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Hire Rightt - Executive Search & HR Advisory

<div>
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 Industry:
 
 Events
 
 
 
 
 
 Job Description:
 
 
 A leading organization based in Dubai is looking for a proactive and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate should be organized, efficient, and capable of handling multiple administrative tasks in a fast-paced professional environment.
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage day-to-day administrative and clerical tasks.
 </li>
 <li>
 Handle email correspondence, scheduling, and calendar management.
 </li>
 <li>
 Maintain organized records, documents, and filing systems.
 </li>
 <li>
 Coordinate meetings, prepare reports, and assist with presentations.
 </li>
 <li>
 Support internal teams with documentation and operational requirements.
 </li>
 <li>
 Handle office supplies, vendor coordination, and basic office management tasks.
 </li>
 <li>
 Assist with travel arrangements and meeting logistics when required.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any field/ High school degree.
 </li>
 <li>
 1-3 years of experience in an administrative or office support role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Professional attitude with strong attention to detail.
 </li>
 </ul>
</div>

Administrative Assistant - Emarati Talent

Excelsior Group Me

The Role
 We are looking for an organised, proactive, and customer-focused Training Centre Administrative Assistant to join our team. If you thrive in a fast-paced environment, enjoy supporting learners and trainers, and take pride in keeping operations running smoothly, this role could be a great fit. About the Role As the Training Centre Administrative Assistant, you will play a key role in ensuring the smooth day-to-day running of our training centre. You’ll be the first point of contact for learners, support the coordination of training programmes, and handle essential administrative tasks that keep the centre operating efficiently. Key Responsibilities • Provide front-desk support and respond to enquiries from learners, trainers, and visitors. • Manage registration, attendance records, and learner documentation. • Assist with scheduling training sessions, room bookings, and trainer coordination. • Prepare training materials, certificates, and centre communications. • Maintain accurate databases, filing systems, and digital records. • Support finance processes such as invoicing, fee collection, and receipt tracking. • Ensure the training centre environment is organised, welcoming, and compliant with internal procedures. • Assist with events, assessments, and quality assurance activities as required.
 
Requirements
 What We’re Looking For • Strong organisational and administrative skills. • Excellent communication and customer?service abilities. • Proficiency in Microsoft Office and general IT systems. • Ability to multitask, prioritise, and work independently. • A positive, professional, and team?oriented attitude. • Previous experience in an educational, training, or customer?service environment is an advantage. Why Join Us • Supportive, collaborative working environment. • Opportunities to grow within the organisation. • A role where your work directly contributes to learner success and centre excellence.
 
About the company
 Excelsior is a bespoke HR and recruitment consultancy, specialising in the Security, Facilities Management, Education and Automotive sectors. Excelsior provides a high quality, reliable and affordable solution to companies in these sectors. Exciting opportunities and market insights will be regularly posted on this page. If you are a talented individual looking for a change, then our highly experienced Consultants are ready to match you with an exciting new career opportunity.

Training Centre Administrative Assistant

BlackStone eIT

<div>
 Job Title: Documentation &amp; Technical Administration Officer (Arabic Speaking) - a hybrid of technical writer + administrative coordinator Job Summary The Documentation &amp; Technical Administration Officer is responsible for creating, formatting, and managing all official departmental documentation, including memos, user guides, SOPs, and operational manuals. The role ensures that all written materials are clear, accurate, compliant with organizational standards, and properly stored for easy retrieval. Key Responsibilities
 
 
 <ul>
 <li>
 Official Communication: o Draft and format official memos, letters, and formal correspondence for internal and external stakeholders. o Ensure all communications follow the approved corporate tone, structure, and formatting standards
 
 
 </li>
 </ul>
 &squf; Standard Operating Procedures (SOPs) &squf; Work instructions and process flows &squf; Policies and guidelines &squf; User manuals and training materials o Maintain document version control and archiving systems.
 
