administrative assistant Jobs in United States

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office administrator Jobs in United States

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bookkeeper

Northern Realty Group

Wyckoff, NJ &mdash; Hiring Part-Time Bookkeeper (In-House)Looking for a reliable, detail-oriented bookkeeper to work one day per week in a home office in Wyckoff.Hours: 8&ndash;10 hours (1 day per week) Pay: $25/hour Start: Hiring immediatelyResponsibilities:<ul><li>QuickBooks data entry</li><li>Basic bookkeeping for business accounts</li><li>Expense tracking &amp; reconciliations</li><li>Organizing records</li><li>Light office/admin duties</li></ul>Requirements:<ul><li>QuickBooks experience required</li><li>Bookkeeping experience preferred</li><li>Organized &amp; trustworthy</li><li>Comfortable working in a home office</li></ul>Pay: $22.00 - $25.00 per hourWork Location: In person

Bookkeeper

Messina Property Management

Part-Time Bookkeeper &ndash; Property ManagementMessina Property Management is seeking a part-time bookkeeper with AppFolio experience to assist with the financial operations of our growing property management company.Responsibilities<ul><li>Manage daily bookkeeping in AppFolio</li><li>Reconcile bank and trust accounts</li><li>Process tenant payments, vendor invoices, and owner distributions</li><li>Assist with monthly owner statements and financial reports</li><li>Maintain accurate and organized financial records</li></ul>Requirements<ul><li>Experience using AppFolio is required</li><li>Prior bookkeeping or property management accounting experience</li><li>Strong attention to detail and organization</li><li>Ability to work independently and maintain confidentiality</li></ul>Position Details<ul><li>Part-time</li><li>$25 per hour</li><li>Flexible hours</li><li>Local or remote candidates considered</li></ul>To Apply: Please send your resume and a short summary of software skills.Pay: From $25.00 per hourWork Location: In person

Titan USA, Inc.

Position: BookkeeperReports To: Operations ManagerPosition Summary: As the Bookkeeper at Titan USA, Inc., you will be responsible for recording, maintaining and managing the Company&rsquo;s financial transactions to ensure accuracy, compliance and timely reporting.Essential Duties: In keeping with the policies and procedures of the organization, along with all relevant legislative authority, the Bookkeeper will:&middot; Recording Financial Transactions: Accurately log income, expenses, sales, purchases and payments utilizing Plex.&middot; Maintain General Ledger: Reconcile accounts including Balance Sheet reconciliation, correct discrepancies, and ensure ledger accuracy.&middot; Month End Financial Reporting: Prepare monthly financial statements and reports by reviewing and recording monthly journal entries &amp; accruals. Reconciling accounts by comparing bank information to records.&middot; Accounts Payable: Review, verify and process invoices received from vendors. Propose weekly payment schedules to management. Maintain positive vendor relationship.&middot; Accounts Receivable: Generate &amp; distribute accurate invoices to customers in a timely manner. Process customer payment receipts. Monitor AR aging reports and follow up on overdue customer accounts.&middot; Capital Expenditure: Evaluate and prioritize capital expenditure projects, providing financial justification and ROI analysis.&middot; Budget Monitoring: Assist in tracking budget, identifying variances and recommending adjustments.&middot; Expense Management: Monitor and approve expenses and suggest cost-saving measures.&middot; KPM Reporting: Monitor key performance metrics (KPMs) related to production efficiency, quality, and financial performance, providing regular updates and actionable insights to management.&middot; Plex Production Software Management: Utilize Plex production software system for data analysis, reporting, and process optimization.&middot; Ad Hoc Analysis: Conduct ad hoc financial analysis and provide decision support to senior management as required.Education and/or Experience: The Bookkeeper will have at least 2 years of Manufacturing experience, combined with a bachelor&rsquo;s degree in accounting, Finance, or related field required. Must also have a strong understanding of manufacturing accounting principles and standard costing.&middot; Proficiency in date entry.&middot; Experience with ERP systems, preferably Plex production software.&middot; Knowledge and understanding of US GAAP and industry standard accounting.&middot; Excellent communication and interpersonal skills, with the ability to interact effectively with cross-functional teams.&middot; Strong analytical and problem-solving abilities.&middot; Detail-oriented with a commitment to accuracy and integrity in financial reporting.&middot; Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities effectively.&middot; Strong organizational and time management skills.&middot; Attention to detail and good judgement / analytical skills.&middot; Able to communicate professionally, verbally and in writing with all levels of team members and customers (if required).&middot; The ability to work well independently and as part of a team.Job Type: TemporaryBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Sweet CPAs LLC

