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senior executive assistant

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>The role of the Senior Executive Assistant is to provide professional, high quality executive support and administrative services to the SVP Online Marketing and a team of VPs. This role acts as a liaison between digital marketing and various stakeholders, including team members, internal departments and suppliers.
In this role, you will:
<ul><li>Receive, evaluate, and respond to incoming communications. Redirect or escalate matters to the executive as needed, ensuring timely and accurate responses.
</li><li>Provide comprehensive secretarial support to the executive and their team, including managing administrative paperwork, drafting correspondence, and preparing reports.
</li><li>Oversee diary and logistics management.
</li><li>Manage invoicing, accounting, and budget-related tasks for the department. Assist in the preparation and management of departmental budgets, including processing payments and ensuring accurate financial records.
</li><li>Oversee the acquisition, maintenance, and replacement of office assets and equipment, ensuring that the department's resources are well-managed.
</li><li>Ad hoc or additional administrative tasks as requested by the executive.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for this role, you must meet the below requirements:
<ul><li>Completed a Bachelors Degree or Diploma
</li><li>5+ Years experience in an Administration, Personal Assistant or Secretarial role, preferably within the marketing/communications industry.
</li><li>Experience in supporting senior management in a medium or large size company
</li><li>Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
</li><li>Proficiency with IT systems and tools and ongoing learning orientation toward new solutions
</li><li>Strong organisational and time-management skills.
</li><li>Excellent verbal and written communication skills.
</li><li>Ability to work independently and as part of a team.
</li><li>Adaptability to changing environments and priorities.
</li><li>Must have a high degree of fluency in spoken and written English
</li></ul>At Emirates, we're committed to providing our employees with opportunities to grow and develop in their careers. So if you're looking for a challenging and rewarding opportunity, apply today and join our team!
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</div>

Senior Executive Assistant

GSSTech Group

<div><h3 class="jobSectionHeader">Overview</h3>
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Manage executive calendars, schedule appointments, and coordinate complex meetings.
</li><li>Handle email correspondence, phone calls, and communication on behalf of the executive.
</li><li>Prepare reports, presentations, meeting minutes, and documentation as required.
</li><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.
</li><li>Maintain confidentiality while managing sensitive information and business documents.
</li><li>Liaise with internal teams, clients, and external partners to ensure smooth communication.
</li><li>Support project tracking, follow-ups, and task management for executive initiatives.
</li><li>Oversee office-related coordination, event support, and administrative tasks as needed.
</li><li>Conduct research, compile data, and prepare briefs to assist decision-making.
</li><li>Plan and manage expenses, reimbursements, procurement requests, and executive budgets.
</li></ul><h3 class="jobSectionHeader">Requirements</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field preferred.
</li><li>Minimum 3&ndash;5 years&rsquo; experience as an Executive Assistant, Personal Assistant, or similar role.
</li><li>Strong command of English (Arabic is a plus).
</li><li>Excellent communication, organisational, and time-management skills.
</li><li>Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
</li><li>Ability to handle multiple priorities with discretion, accuracy, and professionalism.
</li><li>Experience managing travel arrangements and working in a fast-paced environment.
</li><li>Strong problem-solving skills and the ability to work independently with minimal supervision.
</li></ul><h3 class="jobSectionHeader">Preferred Qualities</h3><ul>
<li>Professional and polished demeanour.
</li><li>High level of integrity and trustworthiness.
</li><li>Ability to anticipate needs and take initiative.
</li><li>Experience working with C-level executives or multinational companies in the UAE.</li></ul></div>

Executive Assistant

Confidential

<div>
 
 
 Executive Assistant to the Chairman
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Experience:
 
 5+ years
 
 
 
 Industry:
 
 Corporate / Leadership Support
 
 
 
 About the Role
 
 
 
 We are looking for a highly professional and proactive
 
 Executive Assistant
 
 to support our Chairman. This role requires exceptional organizational skills, strong communication abilities, and the highest level of discretion. The ideal candidate will be a strategic partner who anticipates needs, manages complex schedules, and ensures seamless daily operations.
 