 
 <ul>
 <li>
 User Guides, Manuals, &amp; Service Cards: o Update and standardize user guides for systems, tools, and processes used within the department. o Collaborate with SMEs to ensure technical accuracy and usability of guides
 </li>
 <li>
 Records &amp; Knowledge Management: o Organize and maintain the department's documentation repository in SharePoint or other platforms. o Track approvals and keep an up-to-date log of active, obsolete, and pending documents
 </li>
 <li>
 Support to Department Operations o Assist with preparing meeting minutes, reports, and presentations. o Coordinate with other departments to gather data and updates needed for reports or memos. Qualifications
 </li>
 <li>
 Bachelor's degree in Business Administration, Communications, or related field
 </li>
 <li>
 3+ years in administrative support, documentation management, or technical writing roles
 </li>
 <li>
 Strong command of Arabic and English for formal and technical writing
 </li>
 <li>
 Experience in government, corporate, or regulated environments is an advantage
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint) and SharePoint
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Ability to understand and summarize technical or procedural information clearly
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Information Technology, Technical Communication, or a related field
 </li>
 <li>
 5+ years of experience in technical writing, documentation management, or a related administrative role
 </li>
 <li>
 Strong understanding of technical concepts and ability to communicate them clearly
 </li>
 <li>
 Experience with document management systems and tools (e.g., Confluence, SharePoint, or similar).
 </li>
 <li>
 Excellent writing, editing, and proofreading skills
 </li>
 <li>
 Highly organized with attention to detail
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 <li>
 Strong interpersonal skills and ability to work effectively with cross-functional teams
 </li>
 </ul>
</div>

Documentation & Technical Administration Officer

American University in the Emirates

<div>The American University in the Emirates (AUE) is seeking an efficient and detail-oriented Research Administrative Assistant to provide crucial administrative support to the Research Division and its initiatives.

The role facilitates communication and collaboration between the University&rsquo;s academic and administrative divisions. The successful candidate will assist in managing administrative operations, maintaining project documentation, supporting compliance processes, and ensuring the smooth functioning of research-related activities.

This position requires strong organizational skills, attention to detail, professionalism, and the ability to work effectively in a dynamic research environment. 
<div></div>

Qualifications &amp; Experience
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in a relevant field (e.g., Business Administration, Public Administration, Communications, or related discipline).</li>
<li>Previous experience in administrative support roles, preferably within a research or academic environment.</li>
<li>Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.</li>
<li>Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.</li>
<li>Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li>
<li>High attention to detail and accuracy in documentation and data management.</li>
<li>Ability to work independently and collaboratively within a team environment.</li>
<li>Knowledge of academic and administrative systems, policies, and procedures.</li>
<li>Commitment to confidentiality, integrity, and ethical standards.</li>
<li>Adaptability and willingness to learn new systems and processes.</li>
<li>Ability to resolve daily operational matters independently.</li>
</ul>
Key Responsibilities
<ul>
<li>Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.</li>
<li>Perform accurate data entry and maintain research databases and documentation.</li>
<li>Organize and maintain project files, research protocols, compliance records, and regulatory documentation.</li>
<li>Monitor and assist in managing the Research Division budget.</li>
<li>Ensure research projects comply with institutional policies, research ethics guidelines, and regulatory requirements.</li>
<li>Arrange travel and coordinate consultancies on behalf of the Vice President for Research.</li>
<li>Collaborate professionally with internal and external stakeholders to ensure effective communication and service delivery.</li>
<li>Participate in professional development and training sessions related to research administration.</li>
<li>Support funding initiatives by collaborating with the advancement and fundraising team.</li>
<li>Assist in cultivating and maintaining relationships with donors and funding partners.</li>
<li>Perform additional duties as assigned by the Vice President for Research in alignment with the Research Strategic Plan.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Research Administrative Assistant

The American University in the Emirates (AUE)

<div>
 The American University in the Emirates (AUE) is seeking an efficient and detail-oriented
 
 Research Administrative Assistant
 
 to provide crucial administrative support to the Research Division and its initiatives.
 
 
 The role facilitates communication and collaboration between the University&rsquo;s academic and administrative divisions. The successful candidate will assist in managing administrative operations, maintaining project documentation, supporting compliance processes, and ensuring the smooth functioning of research-related activities.
 
 
 This position requires strong organizational skills, attention to detail, professionalism, and the ability to work effectively in a dynamic research environment.
 
 
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in a relevant field (e.g., Business Administration, Public Administration, Communications, or related discipline).
 </li>
 <li>
 Previous experience in administrative support roles, preferably within a research or academic environment.
 </li>
 <li>
 Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
 </li>
 <li>
 Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 High attention to detail and accuracy in documentation and data management.
 </li>
 <li>
 Ability to work independently and collaboratively within a team environment.
 </li>
 <li>
 Knowledge of academic and administrative systems, policies, and procedures.
 </li>
 <li>
 Commitment to confidentiality, integrity, and ethical standards.
 </li>
 <li>
 Adaptability and willingness to learn new systems and processes.
 </li>
 <li>
 Ability to resolve daily operational matters independently.
 
