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administration team leader

training coordinator

CALO

<div>About Calo 
Calo is an app providing personalized meal plans for busy people through nutritional algorithms, built with love by chefs, nutritionists, and software engineers.
Launched in Bahrain in 2019, we have since expanded to 5 countries in the region, delivered millions of meals to our customers, and launched our very own Grab &amp; Go Cafe concepts.
We're on a noble mission to make healthy easy. We think this is one of the most important problems to tackle in our world today. We have global ambitions - no small thinking here.
Role Overview
This role is responsible for the design, development, implementation, and evaluation of all operational and new product training programs across our CPU&rsquo;s. The Training Manager will ensure all CPUs maintain consistent, high-quality production standards, operational compliance, and a deep understanding of the brand's food philosophy. This professional will lead and mentor the Market Place (MP) training team, acting as the critical link between Product Development and Operations to achieve excellence in food quality and customer satisfaction.
Main Responsibilities<h4 class="jobSectionHeader">
Training Strategy, Design, and Delivery</h4><ul><li>
Design and Develop Training Content: Create, maintain, and continually improve all operational and New Product Development (NPD) training documentation (including SOPs, job aids, recipes, and training modules) for use across all CPUs.</li><li>
Annual Training Calendar: Create, maintain, and implement the annual training calendar based on the NPD launch schedule and identified operational needs.</li><li>
Curriculum Management: Oversee the implementation and standardization of all training across each CPU, ensuring consistent delivery, content fidelity, and effective knowledge transfer.</li><li>
Trainer Development: Lead, mentor, and train the MP trainers on best-in-class instructional design, delivery techniques, Calo standards, food philosophy, auditing protocols, and effective coaching practices.</li></ul><h4 class="jobSectionHeader">
Operational Excellence and Compliance</h4><ul><li>
Auditing and Assessment: Develop and manage all auditing checklists, scoring rubrics, and action plan templates for CPUs and trainers.</li><li>
Compliance Oversight: Oversee and ensure auditing compliance within each CPU by leading the training team in the execution of audits and tracking the follow-up on all action plans. Publish consolidated results on a monthly basis.</li><li>
Performance Evaluation: Establish and maintain systems to track and evaluate the effectiveness of all training programs and operational procedures, making data-driven recommendations for enhancements.</li></ul><h4 class="jobSectionHeader">
Collaboration and Stakeholder Management</h4><ul><li>
Bridge the Gap: Act as the primary liaison between the NPD team and MP operations, translating new product specifications and operational procedures into actionable, standardized training programs.</li><li>
Feedback Loop Management: Implement and maintain a formal workflow for gathering and analyzing customer feedback and operational data to identify training gaps and relay insights to the NPD and R&amp;D teams for continuous product and process improvement.</li><li>
Monthly Performance Reviews: Lead structured monthly review sessions with MP owners to assess training effectiveness, address operational challenges, and align on upcoming menu and product priorities.</li></ul><h4 class="jobSectionHeader">
Documentation and Reporting</h4><ul><li>
Maintain accurate and organized training records and documentation to evaluate and report on each CPU's monthly performance and compliance levels.</li><li>
Implement and maintain tracking logs and workflows for all recipe, yield, and process modifications to ensure all training documentation is current.</li></ul>
Ideal Candidate
Qualifications<ul><li>
Bachelor&rsquo;s degree in Education, Instructional Design, Organizational Development, Culinary Arts, Hospitality Management, or a related field.</li><li>
Minimum of 7+ years of progressive experience in Training and Development, with a minimum of 3 years in a Training Management/Leadership role.</li><li>
Proven experience designing, implementing, and managing training programs in a high-volume food production, manufacturing, or multi-unit hospitality environment (experience with a Central Production Unit (CPU) model is a strong plus).</li><li>
Must be a proficient communicator in English.</li></ul><h4 class="jobSectionHeader">
Knowledge &amp; Competency</h4><ul><li>
Deep expertise in adult learning theory and instructional design methodologies (e.g., ADDIE, SAM).</li><li>
Demonstrated ability to lead, coach, and develop a team of trainers/instructors across different locations.</li><li>
Working knowledge of food safety, quality standards (HACCP, ISO), and regulatory compliance within a food manufacturing context.</li><li>
Strong analytical skills with the ability to use performance data (e.g., audit results, food happiness scores) to identify training needs and measure program effectiveness.</li><li>
Excellent collaboration and stakeholder management skills; capable of managing multiple projects and driving consensus across different departments (NPD, Operations, R&amp;D).</li><li>
Proficiency with various computer software programs, including Learning Management Systems (LMS), MS Office Suite, and/or restaurant/production management software.</li></ul>
Personality<ul><li>
Strong communicator</li><li>
Ability to work both independently and in a team</li><li>
Eager to learn</li><li>
Friendly and pleasant personality that can lead with empathy and patience</li></ul>
Perks that come with this role:<ul><li>
The chance to build something extraordinary from the ground up</li><li>
Access to our mouthwatering meal subscriptions</li><li>
Competitive benefits and stock options</li><li>
Working with driven and extremely passionate colleagues in a growth-oriented culture</li></ul>
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New Product Development Training Manager

