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vendor relations specialist

travel operations specialist

Canonical

<div>
 Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation, and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1200+ colleagues in 75+ countries and very few office-based roles. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
 
 
 The company is founder-led, profitable, and growing.
 
 
 We are hiring
 
 Travel Operations Specialists
 
 to join our Business Services team, ensuring smooth travel for colleagues and guests from countries all around the world to our company meetings and industry events. Our team set travel policy, support travel decisions, respond to travel emergencies and are responsible for supplier relationships.
 
 
 We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.
 
 
 
 Location:
 
 Worldwide - home based, except in locations where we have an office, such as London, Taipei and Beijing.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Engage with colleagues to address travel queries and issues
 </li>
 <li>
 Work with the wider business services team on company and industry event plans
 </li>
 <li>
 Hold travel vendors accountable for providing excellent service
 </li>
 <li>
 Check invoices to ensure accurate charges and timely payments, credits and refunds for travel
 </li>
 <li>
 Monitor trends, spend, emissions and compliance with company policy
 </li>
 <li>
 Track unused tickets, credits and airline points usage
 
 
 </li>
 </ul>
 What we are looking for
 
 
 <ul>
 <li>
 Excellent academic results at school and university
 </li>
 <li>
 A degree in a business or technical subject
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Responsible and accountable
 </li>
 <li>
 Self-awareness and thoughtfulness
 </li>
 <li>
 Ability to travel up to four times a year for company events of up to two weeks duration
 </li>
 <li>
 Ability to learn new technology and software quickly
 
 
 </li>
 </ul>
 What we offer you
 
 
 We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognize outstanding performance. In addition to base pay, we offer a performance-driven annual bonus or commission. We provide all team members with additional benefits which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
 
 
 <ul>
 <li>
 Distributed work environment with twice-yearly team sprints in person
 </li>
 <li>
 Personal learning and development budget of USD 2,000 per year
 </li>
 <li>
 Annual compensation review
 </li>
 <li>
 Recognition rewards
 </li>
 <li>
 Annual holiday leave
 </li>
 <li>
 Maternity and paternity leave
 </li>
 <li>
 Employee Assistance Programme
 </li>
 <li>
 Opportunity to travel to new locations to meet colleagues
 </li>
 <li>
 Priority Pass, and travel upgrades for long haul company events
 
 
 </li>
 </ul>
 
 About Canonical
 
 
 
 Canonical is a pioneering tech firm at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open-source projects and the platform for AI, IoT, and the cloud, we are changing the world of software. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence; in order to succeed, we need to be the best at what we do. Most colleagues at Canonical have worked from home since our inception in 2004. Working here is a step into the future and will challenge you to think differently, work smarter, learn new skills, and raise your game.
 
 
 Canonical is an equal opportunity employer
 
 
 We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.
 
 
</div>

Travel Operations Specialist

<div>
 Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1200+ colleagues in more than 80 countries and very few roles based in offices.
 
 
 The company is founder led, profitable and growing. We are hiring a
 
 Business Services Team Manager
 
 to lead efficient and effective travel, logistics, event, scheduling, expense policy and administration.
 
 
 This executive role requires outstanding coordination, planning, decision-making, budgeting, procurement, reporting and management. It is a fast-paced and complex operation in the tech industry.
 
 
 We coordinate large-scale company events which involve travel for hundreds of people from 80+ countries. We run such events four times a year, a significant investment in our ability to shape culture, teamwork, execution plans and strategy. Our team is responsible for travel procurement and logistics, ensuring that these events run efficiently and safely. Visas, travel complications and unexpected situations make this a complex operation to run efficiently, demanding a rigorous approach and high work ethic in the team.
 
 
 This team also serves as an independent check on expense claim approval, ensuring fairness and consistency across teams and countries. This requires integrity, transparency and accountability, and a willingness to set and politely defend the same expectations of the most senior and most junior colleagues.
 
 
 Together these responsibilities amount to tens of millions in operational costs and a significant number of tactical and operational decisions.
 
