executive assistant

administrative assistant

admin assistant

personal assistant

hr assistant

special events assistant

Marriott International

POSITION SUMMARY
The Assistant Manager Events Planning is responsible for managing the full lifecycle of events, from post-contract handover to on-site execution and post-event follow-up. The role bridges sales, operations, and client relations by ensuring that all contracted events (trainings, conferences, groups, social events, gala dinners, and more) are delivered seamlessly.This position requires a dynamic professional who is equally comfortable on the operations floor, in front of a computer, and on the phone, ensuring every detail is captured, communicated, and executed. The Assistant Manager Events Planning acts as the main point of contact for clients after the Events Booking Centre (EBC) handover, coordinating rooming lists, event orders, schedules, and special requirements while maintaining strong communication with internal departments. Delivering flawless events that maximize guest satisfaction, revenue, and brand reputation is at the core of this role.
Policies and Procedures
<ul>
<li>Maintain confidentiality and safeguard guest privacy and company assets.</li>
<li>Ensure adherence to LSOPs related to contracts, payments, guarantees, and release policies.</li>
<li>Uphold Marriott brand standards and professional appearance at all times.</li>
</ul>
Event Coordination
<ul>
<li>Receive and manage handovers from the Events Booking Centre with signed contracts and event details.</li>
<li>Prepare, review, and update rooming lists, Banquet Event Orders (BEOs), and function sheets in Opera or related systems.</li>
<li>Serve as the client s key contact for all event-related communication, from planning stages until event conclusion.</li>
<li>Conduct detailed pre-event meetings with clients and relevant departments to align expectations and execution.</li>
<li>Be actively present on the floor during events to oversee setup, execution, and service delivery.</li>
</ul>
Guest Relations
<ul>
<li>Provide proactive and responsive client communication via email, phone, and in person.</li>
<li>Anticipate guest needs and ensure seamless event delivery.</li>
<li>Address and resolve guest concerns promptly, using Marriott s service recovery tools.</li>
</ul>
Communication &amp; Collaboration
<ul>
<li>Liaise with Sales, Events Booking Centre, Banquets, Culinary, Front Office, and other operational departments to ensure flawless execution.</li>
<li>Share event details and updates clearly and on time with all stakeholders.</li>
<li>Draft, proofread, and distribute accurate BEOs, memos, and schedules.</li>
</ul>
Operations Support
<ul>
<li>Supervise event setup and service in coordination with Banquets and Culinary teams.</li>
<li>Monitor event timelines to ensure adherence and smooth transitions between sessions.</li>
<li>Support departmental reporting, billing accuracy, and post-event feedback collection.</li>
</ul>
Analytical Skills
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
Interpersonal Skills
<ul>
<li>Customer Service Orientation</li>
<li>Teamwork and Collaboration</li>
<li>Effective Listening</li>
<li>Conflict Resolution</li>
</ul>
Communications
<ul>
<li>Professional Phone &amp; Email Etiquette</li>
<li>English Language Proficiency</li>
<li>Writing, Reading, and Proofreading Skills</li>
<li>Arabic language is preferred</li>
</ul>
Personal Attributes
<ul>
<li>Dependability and Integrity</li>
<li>Positive Attitude and Initiative</li>
<li>Professional Presentation</li>
<li>Resilience under Pressure</li>
</ul>
Organization
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
Technical Skills
<ul>
<li>Opera (PMS &amp; Sales &amp; Catering)</li>
<li>SfaWeb / MI Sales Companion</li>
<li>Microsoft Office Suite</li>
<li>Cvent or other event management platforms</li>
</ul>

Assistant Manager - Weddings & Social Events (Arabic Speaker)

Atlantis Resorts

<div>
 ( 17963 )
 
 
 A part of Kerzner International, a global leader in luxury hospitality, Atlantis The Royal is the most ultra-luxury experiential resort in the world.
 
 
 Crafted by the world&rsquo;s leading designers, architects, and artists, it is a destination where everything has been designed to challenge the boundaries of imagination. Located on the crescent of the Palm Island, it features 760 Rooms, Suites, and Signature Penthouses with panoramic sea and skyline views. Guests experience impeccable service, Michelin-starred and celebrity chef dining, immersive wellness, and unforgettable moments at every turn.
 
