senior executive assistant

Unze Trading (Pvt). Ltd.

We are looking for a new team member for the role of &quot;Executive Assistant To CEO''<ul><li>Location: DHA Phase 3, Lahore</li></ul>Key Accountabilities:<ul><li>Act as the first point of contact for both Executive Directors and Directors and, maintain the effective working of their offices in their absence.</li><li>Maintain the highest level of confidentiality and adherence to policies and procedures.</li><li>Managing correspondence, track incoming and outgoing correspondence and ensure replies are produced within the required timeframe.</li><li>Read and prioritize incoming correspondence and prepare draft responses as appropriate. Ensure that cyclical and management deadlines for reports, reviews, budgets are met.</li><li>Establish and maintain systems and procedures to support the efficient running of the office.</li><li>Maintain effective communication and working relationships with key partners and stakeholders at an operational level; the organizations' senior management team and key internal and external stakeholders</li><li>Provide advice and support to stakeholders. Undertake research and other activities as required.</li><li>Attend specific meetings and take notes, draft minutes and action recommendations as required.</li><li>Provide support to other members of the Directorates as necessary.</li><li>Manage and organize external/internal events as required</li><li>Responsible to make arrangements for outstation or foreign travel and accommodation of the Executive Director</li><li>Responsible for the visa processing of Executive Director for official visits</li><li>Responsible for ticket purchasing, hotel bookings, coordinate for transport arrangements etc. of Executive Director in coordination with the concerned department or personnel.</li><li>Make necessary arrangements for meetings of the Executive Director and inform all concerned persons or departments</li><li>Follow up or remind Executive Director about meetings and inform concerned customers or persons about confirmation or cancellation of the meetings (if required)</li><li>Present in the official meeting (as per the instructions) and prepare minutes of the meeting</li><li>Take minutes of meeting on daily/ weekly, or monthly. And subsequently share those minutes with the relevant participants. Additionally, add tasks in Asana and update on Google Sheet as well to track progress. Stay proactive in seeking updates from team members.</li></ul>Essential Requirements:<ul><li>Minimum Bachelors degree required</li><li>3 years work experience in administration and personal assistant roles at the executive level</li><li>Excellent attention to detail, accuracy and quality</li><li>Excellent written and verbal communication skills</li><li>Ability to work easily and effectively with a wide range of people</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthApplication Question(s):<ul><li>What's your current salary?</li><li>What's your expected salary?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>task management tools (Folderit, Asana, click up etc): 1 year (Required)</li><li>Personal Assistant: 3 years (Preferred)</li></ul>Work Location: In person

Executive Assistant to CEO

Crewlogix

Job Summary: We are seeking a highly organized, proactive, and trustworthy Execugive Assistnat to provide comprehensive administrative and personal support to senior management. The resource will manage day-to-day tasks, coordinate schedules, handle correspondence, and ensure smooth operations by anticipating needs and maintaining confidentiality at all times.Key Responsibilities:<ul><li>Manage and maintain calendars, appointments, meetings, and travel arrangements</li><li>Act as a primary point of contact between the executive and internal or external stakeholders</li><li>Handle phone calls, emails, messages, and correspondence professionally</li><li>Prepare, edit, and format documents, reports, presentations, and meeting minutes</li><li>Organize meetings, take notes, and follow up on action items</li><li>Maintain files, records, and confidential information securely</li><li>Assist with personal and professional tasks as required</li><li>Coordinate events, conferences, and business trips</li><li>Monitor deadlines and ensure timely completion of tasks</li><li>Perform general administrative duties to support daily operations</li></ul>Required Skills and Qualifications:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>High level of discretion and confidentiality</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and related tools</li><li>Ability to multitask and work under pressure</li><li>Strong attention to detail and problem-solving skills</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your current salary? </li><li>What is your expected salary?</li></ul>Work Location: In person

