administrative assistant Jobs in Abu Dhabi

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site administrator

ALEMCO

<div>
 
 
 Site Administrator &ndash; Abu Dhabi, UAE
 
 
 
 Are you a highly organized and detail-oriented professional who can keep site operations running smoothly - not just handle paperwork?
 
 
 
 
 
 We are looking for a Site Administrato
 
 r
 
 who can manage documentation, coordinate site communications, and support project teams to ensure compliance, efficiency, and structured reporting across our MEP projects.
 
 
 
 
 
 
 Who We are?
 
 
 
 ALEC Holdings L.L.C - S.O (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEMCO provides integrated MEP and facilities services that power some of the region&rsquo;s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Site Administrator at ALEMCO, you will play a vital role in maintaining site documentation control, workforce records, and communication flow between site teams, head office, and external stakeholders.
 
 
 
 
 
 Join a professional and structured environment where your organization skills directly support project success and operational efficiency.
 
 
 
 
 
 
 About Your Team
 
 
 
 Reporting to the Project Manager / Contract Stores Manager, you will be responsible for managing site documentation, coordinating administrative processes, and ensuring accurate record keeping to support day-to-day site operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Documentation &amp; Records Management
 
 
 <ul>
 <li>
 Maintain site filing systems (hardcopy &amp; digital)
 </li>
 <li>
 Manage incoming and outgoing correspondence
 </li>
 <li>
 Track drawings, transmittals, and technical documents
 </li>
 <li>
 Maintain material submittal and approval logs
 </li>
 <li>
 Ensure proper document version control
 </li>
 </ul>
 
 
 Workforce &amp; HR Coordination
 
 
 <ul>
 <li>
 Monitor manpower attendance and timesheets
 </li>
 <li>
 Coordinate onboarding documentation for new site staff
 </li>
 <li>
 Assist with leave tracking and site HR documentation
 </li>
 <li>
 Support compliance documentation and audits
 </li>
 </ul>
 
 
 Procurement &amp; Site Support
 
 
 <ul>
 <li>
 Track material deliveries and gate passes
 </li>
 <li>
 Maintain LPO and invoice logs
 </li>
 <li>
 Coordinate with procurement and logistics teams
 </li>
 <li>
 Support site inventory and asset tracking
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Experience
 
 : 5+ years in a similar administrative role, preferably in a manufacturing or construction environment
 
 
 
 Knowledge
 
 : Site documentation management, reporting, workforce admin, logistics, and internal communication
 
 
 
 Expertise
 
 : Microsoft Office Suite, task tracking systems, basic data reporting, and organizational best practices
 
 
 
 
 
 
 Top Skills
 
 
 <ul>
 <li>
 Qualification in administration or relevant discipline, or equivalent experience
 </li>
 <li>
 Strong time management and multitasking capabilities
 </li>
 <li>
 High attention to detail and discretion
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 Ability to coordinate across departments and handle fast-paced environments
 </li>
 <li>
 Proficiency in software and systems used for reporting and communication
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of the UAE&rsquo;s most iconic projects
 </li>
 <li>
 A collaborative, supportive environment that values efficiency and excellence
 </li>
 <li>
 Opportunities for professional growth and career progression
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We&rsquo;re excited to hear from you!
 
 
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 If you are organized, proactive, and thrive in structured site environments - we want to hear from you.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

Site Administrator

Wood

<div>Remarkable people, trusted by clients to design and advance the world.
The Role
This is an exciting opportunity for an experienced Site Adminstrator with a proven track record in site administration within budget, and according to quality and safety standards for a high-profile client.
Our Clients and Projects
Designing the future. Transforming the world
Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
 
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What we can offer
<ul><li>Meaningful and interesting projects : Delivered to high profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
</li><li>Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li>Group Life and Personal Accident Insurance : The company provides Life Assurance cover
</li><li>End of Service Gratuity : In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; service of our employees at 5 year service milestones
</li><li>Commitment to continued professional development : Development plans that are tailored to your individual needs and interests
</li><li>Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
</li></ul>The key objectives for this role are:
To manage and oversee day-to-day administrative operations of the project camp/site accommodation, ensuring smooth facility operations, employee welfare, compliance with HSE standards, and proper documentation control.</div>
 <div>Camp Operations Management 
 
<ul><li>Manage daily operations of the workers&rsquo; camp/site accommodation
</li><li>Coordinate room allocations, transfers, and demobilization
</li><li>Maintain accurate camp occupancy records and manpower reports
</li><li>Ensure camp capacity aligns with project mobilization plans
</li></ul>Facilities &amp; Maintenance Coordination 
 
<ul><li>Coordinate with maintenance teams for electrical, plumbing, HVAC, and civil repairs
</li><li>Monitor housekeeping, laundry, catering, and waste management services
</li><li>Conduct regular inspections of rooms, kitchens, dining areas, and common facilities
</li><li>Ensure uninterrupted utilities (water, power, internet, sewage systems).
</li></ul>Employee Welfare &amp; Support 
 