 
 Behind this extraordinary destination are over 6,000 colleagues from 129 nationalities. Together, we foster a vibrant and inclusive culture where talent is nurtured, wellbeing is prioritized, and careers truly thrive.
 
 
 
 About The Role
 
 
 
 We&rsquo;re on the lookout for an organized and proactive
 
 Administrative Assistant, Events
 
 who is ready for an exciting new challenge! Our Administrative Assistant plays a key role in supporting the Events team, ensuring every function runs smoothly from planning through to execution. If you thrive in a fast-paced environment, have a keen eye for detail, and enjoy being the backbone of a dynamic team that delivers exceptional event experiences, we&rsquo;d love to hear from you!
 
 
 As an
 
 Administrative Assistant, Events
 
 , you will provide essential administrative and coordination support to the Events Manager and wider team. You will assist in managing event documentation, coordinating schedules, maintaining communication with clients and vendors, and ensuring all event logistics and requirements are accurately organized. You&rsquo;ll also help track budgets, process invoices, prepare reports, and ensure all administrative tasks are handled efficiently and in line with company standards, policies, and procedures.
 
 
 
 About You
 
 
 
 Ideally, you will have a minimum of
 
 2&ndash;3 years of administrative experience
 
 , preferably within an events, hospitality, or corporate environment. You will have excellent organizational and communication skills, a strong attention to detail, and the ability to manage multiple priorities with ease. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and experience with event or CRM software will be highly regarded.
 
 
 You are a team player who can work independently, anticipate needs, and support colleagues to ensure seamless event delivery. Previous experience in a luxury hospitality or events setting will be an advantage. A professional demeanor, problem-solving mindset, and a passion for delivering outstanding service are essential for success in this role.
 
 
 We offer a competitive, tax-free salary paid in UAE Dirhams (AED), alongside a wealth of benefits. These include generous food and beverage privileges, exclusive discounted rates at all Kerzner properties worldwide, comprehensive health insurance (with dental coverage), annual flights home, life insurance, an incentive program, and a variety of colleague wellness and social initiatives.
 
 
 With a strong emphasis on learning and development, colleagues at Atlantis enjoy access to world-class training, career mobility, and internal growth opportunities across the Kerzner portfolio - making this an ideal environment for ambitious individuals seeking a long-term, fulfilling career in luxury hospitality. Join the A-Team and discover the extraordinary.
</div>

Administrative Assistant , Events

DUBAI PROPERTIES GROUP LLC

The main duties and responsibilities of this role:1- Event Planning & Coordination:<ul><li>Support the Senior Manager in developing comprehensive event concepts, proposals, and project plans for various events and activations (e.g., community events, corporate functions, brand launches, public activations).</li><li>Assist with budgeting, timeline creation, and resource allocation for each project.</li><li>Coordinate logistics for events, including venue selection, vendor management (e.g., catering, AV, staging, entertainment), permitting, and supplier negotiations.</li></ul>2- Execution & On-Site Management:<ul><li>Oversee the on-site setup, execution, and dismantling of events, ensuring all elements are delivered according to plan and to the highest standards.</li><li>Act as a key point of contact during events, troubleshooting issues and making real-time decisions to ensure smooth operations.</li><li>Manage event staff, volunteers, and vendor teams during execution.</li></ul>3- Stakeholder & Vendor Management:<ul><li>Cultivate and maintain strong relationships with internal departments (e.g., Marketing, Sales, Facilities, Security) and external partners (e.g., suppliers, agencies, government entities).</li><li>Ensure clear communication and alignment with all stakeholders throughout the event lifecycle.</li></ul>4- Marketing & Communications Support:<ul><li>Collaborate with the Brand & Communications team to develop promotional materials and communication plans for events.</li><li>Assist in managing event registration, attendee communications, and feedback collection.</li></ul>5- Reporting & Evaluation:<ul><li>Prepare pre-event briefings and post-event reports, including performance analysis, budget reconciliation, attendee feedback, and lessons learned.</li><li>Contribute to identifying opportunities for process improvement and enhanced event ROI.</li></ul>6- Compliance & Risk Management:<ul><li>Ensure all events comply with relevant local regulations, health and safety standards, and company policies.</li><li>Assist in identifying and mitigating potential risks associated with events.</li></ul>

National Assistant Manager - Events and Activations

Kendo Brands, Inc.