Executive Assistant

ELITE

We are looking for a dependable and detail-oriented Executive Assistant to support senior management and ensure smooth day-to-day operations. This role requires strong organizational skills, discretion, and the ability to manage priorities in a fast-paced professional environment.What You&rsquo;ll Do You will manage schedules, meetings, and daily tasks for executives, handle professional communication, and assist with documentation and coordination. The role also involves tracking follow-ups, organizing information, and acting as a bridge between leadership and internal teams.Your Responsibilities<ul><li>Manage calendars, meetings, and appointments</li><li>Handle emails, calls, and professional correspondence</li><li>Prepare reports, presentations, and meeting notes</li><li>Track tasks, reminders, and follow-ups</li><li>Coordinate with internal teams on behalf of leadership</li><li>Organize documents and maintain confidential records</li></ul>What We&rsquo;re Looking For<ul><li>Experience in an executive support or administrative role</li><li>Strong communication and time-management skills</li><li>High attention to detail and confidentiality</li><li>Ability to multitask and work independently</li><li>Proficiency with office tools (MS Office or Google Workspace)</li></ul>Job Type: Full-timeWork Location: In person

Motive

<div><div>Who we are:

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves nearly 100,000 customers &ndash; from Fortune 500 enterprises to small businesses &ndash; across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

Visit gomotive.com to learn more.</div><h3 class="jobSectionHeader">
About the Role:</h3>

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership. This role requires a high level of discretion, strong attention to detail, and the ability to operate effectively in a fast-paced, high-growth environment.

You will play a key role in enabling executive productivity and ensuring smooth day-to-day operations, while acting as a trusted partner to leadership.
<h3 class="jobSectionHeader">
What You'll Do:</h3>
<ul><li>Manage and maintain executive calendars, including scheduling, prioritization, and coordination across stakeholders</li>
<li>Anticipate executive needs and act ahead of requests, preparing materials and context in advance</li>
<li>Coordinate complex travel arrangements, including itineraries, bookings, and logistics for meetings and events</li>
<li>Act as a primary point of contact between executives and internal/external stakeholders</li>
<li>Coordinate across time zones and manage complex scheduling constraints with senior stakeholders</li>
<li>Manage high-priority and time-sensitive requests, exercising strong judgment and discretion</li>
<li>Plan and execute team offsites, meetings, and events</li>
<li>Support special projects and cross-functional initiatives as needed</li>
<li>Maintain organizational documents such as org charts and distribution lists</li>
<li>Uphold a high level of confidentiality and professionalism at all times</li>
</ul><h3 class="jobSectionHeader">What We're Looking For:</h3>
<ul><li>Previous experience as an Executive Assistant, preferably in a fast-paced or startup environment</li>
<li>Strong written and verbal communication skills</li>
<li>Excellent time management and organizational abilities</li>
<li>High attention to detail and ability to manage multiple priorities</li>
<li>Comfortable working under pressure and adapting to changing priorities</li>
<li>Ability to handle interruptions while maintaining focus and follow-through</li>
<li>High level of discretion and confidentiality</li>
<li>Proficiency in Microsoft Excel and PowerPoint</li>
<li>Strong judgment and ability to prioritize effectively</li>
</ul>
Timings: US Pacific time - 7 AM (PT) to 4 PM (PT)<div>
Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.

Please review our Candidate Privacy Notice here.

UK Candidate Privacy Notice here.

The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.</div></div>

Executive Assistant (Fixed Term/Temp)

Imperial limited

Role OverviewThe Executive Assistant to Director will provide comprehensive administrative, operational, and coordination support to the Director. This role requires a highly organized and tech-savvy individual who can manage schedules, streamline communication, and support strategic initiatives. The ideal candidate should be flexible with working hours, comfortable with travel, and proficient in modern AI tools to enhance productivity and decision-making.Key Responsibilities<ul><li>Manage the Director&rsquo;s calendar, meetings, and daily priorities</li><li>Coordinate effectively with internal teams and external stakeholders on behalf of the Director</li><li>Prepare reports, presentations, and correspondence using Microsoft Office tools.</li><li>Assist in planning, execution, and monitoring of projects, including the Hydroponics Project</li><li>Travel to project sites as required for coordination, reporting, and follow-ups</li><li>Maintain strict confidentiality of sensitive information</li><li>Track tasks, deadlines, and ensure timely execution of directives from the Director</li><li>Act as a communication bridge between the Director and departments</li><li>Utilize AI tools such as ChatGPT, Claude, and Gemini for drafting, research, data analysis, and workflow optimization</li><li>Identify opportunities to improve efficiency through automation and digital tools</li><li>Handle ad-hoc assignments with a proactive and solution-oriented approach</li></ul>Key Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>2&ndash;5 years of experience in an Executive Assistant / Coordination role (preferred)</li><li>Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook)</li><li>Hands-on experience with AI tools (ChatGPT, Claude, Gemini, or similar)</li><li>Excellent communication, organizational, and multitasking skills</li><li>Ability to work flexible hours as per the Director&rsquo;s schedule</li><li>Willingness to travel frequently to the Hydroponics Project site</li><li>High level of professionalism, discretion, and integrity</li></ul>Pay: Rs50,000.00 - Rs60,000.00 per monthApplication Question(s):<ul><li>Can you use AI Tools?</li><li>Are you able to use Microsoft Office?</li></ul>Work Location: In person

