office manager

executive assistant

hr executive

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admin executive

Akid Occupation Safety Consultantany 

We are looking for a motivated and well-presented Sales / Admin Executive to join our growing safety and third-party inspection consultancy team. The role will mainly focus on supporting sales activities and administrative coordination, with strong interaction with clients and internal technical teams.The ideal candidate should be friendly, customer-focused, and capable of handling both front-line communication and office coordination tasks in a professional environment.Key Responsibilities:<ul><li>Promote safety consultancy and inspection services to construction, industrial, and commercial clients</li><li>Prepare and follow up on quotations, leads, and service inquiries to convert them into confirmed projects</li><li>Build and maintain strong relationships with clients across various sectors</li><li>Handle administrative tasks including document preparation, filing, and record management</li><li>Maintain office records, service logs, and internal documentation</li><li>Provide administrative support to sales and technical teams</li><li>Strong interest in sales and administrative work</li><li>Excellent communication skills in English and Tagalog</li><li>Customer-focused with a professional attitude</li><li>Good organizational and multitasking skills</li><li>Proficient in MS Office and email communication</li><li>Ability to work efficiently in a fast-paced environment</li><li>Female candidates are encouraged to apply</li></ul>Preferred:<ul><li>Background in customer service, sales support, or office coordination</li><li>Experience in consultancy, inspection, or construction-related companies</li><li>Tagalog language skills are an added advantage</li></ul>Interested candidates may apply by sending their CV.Job Types: Full-time, FresherPay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Sales or admin: 1 year (Preferred)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Sales & Admin Executive

Toretto Auto Services

The HR &amp; Admin Executive plays a critical role in supporting both human resources and administrative functions within the automotive company. The role ensures smooth HR operations, workforce management, compliance, and efficient administrative support to enhance organizational performance and employee satisfaction.Key ResponsibilitiesHuman Resources<ul><li>Assist in full-cycle recruitment for technical, supervisory, and operational roles (mechanics, service advisors, production staff, etc.).</li><li>Coordinate onboarding and orientation programs for new hires.</li><li>Maintain employee records, attendance, and HRIS updates.</li><li>Support performance management processes, including KPI tracking for workshop/plant employees.</li><li>Handle employee relations, grievance management, and disciplinary processes.</li><li>Administer payroll inputs (attendance, overtime, incentives, shift allowances).</li><li>Manage statutory compliance (PF, ESI, labour laws, safety compliance).</li><li>Coordinate training programs (technical training, safety training, soft skills).</li><li>Support manpower planning for workshop, manufacturing, and sales functions.</li></ul>Administration<ul><li>Manage office administration, facility management, housekeeping, and vendor coordination.</li><li>Ensure timely procurement of office supplies, workshop tools, and administrative materials.</li><li>Maintain company assets and inventories.</li><li>Handle security arrangements and ensure adherence to safety protocols.</li><li>Assist in organizing company events, meetings, and employee engagement activities.</li></ul>Skills &amp; Competencies<ul><li>Knowledge of HR best practices and labour regulations.</li><li>Strong interpersonal and communication skills.</li><li>Ability to manage multi-tasking in a fast-paced automotive environment.</li><li>Proficiency in MS Office, HR systems, and basic ERP tools.</li><li>Problem-solving and conflict resolution abilities.</li><li>Attention to detail and strong organizational skills.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>2&ndash;5 years of HR/Admin experience (preferably in automotive, manufacturing, or service industry).</li><li>Familiarity with workshop operations or automotive processes is an added advantage.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

