administrative assistant/coordinator (uae national)

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logistics coordinator

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administrative assistant/coordinator (uae national) Jobs in Dubai

warehouse coordinator

NX GROUP (NIPPON EXPRESS GROUP)

<div>
 
 Description
 
 
 
 The Nippon Express Group is one of the leading global logistics service providers, with its Japanese corporation headquartered in Tokyo. We offer a wide range of services including air and ocean freight forwarding, cargo handling, removal services, and warehouse operations. With over 76,000 professionals in 50+ countries and regions, the NX Group is renowned for its global presence.
 
 
 We are seeking a proactive and organized
 
 Logistics Coordinator
 
 to join our team. In this role, you will oversee inbound and outbound logistics, inventory management, warehouse operations, and ensure compliance with documentation and customs standards. You will also serve as the primary logistics contact for assigned customer accounts, working closely with internal teams and transport providers to maintain efficient operations and high service quality.
 
 
 
 These Are Your Key Tasks
 
 
 
 <ul>
 <li>
 Plan, coordinate, and oversee inbound and outbound logistics operations, ensuring timely receipt and shipment of goods
 </li>
 <li>
 Verify shipments against documentation and maintain accurate inventory records in WMS and physical stock
 </li>
 <li>
 Coordinate with transport providers and internal teams to ensure on-time deliveries and efficient warehouse operations
 </li>
 <li>
 Prepare and manage all shipping and compliance documentation, including invoices, packing lists, delivery notes, and customs requirements
 </li>
 <li>
 Conduct cycle counts, stock reconciliations, and optimize warehouse layout and storage
 </li>
 <li>
 Monitor KPIs, identify operational bottlenecks, and implement process improvements and cost-saving initiatives
 </li>
 <li>
 Serve as primary logistics contact for assigned customer accounts
 </li>
 <li>
 Support reporting and business performance reviews, including monthly billing and operational reporting
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Diploma or equivalent
 </li>
 <li>
 Proficiency in English is required; additional language skills are a plus
 </li>
 <li>
 A Minimum of 2 years of experience in logistics, warehouse operations, or supply chain coordination, ideally in a role involving both inbound and outbound processes
 </li>
 <li>
 Hands-on experience in inventory management, including cycle counts, stock reconciliations, and use of WMS
 </li>
 <li>
 Experience preparing and managing shipping and compliance documentation, such as invoices, packing lists, delivery notes, and customs documentation
 </li>
 <li>
 Familiarity with coordinating transport providers, monitoring order fulfillment, and ensuring timely deliveries
 </li>
 <li>
 Demonstrated ability to monitor KPIs, identify operational bottlenecks, and implement process improvements to optimize warehouse and logistics workflows
 </li>
 <li>
 Previous exposure to customer-facing logistics responsibilities is a plus, including acting as the main contact for assigned accounts
 </li>
 <li>
 Experience working in cross-functional teams (warehouse, IT, transport, or customer service) is highly desirable
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Stimulating tasks within a diverse and international environment with world known customers
 </li>
 <li>
 Work visa sponsorship and support
 </li>
 <li>
 Comprehensive medical insurance coverage
 </li>
 <li>
 Supportive and collaborative work environment
 </li>
 <li>
 Annual country return ticket (after 1 year of employment)
 </li>
 <li>
 Company-provided mobile phone with SIM
 </li>
 <li>
 Paid vacation and public holidays
 </li>
 </ul>
</div>

Logistics Coordinator

Nippon Express EMEA

<div>
 The Nippon Express Group is one of the leading global logistics service providers, with its Japanese corporation headquartered in Tokyo. We offer a wide range of services including air and ocean freight forwarding, cargo handling, removal services, and warehouse operations. With over 76,000 professionals in 50+ countries and regions, the NX Group is renowned for its global presence.
 
 
 We are seeking a proactive and organized
 
 Logistics Coordinator
 
 to join our team. In this role, you will oversee inbound and outbound logistics, inventory management, warehouse operations, and ensure compliance with documentation and customs standards. You will also serve as the primary logistics contact for assigned customer accounts, working closely with internal teams and transport providers to maintain efficient operations and high service quality.
 
