administrative assistant

hr executive

executive assistant

office manager

purchase executive

admin executive

SK group solution

We&rsquo;re Hiring! &ndash; Admin ExecutiveWe are looking for a proactive and highly organized Admin Executive to manage client communication, support daily operational requirements, and ensure smooth office and document workflows. The ideal candidate will act as a key coordination point between clients and internal teams, keeping information clear and processes on track.Key ResponsibilitiesClient Communication &amp; Coordination<ul><li>Handle client communication via email and phone</li><li>Manage requests, complaints, and follow-ups until resolved</li><li>Prepare and share quotations; track approvals and respond promptly</li><li>Coordinate with operations for deployments, replacements, and service updates</li></ul>Documentation &amp; Office Administration<ul><li>Prepare, file, and track legal documents, contracts, renewals, and NOCs</li><li>Maintain proper document control and organized records</li><li>Arrange schedules, meetings, and provide general admin support</li><li>Support finance with client-related updates affecting billing or service concerns</li></ul>Operational Support<ul><li>Monitor client feedback and raise issues early</li><li>Provide management with regular updates on client and operational matters</li><li>Assist in any additional admin or coordination duties as required</li></ul>Key Performance Indicators (KPIs)<ul><li>Response time to client queries</li><li>Time taken to close complaints</li><li>Accuracy and turnaround time of quotations</li><li>Timely submission and filing of legal documents</li><li>Client satisfaction ratings from operations and finance</li><li>Zero missing or misplaced documents</li><li>On-time completion of assigned tasks</li><li>Consistent, clear updates to management</li></ul>Requirements<ul><li>Strong communication skills (written &amp; verbal)</li><li>Confident in dealing with clients</li><li>Excellent organization and time-management abilities</li><li>Experience in administration or client service roles</li><li>Proficient in MS Office, LinkedIn, and ERP systems</li><li>Ability to work independently and handle pressure</li></ul>Job Types: Full-time, ContractPay: From AED4,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in administration or client service roles?</li><li>Have you worked in a role where you handled client communication by email and phone?</li><li>Do you have experience preparing quotations, contracts, or legal documents?</li><li>Have you used any ERP systems?</li><li>Are you proficient in MS Office (Word, Excel, Outlook)?</li><li>Have you managed document control, filing systems, or legal paperwork such as contracts, renewals, or NOCs?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin Executive

PlaceUp

<div>Location: Dubai - Onsite
Role Overview
We are seeking a reliable and well-organized Admin Executive to support the day-to-day administrative and office operations of the company. The role ensures smooth coordination, accurate documentation, and effective support to internal teams. 
Key Responsibilities<ul><li>
Handle daily administrative tasks including filing, documentation, and data entry</li><li>
Manage office supplies, stationery, and vendor coordination</li><li>
Maintain accurate records, employee files, and internal databases</li><li>
Coordinate meetings, schedules, and travel arrangements</li><li>
Support HR and finance teams with basic administrative activities</li><li>
Handle incoming calls, emails, and general correspondence</li><li>
Prepare reports, letters, and internal documents as required</li><li>
Assist with onboarding documentation and office access setup</li><li>
Ensure office facilities are well-maintained and organized</li><li>
Follow company policies and maintain confidentiality at all times</li></ul> 
Requirements<ul><li>
Diploma or Bachelors degree in Business Administration or related field</li><li>
1&ndash;3 years of experience in an administrative or office support role</li><li>
Strong organizational and multitasking skills</li><li>
Good communication skills (written and verbal)</li><li>
Proficiency in MS Office (Word, Excel, Outlook)</li><li>
Attention to detail and ability to meet deadlines</li><li>
Professional attitude and positive work ethic</li></ul></div>