 
 Our team also provides traditional 'EA' services for company leads, though they do this across departments and as a consistent service rather than as personal assistants; they set and deliver to expectations on specific kinds of work. They schedule meetings, coordinate monthly reports, handle delegated approvals for travel and expenses, work across teams, coordinate with suppliers, and run small projects or initiatives.
 
 
 Location: Worldwide, home based, except in locations where we have an office, such as London, Taipei and Beijing
 
 
 Leadership and accountability
 
 
 This team has a direct impact on every team at Canonical. It is important for them to have excellent judgment and interpersonal skills, the confidence to hold people accountable and defend positions of policy, and the work ethic to move quickly through a large volume of work. It is also essential that the team participate in every company event, from the planning and venue selection stages to scheduling, operations and safety reviews, to ensure that they establish personal relationships with team leaders and can ensure these events run smoothly.
 
 
 As a manager, your team would be responsible for
 
 
 <ul>
 <li>
 Travel approvals, logistics and operations
 </li>
 <li>
 Expense review in line with policies
 </li>
 <li>
 Planning of complex company events four times a year
 </li>
 <li>
 Company offices that provide executive briefing and operational facilities
 </li>
 <li>
 Our global duty of care, health and safety programs with comprehensive policies and practices
 
 
 </li>
 </ul>
 What we are looking for
 
 
 <ul>
 <li>
 An exceptional academic track record from both high school and university
 </li>
 <li>
 An undergraduate degree in a technical or business subject
 </li>
 <li>
 Drive, and a track record of going above-and-beyond expectations
 </li>
 <li>
 Leadership and management skills
 </li>
 <li>
 Demonstrable good judgement in matters involving money, policy and in-person interactions
 </li>
 <li>
 Ability to work in a global, multicultural organisation
 </li>
 <li>
 Excellent interpersonal skills, curiosity, flexibility
 </li>
 <li>
 Responsibility, accountability, thoughtfulness and self-awareness
 </li>
 <li>
 Result-oriented, with a personal drive to meet commitments
 </li>
 <li>
 Ability to travel up to four times a year, for company events up to two weeks long
 
 
 </li>
 </ul>
 
 Additional Skills That You Might Also Bring
 
 
 
 <ul>
 <li>
 Travel industry experience
 </li>
 <li>
 Project management experience
 </li>
 <li>
 Event management and operations experience
 </li>
 <li>
 Business and corporate administration experience
 
 
 </li>
 </ul>
 What we offer you
 
 
 We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus or commission. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
 
 
 <ul>
 <li>
 Distributed work environment with twice-yearly team sprints in person
 </li>
 <li>
 Personal learning and development budget of USD 2,000 per year
 </li>
 <li>
 Annual compensation review
 </li>
 <li>
 Recognition rewards
 </li>
 <li>
 Annual holiday leave
 </li>
 <li>
 Maternity and paternity leave
 </li>
 <li>
 Employee Assistance Programme
 </li>
 <li>
 Opportunity to travel to new locations to meet colleagues
 </li>
 <li>
 Priority Pass, and travel upgrades for long haul company events
 
 
 </li>
 </ul>
 
 About Canonical
 
 
 
 Canonical is a pioneering tech firm at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world of software. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do. Canonical has been a remote-first company since its inception in 2004. Working here is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game.
 
 
 Canonical is an equal opportunity employer
 
 
 We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.
 
 
</div>

Business Services Team Manager

Qanoniah قانونية

<div>
 
 
 About Qanoniah
 
 
 
 Qanoniah is Saudi Arabia&rsquo;s leading
 
 AI LegalTech Startup
 
 . We are redefining the legal industry through a sophisticated
 
 AI Legal Assistant
 
 that provides instant, intelligent insights and comprehensive legal support. Our technology is the trusted daily partner for major enterprises and government entities across the Kingdom, who rely on our AI to navigate complex legal landscapes with speed and precision.
 
 
 
 
 
 
 Why Join Qanoniah?
 
