administrative assistant Jobs in United States

administrative assistant

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accounts payable specialist Jobs in United States

accounts payable specialist

bookkeeper

accounting specialist

Wyatt Field Service

<div>Position Title: Accounting Specialist (Timekeeping Focused)
Reports to: Director of Financial Services<h1 class="jobSectionHeader">
Position Summary</h1>
Accounting Specialist will perform a variety of tasks related to the maintenance/processing of payroll for multiple jobs. When not assigned to a specific job, perform various duties and special projects in the Accounting Department.<h1 class="jobSectionHeader">
Key Responsibilities</h1><ul><li>
Process employee date changes (hires, terminations, updates, earnings/deductions) into payroll systems.</li><li>
Verify employee documentation for accuracy and completeness.</li><li>
Manage and reconcile Time &amp; Attendance data between systems.</li><li>
Allocate labor, time, and equipment in tracking systems and maintain related logs.</li><li>
Prepare and update daily jobsite reports, including manpower and foreman reports.</li><li>
Generate and distribute payroll and operational reports as needed.</li><li>
Prepare weekly labor and equipment timesheets for client approval.</li><li>
Support Accounts Payable with invoice entry, statement review, and issue resolution.</li><li>
Resolve payroll discrepancies at jobsite and escalate unresolved issues to the Payroll Lead.</li><li>
Cross-train team members and perform additional administrative, payroll, or accounting tasks as assigned.</li></ul><h1 class="jobSectionHeader">
Qualifications
</h1>Education
<ul><li>High School Diploma or Equivalent (Required)</li><li>
Associate degree or equivalent combination of technical training and/or related experience (Preferred)</li><li>
Valid state-issued driver's license (Required)</li></ul>
Experience<ul><li>
1-3 years of experience in accounting or payroll (Required)</li><li>
Experience in refinery and petrochemical construction environment (Preferred)</li><li>
Prior work involving payroll, accounts payable, and accounting functions (Preferred)</li><li>
Prior work experience using TRACK (Preferred)</li><li>
Ability to solve practical problems and deal with a variety of sometimes stressful situations (Required)</li></ul>
Skills &amp; Competencies<ul><li>
Proficiency in Microsoft Office Suite, particularly Excel</li><li>
Strong attention to detail with the ability to review work for accuracy, organization, and compliance with policies and procedures</li><li>
Excellent analytical and problem-solving skills</li><li>
Strong communication skills to effectively interact with clients and internal staff</li><li>
Knowledge of basic accounting principles and practices</li><li>
Experience with relevant billing software and systems such as Viewpoint, TRACK, CDMS, SAP, and Coupa is a plus</li></ul> 
Pre-employment drug-screen and background check are required.</div>