AlHaadi Mobilya (SMC-PVT) Ltd

The Management Trainee Officer (MTO) will act as a Personal Assistant to senior management, providing administrative, organizational, and analytical support. The role requires strong proficiency in Microsoft Office and AI tools to enhance productivity, streamline workflows, and support decision-making.Key ResponsibilitiesExecutive Support<ul><li>Manage executive calendars, appointments, and meetings</li><li>Prepare meeting agendas, minutes, and follow-ups</li><li>Handle confidential correspondence and communication</li><li>Coordinate travel arrangements and logistics</li><li>Act as a liaison between the executive and internal/external stakeholders</li></ul>Administrative Duties<ul><li>Draft emails, reports, presentations, and official documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Track tasks, deadlines, and priorities for the executive</li><li>Assist in organizing meetings, events, and conferences</li></ul>Data &amp; Reporting<ul><li>Prepare reports, dashboards, and summaries using Excel and other tools</li><li>Conduct basic research and data analysis</li><li>Present insights in a clear and structured manner</li></ul>Technology &amp; AI Utilization<ul><li>Use AI tools (e.g., ChatGPT, automation tools) for drafting, analysis, and task optimization</li><li>Automate routine tasks and improve workflow efficiency</li><li>Create high-quality presentations using PowerPoint and AI-assisted tools</li><li>Utilize advanced Excel functions (Pivot Tables, VLOOKUP, dashboards)</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>Fresh graduates or up to 1 year of experience (MTO level)</li></ul>Key Skills<ul><li>Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook)</li><li>Familiarity with AI tools and productivity software</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>High level of confidentiality and professionalism</li></ul>Preferred Skills<ul><li>Knowledge of automation tools (e.g., Power Automate, Notion, Zapier)</li><li>Basic data analysis and reporting skills</li><li>Presentation design and business writing skills</li></ul>Personal Attributes<ul><li>Proactive and detail-oriented</li><li>Quick learner with adaptability</li><li>Strong time management and prioritization skills</li><li>Professional demeanor and interpersonal skills</li></ul>Career Growth<ul><li>Opportunity to transition into Executive Assistant, Operations, or Management roles</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs55,000.00 per monthWork Location: In person

MTO – Personal Assistant to CEO/Director

Job Summary: We are seeking a highly organized, proactive, and trustworthy Personal Assistant (PA) to provide comprehensive administrative and personal support to senior management. The PA will manage day-to-day tasks, coordinate schedules, handle correspondence, and ensure smooth operations by anticipating needs and maintaining confidentiality at all times.Key Responsibilities:<ul><li>Manage and maintain calendars, appointments, meetings, and travel arrangements</li><li>Act as a primary point of contact between the executive and internal or external stakeholders</li><li>Handle phone calls, emails, messages, and correspondence professionally</li><li>Prepare, edit, and format documents, reports, presentations, and meeting minutes</li><li>Organize meetings, take notes, and follow up on action items</li><li>Maintain files, records, and confidential information securely</li><li>Assist with personal and professional tasks as required</li><li>Coordinate events, conferences, and business trips</li><li>Monitor deadlines and ensure timely completion of tasks</li><li>Perform general administrative duties to support daily operations</li></ul>Required Skills and Qualifications:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>High level of discretion and confidentiality</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and related tools</li><li>Ability to multitask and work under pressure</li><li>Strong attention to detail and problem-solving skills</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your current salary? </li><li>What is your expected salary?</li></ul>Work Location: In person

Personal Assistant - Female

Explore 706+ Senior executive assistant in Lahore this April. Find roles across top companies and apply now to boost your career.

706 senior executive assistant jobs In Lahore

Executive Assistant to CEO

Executive Assistant

Executive Assistant

Executive Assistant (Fixed Term/Temp)

Executive Assistant

MTO – Personal Assistant to CEO/Director

Personal Assistant - Female