<div>Job Title: Admin Executive - UAEN
Location: Dubai - Hybrid 
Role Overview
We are seeking an organized and proactive Admin Executive to support daily administrative operations, office management, and coordination across departments. The ideal candidate is detail-oriented, efficient, and able to handle multiple tasks while maintaining a high level of professionalism. 
Key Responsibilities<ul><li>
Handle daily administrative tasks including filing, documentation, correspondence, and data entry</li><li>
Manage office supplies, stationery, and procurement of general items</li><li>
Coordinate with vendors, service providers, and maintenance teams</li><li>
Assist with scheduling, meeting arrangements, and travel bookings</li><li>
Support HR and finance teams with basic admin tasks (attendance tracking, document collection, invoice processing, etc.)</li><li>
Maintain office records, employee files, and internal databases</li><li>
Handle incoming calls, emails, and front-desk duties (if applicable)</li><li>
Prepare reports, memos, presentations, and other administrative materials</li><li>
Assist in onboarding of new employees by preparing documentation and access setup</li><li>
Ensure office environment is well-maintained, organized, and compliant with company standards</li></ul> 
Requirements<ul><li>
Bachelors degree or diploma in Business Administration or related field</li><li>
1 - 3 years of administrative or office management experience</li><li>
Strong organizational and multitasking abilities</li><li>
Excellent communication skills (written and verbal)</li><li>
Proficient in MS Office (Word, Excel, PowerPoint) and basic office tools</li><li>
Detail-oriented with the ability to prioritize and meet deadlines</li><li>
Professional and positive attitude</li></ul></div>

Admin Executive - UAEN

PARTY ZONE LLC

Party Zone is one of the UAE&rsquo;s leading specialty retail brands with 20+ years of experience in party supplies. We are looking for a Retail Admin Executive to support daily store operations and handle customer support for our online channels.Key Responsibilities<ul><li>Support all retail stores with day-to-day administrative tasks.</li><li>Respond promptly to WhatsApp and email requests from store teams.</li><li>Assist with quotations, CRM updates, and general administrative documentation.</li><li>Update and maintain product listings and inventory on online platforms.</li><li>Coordinate store-to-store transfers, replenishment requests, and promotional activities</li><li>Schedule posts across social media platforms (Instagram, TikTok, Facebook, Pinterest).</li><li>Prepare basic graphic designs including:</li><li>Promotional flyers</li><li>In-store signage</li><li>Product highlight banners</li><li>PDF mini-catalogs</li><li>Resize visual content for different platforms while maintaining brand consistency.</li><li>Manage and respond to customer support emails professionally and on time.</li><li>Monitor and respond to Google My Business reviews.</li><li>Coordinate website orders.</li></ul>Requirements<ul><li>2&ndash;4 years of experience in retail admin, marketing support, or e-commerce coordination.</li><li>Strong command of ERP software</li><li>Good graphic design skills using Canva</li><li>Experience scheduling social media content.</li><li>Good communication skills (written and verbal).</li><li>Excellent organization and multitasking abilities.</li><li>Good knowledge of Excel/Google Sheets.</li><li>Ability to work well under pressure, especially during peak seasons.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>What is your expectation salary?</li></ul>Experience:<ul><li>Retail admin, marketing support, or e-commerce coordination: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Retail Admin Executive