 
 
 These are your key tasks:
 
 
 
 <ul>
 <li>
 Plan, coordinate, and oversee inbound and outbound logistics operations, ensuring timely receipt and shipment of goods
 </li>
 <li>
 Verify shipments against documentation and maintain accurate inventory records in WMS and physical stock
 </li>
 <li>
 Coordinate with transport providers and internal teams to ensure on-time deliveries and efficient warehouse operations
 </li>
 <li>
 Prepare and manage all shipping and compliance documentation, including invoices, packing lists, delivery notes, and customs requirements
 </li>
 <li>
 Conduct cycle counts, stock reconciliations, and optimize warehouse layout and storage
 </li>
 <li>
 Monitor KPIs, identify operational bottlenecks, and implement process improvements and cost-saving initiatives
 </li>
 <li>
 Serve as primary logistics contact for assigned customer accounts
 </li>
 <li>
 Support reporting and business performance reviews, including monthly billing and operational reporting
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Diploma or equivalent
 </li>
 <li>
 Proficiency in English is required; additional language skills are a plus
 </li>
 <li>
 A Minimum of 2 years of experience in logistics, warehouse operations, or supply chain coordination, ideally in a role involving both inbound and outbound processes
 </li>
 <li>
 Hands-on experience in inventory management, including cycle counts, stock reconciliations, and use of WMS
 </li>
 <li>
 Experience preparing and managing shipping and compliance documentation, such as invoices, packing lists, delivery notes, and customs documentation
 </li>
 <li>
 Familiarity with coordinating transport providers, monitoring order fulfillment, and ensuring timely deliveries
 </li>
 <li>
 Demonstrated ability to monitor KPIs, identify operational bottlenecks, and implement process improvements to optimize warehouse and logistics workflows
 </li>
 <li>
 Previous exposure to customer-facing logistics responsibilities is a plus, including acting as the main contact for assigned accounts
 </li>
 <li>
 Experience working in cross-functional teams (warehouse, IT, transport, or customer service) is highly desirable
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Stimulating tasks within a diverse and international environment with world known customers
 </li>
 <li>
 Work visa sponsorship and support
 </li>
 <li>
 Comprehensive medical insurance coverage
 </li>
 <li>
 Supportive and collaborative work environment
 </li>
 <li>
 Annual country return ticket (after 1 year of employment)
 </li>
 <li>
 Company-provided mobile phone with SIM
 </li>
 <li>
 Paid vacation and public holidays
 </li>
 </ul>
</div>

DHL Global Forwarding

<div>
 Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe and want to make a difference? Then waste no time and join our amazing team at DHL Group. DHL Global Forwarding, Freight (DGFF) is the Group's air, ocean, and road freight specialist. We offer standardized transport as well as highly specialized end-to-end solutions to customers in a wide range of industries globally.
 
 
 
 Who ever said &lsquo;&lsquo;the sky is the limit&rsquo;&rsquo; never spoke to you! Because for you it&rsquo;s the beginning
 
 
 .,
 
 
 - DHL Global Forwarding
 
 has an opening for a
 
 Logistics Coordinator
 
 in
 
 Dubai, United Arab Emirates.
 
 
 
 Join us in connecting people and improving lives!
 
 
 
 In this Logistics Coordinator position
 
 
 
 
 <ul>
 <li>
 Urgent Shipments Processing: Handle same-day/urgent orders for retail boutiques (VAL/GC), wholesalers, and inter-boutique transfers, including DDP shipments, customs clearance, and DAFZA exit processing.
 </li>
 <li>
 Customs Declarations: Prepare and submit BOEs (Bill of Entry), pre-declarations, and GTS submissions for retail, wholesale, and temporary admission shipments. Manage inspections, approvals (TRN/NMC), and audit processes.
 </li>
 <li>
 Transport Coordination: Arrange and consolidate urgent orders; coordinate with carriers (e.g., Brinks) for pickup, delivery, and armored transport. Manage exception orders post cutoff.
 </li>
 <li>
 E-commerce Operations: Process same-day e-commerce deliveries, monitor orders, coordinate with carriers, and manage returns in collaboration with CRC and warehouse teams.
 </li>
 <li>
 Wholesaler &amp; Special Shipments: Handle pallet shipments (e.g., Al Tayer, Rivoli), duty-free orders, and temporary admission processes, including document preparation and appointment coordination.
 </li>
 <li>
 Compliance &amp; Documentation: Ensure accurate customs submissions, waybill exits, and duty payments. Resolve mismatches in ERP/GTS, update SharePoint, and maintain records.
 </li>
 <li>
 Team Coordination &amp; Support: Liaise with warehouse, carriers, security, and maison teams. Provide training to staff and end-users, create/maintain SOPs, and serve as point of contact for carrier integration and issue escalation.
 </li>
 <li>
 System &amp; Reporting: Use systems for reporting; monitor delivery performance; address IT incidents; and conduct testing in quality/pre-production environments ( case by case).
 
