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accounts & office executive

senior executive assistant

Simcoe IT

Job Title: Personal Assistant to CEOIndustry: Real Estate Developer Location: Sector C, Bahria Town lahore Gender : Female Working Days: Monday to Saturday Office Timings: 10:00 AM &ndash; 6:00 PM Salary Range : 120,000-200000 (Based on Experience )Job SummaryWe are seeking a highly organized, proactive, and professional Personal Assistant to the CEO to provide administrative, operational, and executive support. The ideal candidate should be able to manage the CEO's daily schedule, coordinate meetings, handle confidential information, and ensure smooth communication with internal and external stakeholders.stakeholders.Key ResponsibilitiesManage the CEO's calendar, appointments, meetings, and travel arrangements.Coordinate with internal departments and external stakeholders on behalf of the CEO.Prepare meeting agendas, take minutes, and follow up on action items.Handle confidential documents, reports, emails, and correspondence.Screen calls, manage communications, and prioritize tasks efficiently.Prepare presentations, reports, and business documents.Organize meetings, events, and business travel arrangements.Track project deadlines and provide regular updates to the CEO.Maintain office records and ensure smooth day-to-day executive operations.Assist the CEO with personal and business-related administrative tasks.Perform any other duties assigned by the CEO.RequirementsBachelor's degree in Business Administration or a related field.Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or Executive Coordinator.Excellent communication skills in English and Urdu.Strong command of MS Office (Word, Excel, PowerPoint, and Outlook).Excellent organizational, time management, and multitasking skills.Ability to maintain confidentiality and work under pressure.Professional appearance and positive attitude.Experience in the Real Estate industry will be preferred.Required SkillsCalendar &amp; Meeting ManagementExecutive CoordinationCommunication &amp; CorrespondenceMS Office (Word, Excel &amp; PowerPoint)Documentation &amp; ReportingTime ManagementConfidentiality &amp; ProfessionalismMultitasking &amp; Problem SolvingOther DetailsGender: FemaleExperience: Minimum 3 YearsJoining: As Soon As PossiblePay: Rs120,000.00 - Rs200,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have as a Personal Assistant or Executive Assistant?</li><li>Which senior executives or CEOs have you supported?</li><li>Have you managed a CEO's calendar, meetings, and appointments independently?</li><li>Have you arranged business travel, hotel bookings, or travel itineraries for senior management?</li><li>How would you rate your English communication skills (spoken and written)?</li><li>Do you have any experience working in the Real Estate industry? (Preferred, not mandatory.)</li><li>Are you comfortable working Monday to Saturday (10:00 AM &ndash; 6:00 PM)?</li><li>Are you comfortable with the location Sector C, Bahria Town lahore?</li></ul>Work Location: In person

Personal Assistant to CEO

CS Outsource

<div>
 
 
 Job Title:
 
 Executive Assistant (EA)
 
 
 
 Location:
 
 Johar Town (Onsite)
 
 
 
 Timing:
 
 07PM - 04AM
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will possess exceptional communication skills, strong organizational abilities, and the capability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage executives calendars, appointments, and meeting schedules.
 </li>
 <li>
 Coordinate and schedule internal and external meetings, calls, and video conferences.
 </li>
 <li>
 Handle email correspondence, prioritize messages, and draft professional responses.
 </li>
 <li>
 Follow up on pending tasks, meetings, and action items with internal teams and external stakeholders.
 </li>
 <li>
 Organize travel arrangements, accommodations, and itineraries when required.
 </li>
 <li>
 Prepare meeting agendas, take minutes, and ensure timely follow-up on action points.
 </li>
 <li>
 Maintain organized records, documents, and confidential files.
 </li>
 <li>
 Coordinate with different departments to ensure smooth communication and workflow.
 </li>
 <li>
 Assist in preparing reports, presentations, and business documents.
 </li>
 <li>
 Screen phone calls and visitors professionally.
 </li>
 <li>
 Perform general administrative and operational tasks as assigned by management.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field (preferred).
 </li>
 <li>
 1&ndash;2 years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Strong calendar management and scheduling experience.
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Ability to multitask and prioritize effectively.
 </li>
 <li>
 High level of professionalism and confidentiality.
 </li>
 <li>
 Strong follow-up skills with exceptional attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
 </li>
 <li>
 Experience with Zoom, Microsoft Teams, Google Meet, and other scheduling tools.
 </li>
 <li>
 Ability to work independently with minimal supervision.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 <ul>
 <li>
 Excellent interpersonal and stakeholder management skills.
 </li>
 <li>
 Strong problem-solving and decision-making abilities.
 </li>
 <li>
 Ability to anticipate executive needs and proactively address them.
 </li>
 </ul>
 