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.
 </li>
 <li>
 Perform accurate data entry and maintain research databases and documentation.
 </li>
 <li>
 Organize and maintain project files, research protocols, compliance records, and regulatory documentation.
 </li>
 <li>
 Monitor and assist in managing the Research Division budget.
 </li>
 <li>
 Ensure research projects comply with institutional policies, research ethics guidelines, and regulatory requirements.
 </li>
 <li>
 Arrange travel and coordinate consultancies on behalf of the Vice President for Research.
 </li>
 <li>
 Collaborate professionally with internal and external stakeholders to ensure effective communication and service delivery.
 </li>
 <li>
 Participate in professional development and training sessions related to research administration.
 </li>
 <li>
 Support funding initiatives by collaborating with the advancement and fundraising team.
 </li>
 <li>
 Assist in cultivating and maintaining relationships with donors and funding partners.
 </li>
 <li>
 Perform additional duties as assigned by the Vice President for Research in alignment with the Research Strategic Plan.
 
 
 
 </li>
 </ul>
 
 About American University in the Emirates (AUE):
 
 
 
 The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.
 
 
 AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
 
 
 
 At AUE, we believe Nothing is Impossible is the Pathway to Success
 
 
 
 AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
 
 
 The American University in the Emirates is accredited by
 
 SACSCOC
 
 (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels
 
 
 The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.
 
 
 The
 
 College of Business Administration
 
 is a proud member of
 
 AACSB
 
 (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by
 
 AACSB
 
 ) as of 2022.
 
 
 The Bachelor of Computer Science in the College of
 
 Computer Information Technology
 
 is accredited by the Computing Accreditation Commission of
 
 ABET
 
 .
 
 
 
 NASAD
 
 (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the
 
 College of Design
 
 , the designation of Substantial Equivalency with accredited programs in the United States.
</div>

Al Tannan

<div></div><div><div>Dubai
</div><div>Job Description:

Job Summary

Arshia is looking for a detail-oriented and proactive Administrative Assistant / Purchasing Assistant to support procurement and administrative operations. This role will work closely with the Procurement &amp; Administrative Coordinator to ensure accurate purchasing, proper documentation, and smooth day-to-day coordination. The ideal candidate has strong Excel skills and experience handling both electronic and non-electronic appliances.

Key Responsibilities
<ul>
<li>Prepare and maintain purchase order (PO) lists and track order status</li>
<li>Coordinate daily procurement and operational follow-ups with vendors and internal teams</li>
<li>Document all communications, updates, and changes related to SKUs and orders</li>
<li>Maintain and update vendor records, product categories, and specifications</li>
<li>Ensure procurement files (POs, quotations, contracts, delivery notes) are accurate, organized, and audit-ready</li>
<li>Support internal audits by ensuring complete and accessible documentation</li>
<li>Provide general administrative support to ensure efficient workflow and compliance</li>
</ul>
Technical Skills Required
<ul>
<li>Strong Microsoft Excel skills (data tracking, reports, accuracy checks)</li>
<li>Knowledge of procurement and purchasing processes</li>
<li>Familiarity with electronic and non-electronic appliances</li>
<li>Experience handling procurement documentation and order tracking</li>
</ul>
Soft Skills Required
<ul>
<li>Strong communication and coordination skills</li>
<li>High attention to detail and accuracy</li>
<li>Ability to manage multiple tasks and meet deadlines</li>
<li>Problem-solving and decision-making skills</li>
<li>Ability to work independently and collaboratively within a team</li>
<li>Good organizational and time-management skills</li></ul></div></div>

Administrative / Purchasing Assistant

Cube Wooden Works

Responsibilities:<ul><li>Organising their superior&rsquo;s entire schedule</li><li>Working directly with high-level employees</li><li>Making travel arrangements</li><li>Preparing corporate documents</li><li>Maintaining strict confidentiality</li><li>Sustaining a level of professionalism among staff</li></ul>Requirements:<ul><li>Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual tools.</li><li>Communication: Exceptional verbal and written communication in English and Arabic</li><li>Soft Skills: High emotional intelligence, discretion, confidentiality, strong organizational skills, and the ability to work under pressure.</li><li>Education: Bachelor&rsquo;s degree in Engineering, Architecture or a related field is often preferred.</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant

Explore 2062+ Technical administrative assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

2062 technical administrative assistant jobs In Dubai

Administrative Assistant - Emarati Talent

Training Centre Administrative Assistant

Documentation & Technical Administration Officer

Research Administrative Assistant

Research Administrative Assistant

Administrative / Purchasing Assistant

Executive Assistant