<ul><li>Address and resolve employee accommodation complaints
</li><li>Ensure compliance with company accommodation standards
</li><li>Support welfare activities and maintain safe living conditions
</li><li>Enforce camp rules and discipline procedures.
</li></ul>HSE &amp; Compliance 
 
<ul><li>Ensure camp operations comply with UAE labor law and municipality regulations
</li><li>Support HSE audits, fire drills, and emergency evacuation plans
</li><li>Maintain first aid kits, fire extinguishers, and emergency equipment
</li><li>Coordinate pest control and hygiene inspections
</li></ul>Documentation &amp; Reporting
<ul><li>Maintain camp inventory (furniture, appliances, equipment)
</li><li>Prepare daily/weekly/monthly occupancy and cost reports
</li><li>Track camp expenses and verify service provider invoices
</li><li>Maintain employee check-in/check-out documentation
</li></ul>Vendor &amp; Contract Management
<ul><li>Liaise with camp service providers and landlords
</li><li>Monitor service contracts (catering, cleaning, security, transport)
</li><li>Ensure SLA compliance and quality standards</li></ul></div>
 <div><div>What makes you remarkable?
</div><div>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
</div><div>Expected:
<ul><li>4&ndash;7 years of experience in site-based administration, preferably within oil &amp; gas, construction, or remote infrastructure projects
</li><li>Strong organizational and coordination skills with the ability to manage large-scale housing logistics
</li><li>Bachelor's degree in business administration, Hospitality Management, Human Resources, or a related field
</li><li>Familiarity with camp management software, visitor management systems, and basic HSE protocols
</li><li>Proficiency in MS Office Suite (especially Excel) and reporting tools
</li><li>Strong attention to detail and creativity
</li><li>Good communication skills and the ability to liaise with contractors, service providers, and multi-cultural workforce</li></ul></div></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Site Administrator - Habshan

Wood PLC

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 
 
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 
 
 
 Job Description
 
 
 
 Parsons is looking for an amazingly talented
 
 Site Administrator/Secretary
 
 to join our team! In this role you will get to
 
 performs a variety of administrative/document control functions for a project or department.
 
 
 
 
 What You'll Be Doing
 
 
 
 <ul>
 <li>
 Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.
 </li>
 <li>
 Under general supervision, performs a variety of administrative and document control functions for a project or department.
 </li>
 <li>
 Responsible for greeting visitors. Maintains visitor sign-in book.
 </li>
 <li>
 Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
 </li>
 <li>
 Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.
 </li>
 <li>
 Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
 </li>
 <li>
 Performs other duties commensurate with functional level and responsibilities.
 </li>
 <li>
 Contributes as a team player who is deadline driven and works well with others.
 </li>
 <li>
 Performs other responsibilities associated with this position as may be appropriate.
 
 
 
 </li>
 </ul>
 
 What Required Skills You'll Bring
 
 
 
 <ul>
 <li>
 Associates Degree or Diploma in Business
 </li>
 <li>
 At least 4-5 years of relevant work experience, including prior document control experience .
 </li>
 <li>
 Strong written and oral communication, organizational, and interpersonal skills are required.
 </li>
 <li>
 Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.
 </li>
 <li>
 Detail oriented and comfortable working in a fast-paced office environment
 </li>
 <li>
 Superior organization skills and dedication to completing projects in a timely manner.
 
 
 
 </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 
 
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 
 
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>

Site Admin/Secretary

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Parsons is looking for an amazingly talented Site Administrator/Secretary to join our team! In this role you will get to performs a variety of administrative/document control functions for a project or department. 
What You'll Be Doing:<ul><li>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.</li><li>
Under general supervision, performs a variety of administrative and document control functions for a project or department.</li><li>
Responsible for greeting visitors. Maintains visitor sign-in book.</li><li>
Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.</li><li>
Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.</li><li>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</li><li>
Performs other duties commensurate with functional level and responsibilities.</li><li>
Contributes as a team player who is deadline driven and works well with others.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul>
What Required Skills You'll Bring:<ul><li>
Associates Degree or Diploma in Business</li><li>
At least 4-5 years of relevant work experience, including prior document control experience .</li><li>
Strong written and oral communication, organizational, and interpersonal skills are required.</li><li>
Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.</li><li>
Detail oriented and comfortable working in a fast-paced office environment</li><li>
Superior organization skills and dedication to completing projects in a timely manner.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

ANNEX TRAINING INSTITUTE

Urgently Required: Office Administrator &ndash; Abu DhabiWe are urgently looking for a Office Administrator with tele sales experience to join our team.Requirements:<ul><li>Minimum 2 years of experience as a Administrator</li><li>Experience in tele sales / telemarketing is mandatory</li><li>Excellent communication and interpersonal skills</li><li>Ability to handle front desk operations and manage inquiries</li><li>Strong follow-up and customer handling skills</li><li>Basic knowledge of MS Office</li></ul>Candidates who meet the above criteria are encouraged to apply immediately.Job Types: Full-time, PermanentPay: AED2,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Do you have prior experience in telemarketing or tele sales?</li><li>Do you have experience in the medical field?</li><li>Do you have a valid UAE residence visa</li><li>Have you previously worked in a training institute</li></ul>

