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admin assistant Jobs in Marketing Jobs In Cairo

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office administrator

admin assistant receptionist role

Protiviti Middle East Member Firm

<div>
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 I. Reception and Client Relations
 
 
 <ul>
 <li>
 
 Front Desk Management:
 
 Serve as the primary point of contact, greeting and welcoming clients, guests, and candidates in a professional and friendly manner.
 </li>
 <li>
 
 Communication Handling:
 
 Manage the main phone line and company inbox, screening and directing calls/emails to the appropriate consultant or department promptly.
 </li>
 <li>
 
 Meeting Coordination:
 
 Schedule, prepare, and manage conference rooms for client meetings and internal sessions, ensuring all necessary technology and materials are ready.
 </li>
 <li>
 
 Mail &amp; Logistics:
 
 Receive, sort, and distribute daily mail, packages, and deliveries. Coordinate courier and shipping services as required.
 </li>
 </ul>
 
 
 
 
 
 II. Travel and Visa Logistics Management (Focused on Arrangement)
 
 
 <ul>
 <li>
 
 Airfare Reservation:
 
 Book and issue
 
 airplane tickets
 
 for domestic and international travel using the company's preferred booking platform or travel agency, ensuring the most cost-effective and efficient routes.
 </li>
 <li>
 
 Complex Itinerary Arrangement:
 
 Coordinate comprehensive travel logistics for consulting teams and leadership, including flights, hotels, and ground transportation, creating detailed itineraries for each trip.
 </li>
 <li>
 
 Visa Scheduling &amp; Documentation:
 
 Facilitate the
 
 scheduling of visa appointments
 
 at embassies/consulates. Organize, prepare, and compile all necessary supporting documentation (e.g., invitation letters, application forms, passport copies) for business visa applications.
 </li>
 <li>
 
 Compliance &amp; Records:
 
 Ensure all reservations and visa documentation comply with internal travel policies and maintain an accurate, confidential log of consultant travel documents (e.g., passport and visa expiration dates).
 </li>
 <li>
 
 Emergency Contact:
 
 Serve as a point of contact for consultants experiencing travel delays or issues, assisting with immediate rebooking or troubleshooting as needed.
 </li>
 </ul>
 
 
 
 
 
 III. Administrative and Operational Support
 
 
 <ul>
 <li>
 
 Calendar Management:
 
 Assist senior consultants and leadership with scheduling internal and external appointments and meetings.
 </li>
 <li>
 
 Document Management:
 
 Assist with the preparation, formatting, proofreading, and binding of confidential client reports, proposals, and presentations.
 </li>
 <li>
 
 Office Inventory:
 
 Maintain and manage office supplies, breakroom inventory, and stationery, placing orders and managing vendor relationships efficiently.
 </li>
 <li>
 
 Filing &amp; Data Entry:
 
 Maintain organized digital and physical filing systems for client contracts, vendor invoices, and internal documents.
 </li>
 <li>
 
 Expense Reports:
 
 Assist with compiling and submitting expense reports for the team, ensuring adherence to company policy.
 </li>
 </ul>
 
 
 
 
 
 IV. Employee Attendance and Compliance
 
 
 <ul>
 <li>
 
 Attendance Monitoring:
 
 Monitor and track daily employee attendance, including checking in and out, utilizing the designated time-tracking system (e.g., electronic clock-in or software).
 </li>
 <li>
 
 Absence Reporting:
 
 Maintain accurate records of planned and unplanned absences (vacation, sick leave) and report any discrepancies or chronic issues to the Office Manager.
 </li>
 <li>
 
 Timesheet Support:
 
 Assist team members with queries regarding their timesheet submissions and ensure all hours are correctly allocated
 </li>
 </ul>
 
 
 
 
 
 Job Qualifications:
 
 
 <ul>
 <li>
 2-3 years of proven experience in administrative role
 </li>
 <li>
 Strong Phone Etiquette and Communication skills
 </li>
 <li>
 Strong command of English
 </li>
 <li>
 Proficiency in Microsoft Office [Excel, Word and Outlook&hellip;]
 </li>
 <li>
 Excellent organizational abilities and attention to detail
 </li>
 <li>
 Ability to work effectively both independently and as part of a team
 </li>
 </ul>
 
 
</div>

Admin Assistant & Receptionist role

Cornerstone Development

<div>
 
 
 
 Job Summary
 
 
 
 
 The Receptionist will serve as the first point of contact for our organization, providing exceptional customer service and support to clients, visitors, and staff. This role involves managing front desk operations, handling inquiries, and ensuring a welcoming environment.
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 - Greet and assist visitors and clients in a friendly and professional manner.
 
