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admin coordinator marine background

Seaworks Co

Job SummaryWe are looking for an Marine crew Admin Coordinator with marine/offshore experience to handle daily administrative and crew coordination activities for marine operations.Key Responsibilities<ul><li>Prepare crew timesheets and attendance records.</li><li>Daily communication with crew, projects, HR, and clients.</li><li>Verify and maintain crew documents (Passport, QID, CDC, STCW, Medical, etc.).</li><li>Handle all administrative and document control activities.</li><li>Maintain crew files, vessel records, and operational documents.</li><li>Coordinate crew changes, mobilization, and HR documentation.</li><li>Prepare daily reports, correspondence, and operational updates.</li><li>Handle daily emails and communication with internal departments and clients.</li><li>Maintain proper filing and tracking of marine documents and certificates.</li></ul>Requirements<ul><li>3&ndash;5 years of marine/offshore/shipping administration experience.</li><li>Good knowledge of crew documentation and coordination.</li><li>Proficient in MS Office, especially Excel and Outlook.</li><li>Good communication and organizational skills.</li><li>GCC/Qatar marine experience preferred.</li></ul>Pay: QAR3,000.00 - QAR4,000.00 per monthWork Location: In person

Admin Coordinator(Marine background)

Bin Al Sheikh Real Estate Brokerage

We&rsquo;re Hiring &ndash; Admin / Admin Coordinator (Real Estate Experience) Male Arab National Location: Bin Al Sheikh Real Estate, Qatar Employment Type: Full-Time Salary: Competitive, based on experienceBin Al Sheikh Real Estate is expanding and is seeking a proactive and experienced Admin / Admin Coordinator (Male Arab National) with a background in real estate to join our growing team.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the real estate operations team. </li><li>Prepare Sales contracts, tenancy agreements, and related documentation. </li><li>Handle sales transactions, after-sales processes, and property handovers. </li><li>Maintain and update property listings, client records, and CRM systems. </li><li>Coordinate effectively with clients, agents, and internal departments. </li><li>Manage daily office operations, including scheduling, calls, and correspondence. </li><li>Ensure compliance with company policies and Qatar real estate regulations. </li></ul>Requirements:<ul><li>Male Arab National </li><li>3&ndash;5 years of administrative experience within the real estate industry. </li><li>Strong knowledge of Qatar real estate procedures and documentation. </li><li>Excellent communication skills in both English and Arabic. </li><li>Strong organizational skills with attention to detail. </li><li>Ability to manage multiple tasks and meet deadlines. </li><li>Professional, customer-focused, and proactive approach. </li><li>Immediate availability is highly preferred. </li></ul>Apply Now:Email: basrecruitment@binalsheikh.com WhatsApp: +974 5067 706#Hiring #QatarJobs #DohaJobs #RealEstateJobs #AdminJobs #AdminCoordinator #RealEstateQatar #PropertyManagement #SalesSupport #CRM #ArabicJobs #BilingualJobs #JobsInQatar #ImmediateHiring #CareerOpportunityJob Types: Full-time, PermanentApplication Question(s):<ul><li>Nationality :</li><li>Gender:</li><li>Total Experiance In the Real estate:</li><li>Total Experiance In Qatar:</li><li>Notice period:</li><li>Expected Salary:</li></ul>Language:<ul><li>Arabic (Required)</li><li>Einglish (Required)</li></ul>Work Location: In person

Admin / Admin Coordinator (Real Estate Experience) Male Arab National

Al-Faisal Logistics & Storage Services

Al-Faisal Logistics &amp; Storage Services is a logistics and supply chain management company based in Doha Industrial Area, Qatar. It specializes in offering storage, warehousing, transportation, and distribution services to industries like retail, construction, and food &amp; beverage.Administrative Coordinator Job DescriptionAn Administrative Coordinator is mainly responsible for office operations, coordination, and communication between departments.Core responsibilitiesTypical duties include:Managing office administration and documentationCoordinating between departments (HR, logistics, finance, operations)Handling emails, phone calls, and customer inquiriesPreparing:ReportsInvoicesPurchase ordersMaintaining records, files, and databasesScheduling meetings and appointmentsSupporting logistics/admin tasks such as:Tracking shipments or vehiclesPreparing shipping documentsCoordinating transport arrangements.الراتب المدفوع: QAR٤٬٥٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Administrative Coordinator Full Time