DURRANI HOLIDAY HOMES

Senior HR &amp; Admin ExecutiveLocation: Dubai, UAE Industry: Holiday Homes / Hospitality Reports to: HR Manager / GMPosition Summary:The Senior HR &amp; Admin Executive will support strategic and operational HR functions, leading a team of recruiters and admin staff. This role requires strong experience in the hospitality or holiday homes industry to manage shift-based employees, streamline operations, and ensure full compliance with UAE Labour Law. You will play a key role in supporting company growth, enhancing workforce efficiency, and ensuring all HR and admin processes are executed to the highest standard.Key Responsibilities1. Strategic HR Leadership<ul><li>Support in the development and execution of HR strategies aligned with company growth.</li><li>Collaborate with senior management for workforce planning and organizational development.</li><li>Lead initiatives to enhance employee engagement, culture, and retention strategies.</li></ul>2. Recruitment &amp; Onboarding<ul><li>Supervise recruitment processes through your team, from job posting to offer letters.</li><li>Plan staffing requirements for operations, especially blue-collar/shift-based teams (e.g. housekeeping, bellboys, drivers).</li><li>Oversee structured onboarding programs including system access, property induction, and policy orientation.</li></ul>3. Employee Relations &amp; Compliance<ul><li>Ensure compliance with UAE Labour Law, MOHRE regulations, and internal policies.</li><li>Manage employee grievances, conflict resolution, and disciplinary processes.</li><li>Maintain updated employee records including EID, visa, insurance, and contract data.</li></ul>4. Performance Management &amp; Training<ul><li>Support and implement performance review processes and KPIs.</li><li>Coordinate training, upskilling, and staff development plans with department heads.</li><li>Conduct probation reviews and assist with career progression tracking.</li></ul>5. Policy &amp; Process Development<ul><li>Develop and maintain SOPs, policies, and employee handbooks.</li><li>Create HR workflows for hiring, onboarding, offboarding, and shift scheduling.</li><li>Identify areas for process improvement and ensure alignment with operational needs.</li></ul>6. Team &amp; Admin Oversight <ul><li>Manage and guide a team of recruiters and admin officers in day-to-day tasks.</li><li>Monitor attendance (Odoo), employee fines, asset tracking, and employee-related documentation.</li><li>Supervise offboarding, resignations, final settlements, and asset recovery processes.</li></ul>Operational HR FunctionsPayroll Assistance: Support salary calculations, adjustments, loan tracking, and WPS coordination.Document Control: Ensure timely renewals and reminders for employee visa, tenancy contracts, DEWA, DU, Mulkiya, and health insurance.Legal Coordination: Work with PRO for visa processing, DTCM, RERA, and DLD affairs.Admin Reporting: Maintain HR reports, dashboards, and performance logs for management review.Attendance &amp; Compliance: Daily updates on attendance, fines, and disciplinary matters.Requirements<ul><li>3&ndash;5 years of UAE HR/Admin experience, preferably in hospitality, holiday homes, or facilities management.</li><li>Proven experience managing shift-based and blue-collar employees.</li><li>Experience leading admin/recruitment teams and handling operational HR.</li><li>Strong knowledge of UAE Labor Law, MOHRE compliance, and WPS/payroll procedures.</li><li>Excellent written and verbal communication, leadership, and planning skills.</li><li>Proficient in HR software (Odoo or equivalent), MS Excel, and document management.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>imagine your company is transitioning from manual HR and payroll processes to an ERP system like Odoo. How would you plan and execute the implementation to ensure minimal disruption?&quot; What are the key challenges you have faced when managing ERP systems for HR and operations, and how did you overcome them?&quot;</li></ul><ul><li>What steps do you take to improve retention, especially in high-turnover departments like housekeeping or drivers?</li></ul><ul><li>What strategies do you employ to maintain staff motivation and high performance in a holiday home setting, particularly during long working hours or busy seasons?&quot; </li></ul><ul><li>What&rsquo;s your approach to reducing recruitment lead time for both blue-collar and white-collar roles?&quot; Tell me about a time you successfully hired for a difficult role. How did you find the right candidate?&quot;</li></ul><ul><li>How do you ensure 100% WPS compliance across all departments while managing multiple payroll cycles?&quot; How do you link performance appraisals to budgeting and payroll planning?&quot;</li></ul><ul><li>Visa Status</li><li>Can you briefly walk me through your HR &amp; Admin experience and your current/most recent role?</li></ul>Work Location: In person

Senior HR & Admin Executive

Burjline Builders

Overview Procurement & Admin Executive (National Talent) role at Burjline Builders. Responsibilities <ul><li>Source and negotiate with suppliers to ensure the best pricing and quality.</li><li>Prepare and manage purchase orders, contracts, and supplier records.</li><li>Coordinate deliveries, logistics, and inventory requirements.</li><li>Handle office supplies, maintenance, insurance, and service providers.</li><li>Ensure timely renewal of licenses, contracts, and approvals.</li><li>Support HR with travel, visa, and employee administrative tasks.</li><li>Maintain proper documentation and filing for procurement and administration.</li></ul> Requirements <ul><li>UAE National (Emirati) with Family Book.</li><li>Bachelor's degree in Business Administration or related field.</li><li>1-3 years' experience in procurement and/or administration preferred.</li><li>Strong negotiation, organizational, and communication skills.</li><li>Proficiency in MS Office; ERP experience (Odoo preferred).</li></ul> Seniority level <ul><li>Entry level</li></ul> Employment type <ul><li>Full-time</li></ul> Job function <ul><li>Business Development and Sales</li></ul> Industries <ul><li>Construction</li></ul>