Accounting Specialist

FMNE Insurance Company

<div></div><div>FMNE Insurance is seeking an Accounting Specialist for our Accounting Department who is intuitive, motivated, and detail-oriented, with a strong sense of accountability and a passion for accuracy. We are looking for an individual who thrives in a collaborative environment, demonstrates sound judgment, and can effectively manage multiple priorities while supporting day-to-day accounting operations, financial reporting, and month-end processes.
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States on a full-time basis.
Please supply a cover letter and resume. Applications with cover letters will be given preferential review.
Join a stable, values-driven company with deep Midwest roots. If our core values resonate with you, we encourage you to apply today.
Core values include: Integrity - Service - Excellence - Stability - Strength - Respect - Teamwork
We offer a competitive salary and a comprehensive benefits package, including health coverage, a generous 401(k), pension plan, wellness programs, and a hybrid work model for eligible employees.<div><div><div>
Role Overview:
The Accounting Specialist supports day-to-day accounting operations, ensuring accurate financial records and timely processing of transactions. This role assists with reconciliations and month-end close, while adhering to established accounting standards and internal controls.
Responsibilities:<div><ul><li>
Demonstrates the Company&rsquo;s mission, while successfully performing its core values related to integrity, service, excellence, stability, strength, respect, and teamwork.</li><li>
Perform account reconciliations and investigate variances.</li><li>
Assist with monthly, quarterly, and annual close processes.</li><li>
Support financial reporting and audit requests.</li><li>
Process routine accounting transactions, including cash, accruals, and expenses.</li><li>
Maintain accurate documentation and support internal controls.</li><li>
Collaborate with internal teams to resolve accounting issues and improve processes.</li><li>
Complete various accounting projects as directed by management.</li><li>
Regular and timely attendance in the office is an essential function of the position.</li></ul>
Skills and Qualifications:</div><div><ul><li>
Required:<ul><li>
Associate&rsquo;s degree in accounting, Finance or related field.</li><li>
2-5 years of general accounting experience.</li><li>
Solid understanding of basic accounting principles and financial reporting.</li><li>
Proficiency with accounting systems and Microsoft Excel.</li><li>
Strong written and verbal communication skills.</li><li>
Strong attention to detail, organization, and time-management skills.</li><li>
Ability to work independently and collaboratively in a fast-paced environment.</li><li>
 Ability to handle confidential information in an appropriate and professional manner.</li></ul></li></ul></div><div><ul><li>
Preferred:<ul><li>
Bachelor&rsquo;s degree in accounting, Finance or related field.</li><li>
Industry experience in insurance or financial services.</li><li>
Strong Microsoft Excel skills.</li></ul></li></ul> 
FMNE Insurance Company recognizes that an individual with a disability may require accommodation to enable them to successfully perform a job function. Should you require such accommodation, please indicate the job function and suggested accommodation during the interview process. FMNE will attempt to make reasonable accommodation.</div></div></div></div></div>

New Haven Custom Homes dba Anderson Homes

Company Overview: We build homes. We build equity. We build community. And we are excited to expand our accounting team. As a residential construction builder operating under an open-book billing model, we maintain a high standard of financial clarity for our clients. We're seeking an Accounting Specialist with a keen eye for detail and a solid understanding of general bookkeeping knowledge to join our accounting team.Position Summary: The Accounting Specialist plays a critical role in the accurate and timely processing of invoices and preparation of monthly draw packets to clients and investors. In our open-book billing environment, this position requires close coordination with project managers and subcontractors to ensure costs are properly allocated, documented, and presented to clients with full transparency.Key Responsibilities:<ul><li>Process invoices and validate against purchase orders and budgets</li><li>Gain strong knowledge of cost codes and construction billing practices</li><li>Prepare detailed draw request packages to send to clients</li><li>Assist in the preparation and collection of lien waivers</li><li>Resolve invoice discrepancies directly with project managers and subcontractors</li><li>Maintain accurate and organized digital records for audits and client reviews</li><li>Coordinate with the team lead to support draw cycle close</li><li>Meet strict billing deadlines</li></ul>Qualifications:<ul><li>2+ years of experience in an accounting, bookkeeping, or similar role</li><li>Proficiency in accounting software, basic knowledge of QuickBooks online preferred</li><li>High attention to detail, accuracy, and organization</li><li>Ability to work independently while consistently supporting the team as a whole</li><li>Strong communication skills and a collaborative attitude</li><li>Understanding of open-book construction billing and cost codes preferred, but not required</li></ul>What We Offer:<ul><li>Salary: $50K - $65K</li><li>PTO + Paid Holidays</li><li>Hybrid schedule*</li><li>Professional development opportunities</li><li>Custom or spec home building opportunities</li></ul>* Must work standard business hours Monday- Friday (3 days WFH, 2 days in office, available after 90-day minimum onsite training)To Apply: Please submit your resume to rcoleman@andersonhomesmo.com.Job Type: Full-timePay: $50,000.00 - $65,000.00 per yearBenefits:<ul><li>Paid time off</li><li>Work from home</li></ul>Supplemental Pay:<ul><li>Yearly bonus</li></ul>Experience:<ul><li>QuickBooks: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Columbia, MO 65201 (Required)</li></ul>Work Location: Hybrid remote in Columbia, MO 65201