 
 <ul>
 <li>
 
 Leading the AI Revolution:
 
 Be part of the team bringing an advanced AI Legal Assistant to the heart of the Saudi legal market.
 </li>
 <li>
 
 High-Stakes Impact:
 
 You will be the primary bridge connecting our AI solutions to the most prestigious governmental and corporate organizations in the country.
 </li>
 <li>
 
 Startup Energy:
 
 Join a fast-paced, agile environment in Makkah where your work directly scales our success.
 </li>
 <li>
 
 Innovation &amp; Trust:
 
 Work for a brand that is already recognized and trusted by top-tier decision-makers in the Kingdom.
 </li>
 </ul>
 
 
 
 
 
 Job Description
 
 
 
 We are looking for a proactive and results-driven
 
 Vendor Relations Specialist
 
 to join our team in
 
 Makkah
 
 . As Qanoniah continues to deploy its AI Legal Assistant within major entities, we need a specialist who can masterfully navigate corporate portals and the
 
 Etimad
 
 platform. You will ensure our solutions reach the right desks by managing the entire tendering lifecycle&mdash;from registration and bid submission to successful payment collection.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Enterprise Access:
 
 Lead the registration of Qanoniah in major corporate vendor portals to unlock high-value partnership opportunities.
 </li>
 <li>
 
 Etimad Mastery:
 
 Manage and optimize our presence on the Etimad platform, ensuring compliance and readiness for all government tenders.
 </li>
 <li>
 
 Tender Scouting:
 
 Proactively identify and filter tenders from government and private entities that align with our AI-driven products.
 </li>
 <li>
 
 End-to-End Bidding:
 
 Own the submission process for tenders and RFPs, ensuring technical and administrative precision to maintain our high win rate.
 </li>
 <li>
 
 Financial Operations:
 
 Navigate vendor portals to manage payment requests and collection, ensuring a smooth financial flow with our partners.
 </li>
 <li>
 
 Data Integrity:
 
 Keep all company documentation and legal profiles updated across various portals to ensure zero friction in our operations.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 
 3-5 years of experience
 
 in procurement, tendering, or vendor relations specifically within the Saudi market.
 </li>
 <li>
 
 Deep Knowledge of Etimad:
 
 Hands-on experience with Saudi government procurement systems is essential.
 </li>
 <li>
 
 Detail Obsessed:
 
 You understand that in the world of tenders, the smallest detail makes the difference between winning and losing.
 </li>
 <li>
 
 Tech-Forward:
 
 You are comfortable with AI concepts and can navigate complex ERP/Vendor platforms (Ariba, Oracle, etc.) with ease.
 </li>
 <li>
 
 Communication:
 
 Exceptional verbal and written skills in
 
 Arabic and English
 
 .
 </li>
 <li>
 
 Location:
 
 Based in or willing to work daily from our office in
 
 Makkah
 
 .
 </li>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in
 
 Business, Law, Technology,
 
 or a related field.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A chance to build your career within the most exciting AI startup in the legal sector.
 </li>
 <li>
 A collaborative, high-energy work culture that rewards initiative and results.
 </li>
 <li>
 The opportunity to work with the biggest names in the Saudi corporate and government sectors.
 </li>
 </ul>
 
 
</div>

Vendor Relations Specialist

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 26010616
 
 
 
 Job Category
 
 Engineering &amp; Facilities
 
 
 
 Location
 
 Le M&eacute;ridien Towers Makkah, Kudai Road, Makkah, Saudi Arabia, Saudi Arabia, 21955VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Management
 
 
 
 Job Summary
 
 
 
 Manages all engineering/maintenance operations, including maintaining the building, grounds and physical plant with particular attention towards safety, security and asset protection. Accountable for managing the budget, capital expenditure projects, preventative maintenance and energy conservation. Responsible for maintaining regulatory requirements. Leads the emergency response team for all facility issues.
 
 
 
 CANDIDATE PROFILE
 
 
 
 
 Education And Experience
 
 
 
 <ul>
 <li>
 High school diploma or GED; 4 years experience in the engineering and maintenance or related professional area; technical training in HVAC-R/electrical/plumbing.
 
