator

senior executive assistant

Confidential

<div>
 
 
 Executive Assistant to the Chairman
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Experience:
 
 5+ years
 
 
 
 Industry:
 
 Corporate / Leadership Support
 
 
 
 About the Role
 
 
 
 We are looking for a highly professional and proactive
 
 Executive Assistant
 
 to support our Chairman. This role requires exceptional organizational skills, strong communication abilities, and the highest level of discretion. The ideal candidate will be a strategic partner who anticipates needs, manages complex schedules, and ensures seamless daily operations.
 
 
 
 ✨Work Profile
 
 
 <ul>
 <li>
 Act as the
 
 primary point of contact
 
 for the Chairman, managing communications with professionalism and discretion.
 </li>
 <li>
 Proactively manage the Chairman&rsquo;s
 
 calendar, meetings, travel, and appointments
 
 to maximize efficiency.
 </li>
 <li>
 
 Anticipate needs
 
 and take initiative to resolve issues before they arise.
 </li>
 <li>
 Draft, review, and manage
 
 correspondence, reports, and presentations
 
 with accuracy and confidentiality.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and ensure all materials are ready in advance.
 </li>
 <li>
 Build and maintain strong relationships with
 
 internal and external stakeholders
 
 on behalf of the Chairman.
 </li>
 <li>
 Handle
 
 sensitive and confidential information
 
 with integrity.
 </li>
 <li>
 Provide support on personal and professional tasks to ensure smooth day-to-day operations.
 </li>
 </ul>
 
 
 💡 Previous Experience requirement
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; additional certifications in business administration or related fields are a plus.
 </li>
 <li>
 
 5+ years of experience
 
 as an Executive Assistant, ideally supporting senior leadership or C-suite executives.
 </li>
 <li>
 Exceptional
 
 organizational and time-management skills
 
 with strong attention to detail.
 </li>
 <li>
 Excellent
 
 written and verbal communication skills
 
 .
 </li>
 <li>
 High level of
 
 integrity, ethics, and discretion
 
 in handling confidential information.
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset.
 </li>
 <li>
 Strong
 
 interpersonal skills
 
 with the ability to work effectively at all levels.
 </li>
 <li>
 Proficiency in
 
 Microsoft Office Suite, Google Workspace
 
 , and digital collaboration tools.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Naik Foundation

About the RoleWe are looking for a dependable and resourceful Executive Assistant to provide high-level administrative and project coordination support to our leadership team. This position is ideal for someone who enjoys working on a mix of strategic projects and day-to-day operations, ensuring priorities are managed smoothly and efficiently.Responsibilities<ul><li>Provide administrative and scheduling support to senior executives.</li><li>Coordinate projects across departments, tracking progress and following up on deliverables.</li><li>Prepare documents, presentations, and reports for leadership meetings.</li><li>Organize meetings, company events, and travel logistics.</li><li>Serve as a communication bridge between executives, internal teams, and external partners.</li><li>Maintain organized records and manage confidential information with discretion.</li><li>Anticipate needs and proactively resolve issues to keep projects on track.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>5+ years of experience supporting senior management or coordinating cross-functional projects.</li><li>Excellent organizational, multitasking, and communication skills.</li><li>Strong proficiency in Microsoft Office, Google Workspace, and project tools</li><li>Ability to work independently and adapt to changing priorities.</li><li>Professional demeanor, attention to detail, and a strong sense of ownership.</li></ul>Benefits<ul><li>Competitive compensation package</li><li>All benefits as per UAE Labor Law</li><li>Opportunities for growth and career development</li></ul>We are an equal opportunity employer and welcome applicants from all backgrounds.Job Types: Full-time, PermanentExperience:<ul><li>Executive Secretary: 5 years (Preferred)</li></ul>