 
</div>

Executive Assistant

TUV Austria

Executive Support<ul><li>Manage the Business Unit Head's calendar, appointments, meetings, and travel arrangements.</li><li>Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.</li><li>Prepare presentations, reports, meeting agendas, and minutes of meetings.</li><li>Maintain confidential records, files, and executive documentation.</li></ul>Operational Coordination<ul><li>Coordinate with auditors, clients, certification bodies, and internal departments.</li><li>Schedule certification audits, surveillance audits, recertification audits, and client meetings.</li><li>Monitor audit plans and ensure timely completion of assigned activities.</li><li>Follow up with internal teams regarding pending actions and deliverables.</li></ul>Client Relationship Management<ul><li>Act as the primary coordination point between clients and the Business Unit Head.</li><li>Handle client inquiries professionally and ensure prompt resolution.</li><li>Maintain accurate client databases and certification records.</li><li>Coordinate quotation requests, proposals, contracts, and service agreements.</li></ul>Documentation &amp; Compliance<ul><li>Maintain certification files and audit documentation.</li><li>Ensure proper filing and version control of ISO-related documents.</li><li>Assist in preparing reports required by accreditation bodies and management.</li><li>Ensure confidentiality and security of organizational documents.</li></ul>Reporting &amp; MIS<ul><li>Prepare weekly, monthly, and quarterly performance reports.</li><li>Monitor departmental KPIs and prepare dashboards.</li><li>Maintain audit schedules and certification status reports.</li><li>Assist in preparing business review presentations.</li></ul>Administrative Responsibilities<ul><li>Coordinate meetings and prepare meeting minutes.</li><li>Arrange training sessions and departmental events.</li><li>Process expense claims, purchase requests, and administrative documentation.</li><li>Maintain office supplies and departmental records.</li></ul>Communication &amp; Coordination<ul><li>Liaise with Sales, Operations, Finance, HR, and Technical Teams.</li><li>Coordinate with external certification bodies and accreditation agencies.</li><li>Track action items and ensure timely completion.</li></ul>Pay: Rs60,000.00 - Rs70,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Assistant – Business Unit Head

The Techno Studio UK

Job SummaryWe are seeking a highly organised, proactive, and technology-driven Admin Manager / Executive Assistant to provide high-level administrative support to senior management while overseeing the day-to-day operations of the office. This role requires excellent organisational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.The successful candidate will play a key role in ensuring the smooth running of the business by managing executive schedules, coordinating meetings, handling communications, maintaining records, and supporting business projects. As part of this role, the candidate will also be expected to confidently use AI tools such as ChatGPT and Claude to improve productivity and streamline administrative processes.Key ResponsibilitiesExecutive Assistance* Manage executives&rsquo; calendars, appointments, and travel arrangements.* Schedule, coordinate, and organise meetings, conferences, and business events.* Prepare reports, presentations, agendas, and meeting minutes.* Handle confidential information with the highest level of professionalism and discretion.* Screen and manage incoming calls, emails, and correspondence on behalf of senior management.* Follow up on action items and ensure deadlines are met.* Assist executives with day-to-day business and personal administrative tasks where required.Administrative Management* Oversee the day-to-day administration of the office and ensure efficient operations.* Develop and maintain organised filing systems, records, and documentation.* Coordinate with internal departments, suppliers, clients, and external stakeholders.* Monitor office supplies, equipment, and facilities.* Ensure compliance with company policies, procedures, and administrative standards.* Identify opportunities to improve administrative processes and increase operational efficiency.Communication &amp; Coordination* Act as the primary point of contact between executives, employees, clients, suppliers, and business partners.* Draft professional correspondence, emails, letters, and internal communications.* Build and maintain positive working relationships with internal and external stakeholders.* Coordinate projects and ensure timely communication between departments.Reporting &amp; Documentation* Prepare business reports, presentations, dashboards, and performance summaries.* Maintain accurate records, databases, and company documentation.* Assist with project planning, coordination, and progress tracking.* Produce high-quality documents and presentations suitable for senior management.AI &amp; Technology* Confidently use AI productivity tools such as ChatGPT, Claude, Microsoft Copilot, and similar platforms to improve efficiency.* Use AI to draft professional emails, reports, presentations, meeting summaries, research, and business documents.* Create clear and effective prompts to obtain accurate, high-quality outputs from AI tools.* Review, verify, and refine AI-generated content to ensure accuracy, professionalism, and confidentiality.* Identify opportunities to automate repetitive administrative tasks using AI and other digital tools.* Keep up to date with emerging AI technologies and recommend practical ways to improve business operations.Required Qualifications* Bachelor&rsquo;s degree in Business Administration, Management, or a related field.* Minimum of 2&ndash;3 years&rsquo; experience in administration, office management, or executive support.* Proven experience supporting senior executives and managing office operations.* Excellent organisational and time management skills with the ability to prioritise multiple tasks.* Strong written and verbal communication skills.* High level of professionalism, discretion, and attention to detail.* Strong problem-solving and decision-making abilities.* Ability to work independently and as part of a team.Technical Skills* Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).* Experience using Google Workspace.* Strong practical knowledge of AI tools including ChatGPT, Claude, Microsoft Copilot, or similar platforms.* Ability to write effective AI prompts and use AI confidently to improve productivity and business efficiency.* Experience using project management and collaboration tools is an advantage.Personal Attributes* Highly organised and proactive.* Professional, trustworthy, and able to handle confidential information.* Strong attention to detail.* Excellent interpersonal and relationship-building skills.* Adaptable and eager to learn new technologies.* Positive attitude with a solution-focused mindset.* Ability to work under pressure while maintaining high standards.What We Offer* Competitive salary.* Opportunities for professional development and career progression.* A modern, technology-driven working environment.* Exposure to AI-powered business processes and continuous learning opportunities.* A supportive and collaborative team culture.Work from home role, apply at shoaib@smaccountax.comPay: Rs55,000.00 - Rs75,000.00 per monthWork Location: In person