McDermott

<div>Job Overview:
The Trenching Site Supervisor is responsible for the safe and efficient execution of near-based and land-based trenching activities required for pipeline installation, shore-pull preparation, and associated corridor development. The role ensures all trenching works are performed in full compliance with project specifications, HSE policies, method statements, and schedule requirements, while coordinating closely with subcontractors, survey teams, marine teams, and project management.</div>
 <div><div>Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
 
 
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.</div></div>
 <div>Key Tasks and Responsibilities:
<ul><li>Health, Safety &amp; Environment
<ul><li>Promote and enforce HSE standards across all trenching operations, ensuring compliance with project policies, PTW requirements, risk assessments, and environmental constraints.
</li><li>Conduct regular site inspections and ensure corrective actions are implemented promptly.
</li></ul></li><li>Planning &amp; Execution
<ul><li>Manage, plan, organize, and control all nearshore and land-based trenching activities from preparation through completion.
</li><li>Develop and implement the daily trenching work plan aligned with overall project milestones and constraints such as tides, weather, equipment, and marine access.
</li><li>Coordinate and evaluate subcontractor performance related to excavation, dewatering, dredging, shoring, backfilling, and corridor preparation.
</li></ul></li><li>Operational Oversight
<ul><li>Supervise day-to-day trenching operations, ensuring adherence to approved procedures, trench profiles, tolerances, work sequences, and safety standards.
</li><li>Monitor productivity, equipment utilization, manpower, and work quality; investigate deviations and recommend corrective measures.
</li><li>Review man-hour forecasts, equipment needs, and resource planning to achieve trenching completion targets.
</li></ul></li><li>Technical &amp; Quality Control
<ul><li>Ensure all changes to trench design, profiles, specifications, and drawings are properly documented and approved through the required project processes.
</li><li>Interface with QA/QC and survey teams to confirm trench dimensions, tolerances, and readiness for subsequent pipeline installation activities.
</li></ul></li><li>Coordination &amp; Communication
<ul><li>Maintain regular communication with office management, field engineering, HSE, marine teams, survey teams, and logistics to ensure operational alignment and readiness.
</li><li>Participate in weekly trenching and nearshore coordination meetings to review look-ahead plans, progress, constraints, and interface requirements.
</li><li>Engage with the Client and their representatives to provide progress updates, address concerns, and ensure full compliance with the contract and approved procedures.</li></ul></li></ul></div>
 <div>Essential Qualifications and Education:
<ul><li>Strong background in nearshore and land-based trenching operations for pipeline or marine infrastructure projects.
</li><li>Proven ability to supervise teams, manage subcontractors, and coordinate multi-disciplinary site activities.
</li><li>Good understanding of HSE systems, trenching equipment, soils/ground conditions, and marine/nearshore operational constraints.
</li><li>Strong communication, planning, and leadership skills.
</li></ul>#LI-JG2</div>

Construction Specialist (Trenching)

QatarEnergy

<div>Primary Purpose of the Job:

To provide support for managing Supply vessel Operations, assist in Tendering process and contract management for Marine Logistics Division. 
Provide support in preparing Tender documents (that are under the responsibility of Marine Logistics&rsquo; division) for all upcoming Marine Contracts, Technical Clarifications and following up with other departments until award of contract. 
Assist the division Head with Contract Management of all Marine contracted resources as required, including managing HSE Requirements, Contractor performance Evaluations and Documentation for close out of contracts.
Required Experience and Skills:
<ul><li>Experience sufficient to acquire a Class I Certificate of Competence (minimum 10 years) together with experience in the oil and gas operations.</li><li>
Experience in other marine operations is desirable. Examples of other desirable experience are: - Tanker Operations, Pilotage, General cargo, Heavy Lift Vessels, Rig moving, Chartering, Offshore Oil Operations, Marine Inspection, Investigation, Marine Consultancy etc.</li></ul>
Educational Qualifications:
<ul><li>Unlimited Foreign Going Class I (Ship Masters) Certificate of Competency issued by or equivalent to United Kingdom Department of Transport.</li><li>
Updated knowledge of Shipping Business and Maritime law, Advanced Navigational systems, International Chamber of Shipping and Oil Companies International Maritime Forum Recommendations and ISGOTT.</li><li>
A sound in depth knowledge of various National and International Maritime Regulations and Legislations.</li></ul></div>