LB Beauty Studio Trading

Bahraini FemaleFresh GraduateThe Admin and Marketing coordinator will play a crucial role in supporting our operations and marketing efforts. This position will involve a combination of administrative tasks and marketing to promote our beauty supplies and training courses.Job Type: Full-timePay: BD499.000 - BD500.000 per month

Business Administration and Marketing

Single Origin

Job Title: Executive Assistant &amp; Operations CoordinatorLocation: Isa Town, Kingdom of BahrainAbout Us:Single Origin is an artisan bakery and caf&eacute; passionate about delivering fresh, handcrafted baked goods and specialty coffee experiences. We take pride in our creativity, attention to detail, and warm hospitality &mdash; creating spaces that bring people together over exceptional food and coffee.As we continue to grow, we&rsquo;re seeking a capable and dynamic Executive Assistant &amp; Operations Coordinator to support the Founder in day-to-day management, business development, and operational execution.Position Overview:This role reports directly to the Founder and serves as a key point of coordination across the business. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities &mdash; from internal team coordination and recruitment to events, partnerships, and client communication.You&rsquo;ll act as the Founder&rsquo;s right hand, helping to plan, organize, and execute business objectives efficiently and professionally.Key Responsibilities:Executive Support<ul><li>Manage the Founder&rsquo;s calendar, meetings, and communication.</li><li>Handle correspondence, draft emails, and prepare business proposals.</li><li>Maintain organized documentation, reports, and follow-ups for ongoing projects.</li><li>Ensure smooth day-to-day workflow by anticipating needs and managing priorities.</li></ul>Operations Management<ul><li>Oversee coordination between departments (front of house, kitchen, and marketing).</li><li>Support procurement and sourcing of suppliers, materials, and packaging.</li><li>Track inventory, expenses, and project timelines as directed by the Founder.</li><li>Prepare operational summaries and reports for management review.</li></ul>Business Development &amp; Events<ul><li>Identify and secure opportunities for brand participation in events, markets, and collaborations.</li><li>Meet with B2B clients, present brand materials, and follow up on leads and proposals.</li><li>Coordinate logistics and ensure smooth execution of brand activations or events.</li><li>Support seasonal campaigns, new product launches, and marketing initiatives.</li></ul>Recruitment &amp; HR Support<ul><li>Source and screen potential candidates for various positions.</li><li>Schedule interviews, manage onboarding, and maintain employee records.</li><li>Support internal communication and training coordination.</li></ul>Requirements:<ul><li>Must be Bahraini National , Registered in MLSD employment program</li><li>2&ndash;4 years of experience as an Executive Assistant, Operations Coordinator, or similar role.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Confident in writing and speaking in a professional, client-facing manner.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office / Google Workspace and project management tools (e.g., Notion, Trello, Asana).</li><li>Fluent in English; Arabic is an advantage.</li><li>Highly proactive, dependable, and detail-oriented.</li></ul>Preferred Qualifications:<ul><li>Background in hospitality, caf&eacute;, or F&amp;B operations.</li><li>Experience in event planning or client relations.</li><li>Diploma or degree in Business Administration, Management, or Hospitality.</li></ul>What We Offer:<ul><li>Competitive salary based on experience.</li><li>Direct mentorship and collaboration with the Founder.</li><li>Opportunities for career growth within a dynamic and expanding brand.</li><li>Staff discounts on bakery and caf&eacute; products.</li></ul>How to Apply:Interested candidates can send their CV and a brief cover letter to [hr@so-bh.com] with the subject line: &ldquo;Executive Assistant &amp; Operations Coordinator Application&rdquo;Job Type: Full-timePay: From BD500.000 per monthApplication Question(s):<ul><li>Are you Bahraini National , Registered in MLSD?</li></ul>Education:<ul><li>Diploma (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>

