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admin assistant pro saudization

CSI Global

<div>
 
 Position:
 
 
 PMO Assistant
 
 
 
 
 Location: Riyadh
 
 
 
 
 Saudization Commitment
 
 
 
 In alignment with the Kingdom's Vision 2030 and national Saudization initiatives, this position is
 
 open exclusively to Saudi nationals
 
 who are passionate about building careers in the energy and engineering sectors.
 
 
 
 About CSI Global
 
 
 
 
 CSI Global
 
 is a multi-disciplinary engineering and contracting group delivering advanced electromechanical, building MEP systems, testing and commissioning, contracting and construction solutions across the GCC and beyond. Through our group companies, we serve the power, utilities, and infrastructure sectors with full lifecycle capabilities&mdash;from tendering and design review to execution, commissioning, and handover. We combine engineering precision with commercial excellence to power progress across complex projects in the region.
 
 
 
 Position Overview
 
 
 
 We are seeking a
 
 PMO Assistant
 
 to support the Project Management Office in planning, tracking, and coordinating project activities. The ideal candidate will assist in ensuring projects are delivered on time, within scope, and in line with organizational standards.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support PMO in project planning, scheduling, and progress tracking
 </li>
 <li>
 Prepare project reports, dashboards, and documentation
 </li>
 <li>
 Coordinate with project managers and stakeholders to collect updates
 </li>
 <li>
 Maintain project records, logs, and compliance documentation
 </li>
 <li>
 Assist in monitoring risks, issues, and action items
 </li>
 <li>
 Strong Organizational skills with attention to detail and ability to manage multiple tasks.
 </li>
 <li>
 Ability to work under pressure and meet deadlines with minimal supervision.
 </li>
 <li>
 Proficient in MS Office (Excel, Word, PowerPoint); strong reporting and tracking skills
 </li>
 <li>
 Ability to coordinate with multiple departments and handle office tasks efficiently.
 </li>
 <li>
 Basic knowledge of procurement processes, contracts, and project lifecycles is an advantage.
 </li>
 <li>
 Strong ability to create, maintain, and manage structured filling systems.
 </li>
 <li>
 Good working knowledge of PDF editing tools.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Engineering, or a related field
 </li>
 <li>
 3&ndash;5 years of experience in PMO or project support roles
 </li>
 <li>
 Strong organizational and documentation skills
 </li>
 <li>
 Proficiency in MS Office (Excel, PowerPoint, Word); Project Management tools are a plus
 </li>
 <li>
 Good communication skills in English
 </li>
 <li>
 Project management certifications and familiarity with project management tools such as (MS Project, Primavera P6, Jira, or similar) is a plus.
 </li>
 </ul>
</div>

PMO Assistant

Medtel WN WLL

Job SummaryThe Public Relations Officer (PRO) is responsible for handling all government-related documentation, processes, and formalities in compliance with Saudi Arabian laws and regulations. The PRO will manage visa procedures, employee onboarding documentation, legal renewals, government portal activities, and ensure smooth communication between the company and government authorities.⸻Key Responsibilities1. Government Relations<ul><li>Process and manage all government-related transactions with MOI, MOL, GOSI, Mudad, Qiwa, Absher, ZATCA, and other relevant authorities.</li><li>Handle Iqama issuance, renewal, transfer, and other residency-related procedures.</li><li>Manage Exit/Re-entry visas, Final exit visas, and related documentation.</li><li>Maintain updated knowledge of Saudi labor laws, visa regulations, and government compliance requirements.</li></ul>2. Visa &amp; Work Permit Management<ul><li>Process new visas, work permits, and residency permits for new employees.</li><li>Coordinate medical tests, fingerprints, bio-metrics, and related onboarding formalities.</li><li>Submit and follow up on block visas, visa endorsements, and embassy procedures.</li></ul>3. Company Documentation &amp; Licensing<ul><li>Manage renewal and updates of company documents such as CR, Municipality License, Chamber of Commerce, Saudization certificates, etc.</li><li>Handle all official letters, attestations, and approvals required from government offices.</li></ul>4. Employee Onboarding &amp; Offboarding<ul><li>Assist in preparing employee documentation for onboarding and government file creation.</li><li>Ensure smooth offboarding including final exit, clearance, and cancellation formalities.</li></ul>5. Government Portal Management<ul><li>Maintain and update company records on:</li><li>Qiwa (contracts, work permit issuance, profession changes)</li><li>Mudad (wage protection system updates)</li><li>GOSI (employee registrations and deletions)</li><li>Absher (approvals, exit-reentry visa issuance)</li><li>ZATCA (if applicable &ndash; VAT, tax correspondence)</li></ul>6. Compliance &amp; Reporting<ul><li>Ensure company compliance with Saudi labor and immigration laws.</li><li>Prepare daily/weekly reports of government transactions.</li><li>Maintain detailed, organized records of all processed documents.</li></ul>⸻Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;5 years of proven experience as a PRO in Saudi Arabia.</li><li>Excellent understanding of Saudi labor and immigration laws.</li><li>Strong communication skills in Arabic &amp; English.</li><li>Valid Saudi driving license (preferred).</li><li>Strong knowledge of government portals (Qiwa, GOSI, Mudad, Absher, etc.).</li></ul>⸻Key Skills<ul><li>Strong interpersonal and negotiation skills.</li><li>Ability to handle multiple tasks and meet deadlines.</li><li>Professional attitude and strong follow-up skills.</li><li>High level of confidentiality and accuracy.</li></ul>⸻Work Environment<ul><li>Office-based with frequent visits to government offices.</li><li>Working hours as per Saudi labor law.</li></ul>Job Type: Full-timePay: ﷼6,000.00 - ﷼8,000.00 per month