HR & Admin Executive

Alpha-Nero FZ LLC

We are seeking a detail-oriented and proactive HR Admin Executive to join our growing team. The ideal candidate will have solid experience in handling free zone visa applications, managing payroll processes, maintaining leave and attendance records, and working with ERP systems. This role is crucial in supporting HR operations and ensuring compliance with UAE labor laws and regulations.Key Responsibilities:<ul><li>Process and manage free zone visa applications, renewals, and cancellations in coordination with relevant authorities (AXS, DDA)</li><li>Manage the end-to-end payroll cycle, ensuring accurate calculation of salaries, deductions, overtime, and benefits.</li><li>Maintain accurate records of employee leaves, absences, and attendance in alignment with company policies.</li><li>Support HR operations by updating employee records, documents, and contracts in the ERP system.</li><li>Prepare reports related to payroll, leave balances, and employee data for management.</li><li>To perform and manage all the necessary visa processing. All visa-related processes (new visa, renewal, cancellation, amendments. Employment Contract issuance.</li><li>Assist in maintaining up-to-date HR policies and procedures in line with UAE labor law.</li><li>Provide general administrative support to the HR department, including filing, responding to employee queries, and handling confidential information.</li><li>Managing Employee exit formalities, including the cancellation process, and finalizing the Final Settlement.</li><li>To perform and manage all licensing/government document processing. All trade license processes (new license, renewal, amendments). Share affairs and articles of association process. P.O. Box and Establishment card process.</li></ul>Requirements:<ul><li>Minimum 3-4 years of experience in an HR administrative role within the UAE.</li><li>Proven experience handling Free Zone visa processing</li><li>Strong knowledge of payroll calculation and labor law compliance.</li><li>Hands-on experience with ERP systems (e.g., SAP, Oracle, FirstBit, Zoho, or similar platforms).</li><li>Proficient in leave management and tracking tools.</li><li>Excellent communication and organizational skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Ability to handle sensitive and confidential information with discretion.</li><li>Bachelor's degree in Human Resources, Business Administration, or related field.</li></ul>Preferred Qualifications:<ul><li>Certification in HR or payroll (e.g., CIPD, SHRM) is an advantage.</li><li>Experience with multiple Free Zone authorities is a plus.</li></ul>Job Type: Full-timePay: Up to AED6,000.00 per monthApplication Question(s):<ul><li>Would you be able to start within the next month?</li><li>Our office is located in Dubai Production City&mdash;would you be able to commute to this location?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR Admin: 4 years (Required)</li></ul>

DURRANI HOLIDAY HOMES

Senior HR &amp; Admin ExecutiveLocation: Dubai, UAE Industry: Holiday Homes / Hospitality Reports to: HR Manager / GMPosition Summary:The Senior HR &amp; Admin Executive will support strategic and operational HR functions, leading a team of recruiters and admin staff. This role requires strong experience in the hospitality or holiday homes industry to manage shift-based employees, streamline operations, and ensure full compliance with UAE Labour Law. You will play a key role in supporting company growth, enhancing workforce efficiency, and ensuring all HR and admin processes are executed to the highest standard.Key Responsibilities1. Strategic HR Leadership<ul><li>Support in the development and execution of HR strategies aligned with company growth.</li><li>Collaborate with senior management for workforce planning and organizational development.</li><li>Lead initiatives to enhance employee engagement, culture, and retention strategies.