Villa Daniela

&lt;Overview&gt; Join our dynamic team as an Accounting Specialist and become a vital contributor to our financial operations! In this role, you will leverage your expertise in corporate accounting, financial analysis, and regulatory reporting to ensure accurate and timely financial management. Your proactive approach will support our commitment to transparency, compliance, and excellence in financial services. This is an exciting opportunity for professionals passionate about accounting, eager to mentor others, and ready to make a meaningful impact within a collaborative environment.&lt;Responsibilities&gt;<ul><li>Prepare and analyze financial statements in accordance with GAAP (Generally Accepted Accounting Principles) and regulatory standards, ensuring accuracy and compliance.</li><li>Manage accounts payable and accounts receivable processes, including invoice processing, payment reconciliation, and vendor communications.</li><li>Conduct bank reconciliations and general ledger accounting to maintain precise financial records.</li><li>Perform balance sheet reconciliations, account analysis, and journal entries to support month-end and year-end closing activities.</li><li>Support internal audits by providing documentation, assisting with SOX (Sarbanes-Oxley Act) compliance efforts, and ensuring proper internal controls are followed.</li><li>Assist with budgeting, forecasting, cash flow analysis, and financial report writing to inform strategic decision-making.</li><li>Mentor junior team members on technical accounting concepts such as double entry bookkeeping, debits &amp; credits, and the use of accounting software like Sage or Xero.</li></ul>&lt;Requirements&gt;<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field; CPA or equivalent certification preferred.</li><li>Proven experience in financial accounting within corporate or non-profit sectors; experience with governmental accounting is a plus.</li><li>Strong knowledge of GAAP, securities law, regulatory reporting standards, and technical accounting principles.</li><li>Hands-on experience with accounting software such as Sage, Xero, or similar platforms; proficiency in financial software is essential.</li><li>Familiarity with SOX compliance requirements and LIHTC (Low-Income Housing Tax Credit) regulations is advantageous.</li><li>Excellent analytical skills with the ability to interpret complex financial data and prepare detailed reports.</li><li>Demonstrated mentoring ability to support team development and knowledge sharing. Embark on a rewarding journey where your expertise drives financial integrity and organizational success! We are committed to fostering an inclusive environment that values continuous learning and professional growth for all team members.</li></ul>Pay: $24.86 - $29.94 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Work from home</li></ul>Work Location: Remote