Public Relation Officer (PRO)

Namma Int'l Digitec FZ LLC

&middot; Assisting with day to day operations of the HR and Admin functions and duties&middot; Providing clerical and administrative support to HR and Admin&middot; Compiling and updating employee records&middot; Deal with employee requests regarding human resources issues&middot; Assist in payroll preparation by providing relevant data.&middot; Communicate with public services when necessary&middot; Properly handle complaints and grievance procedures&middot; Coordinate and communicate with candidates and schedule interviews&middot; Process employees&rsquo; requests and provide relevant information&middot; Assisting and preparing documents of employee for employment, residence, renewal, amendment and cancellation process&middot; Handling utility services but not limited to application/ cancellationHR &amp; Admin Assistant Skills &amp; Qualifications&middot; Reporting Skills&middot; Maintaining Employee Files&middot; Dependability&middot; Organization&middot; Scheduling&middot; Confidentiality&middot; Independence&middot; Verbal Communication&middot; Teamwork&middot; Microsoft Office Skills&middot; Research skills&middot; Detail attentionJob Type: Full-timePay: ﷼3,000.00 - ﷼5,000.00 per month

HR Secretary

National Medical Care

<div>
 
 Key Duties &amp; Responsibilities Summary: The HR Officer &ndash; Talent Acquisition is responsible for supporting the full cycle of recruitment across multiple hospitals within the healthcare group. The role ensures timely, efficient, and compliant hiring processes aligned with organizational workforce plans, Saudization requirements, and healthcare licensing standards. The position collaborates closely with hospital leadership, nursing administration, medical departments, and corporate HR to attract high-quality clinical and non-clinical talent.
 
 
 
 
 
 
 Functional Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage end-to-end recruitment for assigned positions (clinical, medical, allied health, administrative, and support roles).
 </li>
 <li>
 Source candidates through job portals, social media, professional networks, and healthcare recruitment platforms.
 </li>
 <li>
 Screen CVs, assess candidate suitability, and conduct initial interviews.
 </li>
 <li>
 Coordinate interviews with hiring managers, departments, and hospital leadership.
 </li>
 <li>
 Prepare candidate evaluation summaries and ensure consistent recruitment documentation.
 </li>
 <li>
 Manage job postings and ensure alignment with approved manpower plans.
 </li>
 <li>
 Build and maintain a talent pipeline for high-demand roles (Nursing, Physicians, Paramedics, etc.).
 </li>
 <li>
 Engage with recruitment agencies and maintain vendor relationships.
 </li>
 <li>
 Participate in job fairs, university career events, and international recruitment campaigns.
 </li>
 <li>
 Maintain an updated database of qualified healthcare professionals.
 </li>
 <li>
 Ensure all recruitment activities comply with Saudi labor law, Saudization (Nitaqat) targets, and CBAHI/MOH regulations.
 </li>
 <li>
 Coordinate with the Credentialing and Licensing team to verify candidate eligibility through:
 </li>
 <li>
 SCFHS requirements
 </li>
 <li>
 Dataflow verification
 </li>
 <li>
 Prometric exams
 </li>
 <li>
 Prepare job offers, contracts, and salary proposals within HR/Compensation guidelines.
 </li>
 <li>
 Conduct reference checks and background verification.
 </li>
 <li>
 Coordinate with HR Operations for onboarding, orientation scheduling, and hospital deployment.
 </li>
 <li>
 Ensure smooth transition for new hires into their respective departments.
 </li>
 <li>
 Track recruitment KPIs such as time-to-hire, offer acceptance rate, and vacancy aging.
 </li>
 <li>
 Support the Talent Acquisition Manager in analyzing staffing needs for each hospital.
 </li>
 <li>
 Prepare weekly/monthly recruitment dashboards and presentations.
 </li>
 <li>
 Maintain recruitment trackers, manpower lists, and compliance reporting.
 </li>
 <li>
 Support employer-branding initiatives to position the healthcare group as an employer of choice.
 </li>
 <li>
 Ensure a professional, positive candidate experience throughout the recruitment cycle.
 </li>
 <li>
 Promote organizational values, culture, and benefits to attract top talent
 </li>
 <li>
 Assures compliance with the CMC regulations, established policies and procedures concerning recruitment processing.
 </li>
 <li>
 Performs additional tasks and duties as assigned by Superiors and flexible to work in all CMC Business Units.
 </li>
 </ul>
 
 
 
 
 
 Job Specifications:
 
 
 
 Minimum Job Qualifications Requirement (Academic, Certifications, languages, etc.)
 