Bookkeeper | Sweet CPAs LLC | Baton Rouge, LA | Hybrid$20 &ndash; $30 per hourWe're a small CPA firm in Baton Rouge and we're growing fast. Our clients range from medical practices to venture capital funds to nonprofits, and no two of their accounting setups look the same. We're looking for a bookkeeper who genuinely enjoys figuring out how a new system works, not someone who needs everything to match what they've always done.This is a hybrid role and will include time at clients' offices, along with remote time.What you'll be doing:<ul><li>Full-cycle bookkeeping for multiple clients across different industries</li><li>Bank and credit card reconciliations, AP/AR, and journal entries</li><li>Assisting with payroll setup and maintenance</li><li>Monthly and quarterly financials for client review</li><li>Working closely with our CPAs to keep clients audit and tax-ready</li><li>Driving to client offices in the Baton Rouge area as needed (reliable vehicle required)</li></ul>What we need from you:<ul><li>Strong QuickBooks Online skills</li><li>2+ years of bookkeeping experience, ideally across multiple clients or industries</li><li>The ability to learn a new accounting platform or workflow quickly and without much hand-holding</li><li>Attention to detail that you'd describe as almost annoying</li><li>Good communication. You'll interact with clients directly, not just internally</li></ul>Nice to have:<ul><li>Experience with industry-specific software (medical, property management, etc.)</li><li>QBO ProAdvisor certification</li><li>Exposure to year-end tax prep or audit support</li></ul>What we offer:<ul><li>Competitive hourly pay commensurate with experience</li><li>Flexible hybrid schedule</li><li>Paid time off</li><li>A small, collaborative team where your work actually gets seen and appreciated</li><li>Room to grow as the firm grows</li></ul>To apply:Submit your resume through Indeed. If you want to stand out, tell us briefly about a time you had to figure out an accounting system you'd never seen before, what you did, and how long it took you to get comfortable with it.Pay: $20.00 - $30.00 per hourExpected hours: 35 &ndash; 45 per weekBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Work from home</li></ul>Work Location: Hybrid remote in Baton Rouge, LA 70802

Emerald Coast CPA

About usEmerald Coast CPA is a small business in Mary Esther, FL. We are professional and our goal is to Offer our clients a personal approach to their financial needs..Our work environment includes:<ul><li>Growth opportunities</li></ul>*About us* Emerald Coast CPA is a small business in Mary Esther, FL. We are professional, customer-centered and provide personal support for our clients.. Our work environment includes: * Office setting * Growth opportunities We are looking for an experienced bookkeeper. Job duties include Payroll, Financial Statements, Bookkeeping 941's, W-2'sJob Type: Full-timePay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li></ul>Physical Setting:<ul><li>Office</li></ul>Experience:<ul><li>Bookkeeping: 5 years (Preferred)</li></ul>Work Location: In person

