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admin executive

Deutsche Technik Dental Lab DMCC

Job Title: Logistics &amp; Operations/Admin ExecutiveDepartment: Logistics &amp; Operations Location: Dubai Job Type: Full-time Preferred: &quot;Female candidates, Tagalog-speaking ONLY&quot;Job Summary: We are seeking a proactive and organized Logistics &amp; Operations Executive to manage daily logistics coordination and operational activities within our Dental Lab. The ideal candidate will ensure smooth delivery operations, workflow coordination, and compliance with operational standards.Key Responsibilities:<ul><li>Plan, schedule, and manage pickups and deliveries of dental cases, appliances, and materials</li><li>Allocate delivery resources (bike drivers, vehicles) and coordinate with teams</li><li>Monitor and track delivery status; resolve delays and escalate issues when necessary</li><li>Maintain accurate documentation for all operational and logistical activities</li><li>Coordinate with clinics, lab technicians, and admin teams to ensure seamless workflow</li><li>Ensure all cases are handled safely and securely to prevent damage or loss</li><li>Manage inventory of consumables, materials, and logistics-related resources</li><li>Maintain vehicles, equipment, and safety compliance standards</li><li>Implement and monitor SOPs for operations and logistics</li><li>Identify process inefficiencies and suggest improvements to enhance productivity</li><li>Assist in HR, administrative, and operational reporting as needed</li></ul>Education &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree or diploma in Logistics, Operations Management, Business Administration, or related field</li><li>Knowledge of local regulations, delivery operations, and UAE healthcare compliance</li><li>Familiarity with lab or clinical workflows preferred</li></ul>Experience:<ul><li>2&ndash;5 years of experience in logistics, operations, or healthcare supply chain</li><li>Experience in managing teams and coordinating deliveries preferred</li><li>Knowledge of case handling, documentation, and operational compliance</li></ul>Skills:<ul><li>Strong organizational and planning skills</li><li>Ability to prioritize tasks and manage multiple operations simultaneously</li><li>Excellent communication and coordination abilities</li><li>Analytical and problem-solving skills for workflow and process improvement</li><li>Familiarity with logistics software, vehicle management, and operational tools</li><li>Attention to detail and accuracy in documentation and reporting</li></ul>Other Requirements:<ul><li>Professional, reliable, and patient-focused</li><li>Ability to work in a fast-paced and dynamic environment</li><li>Commitment to safety, quality, and compliance standards</li></ul>Interested candidates may apply with their updated CV at hr@deutschetechnikdl.comWork Location: In person

Logistics & Operations/Admin Executive

Smart DCS cleaning services l.l.c dubai

Admin Executive / Operations Coordinator (Maintenance Industry)Job Title:Admin Executive / Operations CoordinatorLocation:Dubai, UAEJob Type:Full-TimeEducation Background:Mechanical Engineering &amp; Civil Engineering (Preferred)Job SummaryWe are looking for a highly organized and detail-oriented Admin Executive / Operations Coordinator to support our daily operations and administrative activities. The ideal candidate should have at least 1 year of experience, preferably in the Facilities Management, Maintenance, Technical Services, HVAC, MEP, or Cleaning Industry.The candidate must be proficient in Microsoft Office, CRM systems, quotation preparation, scheduling, client coordination, and administrative support functions.Important Requirements✅ Minimum 1+ years of experience in Administration or Coordination✅ Experience in Maintenance, Facilities Management, Technical Services, HVAC, MEP, or Cleaning Industry preferred✅ Strong knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint)✅ Experience with CRM software and quotation preparation✅ Excellent communication and organizational skills✅ Freshers will NOT be consideredKey ResponsibilitiesAdministrative Support<ul><li>Manage daily administrative and office operations.</li><li>Maintain proper records, reports, and documentation.</li><li>Handle incoming calls, emails, and client inquiries professionally.</li><li>Prepare and maintain operational reports and trackers.</li></ul>Quotation &amp; Documentation<ul><li>Prepare quotations, proposals, and service agreements.</li><li>Follow up on submitted quotations and pending approvals.</li><li>Maintain accurate records of contracts, invoices, and client documents.</li><li>Coordinate documentation between clients, sales, and operations teams.</li></ul>CRM &amp; Data Management<ul><li>Update and maintain customer information in CRM systems.</li><li>Ensure all leads, jobs, and customer records are properly updated.</li><li>Generate reports and track job status, quotations, and follow-ups.</li><li>Monitor pending tasks and ensure timely updates.</li></ul>Operations Coordination<ul><li>Schedule jobs and coordinate with field teams and technicians.</li><li>Coordinate with clients regarding appointments and service schedules.</li><li>Support operations team in daily planning and resource allocation.</li><li>Follow up on job completion reports and customer feedback.</li></ul>Client Coordination<ul><li>Maintain regular communication with clients regarding service updates.</li><li>Handle customer requests and coordinate with relevant departments.</li><li>Assist in resolving client concerns and operational issues.</li></ul>Reporting &amp; Compliance<ul><li>Prepare daily, weekly, and monthly reports.</li><li>Maintain accurate filing systems and operational records.</li><li>Ensure compliance with company procedures and documentation standards.</li></ul>Preferred Skills<ul><li>Microsoft Excel (Advanced knowledge preferred)</li><li>Microsoft Word &amp; Outlook</li><li>CRM Software</li><li>Quotation Preparation</li><li>Data Entry &amp; Reporting</li><li>Scheduling &amp; Coordination</li><li>Customer Service</li><li>Time Management</li><li>Multitasking &amp; Problem Solving</li></ul>Why Join Us?<ul><li>Stable and growing company</li><li>Career growth opportunities</li><li>Professional working environment</li></ul>Apply NowOnly candidates with relevant administration or coordination experience will be considered. Experience in the Maintenance, Facilities Management, HVAC, MEP, Technical Services, or Cleaning Industry will be a strong advantage.Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Admin Executive / Operations Coordinator (Home Maintenance Industry)