 
 
 
 - Answer phone calls and direct them to the appropriate personnel.
 
 
 
 
 - Manage scheduling and appointments for staff members.
 
 
 
 
 - Handle incoming and outgoing mail and packages.
 
 
 
 
 - Perform administrative tasks as needed, including data entry and filing.
 
 
 
 
 - Collaborate with various departments to facilitate smooth communication.
 
 
 
 
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 - 3-5 years of experience in a receptionist or administrative role.
 
 
 
 - High school diploma or equivalent; additional certification in office administration is a plus.
 
 
 
 
 
 
 Skills and Competencies
 
 
 
 
 - Excellent verbal and written communication skills.
 
 
 
 
 - Strong interpersonal skills with the ability to interact effectively with diverse individuals.
 
 
 
 
 - Proficient in Microsoft Office Suite and basic computer skills.
 
 
 
 
 - Strong organizational skills and attention to detail.
 
 
 
 
 - Ability to multitask and prioritize tasks effectively.
 
 
 
 
 
 
 
 
</div>

Receptionist

Hilton

<div>
 A Receptionist provides reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required.
 
 
 
 What will I be doing?
 
 
 
 As Receptionist, you will provide reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. A Receptionist contributes to the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Achieve positive outcomes from Guest queries in a timely and efficient manner
 </li>
 <li>
 Ensure an efficient reception experience for Guests, including check in/out, and complete audit procedures, as required
 </li>
 <li>
 Ensure that both the Front Office Manager and Reception Supervisors are kept fully aware of any relevant feedback from guests and, or, other departments
 </li>
 <li>
 Demonstrate a high level of customer service at all times
 </li>
 <li>
 Attend appropriate training courses, when required, and assist with the Night Team's training and development efforts
 </li>
 <li>
 Demonstrate a knowledge of hotel room categories, room rates, packages, promotions and other general product knowledge necessary to perform daily duties
 </li>
 <li>
 Maximize room occupancy and use up-selling techniques to promote hotel services and facilities
 </li>
 <li>
 Use the correct procedures regarding the acceptance of foreign currencies, credit cards and cash in accordance with the hotel credit policy
 </li>
 <li>
 Comply with hotel security, fire regulations and all health and safety legislation
 </li>
 <li>
 Act in accordance with policies and procedures when working with front of house equipment and property management systems
 </li>
 <li>
 Follow company brand standards
 </li>
 <li>
 Assist other departments, as necessary
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 Receptionists serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in a customer-focused industry
 </li>
 <li>
 Completed high school certificate or equivalent
 </li>
 <li>
 Positive attitude and good communication skills
 </li>
 <li>
 Commitment to delivering a high level of customer service
 </li>
 <li>
 Excellent grooming standards
 </li>
 <li>
 Ability to work on your own and as part of a team
 </li>
 <li>
 Competent level of IT proficiency
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous experience in cash handling
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Ramses
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Senior Specialist, People &amp; Organisation | MAF Global Solutions | Human Capital
 
 
 
 Role Summary
 
 
 
