administrative assistant Jobs in Riyadh Saudi Arabia

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admin assistant Jobs in Riyadh Saudi Arabia

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admin coordinator

Madi International

<div>
 
 Job Description
 
 
 
 We are looking for a detail-oriented and proactive
 
 Admin Coordinator
 
 to join our team in
 
 Riyadh
 
 . This role is ideal for someone with strong administrative skills and a passion for organization, efficiency, and team support. You will play a key role in ensuring smooth office operations and supporting cross-functional teams in a dynamic work environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate daily administrative tasks to ensure efficient office operations.
 </li>
 <li>
 Support department managers and team members with scheduling, documentation, and reporting.
 </li>
 <li>
 Manage office supplies, equipment, and maintenance needs.
 </li>
 <li>
 Assist in organizing meetings, preparing agendas, and taking minutes.
 </li>
 <li>
 Liaise with internal departments and external vendors as needed.
 </li>
 <li>
 Maintain accurate records and handle confidential information responsibly.
 </li>
 <li>
 Support onboarding processes for new employees and assist HR with admin tasks.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 Minimum 2-4 years of experience in an administrative or coordinator role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent verbal and written communication skills in English (Arabic is a plus).
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Based in Jeddah or willing to relocate.
 </li>
 <li>
 Bachelors degree in business administration or related field is preferred.
 </li>
 </ul>
</div>

Admin Coordinator

HungerStation | هنقرستيشن

<div>
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 1. Rider Administration
 
 
 <ul>
 <li>
 Manage the end-to-end onboarding and offboarding process for riders.
 </li>
 <li>
 Collect, verify, and upload necessary documents (IDs, contracts, license copies, etc.).
 </li>
 <li>
 Coordinate with vendors and internal teams for rider replacements or updates.
 </li>
 </ul>
 
 
 2. Asset Handling
 
 
 <ul>
 <li>
 Issue, track, and recover rider assets such as delivery devices, uniforms, fuel cards, and car keys.
 </li>
 <li>
 Update asset records and report discrepancies to the Asset Control Associate and Regional Supervisor.
 </li>
 </ul>
 
 
 3. Petty Cash and Financial Admin
 
 
 <ul>
 <li>
 Handle and record petty cash usage for site-level rider needs (fuel, repairs, emergencies).
 </li>
 <li>
 Submit expense reports with supporting documents and ensure compliance with cash handling policies.
 </li>
 </ul>
 
 
 4. Car and Rider Coordination
 
 
 <ul>
 <li>
 Support onboarding of leased vehicles, coordinate with drivers, and report vehicle-related issues.
 </li>
 <li>
 Log vehicle usage, accident reports, and transfer activities in alignment with SOPs.
 </li>
 </ul>
 
 
 5. Compliance and Reporting
 
 
 <ul>
 <li>
 Ensure riders are briefed on policy updates and compliance requirements.
 </li>
 <li>
 Prepare and submit daily reports on onboarding status, asset movements, petty cash usage, and incidents.
 </li>
 </ul>
 
 
 6. Support Site Operations
 
 
 <ul>
 <li>
 Act as the point of contact for rider admin support during assigned shifts.
 </li>
 <li>
 Coordinate with Safety, Facility, and P&amp;L teams for escalated issues or cross-functional needs.
 </li>
 <li>
 Support replacement coverage during officer leave or peak times.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 2+ years of experience in fleet admin, HR support, or operations coordination roles.
 </li>
 <li>
 Familiarity with onboarding processes, documentation handling, and petty cash procedures.
 </li>
 <li>
 Strong attention to detail, documentation, and accuracy.
 </li>
 <li>
 Good communication and coordination abilities.
 </li>
 <li>
 Proficient in Microsoft Office and reporting tools.
 </li>
 <li>
 High Diploma in Logistics, Business, or any other related field.
 </li>
 </ul>
 