Executive Assistant & Operations coordinator

GVS Cargo and Logistics

Job Description: Project CoordinatorJob Title: Project CoordinatorDepartment: Project ManagementDepartment ManagerLocation: ManamaJob Type: Full-timeJob Summary:The Project Coordinator supports the Project Manager and team in executing and monitoring the different stages of the project, ensuring adherence to schedules, work plans, and budgets. The role involves coordinating communication between various teams, preparing periodic reports, and contributing to problem-solving to ensure the project&rsquo;s objectives are achieved efficiently and with high quality.Main Duties and Responsibilities:Organize and follow up on project plans and schedules.Coordinate between team members and departments to ensure smooth workflow.Prepare periodic progress reports and submit them to the Project Manager.Organize project meetings and document meeting minutes.Maintain and organize project files and documentation for easy access.Track daily team tasks and ensure they are completed on time.Identify and report issues and challenges, and propose appropriate solutions.Assist in preparing presentations and future project plans.Support procurement and contracting activities when needed.Ensure the project complies with quality standards and organizational procedures.Job Specifications: Project CoordinatorAcademic Qualifications:Bachelor&rsquo;s degree in Business Administration, Project Management, or a related field.Professional certification in project management (PMP or CAPM) or equivalent is preferred.Professional Experience:1 to 3 years of experience in project management or administrative coordination is preferred.Previous experience in the same sector (Technology &ndash; Construction &ndash; Services, etc.) is an advantage.Required Skills:Strong organizational, planning, and time management skills.Proficiency in computer applications (MS Office &ndash; Excel &ndash; Word &ndash; PowerPoint).Basic knowledge of project management tools (Trello &ndash; Asana &ndash; MS Project &ndash; Jira).Excellent communication skills and ability to work effectively in a team.Strong reporting and professional correspondence skills.Good to excellent English language skills (spoken and written).Personal Attributes: High attention to detail and accuracy.Flexibility and ability to work under pressure.Proactive and problem-solving mindset.Well-organized and collaborative personality.To Apply: Please send your CV and a copy of your driver&rsquo;s license to: job.sahariprojects@gmail.comJob Type: Full-time

Project Coordinator

FINEX ERP

We are seeking a female IT Sales Coordinator with hands-on experience in the IT industry to join our team in Bahrain. The ideal candidate will be responsible for coordinating sales activities, managing client communication, and supporting the sales team in achieving business goals.Key Responsibilities:<ul><li>Coordinate with clients and the internal sales team to manage quotations, orders, and deliveries</li><li>Prepare sales proposals, presentations, and follow up on inquiries</li><li>Maintain and update sales records, databases, and CRM systems</li><li>Communicate effectively with vendors and clients regarding products and services</li><li>Support the sales team in achieving monthly and quarterly targets</li></ul>Required Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Business, IT, or related field</li><li>Minimum 2 years of experience in an IT sales or coordination role</li><li>Strong knowledge of IT products, solutions, and software</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint) and CRM tools</li><li>Strong organizational and multitasking abilities</li><li>Currently based in Bahrain</li></ul>Preferred Skills:<ul><li>Experience in handling IT distributors, vendors, and corporate clients</li><li>Knowledge of quotation preparation and tender documentation</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>sales coordinator : 1 year (Preferred)</li></ul>

IT- SALES COORDINATOR -(Female Candidates)

Cinqo Group

Document controllerSenior QSQA/QC EngineerGeneral ForemanBIM Draftsman (modeller)Procurement managerProcurement officerSustainability EngineerMEP Manager/CoordinatorLand SurveyorSustainability Engineer with LEED CertificateJob Type: Full-timePay: From BD350.000 per month

Document Controller

Cigalah Gulf Medical

Job Opening: Regulatory Affairs Officer / CoordinatorLocation: Kingdom of BahrainWe are looking for a Regulatory Affairs Officer / Coordinator to join our growing pharmaceutical team. The ideal candidate will play a key role in ensuring our company&rsquo;s full compliance with NHRA regulatory requirements, supporting product registrations, renewals, and quality-related operations.Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s Degree in Pharmacy (BS Pharmacy)</li><li>Must possess a valid NHRA license (Bahrain)</li><li>4&ndash;5 years of proven experience in Regulatory Affairs within the pharmaceutical industry</li><li>Solid understanding of NHRA and GCC regulatory guidelines and procedures</li><li>Experience in Quality Assurance (QA), Quality Systems, and Regulatory Compliance</li><li>Excellent knowledge of dossier preparation, submission, and tracking</li><li>Strong organizational and documentation skills with keen attention to detail</li><li>Good communication and interpersonal skills</li><li>Must be currently residing in Bahrain</li><li>Able to join immediately</li></ul>Key Responsibilities:<ul><li>Prepare, compile, and review regulatory dossiers for product registration, renewals, and variations in compliance with NHRA/GCC requirements</li><li>Liaise effectively with NHRA officials and other health authorities to ensure timely approvals</li><li>Maintain and update product licenses, certificates, and technical documentation</li><li>Ensure regulatory compliance for all marketed pharmaceutical products</li><li>Support internal and external audits, quality reviews, and inspection readiness activities</li><li>Collaborate with cross-functional departments (QA, Supply Chain, Production, etc.) to ensure adherence to company and regulatory standards</li><li>Stay up to date with changing regulations, guidelines, and industry trends affecting product registration and compliance</li></ul>Job Type: Full-time

Regulatory Coordinator

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