 
 
 
 
 
 Education:
 
 
 
 Required
 
 
 - Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field or equivalent.
 
 
 
 
 
 
 Minimum Work Experience:
 
 
 
 - 2&ndash;4 years of HR/Talent Acquisition experience, preferably in healthcare or hospital recruitment.
 
 
 - Knowledge of Saudi labor law and healthcare licensing requirements (SCFHS, Dataflow, visas).
 
 
 - Experience in high-volume healthcare recruitment is highly desirable.
 
 
 - Proficiency in HR systems, ATS platforms, Microsoft Office, and recruitment tools.
 
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 
 - Strong interview and assessment skills.
 
 
 - Excellent communication and coordination abilities.
 
 
 - Ability to manage multiple hospital recruitment needs simultaneously.
 
 
 - High attention to detail and documentation accuracy.
 
 
 - Ability to work under pressure and meet tight deadlines.
 
 
 - Knowledge of Saudization requirements and healthcare staffing dynamics.
 
 
 - Strong stakeholder management and customer service orientation.
 
 
 - Strong communication skills in English and Arabic
 
</div>

Talent Acquisition Officer - Nursing Recruiter

Kinetic Business Solutions

<div>
 
 A leading
 
 Medical Device
 
 company is actively recruiting a
 
 Marketing Specialist - Saudi National
 
 for their
 
 Riyadh
 
 office.
 
 
 
 
 
 
 
 To comply with Saudization, our client is required to hire a Saudi National for this position.
 
 
 
 
 
 
 
 
 
 ***Please take the time to read the job description, you must meet all the criteria set out below for your application to be considered. We do check all applications and suitable candidates will be contacted within 5 working days. If you are not contacted by us within that time, please consider your application unsuccessful on this occasion.***
 
 
 
 
 
 
 
 
 
 Key aspects of the role include:
 
 
 
 
 
 
 <ul>
 <li>
 Providing sales and marketing support.
 </li>
 <li>
 Organizing marketing activities, events and campaigns.
 </li>
 <li>
 Analyzing and reporting on the performance of the marketing campaigns.
 </li>
 <li>
 Maintaining good relationships with key stakeholders and decision makers.
 </li>
 <li>
 Acting as the escalation point for inquiries and complaints on portfolio products.
 </li>
 <li>
 Assist in all marketing activities.
 </li>
 </ul>
 
 
 
 
 
 
 To be successful you will need to meet the following:
 
 
 
 
 
 
 <ul>
 <li>
 
 To comply with Saudization, our client is required to hire a Saudi National for this position.
 
 </li>
 <li>
 
 Bachelor&rsquo;s degree in Business / Marketing or other related field.
 
 </li>
 <li>
 
 Minimum 1 - 3 years of experience in marketing, sales/product management.
 
 </li>
 <li>
 Possesses critical thinking &amp; problem-solving skills.
 </li>
 <li>
 Self-starter, highly motivated, and innovative.
 </li>
 <li>
 Excellent presentation and communication skills.
 </li>
 <li>
 Excellent verbal and written communication skills in English &amp; Arabic.
 </li>
 <li>
 Applicants should be available for face-to-face interviews in the location mentioned above.
 </li>
 </ul>
 
 
 
 
 
 Hiring? If you need help filling a similar position in your company, please contact us on +971(0)4 433 4579 or click here.
 
 
 
 
 
 
 
 
 ***We check all applications and suitable candidates will be contacted within 5 working days. If you are not contacted by us within that time, please consider your application unsuccessful on this occasion.***
 
 
 
</div>

Marketing Specialist

Ultimate Peaks Talent & Strategy

<div>
 Location:Saudi Arabia
 
 
 Employment Type:Full-time
 
 
 Reporting to:Group HR / Executive Management
 
 
 
 Role Purpose
 
 
 
 A diversified holding group is seeking an HR Operations Manager to lead the
 
 initial HR operations phase
 
 across group entities.This role is hands-on and execution-focused,responsible for stabilizing HR operations,standardizing practices,and ensuring compliance during an early transformation stage.The role is ideal for a strong HR operator who can "run the engine" while higher-level strategy is being shaped.
 