 
 
 </li>
 </ul>
 
 Now, here is what we need from you!
 
 
 
 
 <ul>
 <li>
 Experience Required: 4&ndash;5 years in logistics (luxury industry preferred)
 </li>
 <li>
 Experience in domestic logistics, customs clearance (UAE)
 </li>
 <li>
 Knowledge of DAFZA procedures, GTS, BOE preparation, and customs regulations.
 </li>
 <li>
 Strong coordination skills with carriers, authorities, and internal teams.
 </li>
 <li>
 Ability to handle urgent, time-sensitive tasks and exception management.
 </li>
 <li>
 Proficiency in ERP systems and logistics software.
 </li>
 <li>
 Working into shifts, including night shifts
 </li>
 <li>
 Excellent communication and training abilities.
 </li>
 <li>
 Analytical Thinking
 </li>
 <li>
 Passion for continuous learning and improvement.
 
 
 
 </li>
 </ul>
 
 We offer:
 
 
 
 
 <ul>
 <li>
 Opportunities in a global company where you can contribute your ideas and skills to move towards our shared goals.
 </li>
 <li>
 Possible further career development
 </li>
 <li>
 Competitive salary
 
 
 
 </li>
 </ul>
 
 Why join DHL Global Forwarding?
 
 
 
 We are part of DHL Group, the world&rsquo;s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html
 
 
 Our
 
 TOP EMPLOYER prestigious certification
 
 attests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees. The development of talented women in our organization is an ongoing key focus area.
 
 
 We aspire to become the undisputed leader in our industry,
 
 when people think of forwarding; we want them to think DGF
 
 because we have:
 
 
 
 <ul>
 <li>
 The largest global network with more than :30,000 passionate employees
 </li>
 <li>
 The most efficient processes and fastest response times
 </li>
 <li>
 The best solutions and best customer service
 
 
 
 </li>
 </ul>
 
 Our Vision:
 
 The Logistics Company for the World.
 
 
 
 Our Mission:
 
 Excellence. Simply Delivered.
 
 
 
 Our Purpose:
 
 Connecting People, improving lives.
 
 
 
 Our Values:
 
 Respect &amp; Results
 
 
 
 Our Goals:
 
 Employer, Provider, and Investment of Choice, Living Responsibility
 
 
 
 DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
 
</div>

<div>Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe and want to make a difference? Then waste no time and join our amazing team at DHL Group. DHL Global Forwarding, Freight (DGFF) is the Group's air, ocean, and road freight specialist. We offer standardized transport as well as highly specialized end-to-end solutions to customers in a wide range of industries globally.
Who ever said &lsquo;&lsquo;the sky is the limit&rsquo;&rsquo; never spoke to you! Because for you it&rsquo;s the beginning ., - DHL Global Forwarding has an opening for a Logistics Coordinator in Dubai, United Arab Emirates. 
Join us in connecting people and improving lives! 
In this Logistics Coordinator position
<ul><li>Urgent Shipments Processing: Handle same-day/urgent orders for retail boutiques (VAL/GC), wholesalers, and inter-boutique transfers, including DDP shipments, customs clearance, and DAFZA exit processing.</li>
<li>Customs Declarations: Prepare and submit BOEs (Bill of Entry), pre-declarations, and GTS submissions for retail, wholesale, and temporary admission shipments. Manage inspections, approvals (TRN/NMC), and audit processes.</li>
<li>Transport Coordination: Arrange and consolidate urgent orders; coordinate with carriers (e.g., Brinks) for pickup, delivery, and armored transport. Manage exception orders post cutoff.</li>
<li>E-commerce Operations: Process same-day e-commerce deliveries, monitor orders, coordinate with carriers, and manage returns in collaboration with CRC and warehouse teams.</li>
<li>Wholesaler &amp; Special Shipments: Handle pallet shipments (e.g., Al Tayer, Rivoli), duty-free orders, and temporary admission processes, including document preparation and appointment coordination.</li>
<li>Compliance &amp; Documentation: Ensure accurate customs submissions, waybill exits, and duty payments. Resolve mismatches in ERP/GTS, update SharePoint, and maintain records.</li>
<li>Team Coordination &amp; Support: Liaise with warehouse, carriers, security, and maison teams. Provide training to staff and end-users, create/maintain SOPs, and serve as point of contact for carrier integration and issue escalation.</li>
<li>System &amp; Reporting: Use systems for reporting; monitor delivery performance; address IT incidents; and conduct testing in quality/pre-production environments ( case by case).</li>
</ul>Now, here is what we need from you!
<ul><li>Experience Required: 4&ndash;5 years in logistics (luxury industry preferred)</li>
<li>Experience in domestic logistics, customs clearance (UAE)</li>
<li>Knowledge of DAFZA procedures, GTS, BOE preparation, and customs regulations.</li>
<li>Strong coordination skills with carriers, authorities, and internal teams.</li>
<li>Ability to handle urgent, time-sensitive tasks and exception management.</li>
<li>Proficiency in ERP systems and logistics software.</li>
<li>Working into shifts, including night shifts</li>
<li>Excellent communication and training abilities.</li>
<li>Analytical Thinking</li>
<li>Passion for continuous learning and improvement.</li>
</ul>We offer:
<ul><li>Opportunities in a global company where you can contribute your ideas and skills to move towards our shared goals.</li>
<li>Possible further career development</li>
<li>Competitive salary</li>
</ul>Why join DHL Global Forwarding? 
We are part of DHL Group, the world&rsquo;s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html 
Our TOP EMPLOYER prestigious certification attests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees. The development of talented women in our organization is an ongoing key focus area. 
We aspire to become the undisputed leader in our industry, when people think of forwarding; we want them to think DGF because we have: 
<ul><li>The largest global network with more than ~30,000 passionate employees</li>
<li>The most efficient processes and fastest response times</li>
<li>The best solutions and best customer service</li></ul> 
Our Vision: The Logistics Company for the World.
Our Mission: Excellence. Simply Delivered. 
Our Purpose: Connecting People, improving lives. 
Our Values: Respect &amp; Results 
Our Goals: Employer, Provider, and Investment of Choice, Living Responsibility 
DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</div>