RTS Fashion LLC

Job SummaryWe are seeking a highly organized and proactive HR/Admin &amp; Personal Secretary to provide comprehensive human resources, administrative, and executive support. The ideal candidate will be responsible for managing HR operations, overseeing office administration, and providing confidential personal assistance to the Managing Director while ensuring smooth day-to-day business operations.Key Responsibilities:Human Resources (HR)<ul><li>Manage recruitment activities, including job postings, candidate screening, interview coordination, and onboarding.</li><li>Maintain and update employee records and HR databases.</li><li>Monitor employee attendance, leave records, and timesheets.</li><li>Coordinate employee insurance, visa, and medical requirements.</li><li>Ensure compliance with labor laws, company policies, and HR procedures.</li><li>Support employee engagement and performance management activities.</li></ul>Administration<ul><li>Oversee daily office administration and ensure efficient office operations.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Coordinate facility maintenance and office housekeeping services</li><li>Maintain company records and ensure proper document control.</li></ul>Personal Secretary to Managing Director<ul><li>Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Draft, review, and manage confidential correspondence and reports.</li><li>Coordinate personal and business-related tasks as assigned.</li><li>Maintain strict confidentiality regarding company and executive matters.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor's degree in human resources, Business Administration, or a related field.</li><li>3&ndash;5 years of experience in HR, administration, and executive support roles.</li><li>Strong knowledge of labor laws and HR best practices.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Strong interpersonal and problem-solving abilities.</li></ul>Preferred Attributes<ul><li>Professional appearance and demeanor.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Attention to detail and accuracy.</li><li>Flexible, proactive, and capable of handling multiple responsibilities simultaneously.</li></ul>Reporting To: Managing DirectorPay: Up to AED6,000.00 per monthWork Location: In person

HR & Admin Executive Cum Secretary

Tomsher Technologies LLC

Administrative Responsibilities<ul><li>Manage day-to-day office operations and administrative activities</li><li>Handle calls, emails, and general correspondence</li><li>Maintain and organize records, documents, and filing systems</li><li>Schedule meetings, appointments, and coordinate internal activities</li><li>Prepare reports, presentations, and official documents as required</li><li>MIS report creation</li><li>Elementary knowledge in programming languages (Laravel, MERN stack), frameworks, etc..</li><li>Relevant IT Software industry exposure added advantage</li></ul>Customer Relationship Management<ul><li>Act as the primary point of contact for customer inquiries and support</li><li>Maintain positive relationships with clients through regular communication</li><li>Respond to customer queries in a timely and professional manner</li><li>Coordinate with internal teams to ensure client requirements are met</li><li>Follow up with clients for feedback, updates, and service satisfaction</li><li>Handle customer complaints or concerns and escalate when necessary</li></ul>Coordination &amp; Support<ul><li>Assist in onboarding new clients and maintaining client records</li><li>Track ongoing projects and update clients on progress</li><li>Ensure timely delivery of services in coordination with relevant teams</li></ul>Data Management &amp; Reporting<ul><li>Maintain customer databases and update records regularly</li><li>Generate reports on customer interactions, feedback, and service performance</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Strong communication and interpersonal skills</li><li>Good organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Customer-focused approach with problem-solving skills</li><li>Ability to handle multiple tasks efficiently</li></ul>Job Type: Full-timeWork Location: In person