<div>
 We&rsquo;re looking for a dynamic, detail-oriented and passionate
 
 Associate Manager -
 
 
 PR &amp; Events
 
 to join the Fenty Middle East Marketing team.
 
 
 This role will play a key part in supporting the execution of influencer, PR, and event strategies across the full Fenty verse &ndash; Fenty Beauty, Fenty Skin, Fenty Hair and Fenty Fragrance.
 
 
 Reporting into the Senior Marketing Manager, the PR &amp; Events Associate will be instrumental in helping build brand love and buzz in the region through influencer relationships, creative product seeding, and impactful brand moments.
 
 
 
 Location
 
 : Dubai
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Support and manage day-to-day influencer relations, including identifying new talent, maintaining relationships, and coordinating collaborations across platforms.
 </li>
 <li>
 Run and coordinate seeding programs, PR send-outs, and exclusive influencer moments that spark conversation and drive visibility.
 </li>
 <li>
 Assist in the planning and execution of influencer events, both intimate and large-scale, aligned with brand launches or key cultural moments.
 </li>
 <li>
 Coordinate paid influencer partnerships, ensuring deliverables are tracked, timelines met, and content aligned with brand guidelines.
 </li>
 <li>
 Work closely with the PR agency to align on media outreach, coverage tracking, and press moments across the region.
 </li>
 <li>
 Support the planning and logistics of retail activations and events, including Sephora CRM initiatives and wider market-facing brand experiences.
 </li>
 <li>
 Track, report and analyze the impact of influencer and PR efforts on a regular basis.
 
 
 </li>
 </ul>
 
 Profile
 
 
 
 Fluent in English and Arabic (preferred, not mandatory) Passionate about beauty and the Fenty brand universe Minimum of 4 years of experience in PR, influencer marketing, or events Highly organized with strong attention to detail and a creative mindset A team player with strong communication skills and a proactive attitude. Culturally aware and plugged into the beauty and social media landscape in the Middle East.
</div>

Associate Manager, PR & Events

Kendo Brands, Inc

<div><div><div><div><h3 class="jobSectionHeader">Position
</h3>We&rsquo;re looking for a dynamic, detail-oriented and passionate Associate Manager - PR &amp; Events to join the Fenty Middle East Marketing team.
This role will play a key part in supporting the execution of influencer, PR, and event strategies across the full Fenty verse &ndash; Fenty Beauty, Fenty Skin, Fenty Hair and Fenty Fragrance.
 
 
Reporting into the Senior Marketing Manager, the PR &amp; Events Associate will be instrumental in helping build brand love and buzz in the region through influencer relationships, creative product seeding, and impactful brand moments.
 
 
Location : Dubai
</div><div><h3 class="jobSectionHeader">Job responsibilities
</h3><ul><li>Support and manage day-to-day influencer relations , including identifying new talent, maintaining relationships, and coordinating collaborations across platforms.
 
</li><li>Run and coordinate seeding programs , PR send-outs, and exclusive influencer moments that spark conversation and drive visibility. 
 
 
</li><li>Assist in the planning and execution of influencer events , both intimate and large-scale, aligned with brand launches or key cultural moments. 
 
 
</li><li>Coordinate paid influencer partnerships , ensuring deliverables are tracked, timelines met, and content aligned with brand guidelines. 
 
 
</li><li>Work closely with the PR agency to align on media outreach, coverage tracking, and press moments across the region. 
 
 
</li><li>Support the planning and logistics of retail activations and events , including Sephora CRM initiatives and wider market-facing brand experiences. 
 