 
</div>

Last Mile Support Officer

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

Compass Logistics International

Job Title: Admin OfficerDepartment: Administration &amp; HR Location: Saudi Arabia Reporting To: Country Manager / Regional Admin &amp; HR DirectorPosition Overview:The Admin Officer will oversee day-to-day administrative operations in the Saudi branch, ensuring efficient office management, documentation, and compliance with Compass Ocean Logistics&rsquo; corporate standards. The role requires excellent organizational and communication skills to support management, employees, and visiting teams in all administrative matters.Key Responsibilities:1. Office Administration &amp; Coordination<ul><li>Supervise daily office operations, ensuring smooth functioning of facilities and supplies.</li><li>Manage maintenance, housekeeping, utilities, and vendor coordination.</li><li>Handle travel arrangements, hotel bookings, and logistics for local and international staff visits.</li></ul>2. HR &amp; Employee Support<ul><li>Maintain employee attendance, leave, and visa documentation in coordination with HR.</li><li>Support onboarding and exit formalities as per company policy.</li><li>Ensure compliance with Saudi labor and immigration regulations, including coordination with PRO or local authorities when required.</li></ul>3. Documentation &amp; Compliance<ul><li>Maintain updated records of trade licenses, lease agreements, insurance policies, and company assets.</li><li>Assist in renewals, registration updates, and government portal submissions.</li><li>Ensure confidentiality and secure filing of company records.</li></ul>4. Communication &amp; Reporting<ul><li>Prepare correspondence, reports, and administrative memos as needed.</li><li>Liaise with head office departments to align processes and reporting standards.</li><li>Support management in audits, renewals, and inspections.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 3&ndash;5 years of administrative experience, preferably in logistics, shipping, or corporate settings.</li><li>Strong command of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Good understanding of local regulatory requirements and government portals (Qiwa, Muqeem, GOSI, Mudad).</li><li>Excellent written and verbal communication skills in English and Arabic.</li><li>High level of discretion, reliability, and organizational discipline.</li></ul>Key Attributes:<ul><li>Proactive and service-oriented approach.</li><li>Strong coordination and multitasking abilities.</li><li>Professional presentation and attention to detail.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you a Saudi National?</li></ul>

Admin Executive/ Jeddah, Dammam, Riyadh (KSA)

Ultimate Peaks Talent & Strategy

<div>
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Type:
 
 Full-time | In-office
 
 
 
 Salary Range: SAR 5,000+/-, plus incentives
 
 
 
 
 
 About the Role:
 
 
 
 
 We're looking for a sharp, organized, and highly dependable
 
 Chief of Staff
 
 to support the CEO and management team in ensuring that projects are delivered on time, tasks are tracked, and people are held accountable. This is a hands-on role ideal for someone who thrives in a fast-paced, multi-tasking environment.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Support the CEO in managing day-to-day priorities, meetings, and tasks
 </li>
 <li>
 Follow up with team members to ensure timely submission of reports, updates, and deliverables
 </li>
 <li>
 Track ongoing projects, timelines, and deadlines using tools like Excel, Notion, or Trello
 </li>
 <li>
 Coordinate internal communications and prepare updates for leadership
 </li>
 <li>
 Ensure the team stays aligned and accountable to weekly goals and priorities
 </li>
 <li>
 Handle administrative follow-up tasks (e.g. reminders, schedules, summaries)
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Ideal Candidate:
 
 
 
 
 <ul>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Strong communication skills in English (Arabic is a plus)
 </li>
 <li>
 A sport background is a plus
 </li>
 <li>
 Proactive and confident in following up with different teams
 </li>
 <li>
 Experienced in project coordination, admin support, or similar roles
 </li>
 <li>
 Comfortable using task tracking tools (Google Sheets, Trello, ClickUp, etc.)
 </li>
 <li>
 Positive attitude, reliable, and professional work ethic
 
 
 </li>
 </ul>
 
 
 Who this role fits:
 
 
 
 
 This opportunity is perfect for someone with a strong sense of ownership and structure &mdash; whether you come from a background in admin, coordination, teaching, HR, or operations. We welcome all nationalities to apply, and we're especially open to candidates who are already based in Riyadh with valid sponsorship or transferable Iqama.
</div>