 
 </li>
 </ul>
 OR
 
 
 <ul>
 <li>
 2-year degree from an accredited university in Building and Construction, Engineering, Mechanics, or related major; 2 years experience in the engineering and maintenance or related professional area; technical training in HVAC-R/electrical/plumbing.
 
 
 </li>
 </ul>
 
 CORE WORK ACTIVITIES
 
 
 
 
 Managing Property Operations and Engineering Budgets
 
 
 
 <ul>
 <li>
 Supervises Engineering in the absence of the Director of Engineering.
 </li>
 <li>
 Assists in managing the physical plant including equipment, refrigeration, HVAC, plumbing, water treatment, electrical and life safety systems.
 </li>
 <li>
 Maintains and operates equipment at optimum effectiveness, efficiency and safety.
 </li>
 <li>
 Establishes and manages an effective rooms maintenance program.
 </li>
 <li>
 Ensures compliance with all Engineering departmental policies, standards and procedures.
 </li>
 <li>
 Manages department's controllable expenses to achieve or exceed budgeted goals.
 </li>
 <li>
 Select and order or purchase new equipment, supplies, and furnishings.
 </li>
 <li>
 Inspect and evaluate the physical condition of facilities in order to determine the type of work required.
 </li>
 <li>
 Recommend or arrange for additional services such as painting, repair work, renovations, and the replacement of furnishings and equipment.
 </li>
 <li>
 Supervises the day to day operations of Engineering.
 
 
 </li>
 </ul>
 
 Maintaining Property Standards
 
 
 
 <ul>
 <li>
 Maintains accurate logs and records as required.
 </li>
 <li>
 Assists in effectively planning, scheduling and evaluating preventative maintenance programs.
 
 
 </li>
 </ul>
 
 Providing Exceptional Customer Service
 
 
 
 <ul>
 <li>
 Handles guest problems and complaints effectively.
 </li>
 <li>
 Empowers employees to provide excellent customer service.
 </li>
 <li>
 Displays leadership in guest hospitality by exemplifying excellent customer service and creating a positive atmosphere for guest relations.
 
 
 </li>
 </ul>
 
 Managing Profitability
 
 
 
 <ul>
 <li>
 Helps establish priorities for total property maintenance needs.
 </li>
 <li>
 Ensures on-going communication occurs in all areas of responsibility to create awareness of business objectives, awareness of expectations and recognition of exemplary performance.
 
 
 </li>
 </ul>
 
 Managing and Conducting Human Resources Activities
 
 
 
 <ul>
 <li>
 Celebrates successes and publicly recognizes the contributions of team members.
 </li>
 <li>
 Establishes and maintains open, collaborative relationships with employees.
 </li>
 <li>
 Ensures employees are treated fairly and equitably.
 </li>
 <li>
 Strives to improve service performance.
 </li>
 <li>
 Provides feedback to employees based on observation of service behaviors.
 </li>
 <li>
 Supervises employee's ability to execute departmental and property emergency procedures.
 </li>
 <li>
 Reviews employee satisfaction results to identify and address employee problems or concerns.
 </li>
 <li>
 Solicits employee feedback.
 </li>
 <li>
 Helps ensure regulatory compliance to facility regulations and safety standards.
 </li>
 <li>
 Ensures disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
 </li>
 <li>
 Ensures property policies are administered fairly and consistently.
 
 
 </li>
 </ul>
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 At Le M&eacute;ridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We&rsquo;re looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le M&eacute;ridien. In joining Le M&eacute;ridien, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Chief Engineer I

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 26011546
 
 
 
 Job Category
 
 Rooms &amp; Guest Services Operations
 
 
 
 Location
 
 Le M&eacute;ridien Makkah, King Abdulaziz Road, Makkah, Saudi Arabia, Saudi Arabia, 13700VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 Our jobs aren&rsquo;t just about giving guests a smooth check-in and check-out. Instead, we want to build and experience that is memorable and unique. Our Guest Experience Experts take the initiative to deliver a wide range of services that guide guests through their entire stay. They are empowered to move about their space and do what needs to be done. Whether processing operational needs, addressing guest requests, completing reports, or sharing the highlights of the local area, the Guest Experience Expert makes transactions feel like part of the experience.
 