Ford Group Holdings, LLC

&lt;Job Overview&gt; We are seeking a detail-oriented and proactive Bookkeeper to join our dynamic team. In this vital role, you will manage the day-to-day financial record-keeping processes, ensuring accuracy and compliance with accounting standards. Your expertise will help maintain the integrity of our financial data, support budgeting efforts, and facilitate smooth financial operations across various departments. This position offers an exciting opportunity to contribute to an organization committed to transparency, efficiency, and growth.&lt;Responsibilities&gt;<ul><li>Record and process journal entries accurately using accounting software such as QuickBooks, Xero, Sage, or similar platforms.</li><li>Reconcile bank statements and general ledger accounts regularly to ensure data consistency.</li><li>Manage accounts payable and accounts receivable functions efficiently, including invoice processing and payment tracking.</li><li>Perform balance sheet reconciliation and account analysis to identify discrepancies and resolve issues promptly.</li><li>Prepare financial reports, including income statements, cash flow statements, and budget variance analyses.</li><li>Assist with payroll processing and tax-related activities to ensure compliance with governmental regulations.</li><li>Support budgeting processes by tracking expenses and providing detailed financial insights for decision-making.</li></ul>&lt;Requirements&gt;<ul><li>Proven experience in bookkeeping or accounting roles within corporate or non-profit organizations.</li><li>Strong proficiency in accounting software such as QuickBooks, Xero, Sage, Quicken, or similar tools.</li><li>Solid understanding of GAAP (Generally Accepted Accounting Principles) and technical accounting concepts.</li><li>Knowledge of double-entry bookkeeping, journal entries, account reconciliation, and general ledger accounting.</li><li>Familiarity with governmental accounting standards and tax regulations is a plus.</li><li>Excellent attention to detail with strong organizational skills; ability to perform 10 key typing accurately.</li><li>Effective communication skills for financial report writing and collaboration with teams.</li><li>Ability to handle multiple tasks efficiently while maintaining accuracy in a fast-paced environment. Join us as a Bookkeeper and become a key player in maintaining our financial health! Your expertise will empower us to make informed decisions, streamline operations, and achieve our organizational goals&mdash;all while working in a supportive environment that values your skills and dedication.</li></ul>Job Types: Full-time, Part-timePay: $24.82 - $50.00 per hourWork Location: Hybrid remote in Auburn Hills, MI 48326

Shae's pub and grub

Job Overview We are seeking a detail-oriented and proactive Bookkeeper who has experience working with restaurants to join our team. In this vital role, you will manage the organization&rsquo;s financial records, ensuring accuracy and compliance with accounting standards. Your expertise will support our financial health by maintaining precise bookkeeping practices, preparing reports, and reconciling accounts. This position offers an exciting opportunity to contribute to a thriving organization that values meticulous financial management and professional growth.Responsibilities<ul><li>Maintain accurate and up-to-date financial records using accounting software such as QuickBooks, Xero, Sage, or similar platforms.</li><li>Perform general ledger accounting, including journal entries, account analysis, and general ledger reconciliation to ensure data integrity.</li><li>Reconcile bank statements and perform balance sheet reconciliation to verify account accuracy.</li><li>Manage accounts payable and accounts receivable processes efficiently, ensuring timely payments and collections.</li><li>Prepare detailed financial reports, including budgeting summaries, account analysis, and financial report writing for internal review.</li><li>Assist with governmental accounting procedures and ensure adherence to GAAP (Generally Accepted Accounting Principles).</li><li>Execute double entry bookkeeping practices, maintaining proper debits &amp; credits for all transactions.</li><li>Support tax preparation activities by organizing relevant documentation and ensuring compliance with applicable regulations.</li><li>Perform account reconciliation tasks regularly to identify discrepancies and resolve issues promptly.</li></ul>Experience<ul><li>Proven experience in bookkeeping or accounting roles within restaurants or bars.</li><li>Strong proficiency in accounting software such as QuickBooks, Xero, Sage, Quicken or similar financial tools.</li><li>Knowledge of GAAP standards and governmental accounting procedures.</li><li>Familiarity with public accounting practices and technical accounting concepts is a plus.</li><li>Experience with bank reconciliation, balance sheet reconciliation, and general ledger reconciliation is essential.</li><li>Ability to handle accounts payable/receivable processes efficiently while maintaining high accuracy.</li><li>Demonstrated understanding of payroll processing, tax experience, and budgeting activities.</li><li>Excellent attention to detail with strong organizational skills; familiarity with 10 key typing is advantageous.</li><li>Ability to interpret financial data accurately and communicate findings clearly through reports and analysis. Join us as a Bookkeeper to play a crucial role in safeguarding our financial integrity while advancing your career in a vibrant environment that values precision, professionalism, and continuous improvement!</li></ul>Pay: $15.00 - $50.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Effingham, IL 62401

Explore 224+ Bookkeeper in United States this April. Find roles across top companies and apply now to boost your career.

224 bookkeeper jobs In United States

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Bookkeeper