 To provide overall support to Majid Al Futtaim GS population in Egypt . Role support includes to Induction and On Boarding, Employee Relations, Employees Services, Employee Engagement,Internal Communications and operational tasks.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Ensure all new joiners are properly onboarded through the workforce team
 </li>
 <li>
 Making sure all documents are being handled properly by the workforce team and in timely manner.
 </li>
 <li>
 Keep open channels with all stakeholders to make sure their requests are being addressed on timely manner.
 </li>
 <li>
 Making sure our medical insurance services are running smoothly and handled by the medical insurance specialist providing support if needed.
 </li>
 <li>
 Making sure our mobile line devices account is running smoothly and handled by the admin assistant.
 </li>
 <li>
 Support the HC Manager to conduct monthly visits to different departments and meet employees and line managers to ensure a healthy work environment.
 </li>
 <li>
 To draft and prepare any internal memos, announcements, newsletters or any information that needs to be shared with the employees.
 </li>
 <li>
 Supporting the HC business partner with the all the operational tasks and owning them to make sure they are delivered on time with the right quality.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High quality knowledge of employee relations and how to maintain active relation with all stakeholders.
 </li>
 <li>
 Ability to build relationships and influence with credibility at all levels
 </li>
 <li>
 Proactive and willing to take ownership of tasks and projects.
 </li>
 <li>
 Team oriented, flexible and enthusiastic with a positive and committed approach.
 </li>
 <li>
 Reliable and able to work on own initiative, with good attention to detail and a high level of accuracy.
 </li>
 <li>
 2 to 3 years experience required.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Senior Specialist, People & Organisation

<div>
 
 
 BUSINESS INTRODUCTION
 
 
 
 Majid Al Futtaim Holding is the leading shopping mall, retail, communities, entertainment developer and operator in the Middle East, North Africa, and Central Asia regions. With over 43,000 people, revenues of over US$ 11 Billion, and operations in 18 countries. Some of the iconic brands we carry include Mall of the Emirates, Carrefour, All Saints, Lego, City Center, Abercrombie &amp; Fitch, &amp; Vox Cinemas. We believe in making Great Moments for Everyone, Every day.
 
 
 
 
 
 
 JOB TITLE
 
 
 
 Senior Specialist, People &amp; Organization | MAF Global Solutions | People &amp; Organization
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 To provide overall support to Majid Al Futtaim GS population in Egypt . Role support includes to Induction and On Boarding, Employee Relations, Employees Services, Employee Engagement, Internal Communications and operational tasks.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Ensure all new joiners are properly onboarded through the workforce team
 </li>
 <li>
 Making sure all documents are being handled properly by the workforce team and in timely manner.
 </li>
 <li>
 Keep open channels with all stakeholders to make sure their requests are being addressed on timely manner.
 </li>
 <li>
 Making sure our medical insurance services are running smoothly and handled by the medical insurance specialist providing support if needed.
 </li>
 <li>
 Making sure our mobile line devices account is running smoothly and handled by the admin assistant.
 </li>
 <li>
 Support the HC Manager to conduct monthly visits to different departments and meet employees and line managers to ensure a healthy work environment.
 </li>
 <li>
 To draft and prepare any internal memos, announcements, newsletters or any information that needs to be shared with the employees.
 </li>
 <li>
 Supporting the HC business partner with the all the operational tasks and owning them to make sure they are delivered on time with the right quality.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 High quality knowledge of employee relations and how to maintain active relation with all stakeholders.
 </li>
 <li>
 Ability to build relationships and influence with credibility at all levels
 </li>
 <li>
 Proactive and willing to take ownership of tasks and projects.
 </li>
 <li>
 Team oriented, flexible and enthusiastic with a positive and committed approach.
 </li>
 <li>
 Reliable and able to work on own initiative, with good attention to detail and a high level of accuracy.
 </li>
 <li>
 2 to 3 years experience required.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Senior Specialist, People & Organization

CRIF Egypt (Dun & Bradstreet)

<div>
 
 
 About CRIF Egypt:
 
 
 
 In April 2017 CRIF S.p.A acquired Dun &amp; Bradstreet Egypt from Dun &amp; Bradstreet South Asia Middle East Limited (&ldquo;DBSAME&rdquo;). The acquisition has strengthened CRIF&rsquo;s industry-leading position in the field of business and credit information, and risk management solutions in the region as a member of the D&amp;B Worldwide Network for Egypt.
 