Executive Secretary

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Trusity Technologies

Trusity is a skill-tech platform and Dubai SME certified incubator that builds 21st century, entrepreneurship, digital and financial literacy skills in children and youth. It&rsquo;s flagship platform, TruPreneurs.AI is the world&rsquo;s first knowledge grounded, multi agents AI entrepreneurship platform that empowers learners to build solutions to real-world problems. It enables each child to think like a founder, act like a problem-solver and grow like a future leader. Through its incubator, TruNext, innovative ideas are supported to grow into viable startups and launch in the region.We&rsquo;re seeking a proactive and detail-oriented Executive Assistant &ndash; Founders Office to support our growing team and provide administrative assistance to senior management.Key Responsibilities<ul><li>Manage the CEO&rsquo;s complex calendar, meetings, and daily priorities.</li><li>Act as a liaison between the CEO and internal/external stakeholders.</li><li>Prepare reports, briefs, presentations, and meeting documentation.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Assist with project coordination and follow-ups to ensure timely execution.</li><li>Organize travel plans, logistics, and event-related arrangements.</li><li>Support office operations and administrative tasks when required.</li><li>Stay aligned with the CEO&rsquo;s goals, ensuring smooth communication and workflow.</li><li>Occasionally be available to support urgent matters outside standard working hours.</li><li>Handle confidential information with professionalism and discretion.</li></ul>Requirements&middot; Female candidate on spouse visa.&middot; Bachelor&rsquo;s degree in Business Administration, or related field.&middot; 2+ years of experience in executive assistant roles (preferably in education or startups).&middot; Excellent interpersonal and communication skills with strong emotional intelligence.&middot; Ability to manage multiple priorities under pressure and maintain composure in challenging situations.&middot; Resilient, proactive, and solution-oriented mindset with a strong sense of integrity.&middot; Willingness to support leadership needs beyond standard working hours, when required.&middot; Proficiency in Microsoft Office tools.&middot; Professional, reliable, and self-driven personality.Why Join Trusity?<ul><li>Be part of a purpose-driven, impact-focused organization shaping the future of education.</li><li>Work in a collaborative, innovative, and fast-paced environment.</li><li>Gain exposure to strategic HR and executive operations in a growing skill-tech company.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 per monthApplication Question(s):<ul><li>Do you have your own visa ? </li></ul>Experience:<ul><li>Executive Assistant: 2 years (Required)</li></ul>

Executive Assistant - Founder’s Office

Devi Accessories DWC 

About UsJoin our prestigious jewelry brand, renowned for creating timeless and elegant pieces. We are seeking a dynamic, highly organized, and detail-oriented Executive Assistant to support our executive team and ensure the smooth execution of daily operations. If you have a passion for luxury, fashion, and administrative excellence, this is your opportunity to thrive in a glamorous and fast-paced environment.Key Responsibilities* Provide high-level administrative support to senior management, including calendar management, meeting coordination, and travel arrangements.* Prepare presentations, reports, meeting agendas, and professional correspondence.* Communicate effectively with clients, suppliers, and internal departments on behalf of executives.* Coordinate and oversee jewelry exhibitions, VIP appointments, and private events.* Maintain accurate inventory records and ensure the smooth day-to-day management of the office.* Support marketing initiatives, assist with social media content, and contribute to customer service excellence.* Handle confidential information with discretion and maintain a high level of professionalism at all times.* Liaise with free zone authorities and government portals, particularly Dubai World Central (DWC), for company-related activities.* Manage import and export documentation, including customs clearance, shipping logistics, and compliance with UAE regulations.* Create visually appealing materials for marketing and communications using tools such as Canva.Qualifications* Minimum 7 years of proven experience as an Executive Assistant within the luxury brand, or high-end retail industry.* Strong organizational and multitasking skills with exceptional attention to detail.* Excellent verbal and written communication skills; ability to interact with high-end clientele.* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant digital tools.* Knowledge of UAE government portals, including DWC (Dubai World Central), and experience with related administrative procedures.* Solid understanding of import/export documentation and processes, including customs and shipping logistics.* Experience with email marketing platforms and Canva for content creation.* Ability to adapt quickly to a fast-paced and dynamic environment.* Bachelor&rsquo;s degree in Business Administration, Communications, or a related field is preferred.* Strong candidate who is available to join immediately.Benefits* Competitive salary.* Opportunity to work closely with industry leaders and luxury clientele.* Professional growth opportunities within the company.* Exposure to high-profile events and international trade activities.* 5-day work week, Monday to Friday, 10:00 AM &ndash; 6:00 PM.Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>executive assistant : 5 years (Required)</li></ul>

