Secretary / Office Manager

Job Summary
We are seeking a dynamic and highly organized Secretary / Office Manager to join our team! This vital role combines administrative excellence with office management expertise to ensure smooth daily operations. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills. You will serve as the first point of contact for visitors and clients, manage office functions efficiently, and support leadership with a variety of administrative tasks. Your energetic approach and positive attitude will help foster a productive and welcoming environment for all.

Duties

• Greet visitors, answer multi-line phone systems, and direct calls with professionalism and courtesy using proper phone etiquette
• Manage front desk responsibilities including scheduling appointments, handling incoming inquiries, and maintaining a professional reception area
• Oversee office management tasks such as filing, data entry, and maintaining organized records using Microsoft Office, Google Workspace, and other computer skills
• Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial record-keeping
• Coordinate calendar management for executives or team members, including scheduling meetings and managing deadlines
• Assist with clerical tasks such as proofreading documents, preparing reports, and ensuring accuracy in all communications
• Provide excellent customer service by supporting clients or patients in person or via phone/email while maintaining a friendly and professional demeanor
• Handle administrative support duties including proofing correspondence, managing office supplies inventory, and organizing files for easy retrieval
• Support special projects or personal assistant responsibilities as needed to ensure operational efficiency

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and basic computer literacy
• Experience with QuickBooks or bookkeeping software is highly desirable
• Excellent phone etiquette with the ability to handle multi-line phone systems confidently
• Bilingual abilities are a plus to assist diverse client needs
• Strong typing skills along with attention to detail for proofreading and data entry tasks
• Previous experience in customer service or medical/dental reception is advantageous
• Demonstrated ability to manage time effectively while juggling multiple priorities in a fast-paced environment

Join us to be part of an energetic team dedicated to creating an organized, welcoming office environment where everyone can thrive!

Pay: $21.63 - $28.00 per hour

Work Location: In person