EqualAccess

About the CompanyEqualAccess is partnering with a well-established and community-focused affordable housing provider operating across the Bronx, Brooklyn, and Manhattan. Our client develops and manages a diverse portfolio of multifamily rental properties supported by housing programs including LIHTC, HOME, and project-based voucher (PBV) initiatives.As the portfolio continues to grow, the organization is seeking an experienced Accounting Specialist to support day-to-day accounting functions and cross-department coordination.Position SummaryThe Accounting Specialist is responsible for managing core accounting operations across a multi-property portfolio. This role oversees accounts receivable and payable functions, reconciliations, vendor compliance, and financial reporting while serving as a key liaison between Accounting, Operations, Compliance, Legal, and external partners. This position is ideal for someone who combines strong technical accounting skills with the ability to operate in a fast-paced property management environment.Key ResponsibilitiesAccounts Receivable &amp; Collections<ul><li>Lead processing of all incoming payments, including rent, subsidies, security deposits, concessions, and write-offs</li><li>Prepare and distribute monthly rent bills and tenant share adjustment reports</li><li>Maintain and reconcile accounts receivable ledgers</li><li>Investigate and resolve billing discrepancies, subsidy issues, and payment variances</li><li>Issue and track required notices (late payments, returned checks, uncashed deposits)</li><li>Respond to tenant rent inquiries with professionalism and accuracy</li></ul>Reconciliations &amp; Financial Reporting<ul><li>Conduct weekly and month-end reconciliations of bank accounts and receivable balances</li><li>Participate in recurring cash management and reconciliation reviews</li><li>Maintain subsidy billing and collection reporting in coordination with Compliance and Operations</li><li>Support monthly financial reviews and variance analysis</li><li>Assist with audits, compliance reviews, and internal reporting requirements</li></ul>Accounts Payable &amp; Vendor Management<ul><li>Review purchase orders and process vendor invoices accurately and on time</li><li>Ensure proper approvals and supporting documentation are attached</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Track recurring expenses and contract payments</li><li>Support cash flow monitoring and account management</li></ul>Cross-Functional Coordination<ul><li>Serve as a primary accounting contact for Operations, Compliance, Resident Services, and Legal</li><li>Coordinate with internal teams on lease-related billing, collections, and adjustments</li><li>Communicate with government agencies and third-party subsidy administrators</li><li>Support onboarding of new properties or portfolio transitions</li></ul>Process Improvement &amp; Oversight<ul><li>Provide day-to-day guidance to accounting team members as needed</li><li>Track accounting deliverables and deadlines</li><li>Identify opportunities to improve workflow efficiency and internal controls</li><li>Draft and maintain accounting process documentation</li></ul>Qualifications<ul><li>5 plus years of hands-on accounting experience within property management</li><li>Solid understanding of AR, AP, reconciliations, and financial reporting</li><li>Experience working with subsidies or regulated housing billing is a plus</li><li>Advanced proficiency in Microsoft Excel</li><li>Strong working knowledge of Word and accounting systems</li><li>Excellent analytical, organizational, and problem-solving skills</li><li>Clear written and verbal communication abilities</li><li>Ability to manage multiple priorities in a deadline-driven environment</li></ul>Location: Bronx, NYEmployment Type: Full-timeCompensation: $65,000&ndash;$80,000/yearWhy EqualAccess - EqualAccess partners with best-in-class organizations and supports candidates beyond placement. Every professional we place receives 3 months of post-hire coaching and career support, ensuring long-term success and growth.Job Type: Full-timePay: $65,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you have advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP/XLOOKUP, formulas, data analysis)?</li></ul>Experience:<ul><li>Accounts receivable: 5 years (Required)</li></ul>Work Location: In person

Thermo Electric

ABOUT US:Thermo Electric, part of the COTEMP Sensing Group, designs and manufactures temperature measurement solutions used by customers worldwide. Our West Chester, PA team values collaboration, respect, and continuous improvement&mdash;and we&rsquo;re growing. Employee longevity is something we&rsquo;re proud of: 58% of our team members have been with us five years or more, and nearly half have been here over ten years. Please visit our website at thermo-electric.comPOSITION SUMMARY:The Accounting Specialist supports daily accounting and finance operations in accordance with Generally Accepted Accounting Principles (GAAP). This role is responsible for processing accounts payable and accounts receivable transactions, maintaining accurate financial records, and performing routine accounting tasks such as journal entries, reconciliations, and financial reporting support.RESPONSIBILITIES:- Manage accounts receivable activities including customer invoicing, payment processing, and monitoring aging reports- Follow up on past-due balances and support the collections process- Process credit card payments and reconcile merchant account statements- Perform accounts payable tasks including purchase order matching, vendor bill entry, and processing overhead invoices- Reconcile company credit card statements and ensure accurate expense reporting- Prepare and submit financial and compliance documentation such as ACH setup forms, W-9s, sales tax exemption forms, certificates, and other required vendor or customer documentation- Support accounting-related functions associated with shipping and receiving activities- Perform additional accounting, financial, or administrative tasks as needed to support the accounting departmentQUALIFICATIONS:- Associate or Bachelor&rsquo;s degree in Accounting or Finance preferred- 1&ndash;3 years of experience in an accounting role with general accounting knowledge- Experience supporting month-end processes and account reconciliations preferred- Strong attention to detail and ability to maintain accurate financial records- Ability to manage multiple tasks, prioritize work, and meet deadlines- Strong organizational, problem-solving, and critical thinking skills- Self-motivated, dependable, and able to work independently as well as part of a team- Familiarity with ERP systems and accounting software preferred- Experience with Microsoft Office applications (especially Excel) required- Experience with Xero, Asana, or other SaaS business applications is helpful but not requiredHours: Monday &ndash; Friday, 8:00 a.m. to 4:30 p.m.Hybrid schedule available after job entry training period.Compensation: Compensation based on education and experience, starting at $47,000 full time.Pay: $47,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Roscoe