Office Administrator

KELVIN CATERING SERVICES & FACILITIES MANAGEMENT (EMIRATES) LLC

<div>
 
 Job Description
 
 
 
 The Administrator / Storekeeper is responsible for managing site administration and store operations, including inventory control, documentation, record keeping, and coordination with procurement and operations teams. The role ensures accurate stock management, proper documentation, and compliance with company procedures and client requirements.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Store and Inventory Management
 </li>
 <li>
 Receive, inspect, and verify delivered goods against purchase orders and delivery notes.
 </li>
 <li>
 Maintain accurate inventory records and stock levels.
 </li>
 <li>
 Ensure proper storage, labeling, and organization of materials.
 </li>
 <li>
 Implement FIFO (First In, First Out) procedures for stock rotation.
 </li>
 <li>
 Monitor stock levels and raise requisitions when necessary.
 </li>
 <li>
 Documentation and Record Keeping
 </li>
 <li>
 Maintain proper records of stock movement (inbound and outbound).
 </li>
 <li>
 Prepare daily, weekly, and monthly inventory reports.
 </li>
 <li>
 Maintain purchase records, invoices, and delivery documentation.
 </li>
 <li>
 Ensure accurate filing and documentation compliance.
 </li>
 <li>
 Administrative Support
 </li>
 <li>
 Provide administrative support to site management.
 </li>
 <li>
 Prepare reports, correspondence, and operational documentation.
 </li>
 <li>
 Coordinate with procurement, finance, and operations departments.
 </li>
 <li>
 Maintain attendance records, site documentation, and internal records as required.
 </li>
 <li>
 Cost Control and Compliance
 </li>
 <li>
 Monitor stock consumption and minimize wastage or losses.
 </li>
 <li>
 Conduct regular stock counts and assist in audits.
 </li>
 <li>
 Ensure compliance with company policies, SOPs, and client requirements.
 </li>
 <li>
 Support internal and external audits.
 </li>
 <li>
 Coordination and Communication
 </li>
 <li>
 Coordinate with suppliers and logistics teams regarding deliveries.
 </li>
 <li>
 Communicate inventory shortages or discrepancies to management.
 </li>
 <li>
 Maintain professional communication with internal and external stakeholders.
 
 
 </li>
 </ul>
 Job Requirements
 
 
 
 Minimum Requirements
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration, Logistics, Supply Chain Management, Accounting, or related field.
 
 
 </li>
 </ul>
 
 Acceptable Alternative
 
 
 
 <ul>
 <li>
 High school diploma with minimum 4&ndash;6 years of relevant experience in administration and storekeeping.
 
 
 </li>
 </ul>
 
 Preferred Certifications
 
 
 
 <ul>
 <li>
 Inventory Management or Supply Chain Certification (advantage)
 </li>
 <li>
 Basic Accounting or ERP System Training
 </li>
 <li>
 Food Safety / HACCP Awareness (for catering environments)
 </li>
 <li>
 MS Office Certification (advantage)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience in administration and/or storekeeping.
 </li>
 <li>
 Experience in catering, hospitality, facilities management, or industrial site preferred.
 </li>
 <li>
 Experience in high-volume inventory management is an advantage.
 
 
 </li>
 </ul>
 
 Skills And Competencies
 
 
 
 <ul>
 <li>
 Strong organizational and record-keeping skills
 </li>
 <li>
 Attention to detail and accuracy
 </li>
 <li>
 Good communication skills
 </li>
 <li>
 Ability to manage multiple tasks and priorities
 </li>
 <li>
 Problem-solving and analytical skills
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Proficient in Microsoft Office (Excel, Word, Outlook)
 </li>
 <li>
 Experience using ERP or inventory management systems
 </li>
 <li>
 Basic knowledge of accounting and stock control principles
 </li>
 <li>
 Ability to prepare inventory and operational reports
 
 
 </li>
 </ul>
 
 Other Requirements
 
 
 
 <ul>
 <li>
 Ability to work flexible hours if required
 </li>
 <li>
 Physically fit to manage store operations when necessary
 </li>
 <li>
 UAE experience preferred
 </li>
 <li>
 Strong integrity and accountability in handling inventory and documentation
 </li>
 </ul>
</div>

Storekeeper

Explore 419+ Site administrator in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

419 site administrator jobs In Abu Dhabi

Site Administrator

Site Administrator - Habshan

Site Administrator - Habshan

Site Admin/Secretary

Site Admin/Secretary

Office Administrator

Storekeeper