Admin Manager / Executive Assistant

Sharp Brains

<div>
 
 
 Executive Assistant HR
 
 
 
 Be the essential support and right hand to our HR Manager. We need a sharp, professional, and socially adept partner who ensures our HR leader can focus on strategy.
 
 
 
 You Are:
 
 
 <ul>
 <li>
 A
 
 proactive organizer
 
 who anticipates needs and solves problems.
 </li>
 <li>
 
 Exceptionally presentable
 
 and professional, representing the department with polish.
 </li>
 <li>
 A true
 
 people person
 
 &mdash;socially intelligent, empathetic, and a clear communicator.
 </li>
 <li>
 Utterly
 
 discreet
 
 , handling sensitive information with absolute integrity.
 </li>
 </ul>
 
 
 Core Mission:
 
 
 
 Manage the HR Manager's workload and complex calendar, communications, and logistics. Support key HR processes, events, and projects with precision. Act as a welcoming, helpful liaison for the entire team.
 
 
 
 Key Requirements:
 
 
 <ul>
 <li>
 1+ years in an executive support role.
 </li>
 <li>
 Flawless English and advanced MS Office skills.
 </li>
 <li>
 Outstanding interpersonal skills and emotional intelligence.
 </li>
 </ul>
 
 
 
</div>

Executive Assistant Human Resources

Khyber Chemical (Pvt) Ltd

We are seeking a highly experienced, professional, and reliable Executive Driver to provide dedicated transportation services to the CEO. The ideal candidate must demonstrate exceptional driving skills, discretion, punctuality, and a strong understanding of executive-level service standards. Driving experience in the latest luxury vehicles, including the Toyota Fortuner, Lexus, Toyota Land Cruiser, Toyota Prado, and Mercedes-Benz.This position requires flexibility, professionalism, and the ability to maintain strict confidentiality at all times.Key Responsibilities<ul><li>Provide safe, timely, and efficient transportation for the CEO to meetings, events, airport transfers, and personal appointments.</li><li>Plan routes in advance, considering traffic, weather, and road conditions.</li><li>Ensure the vehicle is always clean, well-maintained, and fueled.</li><li>Conduct routine vehicle inspections and coordinate servicing/repairs as needed.</li></ul>Requirements<ul><li>Minimum 5+ years of experience as an Executive Driver, Personal Driver, or Chauffeur for senior executives.</li><li>Valid driver&rsquo;s license with a clean driving record..</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs55,000.00 per monthWork Location: In person

Executive Driver to CEO (Accommodation Provided)

Spheric Solutions (Pvt.) Ltd.

Job Title: Senior Business Development Executive &ndash; Software HouseExperience Required: 3+ Years Location: Model Town Link Road, Lahore Department: Business Development Employment Type: Full-time (Onsite-Evening shift)Job Description: We are hiring a Business Development Executive for our software house. The ideal candidate will have at least 3 years of experience in business development within the IT/software industry and strong expertise in generating leads and closing deals across all major platforms.Key Responsibilities:&middot; Identify new business opportunities via LinkedIn, Upwork, B2B, Fiverr, freelancer portals, email campaigns, and networking&middot; Build and maintain long-term client relationships&middot; Understand client requirements and coordinate with technical teams&middot; Prepare and send proposals, presentations, and quotations&middot; Close deals and meet monthly/quarterly sales targets&middot; Conduct market research and competitor analysisRequirements:&middot; Minimum 3 years of experience as a BD Executive in a software house&middot; Proven experience in lead generation on all platforms (LinkedIn, Upwork, B2B, Fiverr, Freelancer, etc.)&middot; Strong communication, negotiation, and presentation skills&middot; Understanding of software services (Web, App, SEO, Digital Marketing, etc.)&middot; Self-motivated, target-oriented &amp; result-drivenJob Type: Full-timePay: Rs100,000.00 - Rs150,000.00 per monthApplication Question(s):<ul><li>Willing to work 5:00 PM to 2:00 AM?</li></ul>Work Location: In person

Senior Buisness Development Executive (Evening Shift)

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