MARINE OFFICER (SUPPLY / AHTS)

Bean Bite Book Nook

Female-Admin &amp; Sales Coordinator (Leads Conversion Focus) Location: The Pearl, Lusail &amp; Ain Khalid Gate (Rotational Basis)About Fitness Factory At Fitness Factory, we support every stage of the fitness journey, from babies and toddlers to teens and adults. With programs in ballet, martial arts, and group fitness, we create a space where individuals and families can grow stronger, healthier, and more connected.We are looking for a proactive, results-driven Admin &amp; Sales Coordinator to support daily operations and actively manage and convert incoming leads. This role is ideal for someone who is organized, responsive, and confident in communicating with clients.You will be the first point of contact for inquiries and play a key role in turning leads into enrolled clients across our programs.Key ResponsibilitiesSales &amp; Lead Conversion<ul><li>Respond promptly to all WhatsApp, calls, and online inquiries</li><li>Qualify leads and recommend suitable programs</li><li>Follow up consistently to convert inquiries into bookings</li><li>Track leads and maintain organized records</li></ul>Customer Service<ul><li>Ensure no customer inquiry is left unattended</li><li>Provide accurate information on programs, schedules, and pricing</li><li>Handle client concerns professionally and efficiently</li></ul>Administrative Support<ul><li>Manage daily scheduling and bookings</li><li>Coordinate with coaches and team members</li><li>Maintain updated client database and reports</li></ul>Accounting Duties:<ul><li>Assist with daily accounting entries and bookkeeping</li><li>Record payments, invoices, and expenses accurately</li><li>Prepare daily financial reports across all locations and programs, including cash and bank transfers</li><li>Track refunds, adjustments, and billing corrections</li><li>Identify pending dues and upcoming renewals, supporting collection follow-ups</li><li>Reconcile daily collections with bank statements and receipts</li><li>Prepare basic financial summaries and reports for management</li></ul>Role Expectations &amp; Key Outcomes<ul><li>Deliver accurate, timely, and transparent financial reports daily</li><li>Ensure correct billing, payment tracking, and record keeping</li><li>Maintain high customer service standards in a busy, dynamic environment</li><li>Proactively flag discrepancies, pending dues, or client concerns</li><li>Exhibit positive energy, professionalism, and strong people skills at all times</li></ul>Requirements<ul><li>Previous experience in sales, customer service, or lead conversion (highly preferred)</li><li>Strong communication skills (English required; Arabic is a plus)</li><li>Confident handling WhatsApp and client interactions</li><li>Organized, detail-oriented, and able to multitask</li><li>Self-driven and able to work independently</li></ul>Preferred Qualities<ul><li>Experience in fitness, kids programs, or service-based industry</li><li>Sales-driven mindset with a focus on results</li><li>Positive attitude and strong work ethic</li></ul>Must Be Able To:<ul><li>Reliably commute or relocate to Doha before starting work</li><li>Work across The Pearl, Lusail &amp; Ain Khalid Gate as needed</li></ul>Ready to bring energy, organization, and motivation to our clients and team?Apply Now and be part of the Fitness Factory movement! Send your CV via Indeed or WhatsApp to 5514 9404Job Types: Full-time, PermanentPay: QAR3,000.00 - QAR3,500.00 per monthApplication Question(s):<ul><li>Are you organized, detail-oriented, and able to manage multiple tasks in a fast-paced environment?</li><li>Do you have a Diploma or Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field?</li><li>Experience with Leads &amp; Sales</li></ul>Do you have experience handling customer inquiries and converting leads into bookings or sales? a.) Yes &ndash; with strong conversion experience b.) Yes &ndash; basic experience c.) No Explain Why:<ul><li>Response Time &amp; Communication</li></ul>How do you typically handle incoming inquiries (WhatsApp, calls, social media)? a.) I respond immediately and follow up consistently b.) I respond within a few hours c.) I respond when available Explain Why:<ul><li>A parent asks: &ldquo;What activities do you have for a 4-year-old?&rdquo; How would you respond?</li></ul>Work Location: In person

Admin & Sales Coordinator (Leads Conversion Focus)

malomatia

<div>
 
 Job Description
 
 
 
 The Admin Assistant is responsible for providing secretarial and administrative support to Practice Leaders.
 