 
 No matter what position you are in, there are a few things that are critical to success &ndash; creating a safe work place, following company policies and procedures, maintaining confidentiality, protecting company assets, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Guest Experience Experts will be on their feet and moving around (stand, sit, or walk for an extended time) and taking a hands-on approach to work (move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance). Doing all these things well (and other reasonable job duties as requested) is critical for Guest Experience Experts &ndash; to get it right for our guests and our business each and every time.
 
 
 
 Preferred Qualifications
 
 
 
 Education: High school diploma or G.E.D. equivalent.
 
 
 Related Work Experience: No related work experience.
 
 
 Supervisory Experience: No supervisory experience.
 
 
 License or Certification: None
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 At Le M&eacute;ridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We&rsquo;re looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le M&eacute;ridien. In joining Le M&eacute;ridien, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Guest Experience Expert

PULSE

<div>
 
 Role Overview
 
 
 
 We are seeking a dependable and detail-oriented
 
 Administrative Office Assistant
 
 to support
 
 operations and day-to-day business functions
 
 in a fully remote environment. This role is essential to maintaining smooth workflows, accurate documentation, and effective coordination across teams.
 
 
 The ideal candidate is highly organized, proactive, and comfortable managing multiple administrative responsibilities while working independently. This position is well suited for professionals who enjoy supporting operations, improving processes, and keeping teams organized and productive.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support for daily office and operational activities
 </li>
 <li>
 Coordinate schedules, virtual meetings, and internal communications
 </li>
 <li>
 Prepare, update, and organize documents, reports, and records
 </li>
 <li>
 Assist with data entry, file management, and workflow tracking
 </li>
 <li>
 Support operational processes by monitoring deadlines, tasks, and deliverables
 </li>
 <li>
 Serve as a point of contact for administrative inquiries and follow-ups
 </li>
 <li>
 Maintain confidentiality and handle sensitive information appropriately
 </li>
 <li>
 Assist with onboarding, documentation, and general office coordination
 </li>
 <li>
 Identify opportunities to streamline administrative and operational processes
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Previous experience as an Administrative Assistant, Office Assistant, or Operations Support role
 </li>
 <li>
 Strong organizational, multitasking, and time-management skills
 </li>
 <li>
 Excellent written and verbal communication abilities
 </li>
 <li>
 Proficiency with Microsoft Office, Google Workspace, or similar productivity tools
 </li>
 <li>
 Ability to work independently in a remote, self-directed environment
 </li>
 <li>
 Reliable internet connection and access to a suitable computer
 
 
 </li>
 </ul>
 
 Preferred Skills (Nice To Have)
 
 
 
 <ul>
 <li>
 Experience supporting remote or distributed teams
 </li>
 <li>
 Familiarity with project management or task-tracking tools
 </li>
 <li>
 Basic data entry, reporting, or operations coordination experience
 </li>
 <li>
 Strong problem-solving skills and attention to detail
 
 
 </li>
 </ul>
 
 Work Details
 
 
 
 <ul>
 <li>
 Fully remote
 </li>
 <li>
 Flexible scheduling with clearly defined priorities and deadlines
 </li>
 <li>
 Independent contractor or employee engagement (based on business needs)
 </li>
 <li>
 Opportunity for long-term collaboration and professional growth
 
 
 </li>
 </ul>
 
 Key Skills
 
 
 
 Remote Administrative Assistant, Office Operations, Operations Support, Virtual Assistant, Administrative Coordinator, Business Operations, Office Administration, Team Support, Scheduling, Document Management, Remote Hiring
</div>

Remote Administrative Office Assistant Operations

recruitlytics LLC

<div>
 We&rsquo;re hiring an
 
 Entry-Level Administrative Assistant (Work From Home)
 
 to support daily operations across the UAE and Saudi market. This role focuses on organization, accuracy, and consistent execution. You&rsquo;ll support the team by updating spreadsheets, cleaning records, tracking progress, organizing information, and ensuring that tasks are completed and documented properly. If you like structured work, clear checklists, and being the &ldquo;person who keeps everything together,&rdquo; this role is designed for you.
 