Al Shaali Moto Trading L.l.C

Job Summary: We are seeking a detail-oriented and proactive Assistant Logistics Coordinator to support our logistics and supply chain operations. The ideal candidate will assist in coordinating the movement of vehicles, parts, and automotive supplies, ensuring timely delivery and maintaining accurate records.Key Responsibilities:<ul><li>Assist in planning and coordinating inbound and outbound shipments of vehicles, spare parts, and automotive supplies.</li><li>Monitor delivery schedules, shipment status, and track transportation progress to ensure timely deliveries.</li><li>Prepare and maintain accurate logistics documentation, including bills of lading, invoices, and delivery notes.</li><li>Coordinate with suppliers, transporters, dealerships, and internal departments to streamline logistics operations.</li><li>Assist in managing inventory levels and reporting discrepancies or delays.</li><li>Support customs clearance, import/export compliance, and adherence to UAE transportation regulations.</li><li>Help optimize routes and transportation methods to improve efficiency and reduce costs.</li><li>Maintain databases and generate periodic reports on logistics activities.</li><li>Provide support in resolving logistics-related issues and customer inquiries.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Logistics, Supply Chain Management, Business Administration, or related field preferred.</li><li>1&ndash;3 years of experience in logistics, supply chain, or warehouse operations; automotive industry experience is a plus.</li><li>Knowledge of UAE transportation and customs regulations is desirable.</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Proficient in MS Office (Excel, Word, Outlook) and logistics management software.</li><li>Excellent communication and interpersonal skills.</li><li>Attention to detail and problem-solving abilities.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Assistant Logistics Coordinator