Chief of Staff (Operations & Project Coordination)

Job Title: Document Controller / Reporter / AdminDepartment: Project Management / Administration Reporting To: Project Director / Project ManagerJob Purpose: The DC/Reporter/Admin is responsible for managing all project documentation, maintaining records, preparing reports, and supporting project administration functions. The role ensures accurate documentation control, timely reporting, and efficient coordination between project teams, consultants, and clients.Key Responsibilities:<ul><li>Maintain and control all incoming and outgoing project documents, drawings, correspondence, and records.</li><li>Ensure proper filing, version control, and easy retrieval of all project-related documents in both electronic and hard copy formats.</li><li>Prepare daily, weekly, and monthly progress reports as per project requirements.</li><li>Coordinate with site engineers and departments to collect data for reports and documentation.</li><li>Update logs for transmittals, submittals, RFIs, and other project correspondences.</li><li>Review documents for accuracy and completeness before submission to clients or consultants.</li><li>Maintain confidentiality and proper handling of sensitive information.</li><li>Support the Project Director and project team in administrative tasks such as scheduling meetings, preparing minutes, and maintaining attendance and manpower records.</li><li>Track document approvals, rejections, and pending submissions to ensure smooth project workflow.</li><li>Ensure compliance with company documentation standards and project procedures.</li><li>Act as a central point of communication for project document circulation and updates.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or related field.</li><li>Minimum 5&ndash;8 years of experience in document control and project administration (construction or engineering preferred).</li><li>Proficiency in MS Office (Excel, Word, PowerPoint) and document management systems (e.g., Aconex, EDMS, SharePoint).</li><li>Strong attention to detail, organization, and time management.</li><li>Excellent written and verbal communication skills.</li><li>Ability to handle multiple tasks and work under tight deadlines.</li><li>Good coordination and reporting skills.</li></ul>Job Types: Full-time, Permanent

DC/Reporter/Admin

Nadir Almarzouki Professional IT Services

Position: IT Coordinator (Saudi National) Location: A Leading International School &ndash; Riyadh Employment Type: Full-TimeAbout the Role: A leading international school in Riyadh is seeking a motivated fresh graduate to join its IT department as an IT Coordinator. This role is ideal for candidates who are organized, proactive, and eager to begin their career in information technology.The IT Coordinator will serve as a liaison between school users and the technical operations team, ensuring clear communication and smooth handling of IT-related matters. The position focuses on coordination, follow-up, and system implementation rather than advanced technical development.Key Responsibilities:<ul><li>Act as the first point of contact for IT-related requests from school staff.</li><li>Log, track, and follow up on technical support tickets and service requests.</li><li>Communicate effectively between users and the IT operations team.</li><li>Maintain IT documentation, asset records, and system logs.</li><li>Coordinate the implementation and deployment of school systems and applications.</li><li>Support the coordination of on-site IT activities when needed.</li></ul>Requirements:<ul><li>Fresh graduate with a degree in Computer Science, Information Systems, or a related field.</li><li>Graduate of KSU, PNU, or Imam University.</li><li>Saudi national.</li><li>Excellent command of English (written and spoken).</li><li>Strong communication, organizational, and coordination skills.</li><li>Basic understanding of IT systems, networks, and user support principles.</li></ul>Why Join Us: You will be part of a professional, supportive environment where you can gain real-world IT coordination experience and contribute to the ongoing digital development of the school&rsquo;s operations.Job Type: Full-timeApplication Question(s):<ul><li>Are you a fresh graduate?</li><li>Did you graduate from the Universities: KSU, PNU or Imama University?</li><li>Do you hold a bachelors degree in Computer Science or Equavalent?</li><li>Are you a Saudi citizen?</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>

IT Coordinator

Explore 74+ Admin coordinator in Riyadh Saudi Arabia this November. Find roles across top companies and apply now to boost your career.