 
</li><li>Track, report and analyze the impact of influencer and PR efforts on a regular basis.
</li></ul></div><div><h3 class="jobSectionHeader">Profile
</h3>Fluent in English and Arabic (preferred, not mandatory) 
<ul><li>
 
 
</li>Passionate about beauty and the Fenty brand universe 
<li>
 
 
</li>Minimum of 4 years of experience in PR, influencer marketing, or events 
<li>
 
 
</li>Highly organized with strong attention to detail and a creative mindset 
<li>
 
 
</li>A team player with strong communication skills and a proactive attitude. 
<li>
 
 
</li><li>Culturally aware and plugged into the beauty and social media landscape in the Middle East.
</li></ul></div></div></div><div><div><div><div><div><h2 class="jobSectionHeader">Crafting Dreams Starts With Yours
 
</h2><div>At LVMH, people make the difference in the art of crafting dreams.
 
Our people fuel our dynamic, entrepreneurial culture. We value collective ambitions, encouraging our talents to push boundaries and champion a curious, audacious state of mind. Our commitment to excellence is reflected in nurturing every individual with a growth mindset and development opportunities, consistently empowering them to reach their full potential. We are actively committed to positive impact through an inclusive environment that supports and gives back to our talented community.
 
Join us at LVMH, where your talent is at the heart of our collective successes.</div></div></div></div></div></div></div><div></div>

Hawk MarTech

<div>
 
 
 
 COMPANY DESCRIPTION:
 
 
 
 
 Hawk MarTech is a global innovation and marketing powerhouse, dedicated to helping brands move faster and scale smarter in a connected world. Our technology division handles end-to-end product development, transforming concepts into market-ready solutions with design, engineering, and agile execution. Our marketing division drives brand growth by combining creativity, strategy, and data to craft engaging campaigns that deliver measurable results. Headquartered in Dubai, with hubs worldwide, we partner with leading brands across various industries, working to engineer world-class products, design unforgettable campaigns, and achieve lasting business outcomes.
 
 
 
 
 
 
 
 POSITION GOALS &amp; OBJECTIVES:
 
 
 
 
 We are seeking a proactive, highly organized, and professional Executive Assistant to provide comprehensive administrative support to the Co-founder. The ideal candidate will be an excellent problem solver who anticipates needs, manages the day-to-day workflow, and ensures the smooth operation of the executive office.
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 
 Calendar and schedule management:
 
 Coordinate and manage a complex and extensive calendar, including prioritizing inquiries and scheduling appointments and meetings. Act as a gatekeeper to protect the executive's time for high-priority tasks.
 </li>
 <li>
 
 Communication:
 
 Serve as the primary point of contact and liaison between the executive, internal staff, external partners, and clients. Manage correspondence, including screening phone calls and drafting and proofreading emails, memos, and reports.
 </li>
 <li>
 
 Travel and logistics:
 
 Plan and coordinate comprehensive travel itineraries, including booking f lights, accommodation, and transportation.
 </li>
 <li>
 
 Meetings and events:
 
 Prepare and distribute meeting agendas, reports, and presentations. Record and distribute meeting minutes and follow up on action items to ensure deadlines are met. Assist with planning and executing corporate events and meetings.
 </li>
 <li>
 
 Information management:
 
 Create and maintain an organized filing system for all electronic and physical documents. Handle confidential information with the utmost discretion and integrity.
 </li>
 <li>
 
 Administrative tasks:
 
 Complete expense reports, prepare reports and presentations, and handle other general administrative duties.
 </li>
 <li>
 
 Special projects:
 
 Assist with special projects and initiatives by conducting research, compiling data, and collaborating with different departments as needed.
 </li>
 </ul>
 
 
 
 
 
 
 REQUIRED QUALIFICATIONS AND SKILLS:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 5 - 6 years of experience as an Executive Assistant reporting to MD/Director/CEO.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and experience with calendar management software and other productivity tools.
 </li>
 <li>
 Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple projects simultaneously.
 </li>
 <li>
 Outstanding written and verbal communication skills, with a professional demeanour.
 </li>
 <li>
 High level of discretion and the ability to handle confidential information with integrity.
 </li>
 <li>
 A proactive and adaptable approach to problem-solving.
 </li>
 </ul>
</div>