 
 
 ✨Work Profile
 
 
 <ul>
 <li>
 Act as the
 
 primary point of contact
 
 for the Chairman, managing communications with professionalism and discretion.
 </li>
 <li>
 Proactively manage the Chairman&rsquo;s
 
 calendar, meetings, travel, and appointments
 
 to maximize efficiency.
 </li>
 <li>
 
 Anticipate needs
 
 and take initiative to resolve issues before they arise.
 </li>
 <li>
 Draft, review, and manage
 
 correspondence, reports, and presentations
 
 with accuracy and confidentiality.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and ensure all materials are ready in advance.
 </li>
 <li>
 Build and maintain strong relationships with
 
 internal and external stakeholders
 
 on behalf of the Chairman.
 </li>
 <li>
 Handle
 
 sensitive and confidential information
 
 with integrity.
 </li>
 <li>
 Provide support on personal and professional tasks to ensure smooth day-to-day operations.
 </li>
 </ul>
 
 
 💡 Previous Experience requirement
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; additional certifications in business administration or related fields are a plus.
 </li>
 <li>
 
 5+ years of experience
 
 as an Executive Assistant, ideally supporting senior leadership or C-suite executives.
 </li>
 <li>
 Exceptional
 
 organizational and time-management skills
 
 with strong attention to detail.
 </li>
 <li>
 Excellent
 
 written and verbal communication skills
 
 .
 </li>
 <li>
 High level of
 
 integrity, ethics, and discretion
 
 in handling confidential information.
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset.
 </li>
 <li>
 Strong
 
 interpersonal skills
 
 with the ability to work effectively at all levels.
 </li>
 <li>
 Proficiency in
 
 Microsoft Office Suite, Google Workspace
 
 , and digital collaboration tools.
 </li>
 </ul>
 
 
</div>

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Rayqube Future Tech

<div>
 
 About Rayqube
 
 
 
 Rayqube is a Dubai-born experience design studio shaping the region&rsquo;s most iconic immersive spaces &mdash; from large-scale exhibitions and brand activations to museums, events, and permanent experiential destinations across the GCC.
 
 
 With a 50+ person team of architects, designers, technologists and producers, we convert concepts into unforgettable spatial experiences for governments, developers, luxury brands, and cultural institutions.
 
 
 
 The Role
 
 
 
 We are hiring an Executive Assistant to the COO &mdash; a uniquely hybrid role that blends:
 
 
 Executive Assistant discipline
 
 
 Business development support
 
 
 Opportunity spotting and pipeline generation
 
 
 Industry networking across the GCC
 
 
 Operational coordination inside the COO&rsquo;s office
 
 
 You will work directly with Rayqube&rsquo;s Co-Founder &amp; COO to drive operational clarity, unlock new opportunities, and strengthen our presence across Dubai, Riyadh, and the wider GCC.
 
 
 This is NOT a traditional assistant role &mdash; this is a force multiplier position.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Executive Support &amp; COO Office Management
 </li>
 <li>
 Manage calendar, inbox, meetings, travel and priorities for the COO.
 </li>
 <li>
 Prepare presentations, capability decks, proposals, and briefing documents.
 </li>
 <li>
 Act as the first point of contact for internal teams and external partners.
 </li>
 <li>
 Maintain operational rhythm: weekly plans, reviews, and project follow-through.
 </li>
 <li>
 Handle sensitive information with complete confidentiality.
 </li>
 <li>
 Business Development &amp; Lead Generation
 </li>
 <li>
 Research and identify new opportunities across UAE, Saudi Arabia, Qatar, Bahrain, Kuwait, and Oman.
 </li>
 <li>
 Build and maintain a structured sales pipeline in CRM (HubSpot/Pipedrive).
 </li>
 <li>
 Conduct cold outreach via LinkedIn, email, and calls.
 </li>
 <li>
 Track tenders, RFPs, exhibitions, industry calendars and upcoming mega projects.
 </li>
 <li>
 Support the COO in building BD strategies and follow-up systems.
 </li>
 <li>
 Relationship Building &amp; Industry Networking
 </li>
 <li>
 Attend industry events, exhibitions, and openings across Dubai and Riyadh.
 </li>
 <li>
 Represent the COO and Rayqube with confidence and polish.
 </li>
 <li>
 Coordinate networking dinners, client engagements, and partner introductions.
 </li>
 <li>
 Build relationships with developers, architects, consultants, agencies, and cultural institutions.
 </li>
 <li>
 Marketing &amp; Content Support
 </li>
 <li>
 Manage the COO&rsquo;s LinkedIn presence and assist in content creation.
 </li>
 <li>
 Create posts, schedule updates, and highlight Rayqube&rsquo;s leadership in spatial experiences.
 </li>
 <li>
 Monitor industry trends and competitors to keep the COO informed.
 