The Arts Club Dubai

<div><div>ABOUT US<div></div><div> 
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. 
 
It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield. 
 
A lifestyle for our members. 
 
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.</div><div></div><div> 
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team. 
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
WHAT WILL YOU DO
Your main duties and responsibilities are:
Executive Support<ul>
<li>Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.</li>
<li>Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.</li>
<li>Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.</li>
<li>Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.</li>
</ul>Operational Coordination<ul>
<li>Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li>
<li>Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.</li><li>
Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.</li>
<li>Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.</li>
</ul>Project and Communication Management
<ul><li>Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.</li>
<li>Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.</li>
<li>Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.</li>
</ul><div>Additional Responsibilities</div><div></div><div> 
<ul>
<li>Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.</li>
<li>Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.</li>
<li>Attend required meetings, briefings, and training sessions as directed by management.</li>
<li>Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.</li>
<li>Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.</li> 
</ul><div></div> 
<div>WHAT WE ARE LOOKING FOR</div></div></div><div></div><div> 
The successful candidate will have the following experience and skills:</div><div></div><div> 
<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.</li>
<li>Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.</li>
<li>Strong written and verbal communication skills, with professional business correspondence etiquette.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.</li>
<li>Demonstrated ability to exercise sound judgment, discretion, and confidentiality.</li>
<li>Experience in complex scheduling and international travel coordination.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent experience may be considered.</li> 
</ul></div><div></div> 
<div>THE BENEFITS 
 
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package. 
</div></div>
INDBOH</div>

Executive Assistant to C-Suite Executives

<div>
 
 About Us
 
 
 
 The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners.
 
 
 It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.
 
 
 A lifestyle for our members.
 
 
 The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.
 
 
 The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team.
 
 
 The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
 
 
 
 What Will You Do
 
 
 
 Your main duties and responsibilities are:
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.
 </li>
 <li>
 Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.
 </li>
 <li>
 Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.
 </li>
 <li>
 Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.
 
 
 </li>
 </ul>
 
 Operational Coordination
 
 
 
 <ul>
 <li>
 Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
 </li>
 <li>
 Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.
 </li>
 <li>
 Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.
 </li>
 <li>
 Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.
 
 
 </li>
 </ul>
 
 Project and Communication Management
 
 
 
 <ul>
 <li>
 Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.
 </li>
 <li>
 Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.
 </li>
 <li>
 Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.
 
 
 </li>
 </ul>
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.
 </li>
 <li>
 Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.
 </li>
 <li>
 Attend required meetings, briefings, and training sessions as directed by management.
 </li>
 <li>
 Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.
 </li>
 <li>
 Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.
 
 
 </li>
 </ul>
 
 What We Are Looking For
 
 
 
 The successful candidate will have the following experience and skills:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.
 </li>
 <li>
 Strong written and verbal communication skills, with professional business correspondence etiquette.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
 </li>
 <li>
 Demonstrated ability to exercise sound judgment, discretion, and confidentiality.
 </li>
 <li>
 Experience in complex scheduling and international travel coordination.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred; equivalent experience may be considered.
 
 
 </li>
 </ul>
 
 The Benefits
 
 
 
 The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package.
</div>

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2280 senior executive assistant jobs IN Dubai

Executive Assistant

Executive Secretary

Executive Assistant Office Manager

Executive Assistant - Founder’s Office

Executive Assistant

Executive Assistant to C-Suite Executives

Executive Assistant to C-Suite Executives