 
 Previously CRIF also acquired Dun &amp; Bradstreet business in the UAE, Turkey and Italy. These acquisitions are part of CRIF&rsquo;s global strategy, with increasing investments over recent years, and the commitment to provide the Southwest Asian market with greater added-value services and products. The solutions offered by CRIF and its subsidiaries worldwide will make it possible to respond more effectively to the needs of an increasingly demanding market in terms of advanced solutions and IT flexibility.
 
 
 
 
 Job Description:
 
 
 
 
 
 
 
 The Administration Supervisor is responsible for facilitating the efficient functioning of our Egypt office through a range of administrative tasks in addition to managing the global purchasing &amp; vendor management processes globally. The incumbent will be responsible for managing admin staff, executing daily office operation functions in the office.
 
 
 Please visit our website www.dnb.com.eg for more information
 
 
 
 
 
 
 
 Job title:
 
 Administration Assistant
 
 
 
 
 
 Location:
 
 
 
 Egypt
 
 
 
 
 
 Number of Opening
 
 
 : 1
 
 
 
 
 
 Handling Reception responsibilities
 
 
 Provide administrative and clerical support to the Egypt office.
 
 
 Coordinate travel and accommodation requirements.
 
 
 Filter general information, queries, phone calls and invitations or taking forward such contact as appropriate.
 
 
 Keep and maintain an accurate record of papers and electronic correspondence.
 
 
 Prepare correspondence including the drafting of general replies.
 
 
 Prepare correspondence and assist in preparing presentations and spreadsheets.
 
 
 Greet visitors and determine whether they should be given access to specific individuals.
 
 
 Monitors the performance of the office devices and stationery to spot any problem with any of the devices and issue a maintenance or purchasing order to our suppliers if needed.
 
 
 Following up pending subjects &amp; report the feedback independently.
 
 
 Post the open vacancies on the Recruitment Platforms
 
 
 Make the first screening for the resumes and share it with the HRBP
 
 
 Handling all the onboarding process of the new employee
 
 
 Handling all the offboarding process of the resigned employee
 
 
 Building Management
 
 
 Travel and Visa Management
 
 
 
 
 
 
 Qualification and Experience:
 
 
 <ul>
 <li>
 Bachelor's degree.
 </li>
 <li>
 2 to 5 years of expertness in the similar role.
 </li>
 <li>
 Fluent Arabic and English communication skills (verbal and written).
 </li>
 <li>
 Professional use of computer MS office applications.
 </li>
 <li>
 Exceptional communication and interpersonal skills.
 </li>
 <li>
 Strong organizational skills with ability to multi-task.
 </li>
 <li>
 Ability to effectively prioritize and execute tasks in a high- pressure environment.
 </li>
 <li>
 Ability to work well through others.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Valeo

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 
 
 
 
 Key Responsibilities~
 
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
 <li>
 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
 <li>
 Organize and oversee on-site catering and hospitality and facility needs.
 </li>
 <li>
 Develop and manage visit itineraries as needed.
 </li>
 <li>
 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 
 Job Requirements~
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
 
 
 
 Position~
 
 
 
 General Services Executive/Administrative Assistant
 
 
 
 D&eacute;partement~
 
 
 
 General Services
 
 
 
 Schedule~
 
 
 
 Temps plein
 
 
 
 Employee Status~
 
 
 
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 
 
 
 Type de contrat~
 
 
 
 Annual Contract
 
 
 
 Job Posting Date~
 
 
 
 2025-10-09
 
 
 
 Join Us !
 
 
 Being part of our team, you will join~
 
 
 <ul>
 <li>
 one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
 </li>
 <li>
 a multi-cultural environment that values diversity and international collaboration
 </li>
 <li>
 more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
 </li>
 <li>
 a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
 
 
 </li>
 </ul>
 More information on Valeo~ https~//www.valeo.com
 
</div>

Administration Coordinator, Facility & Administration

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761 admin assistant receptionist role jobs IN Marketing Jobs In Cairo

Admin Assistant & Receptionist role

Receptionist

Receptionist

Senior Specialist, People & Organisation

Senior Specialist, People & Organization

Administrative Assistant

Administration Coordinator, Facility & Administration