 
 You don&rsquo;t need years of experience for this role&mdash;what matters most is your ability to follow instructions, handle repetitive tasks without losing accuracy, and communicate clearly when something is missing or unclear. This is a strong starting point for candidates who want to grow into operations, administration, or coordinator roles.
 
 
 What you&rsquo;ll do (daily tasks)
 
 
 
 Data entry &amp; record updates
 
 
 
 <ul>
 <li>
 Review spreadsheets and update entries daily based on new information.
 </li>
 <li>
 Standardize formatting (names, emails, phone numbers, countries, notes).
 </li>
 <li>
 Remove duplicates and correct obvious errors (wrong country entries, invalid phone formats, missing fields).
 </li>
 <li>
 Confirm that required fields are present and flag missing information.
 
 
 </li>
 </ul>
 
 Inbox &amp; task coordination
 
 
 
 <ul>
 <li>
 Assist in sorting and labeling incoming requests (admin tasks, follow-ups, approvals).
 </li>
 <li>
 Route requests to the correct person and track progress until completion.
 </li>
 <li>
 Send reminders for incomplete tasks or missing documentation.
 
 
 </li>
 </ul>
 
 Reporting &amp; trackers
 
 
 
 <ul>
 <li>
 Maintain daily trackers: new records added, records cleaned, tasks completed, pending items.
 </li>
 <li>
 Prepare simple summaries at the end of the day (what was completed, what needs attention tomorrow).
 </li>
 <li>
 Identify patterns (frequent missing fields, repeated issues) and report them to the team.
 
 
 </li>
 </ul>
 
 Scheduling and coordination (light support)
 
 
 
 <ul>
 <li>
 Help coordinate schedules by confirming availability and updating calendars when requested.
 </li>
 <li>
 Send reminders and confirmation messages to avoid missed steps.
 </li>
 <li>
 Track attendance or completion for onboarding or internal checklists.
 
 
 </li>
 </ul>
 
 Quality control
 
 
 
 <ul>
 <li>
 Double-check the accuracy of entries before final submission.
 </li>
 <li>
 Ensure naming conventions and file organization stay consistent.
 </li>
 <li>
 Maintain clean records so customer service and operations teams can work faster.
 
 
 </li>
 </ul>
 Performance expectations
 
 
 <ul>
 <li>
 High accuracy (minimal errors)
 </li>
 <li>
 Consistent output (steady daily completion)
 </li>
 <li>
 Clear communication when blocked
 </li>
 <li>
 Strong organization and file hygiene
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Comfortable with Google Sheets/Excel
 </li>
 <li>
 Strong attention to detail and ability to follow SOPs
 </li>
 <li>
 Basic written communication skills
 </li>
 <li>
 Stable internet and ability to work independently
 </li>
 <li>
 Entry-level friendly; training provided
 
 
 </li>
 </ul>
 Work details
 
 
 <ul>
 <li>
 Type: Full-time or part-time options depending on workload
 </li>
 <li>
 Location: Remote
 </li>
 <li>
 Schedule: Flexible windows but consistent availability required
 
 
 </li>
 </ul>
 Why this role is a great fit
 
 
 This is a strong &ldquo;foundation role&rdquo; that builds real operational skills: spreadsheet mastery, admin workflow, data hygiene, documentation, and task tracking. If you perform well, you can progress into senior admin, operations coordinator, team lead, or QA roles.
</div>

Entry-Level Administrative Assistant (Work From Home) Remote Operations Support

Explore 14+ Travel operations specialist in Mecca this February. Find roles across top companies and apply now to boost your career.