Tender Executive

Key Responsibilities Tender Strategy and Planning

• Review and analyze tender documents, specifications, and requirements.
• Define bid strategy, pricing approach, and submission timelines.
• Monitor available tender opportunities and maintain tender pipeline.
• Analyze market tenders and evaluate their suitability for company participation.
• Attend pre-bid meetings and clarification sessions.

Proposal Development

• Lead preparation of technical and commercial proposals.
• Ensure complete, accurate, and compliant tender submissions.
• Develop cost estimates, pricing structures, and commercial strategies.

Coordination and Communication

• Coordinate with sales, technical, finance, and supply chain teams.
• Request and evaluate quotations from suppliers and subcontractors.
• Prepare, issue, and follow up on RFQs to approved suppliers in line with tender specifications.
• Ensure timely receipt and compliance of supplier quotations.
• Compile approved suppliers’ quotations into the final tender submission.
• Ensure submission of one primary supplier quotation and required backup quotations.
• Evaluate and document all supplier quotations before submission.

Tender Submission and Follow-Up

• Ensure all tender submissions meet deadlines and compliance requirements.
• Manage tender tracking systems and documentation.
• Handle post-tender clarifications, negotiations, and contract finalization.

Team Supervision

• Supervise and guide the tender executive and support staff.
• Assign tasks related to tender preparation and submission.
• Review tender documents before submission.
• Provide training and performance feedback.

Reporting and Analysis

• Prepare regular reports on tender pipeline, submissions, and outcomes.
• Analyze win/loss performance and recommend improvements.
• Maintain updated tender tracking reports and dashboards.
• Submit periodic management reports on tender performance.

Job Type: Full-time