</li></ul>2. Recruitment &amp; Onboarding<ul><li>Supervise recruitment processes through your team, from job posting to offer letters.</li><li>Plan staffing requirements for operations, especially blue-collar/shift-based teams (e.g. housekeeping, bellboys, drivers).</li><li>Oversee structured onboarding programs including system access, property induction, and policy orientation.</li></ul>3. Employee Relations &amp; Compliance<ul><li>Ensure compliance with UAE Labour Law, MOHRE regulations, and internal policies.</li><li>Manage employee grievances, conflict resolution, and disciplinary processes.</li><li>Maintain updated employee records including EID, visa, insurance, and contract data.</li></ul>4. Performance Management &amp; Training<ul><li>Support and implement performance review processes and KPIs.</li><li>Coordinate training, upskilling, and staff development plans with department heads.</li><li>Conduct probation reviews and assist with career progression tracking.</li></ul>5. Policy &amp; Process Development<ul><li>Develop and maintain SOPs, policies, and employee handbooks.</li><li>Create HR workflows for hiring, onboarding, offboarding, and shift scheduling.</li><li>Identify areas for process improvement and ensure alignment with operational needs.</li></ul>6. Team &amp; Admin Oversight <ul><li>Manage and guide a team of recruiters and admin officers in day-to-day tasks.</li><li>Monitor attendance (Odoo), employee fines, asset tracking, and employee-related documentation.</li><li>Supervise offboarding, resignations, final settlements, and asset recovery processes.</li></ul>Operational HR FunctionsPayroll Assistance: Support salary calculations, adjustments, loan tracking, and WPS coordination.Document Control: Ensure timely renewals and reminders for employee visa, tenancy contracts, DEWA, DU, Mulkiya, and health insurance.Legal Coordination: Work with PRO for visa processing, DTCM, RERA, and DLD affairs.Admin Reporting: Maintain HR reports, dashboards, and performance logs for management review.Attendance &amp; Compliance: Daily updates on attendance, fines, and disciplinary matters.Requirements<ul><li>3&ndash;5 years of UAE HR/Admin experience, preferably in hospitality, holiday homes, or facilities management.</li><li>Proven experience managing shift-based and blue-collar employees.</li><li>Experience leading admin/recruitment teams and handling operational HR.</li><li>Strong knowledge of UAE Labor Law, MOHRE compliance, and WPS/payroll procedures.</li><li>Excellent written and verbal communication, leadership, and planning skills.</li><li>Proficient in HR software (Odoo or equivalent), MS Excel, and document management.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>imagine your company is transitioning from manual HR and payroll processes to an ERP system like Odoo. How would you plan and execute the implementation to ensure minimal disruption?&quot; What are the key challenges you have faced when managing ERP systems for HR and operations, and how did you overcome them?&quot;</li></ul><ul><li>What steps do you take to improve retention, especially in high-turnover departments like housekeeping or drivers?</li></ul><ul><li>What strategies do you employ to maintain staff motivation and high performance in a holiday home setting, particularly during long working hours or busy seasons?&quot; </li></ul><ul><li>What&rsquo;s your approach to reducing recruitment lead time for both blue-collar and white-collar roles?&quot; Tell me about a time you successfully hired for a difficult role. How did you find the right candidate?&quot;</li></ul><ul><li>How do you ensure 100% WPS compliance across all departments while managing multiple payroll cycles?&quot; How do you link performance appraisals to budgeting and payroll planning?&quot;</li></ul><ul><li>Visa Status</li><li>Can you briefly walk me through your HR &amp; Admin experience and your current/most recent role?</li></ul>