 
 This role requires a strong understanding of business priorities, with the ability to proactively anticipate needs, streamline processes, and enhance overall efficiency for the leadership team. The holder will be capable of handling complex tasks with minimal supervision, responding swiftly and effectively to time-sensitive situations, and exercising sound judgment and discretion, particularly when dealing with confidential or sensitive information.
 
 
 Key responsibilities also include coordinating weekly stand-up meetings, managing the preparation of financial reports, identifying resource needs, and overseeing timesheet submissions as required.
 
 
 External Interfaces
 
 
 <ul>
 <li>
 Vendors and Service Providers
 </li>
 <li>
 Clients and Partners
 </li>
 <li>
 External Stakeholders
 
 
 </li>
 </ul>
 Internal Interfaces
 
 
 <ul>
 <li>
 Practice Leaders
 </li>
 <li>
 Other leads within the Practice Unit
 </li>
 <li>
 All other malomatia Personnel (as and when required)
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 Strategic
 
 
 <ul>
 <li>
 Act as the point of contact between Practice Leaders and executives, employees, clients, and other external partners
 </li>
 <li>
 Assess and prioritize matters requiring the Practice Leader&rsquo;s attention, handling issues personally when appropriate.
 </li>
 <li>
 Keep the Practice Leader informed of time-sensitive and high-priority issues, ensuring timely follow-up.
 </li>
 <li>
 Organize weekly stand-up meetings with Practice and Business Unit leaders to monitor progress on financial matters, including budgeting, costs, revenue, forecasting, invoicing, and related areas.
 </li>
 <li>
 Act as the main contact for the preparation of Project Financial Performance and Budget reports.
 
 
 </li>
 </ul>
 Operational
 
 
 <ul>
 <li>
 Draft, review and send communications on behalf of Practice Leader
 </li>
 <li>
 Organize and prepare for meetings, including gathering necessary documents and managing logistics.
 </li>
 <li>
 Respond to queries and relay messages and information to the Practice Leader.
 </li>
 <li>
 Coordinate, execute, and assist with team activities such as staff meeting agendas, all-hands meetings, off-sites, and social events.
 </li>
 <li>
 Work closely with Practice Leader to track progress, drive the completion of key deliverables, and follow up on outstanding items.
 </li>
 <li>
 Support contract extensions, renewals, as well as promotions and demotions of resources within the Practice Unit.
 </li>
 <li>
 Manage the coordination and submission of expense reports.
 </li>
 <li>
 Complete various special projects, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda materials.
 </li>
 <li>
 Oversee the timely and accurate submission of timesheets for all engagements by employees in the Practice Unit.
 </li>
 <li>
 Process Malomatia resources share requests with the Practice Leader, submitting requisitions in ERP/Partner resources systems.
 </li>
 <li>
 Identify resource needs, communicate requests to the recruitment coordinator, and supervise the hiring and induction process for new service resources.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Desired Educational Background Diploma or bachelor&rsquo;s in business administration preferable or any related field from a recognized university OR equivalent qualification.
 
 
 Language Requirement English, Arabic (preferred)
 
 
 Desired Experience
 
 
 <ul>
 <li>
 Minimum 3+ years of professional experience as an Admin Assistant, or experience in a similar position
 </li>
 <li>
 Experience providing administrative and logistical support to a business leaders and functions.
 </li>
 <li>
 Needs good understanding of IT Solutions company with prior experience in a large to medium sized IT firm
 
 
 </li>
 </ul>
 
 About Malomatia
 
 
 
 
 ABOUT US
 
 
 
 malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.
 
 
 
 Our mission
 
 
 
 Empowering Qatar&rsquo;s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.
 
 
 
 Our vision
 
 
 
 To become Qatar&rsquo;s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.
 
 
 
 Driving change that makes a real impact
 
 
 
 Since 2008, malomatia has been driving Qatar&rsquo;s digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation&rsquo;s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar&rsquo;s sustainable future.
 
 
 
 About The Team
 
 
 
 Established in 2008, malomatia is a Qatari leader in IT services and digital transformation. We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals. Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients.
 
 
 Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent. We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.
 
 
 Join us in shaping the future of technology in Qatar
</div>

Executive Assistant

Explore 405+ Admin coordinator marine background in Doha this May. Find roles across top companies and apply now to boost your career.