 
 </li>
 </ul>
 
 Who You Are?
 
 
 
 <ul>
 <li>
 3&ndash;7 years&rsquo; experience as an EA, PA, Business Coordinator, or Office Manager (supporting senior leadership).
 </li>
 <li>
 Experience in events, exhibitions, architecture, interior design, creative agencies, or experiential sectors is a major advantage.
 </li>
 <li>
 Proven ability to handle BD or sales-support tasks.
 </li>
 <li>
 Fluent in Arabic (mandatory) + strong English skills.
 </li>
 <li>
 Well-presented, articulate, and confident in front of senior stakeholders.
 </li>
 <li>
 Highly organized with the ability to manage deadlines across multiple workstreams.
 </li>
 <li>
 Comfortable with travel between Dubai and Riyadh.
 </li>
 <li>
 Strong LinkedIn, CRM, and basic design/Canva proficiency.
 </li>
 <li>
 A natural networker &mdash; someone who enjoys meeting people and opening doors.
 </li>
 </ul>
</div>

Executive Assistant to COO

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication skills, and the ability to manage multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.</li><li>Organize and oversee complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy and attention to detail.</li><li>Maintain confidentiality and handle sensitive information with the utmost discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure smooth operations and efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Assistant - Male

Code Hive for coding and machine learning

We are looking for a female Executive Assistant who will support the management team with administrative tasks, scheduling, documentation, communication handling, client coordination, and daily operational activities. The ideal candidate will be professional, organized, detail-oriented, and experienced in providing executive-level support within the UAE.Preference will be given to female candidates with at least 2&ndash;3 years of UAE experience in office administration or executive assistance roles.Role OverviewThe Executive Assistant will provide full administrative and operational support to management, ensuring smooth communication flow, proper documentation handling, timely scheduling, and efficient coordination with internal teams and external clients.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Handle day-to-day administrative tasks for management.</li><li>Manage incoming emails, calls, and messages.</li><li>Prepare letters, memos, meeting notes, and business documentation.</li><li>Organize and maintain digital and physical filing systems.</li></ul>Scheduling &amp; Coordination<ul><li>Manage and update the management&rsquo;s calendars.</li><li>Schedule meetings, appointments, and follow-ups.</li><li>Coordinate logistics for internal/external meetings and travel plans.</li><li>Ensure reminders and follow-ups are completed on time.</li></ul>Contracts &amp; Documentation Management<ul><li>Prepare, review, and maintain contracts, agreements, and legal/company documents.</li><li>Track document expiry dates (licenses, contracts, employee documentation, etc.).</li><li>Maintain an organized, secure, and up-to-date document filing system.</li></ul>Client Relations &amp; Communication<ul><li>Communicate professionally with clients, vendors, and partners.</li><li>Handle inquiries and respond promptly.</li><li>Conduct follow-ups on pending tasks, client requirements, and updates.</li><li>Coordinate with internal teams for task completion.</li></ul>Operational Support<ul><li>Assist management in daily tasks and operational activities.</li><li>Prepare reports, presentations, and summaries when required.</li><li>Ensure smooth information flow across departments.</li><li>Maintain confidentiality at all times.</li></ul>Qualifications<ul><li>Female candidate (required).</li><li>Diploma or bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 2&ndash;3 years of UAE experience as an Executive Assistant or Admin Assistant.</li><li>Excellent English communication skills (verbal &amp; written).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience handling documentation, scheduling, and client coordination.</li><li>Professional, presentable, and detail oriented.</li></ul>Job Type: Full-timeApplication QuestionsPlease answer the following when applying:<ul><li>Are you a female candidate?</li><li>Do you have experience working in the UAE?</li><li>Do you have at least 2&ndash;3 years of Executive Assistant or Admin Assistant experience?</li><li>Are you experienced in managing schedules, calendars, and meetings?</li><li>Have you handled documentation, contracts, and filing systems?</li><li>Are you proficient in Microsoft Office?</li><li>Do you have strong English communication skills?</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthApplication Deadline: 01/01/2026 Expected Start Date: 15/01/2026

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2117 senior executive assistant jobs IN Dubai

Senior Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant Office Manager

Executive Assistant to COO

Executive Assistant - Male

Executive Assistant