Senior HR & Admin Executive

Burjline Builders

Overview Procurement & Admin Executive (National Talent) role at Burjline Builders. Responsibilities <ul><li>Source and negotiate with suppliers to ensure the best pricing and quality.</li><li>Prepare and manage purchase orders, contracts, and supplier records.</li><li>Coordinate deliveries, logistics, and inventory requirements.</li><li>Handle office supplies, maintenance, insurance, and service providers.</li><li>Ensure timely renewal of licenses, contracts, and approvals.</li><li>Support HR with travel, visa, and employee administrative tasks.</li><li>Maintain proper documentation and filing for procurement and administration.</li></ul> Requirements <ul><li>UAE National (Emirati) with Family Book.</li><li>Bachelor's degree in Business Administration or related field.</li><li>1-3 years' experience in procurement and/or administration preferred.</li><li>Strong negotiation, organizational, and communication skills.</li><li>Proficiency in MS Office; ERP experience (Odoo preferred).</li></ul> Seniority level <ul><li>Entry level</li></ul> Employment type <ul><li>Full-time</li></ul> Job function <ul><li>Business Development and Sales</li></ul> Industries <ul><li>Construction</li></ul>

Procurement & Admin Executive (National Talent)

Jasani

Job Title: Emirati Admin Executive Location: Dubai / Abu Dhabi (UAE National &ndash; Female preferred if needed) Department: Administration / HR SupportJob PurposeThe Emirati Admin Executive will provide administrative and coordination support to ensure smooth daily operations of the office. The role includes general office administration along with basic HR support activities such as documentation, employee coordination, and assisting with recruitment and onboarding.Key ResponsibilitiesAdministration<ul><li>Manage daily office operations, filing systems, and documentation.</li><li>Handle incoming calls, emails, and correspondence in a professional manner.</li><li>Arrange meetings, prepare meeting agendas, and maintain calendars.</li><li>Coordinate office maintenance, stationery supply, and vendor support.</li><li>Assist with preparing letters, memos, and reports when required.</li><li>Support management with general administrative tasks.</li></ul>HR Support Activities<ul><li>Assist in collecting and organizing employee documents (Passports, Emirates IDs, Visas).</li><li>Help with recruitment tasks such as scheduling interviews, posting job ads, and initial candidate screening.</li><li>Support new joiner onboarding&mdash;preparation of files, orientation scheduling, and forms collection.</li><li>Maintain attendance records and share timely updates with HR.</li><li>Assist HR with simple payroll data compilation (leaves, attendance, overtime).</li><li>Update employee personal files and HR trackers.</li><li>Coordinate training sessions, internal communication, and announcements.</li></ul>Qualifications &amp; Skills<ul><li>UAE National &ndash; Emirati (with Family Book).</li><li>High school diploma or bachelor&rsquo;s degree.</li><li>1&ndash;2 years of admin/HR experience preferred (fresh graduates also considered).</li><li>Good communication skills in English and Arabic.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Professional, punctual, and detail-oriented.</li></ul>Personal Attributes<ul><li>Positive attitude and willingness to learn.</li><li>Ability to work independently and as part of a team.</li><li>Confidentiality and professionalism in handling HR information.</li></ul>Job Type: Full-timeExpected Start Date: 15/12/2025

Admin Executive (Emirati Nationals only)

Cuple

Job Title: Admin Executive &ndash; Purchase Department- Arabic SpeakerDepartment: Procurement / Purchase Reports To: Purchase Manager / Head of Procurement Location: Ras Al KhaimahJob Purpose:The Admin Executive &ndash; Purchase Department is responsible for providing administrative and clerical support to the purchasing team. The role ensures smooth coordination of purchase activities, documentation, supplier communication, and inventory-related follow-ups to support timely and efficient procurement operations.Key Responsibilities:1. Administrative Support<ul><li>Assist the Purchase Manager in day-to-day procurement operations and documentation.</li><li>Prepare, process, and maintain purchase orders (POs), supplier contracts, and related correspondence.</li><li>Maintain and update supplier databases, price lists, and purchase records.</li><li>Ensure all purchase documents are properly filed and easily accessible for audit and reference.</li></ul>2. Coordination &amp; Communication<ul><li>Communicate with suppliers for quotations, order confirmations, and delivery schedules.</li><li>Follow up on pending orders, delivery timelines, and invoice submissions.</li><li>Coordinate with internal departments (accounts, warehouse, and operations) to ensure purchase requirements are fulfilled on time.</li><li>Liaise with logistics and warehouse teams for shipment tracking and goods receiving.</li></ul>3. Reporting &amp; Analysis<ul><li>Prepare periodic reports on purchase status, pending orders, and supplier performance.</li><li>Assist in tracking purchase budgets and comparing with actual spending.</li><li>Update management on procurement progress and highlight any delays or issues.</li></ul>4. Inventory &amp; Documentation<ul><li>Maintain accurate records of material requests, purchase requisitions, and approvals.</li><li>Ensure GRNs (Goods Received Notes) and supplier invoices are verified and submitted for payment.</li><li>Monitor stock levels and coordinate with the warehouse for replenishment.</li></ul>5. Compliance &amp; Process Improvement<ul><li>Ensure all procurement activities comply with company policies and approval procedures.</li><li>Support internal and external audit requirements related to procurement documentation.</li><li>Identify opportunities for process improvement and assist in implementing more efficient purchase workflows.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field.</li><li>2&ndash;4 years of experience in administrative or procurement support, preferably in retail or trading companies.</li><li>Proficient in MS Office (Excel, Word, Outlook) and ERP systems.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and coordination abilities.</li><li>Detail-oriented, proactive, and able to meet deadlines.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Admin Executive- RAK-Arabic Speaker

Explore 1285+ Admin executive in Dubai this December. Find roles across top companies and apply now to boost your career.

1285 admin executive jobs IN Dubai

Sales & Admin Executive

HR & Admin Executive

HR & Admin Executive

Senior HR & Admin Executive

Procurement & Admin Executive (National Talent)

Admin Executive (Emirati Nationals only)

Admin Executive- RAK-Arabic Speaker