Full Job Description:The Accounting Specialist is the lead accounts receivable assistant in the finance department. We strongly believe in training and development to further advance individual skills and opportunities, and we&rsquo;re seeking a driven professional with ambition to grow within our company. If you&rsquo;re searching for a solid, stable, and growing company that is small enough to know and appreciate who you are, and big enough to compete with the mega corporations, we should talk.Key Responsibilities:&middot; Oversee collection and processing of customer payments with accuracy of financial and transactional data.&middot; Maintain timely updates to CRM with all customer communication.&middot; Establish professional and positive relations with customers.&middot; Initiate communication with customers as needed including identifying missing invoices, underpays, past due balances and other issues. Provide information in a timely manner to supervisors and team members; lead weekly A/R meetings with internal business partners including Customer Service Reps and District Managers.&middot; Initiate collection attempts in accordance with internal procedure.&middot; Perform reference checks for all credit applications&middot; Create monthly journal entries; reconcile or note and report discrepancies found in records.&middot; Compile accounting reports as needed pertaining to accounts payable and receivable.&middot; Work with accounts payable as needed, including verifying and balancing receipts, and sending payment.&middot; Understand and utilize accounting software and financial systems to maximize operational efficiency.Essential Skills and Experience:<ul><li>Associate in Business, Accounting, or related field. Bachelor's a plus.</li><li>1+ years of applicable accounting experience.</li><li>Demonstrate active listening skills with customer interactions, giving full attention to and taking time to understand the points being made, asking questions as appropriate.</li><li>Convey information effectively, verbally and in writing in English; Spanish a plus.</li><li>High level of organizational skills, integrity, accuracy, and attention to detail.</li><li>Ability to follow through on internal and external customer requests in a timely manner</li><li>Ability to multi-task and work under pressure while maintaining accurate work processes</li><li>Experience and adaptability with computer software (ex. Word, Excel, accounting software, CRM, payment platforms, etc.)</li><li>Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.</li></ul>Supplemental Pay:<ul><li>Bonus Programs</li></ul>Typical Environmental Conditions:<ul><li>This position is in person inside general offices and areas of a typical industrial laundry facility</li></ul>The Roscoe Difference:Roscoe is hometown business that has been serving Chicagoland and surrounding areas for over 100 years. We are conveniently accessible by public transportation and direct expressway access.What makes Roscoe so different than other companies like us? Roscoe is committed to creating a diverse environment and is proud to provide equal employment opportunities in all employment practices. We will honor your experiences, perspectives, and unique identity. Together, we strive to create and maintain working and learning environments that are inclusive, equitable, and welcoming.Our team members have an average tenure of 14 years; you will be surrounded by people who care and a workplace that feels personal rather than corporate. We are committed to finding better ways to accomplish everything we do. We&rsquo;re proud of our storied history in being at the forefront of advancements in our industry and continue that legacy with one of the most efficient facilities in the nation and team members who are excited to grow with us.Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Job Type: Full-timePay: $25.00 - $32.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Ability to Relocate:<ul><li>Chicago, IL 60624: Relocate before starting work (Required)</li></ul>Work Location: In person

Explore 1751+ Accounting specialist in United States this April. Find roles across top companies and apply now to boost your career.

1751 accounting specialist jobs In United States

Accounting Specialist

Accounting Specialist

Accounting Specialist

Accounting Specialist

Accounting Specialist

Accounting Specialist

Accounting Specialist