Procurement & Admin Executive (National Talent)

Himyar Ventures 

Job SummaryWe are seeking a driven, organized, and business-oriented Sales &amp; Admin Executive to support the development of new deal flow, investor relationships, channel partnerships, and administrative operations. This role combines sales outreach, marketing support, presentation creation, pipeline tracking, and general administrative coordination to help our organization grow its opportunities across real estate transactions, partnerships, and investment prospects. The ideal candidate is proactive, highly organized, comfortable engaging with senior stakeholders, and capable of driving commercial opportunities while supporting day-to-day operations.Key Responsibilities1. Deal Flow Generation &amp; Sales Outreach<ul><li>Identify and source new commercial opportunities relevant to our services.</li><li>Conduct outreach via calls, email, LinkedIn, and industry networks.</li><li>Build and maintain a structured dealflow pipeline with accurate tracking and reporting.</li><li>Qualify new leads and coordinate initial discussions with potential clients and investors.</li><li>Support the preparation of proposals, commercial summaries, and introductory materials.</li></ul>2. Investor &amp; Partner Relationship Management<ul><li>Reach out to potential investors, family offices, real estate groups, and corporate partners.</li><li>Maintain strong relationships with brokers, channel partners, introducers, and industry contacts.</li><li>Assist senior management in building and nurturing long-term partnerships to increase dealflow.</li><li>Coordinate meetings, follow-ups, and communication between all parties involved in ongoing opportunities.</li></ul>3. Marketing, Branding &amp; Campaign Execution<ul><li>Develop marketing materials such as pitch decks, capability statements, one-pagers, and service brochures.</li><li>Support marketing campaigns across digital channels (LinkedIn, email outreach, marketing tools).</li><li>Coordinate with designers or creative teams to produce visuals and branded content.</li><li>Manage and update the company&rsquo;s social media presence with consistent, high-quality content.</li></ul>4. Presentation &amp; Content Creation<ul><li>Create high-impact presentations for clients, partners, and investors using PowerPoint or Canva.</li><li>Prepare proposals, service introductions, deal summaries, and pitch materials.</li><li>Compile research and data into clear visuals, charts, and structured slides.</li><li>Support senior leadership in preparing materials for meetings and strategic discussions.</li></ul>5. Administrative &amp; Operational Support<ul><li>Provide administrative support to the leadership team, including scheduling, coordination, and documentation.</li><li>Prepare agendas, take meeting minutes, and follow up on action items.</li><li>Maintain organized CRM systems, company files, contracts, and deal documentation.</li><li>Assist with onboarding new clients, partners, and collaborators.</li><li>Prepare internal reports, pipeline summaries, and weekly updates.</li></ul>6. Research &amp; Market Intelligence<ul><li>Conduct research on market trends, real estate developments, investment groups, and potential partners.</li><li>Track competitor activities and identify areas where our services can be positioned effectively.</li><li>Provide insights to support outreach strategy, deal generation, and market targeting.</li></ul>Requirements<ul><li>2&ndash;5 years of experience in sales, business development, real estate, investment support, or administrative roles.</li><li>Strong communication and interpersonal skills; confident engaging with clients, investors, and partners.</li><li>Excellent presentation and writing skills (PowerPoint, Canva, Google Slides).</li><li>Proficiency in MS Office, CRM systems, and online research tools.</li><li>Ability to multitask, manage deadlines, and remain organized under pressure.</li><li>Detail-oriented, proactive, and commercially minded.</li><li>Experience in UAE markets is a strong advantage.</li><li>Fluency in English; Arabic is a plus.</li></ul>Job Types: Full-time, Part-time, ContractApplication Question(s):<ul><li>How many years of experience do you have in a sales and admin role in real estate in UAE?</li><li>Do you have your own UAE resident Visa?</li><li>What is your salary expectations?</li></ul>

Real Estate - Sales & Admin Executive

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1169 admin executive jobs IN Dubai

Admin Executive

Admin Executive

Admin Executive - UAEN

Retail Admin Executive

Senior HR & Admin Executive

Procurement & Admin Executive (National Talent)

Real Estate - Sales & Admin Executive