Executive Assistant

Maison Prime Realtors LLC

Job Title: Personal Assistant to the CEODepartment: Executive OfficeReports To: Chief Executive Officer (CEO)Location: DubaiEmployment Type: Hybrid (mainly work from home)&#11835;Position SummaryThe Personal Assistant to the CEO provides high-level executive support to ensure the CEO&rsquo;s office operates efficiently and effectively. This role requires exceptional organizational skills, absolute discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The PA serves as a trusted partner, anticipating needs, solving problems proactively, and representing the CEO with professionalism and tact.&#11835;Key Responsibilities1.&#8288; &#8288;Executive Support<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements, ensuring optimal time and workflow management.</li><li>Screen, prioritize, and route emails, calls, and correspondence.</li><li>Prepare and edit documents, presentations, briefing materials, and reports.</li><li>Coordinate internal and external meetings including agenda creation, logistics, and follow-up actions.</li><li>Maintain confidentiality of highly sensitive information at all times.</li></ul>2.&#8288; &#8288;Communication &amp; Liaison<ul><li>Serve as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Draft professional emails and communication on behalf of the CEO.</li><li>Facilitate effective communication and alignment between the CEO and leadership teams.</li><li>Represent the CEO in meetings when required, taking notes and tracking action items.</li></ul>3.&#8288; &#8288;Project &amp; Task Management<ul><li>Support the CEO in managing projects, deadlines, and strategic priorities.</li><li>Track key deliverables and coordinate with departments to ensure timely completion.</li><li>Conduct research and prepare summaries or recommendations.</li><li>Assist with special projects, events, and company initiatives.</li></ul>4.&#8288; &#8288;Administrative &amp; Operational Duties<ul><li>Organize files, documentation, and information systems for the CEO&rsquo;s office.</li><li>Manage expense reports, invoices, and corporate credit card statements.</li><li>Handle personal tasks and errands for the CEO as needed (optional; adjust based on organization).</li><li>Coordinate travel bookings, itineraries, accommodations, and logistics.</li></ul>5.&#8288; &#8288;Office &amp; Relationship Management<ul><li>Build strong relationships at all levels of the organization.</li><li>Ensure the CEO is well-prepared for meetings, presentations, and events.</li><li>Help maintain a positive, organized, and productive executive office environment.</li></ul>&#11835;Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field (or equivalent experience).</li><li>3&ndash;7 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.</li><li>Exceptional communication skills&mdash;verbal, written, and interpersonal.</li><li>Strong organizational and time-management abilities.</li><li>High proficiency in Microsoft Office Suite, Google Workspace, and productivity tools.</li><li>Proven ability to maintain confidentiality and handle sensitive information.</li><li>Ability to work independently, prioritize tasks, and manage multiple deadlines.</li><li>Professional demeanor, strong judgment, and a proactive approach.</li></ul>&#11835;Preferred Qualifications<ul><li>Experience supporting C-suite or executive-level leaders.</li><li>Knowledge of project management tools</li></ul>&#11835;Key Competencies<ul><li>Discretion and integrity</li><li>Problem-solving and critical thinking</li><li>Adaptability and flexibility</li><li>Emotional intelligence (EQ)</li><li>Attention to detail</li><li>Initiative and forward planning</li><li>Relationship-building</li><li>Professionalism and reliability</li></ul>&#11835;Working Conditions<ul><li>Fast-paced environment with shifting priorities.</li><li>Occasional extended working hours or weekend availability.</li><li>Hybrid or on-site attendance depending on company needs.</li></ul>&#11835;Compensation &amp; Benefits<ul><li>Competitive salary</li><li>Employment visa</li><li>Performance bonuses</li><li>Health insurance</li><li>Paid time off &amp; holidays</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

Personal Assistant to CEO

Explore 2220+ Special events assistant in Dubai this December. Find roles across top companies and apply now to boost your career.

2220 special events assistant jobs IN Dubai

Assistant Manager - Weddings & Social Events (Arabic Speaker)

Administrative Assistant , Events

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Associate Manager, PR & Events

Executive Assistant

Personal Assistant to CEO