 
 
 Key Responsibilities (HR Ops Focus)
 
 
 
 <ul>
 <li>
 Run day-to-day HR operations across group entities
 </li>
 <li>
 Standardize HR processes,policies,and employee documentation
 </li>
 <li>
 Manage employee lifecycle processes(onboarding,contracts,probation,offboarding)
 </li>
 <li>
 Ensure accurate contracts aligned with Saudi Labor Law
 </li>
 <li>
 Coordinate GOSI,Saudization,and government platforms(Qiwa,Mudad,Absher)
 </li>
 <li>
 Support payroll coordination and monthly HR data validation
 </li>
 <li>
 Create and maintain employee records,files,and HR trackers
 </li>
 <li>
 Support implementation or cleanup of HR systems(HRIS if applicable)
 </li>
 <li>
 Act as first-line HR support for managers and employees
 </li>
 <li>
 Escalate complex cases to senior HR or legal when needed
 </li>
 <li>
 Prepare basic HR reports(headcount,turnover,contracts,status)
 
 
 </li>
 </ul>
 
 What This Role Is
 
 
 
 ✔Execution-heavy and operational
 
 
 ✔Suitable for early-stage or transition environments
 
 
 ✔Focused on stability,order,and compliance
 
 
 ✔Clear ownership and accountability
 
 
 
 What This Role Is Not
 
 
 
 ✖Not a strategic CHRO role
 
 
 ✖Not policy design at board level
 
 
 ✖Not a people-culture transformation lead
 
 
 
 Requirements
 
 
 
 
 Ideal Candidate Profile
 
 
 
 <ul>
 <li>
 5-8 years of HR operations experience
 </li>
 <li>
 Strong hands-on experience with Saudi HR operations
 </li>
 <li>
 Solid understanding of Saudi Labor Law,GOSI,and Saudization
 </li>
 <li>
 Experience working with multi-entity or fast-growing organizations
 </li>
 <li>
 Comfortable building structure from ambiguity
 </li>
 <li>
 Arabic required;English working proficiency
 </li>
 <li>
 Saudi national preferred
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 This role is managed confidentially by Ultimate Peaks - Talent &amp; Strategy.
 
 
 Candidates may apply by sharing a CV and short summary of HR operations experience via the Quick Apply link.
 
 
 Shortlisted candidates will be contacted directly.
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 Monthly salary up to 20,000 SAR (all-inclusive, depending on experience)
 </li>
 </ul>
</div>

HR Operations Manager / HR Lead - Group Operations

Rawaj - Human Capital Management

<div>Leverage your abilities and join the dynamic team of a leading company in the retail industry in Riyadh, Saudi Arabia.
An HR Manager &ndash; Transformation leads the development and execution of human resources strategies that drive organizational transformation, enhance employee experience, and support business growth. The role focuses on modernizing HR practices, implementing digital HR solutions, and aligning HR operations with the company&rsquo;s strategic direction.<h3 class="jobSectionHeader">
Key Accountabilities</h3><ul><li>
Lead HR transformation initiatives to enhance efficiency, employee engagement, and organizational performance.</li><li>
Develop and execute HR strategies aligned with business objectives, focusing on talent management, workforce planning, and organizational development.</li><li>
Oversee change management programs to ensure smooth transitions during restructuring, new system implementations, or process improvements.</li><li>
Drive the adoption of HR digitalization tools, including HRIS, automation, and data analytics for informed decision-making.</li><li>
Collaborate with senior leadership to design and roll out policies that support a high-performance culture.</li><li>
Analyze workforce data and market trends to improve HR strategies and support business growth.</li><li>
Manage and develop the HR team, ensuring strong capability building and continuous improvement.</li><li>
Oversee employee relations, performance management, and development frameworks to ensure alignment with transformation goals.</li><li>
Partner with different business units to ensure HR initiatives are integrated across the company.</li><li>
Stay updated on HR best practices, Saudization requirements, and new trends in the Saudi retail sector.</li></ul><h3 class="jobSectionHeader">
Knowledge, Skills, and Experience</h3>
We are Looking for:<ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field (MBA or HR certifications preferred).</li><li>
Minimum of 10 years of HR experience, with at least 3 years in a leadership role focusing on HR transformation or organizational development.</li><li>
Strong experience in the Saudi market and deep understanding of labor laws and Saudization.</li><li>
Proven expertise in HR digital transformation, HRIS implementation, and process optimization.</li><li>
Solid experience in change management, restructuring, and building scalable HR frameworks.</li><li>
Excellent leadership skills with the ability to influence and drive organizational change.</li><li>
Strong communication, analytical, and problem-solving skills.</li><li>
Ability to design innovative HR solutions tailored to the Saudi retail environment.</li><li>
Familiarity with performance management systems, talent development programs, and employee engagement methodologies.</li></ul></div>

HR Manager - Retail | Saudi Arabia

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