Technopeak IT Solutions LLC

Technopeak IT Solutions is looking for a highly organized Office Administrator / IT Coordinator to manage the scheduling and coordination of field engineers delivering IT support services to our clients across the UAE.In this role, you will ensure that onsite visits are efficiently planned, engineers are properly prepared for their tasks, and client visits are confirmed and executed smoothly. You will act as a central coordination point between clients, engineers, and the technical leadership team.Responsibilities:Coordination of Onsite IT Support<ul><li>Assign engineers to service requests and incidents based on skills, availability, and task urgency.</li><li>Ensure engineers have all required information, tools, and instructions before client visits.</li><li>Confirm visit schedules with customers and maintain the onsite visits calendar.</li></ul>Schedule and Resource Management<ul><li>Plan and optimize daily onsite visits across Dubai and the UAE.</li><li>Coordinate engineers&rsquo; schedules and block time in Microsoft Teams calendars.</li><li>Ensure visits are arranged efficiently by location, travel time and means of transportation and engineer expertise.</li></ul>Incident and Emergency Handling<ul><li>Monitor urgent service requests and coordinate rapid response when required.</li><li>Evaluate whether incidents can be resolved remotely or require onsite support.</li><li>Coordinate with technical engineers and account managers for emergency incidents and overtime approvals when needed.</li></ul>Delivery and Equipment Management<ul><li>Coordinate deliveries of IT equipment for customers.</li><li>Verify delivered items against purchase orders and invoices.</li><li>Label, store, and track equipment in the company warehouse.</li><li>Arrange delivery to customer locations using internal or external delivery resources.</li></ul>Office Administration<ul><li>Manage daily office operations and ensure the smooth functioning of administrative processes.</li><li>Coordinate office supplies, vendors, and service providers (cleaning, maintenance, courier services).</li><li>Maintain office documentation, contracts, and administrative records.</li><li>Support onboarding logistics for new employees, including workspace preparation and access coordination.</li><li>Handle incoming communications, calls, visitors, and general administrative requests from employees.</li></ul>Requirements<ul><li>Strong organizational and coordination skills.</li><li>Ability to manage multiple tasks and schedules simultaneously.</li><li>Good communication skills when working with clients and technical teams.</li><li>Experience in IT support operations, service coordination, or dispatching roles is an advantage.</li><li>Ability to work in a fast-paced service environment.</li><li>Proactive understanding of partner/customer's needs and delivery of satisfactory services/solutions.</li><li>Driving license will be an advantage.</li><li>Fluent English language spoken and written is mandatory. </li><li>Should be in UAE.</li></ul>Conditions<ul><li>Opportunity to work with a professional IT support team in Dubai.</li><li>Medical insurance, Visa sponsorship</li><li>Home Trip Allowance, Transportation allowance</li><li>Individual Development Planning sessions</li><li>6-day working week</li><li>The job location is Barsha Heights, Dubai, UAE</li><li>Full-time job, 2-year contract</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Please specify your salary expectations for this position</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Office Administrator / IT Coordinator

NeoX FZCO

<div>
 
 
 Role Description
 
 
 
 The Warehouse Specialist is responsible for supporting the day-to-day operations of the warehouse, including receiving, storage, inventory management, and order fulfilment. This role ensures that warehouse activities are performed efficiently, accurately, and in compliance with company policies and regulatory requirements. The Warehouse Specialist works closely with the Warehouse Manager and other team members to maintain a smooth and efficient warehouse environment.
 
 
 
 
 
 
 Responsibilities
 
 
 
 Managing end-to-end warehouse operations including receiving, inspection, storage, inventory control, order picking, packing, and dispatch to ensure accurate and timely fulfilment.
 
 
 Experienced in maintaining high inventory accuracy through cycle counts, system updates (WMS), and proactive discrepancy resolution. Strong focus on stock optimization, minimizing excess and obsolete materials, and ensuring smooth material flow to support production and customer demand.
 
 
 Committed to warehouse organization, safety compliance, and quality control &mdash; ensuring all goods (incoming and outgoing) meet company standards while maintaining a clean, structured, and audit-ready environment.
 
 
 Skilled in documentation, reporting, and cross-functional coordination with Production, Procurement, Logistics, and Customer Service to ensure operational alignment and customer satisfaction.
 
 
 Driven by continuous improvement, process optimization, and efficiency enhancement across warehouse operations.
 
 
 
 
 
 
 Educational Background
 
 
 <ul>
 <li>
 Diploma or equivalent; associate&rsquo;s or bachelor&rsquo;s degree in supply chain management, logistics, or a related field is preferred.
 </li>
 <li>
 Relevant certifications (e.g., Certified Warehouse Logistics Professional (CWLP)) are a plus.
 </li>
 </ul>
 
 
 Professional Experience
 
 
 <ul>
 <li>
 Minimum of 2-3 years of experience in warehouse operations, inventory management, or a related field.
 </li>
 <li>
 Experience in the microelectronics or electronics manufacturing industry is preferred.
 </li>
 <li>
 Proven track record of supporting warehouse operations and achieving efficiency improvements
 </li>
 </ul>
</div>

Warehouse Specialist

Explore 276+ Warehouse coordinator in Dubai this March. Find roles across top companies and apply now to boost your career.

276 warehouse coordinator jobs In Dubai

Logistics Coordinator

Logistics Coordinator

Logistics Coordinator

Logistics Coordinator

Assistant Logistics Coordinator

Office Administrator / IT Coordinator

Warehouse Specialist