Admin Executive – Customer Relationship - IT background

YASMAC EQUIPMENT RENTAL & REPAIRING LLC

Admin &amp; Accounts Executive (Multi-Branch Operations)Company: Yasmac Equipment Rental &amp; Repairing LLC Location: Dubai, UAE Job Type: Full-timeJob OverviewWe are a well-established equipment rental and repair company operating across multiple branches in the UAE, seeking an experienced Admin &amp; Accounts Executive to manage integrated accounting, administrative, and operational support functions.This role is suited for a detail-oriented professional with strong UAE accounting experience and exposure to HR/admin operations in a multi-branch environment.Key ResponsibilitiesAccounting &amp; Finance<ul><li>Manage day-to-day accounting entries (AP/AR)</li><li>Handle supplier and customer ledger reconciliation</li><li>Prepare and review bank reconciliation statements</li><li>Monitor branch-wise expenses and petty cash</li><li>Verify invoices, payment vouchers, and supporting documents</li><li>Assist in monthly closing and management reporting</li><li>Maintain accurate financial records in ERP system</li><li>Support VAT-related documentation and compliance</li></ul>Administration &amp; HR Coordination<ul><li>Maintain employee records and HR documentation</li><li>Track attendance, leave, and overtime records</li><li>Support visa, renewal, and labor documentation coordination</li><li>Prepare internal communications, memos, and notices</li><li>Coordinate with branch managers on operational administration</li></ul>ERP &amp; Reporting<ul><li>Maintain and update ERP system data accurately</li><li>Generate financial and operational reports using Excel</li><li>Ensure data consistency across multiple branches</li><li>Support process improvements and documentation control</li></ul>Requirements (Strictly Required)<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration</li><li>Minimum 4&ndash;6 years UAE experience in accounting and administration roles</li><li>Strong knowledge of accounts payable, receivable, and bank reconciliation</li><li>Hands-on experience with VAT procedures in the UAE</li><li>Advanced proficiency in Microsoft Excel (mandatory)</li><li>Experience working with ERP systems (any platform)</li><li>Strong English communication skills (written and verbal)</li><li>Ability to handle multi-branch coordination and reporting</li></ul>Preferred Experience<ul><li>Background in construction, equipment rental, contracting, or industrial services</li><li>Exposure to HR administrative tasks</li><li>Experience in fast-paced operational environments</li><li>Ability to work independently with minimal supervision</li></ul>Key Competencies<ul><li>High attention to detail and accuracy in financial data</li><li>Strong organizational and time management skills</li><li>Ability to handle confidential financial and employee data</li><li>Problem-solving mindset with process improvement ability</li><li>Strong accountability and ownership attitude</li></ul>What We Offer<ul><li>Competitive salary based on experience</li><li>UAE employment visa</li><li>Medical insurance as per UAE law</li><li>Annual leave and benefits as per Labour Law</li><li>Opportunity to work in a growing multi-branch organization</li></ul>Pay: AED2,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Please describe your experience in UAE accounts payable/receivable?</li><li>Please describe your experience in Bank reconciliation?</li><li>Please describe your experience in ERP systems?</li><li>Please describe your experience in Multi-branch reporting?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE: 3 years (Required)</li></ul>Language:<ul><li>Malayalam (Required)</li></ul>Work Location: In person

Admin cum Accountant

Huda Beauty

<div>
 
 Who We Are:
 
 At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world's fastest growing beauty brands. As a company, we are fueled by purpose and not profit, this allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!
 
 
 
 Summary:
 
 We are looking for a dynamic &amp; detail-oriented Admin Assistant to work directly with our CEOs and their current Executive Assistant, to provide additional support. The Admin Assistant will support on a variety of different things from calendar management, administrative assistance or even helping out on campaign shoots or events and ensuring the smooth running of them.
 
 
 
 Essential Duties and Responsibilities
 
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 Working directly with Executive team to support with their daily work routine
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 Supporting with calendar management
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 Administrative assistance; documentation, files, emails etc.
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 Provide support on travel bookings and arrangements
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 Coordinate with other members of the team
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 Support with ad-hoc request from the CEOs
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 Coordinate &amp; help with the organization of ongoing projects
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 Drafting agendas ahead of meetings
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 Maintain confidential and sensitive information
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 Taking minutes during meetings
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 Researching &amp; sourcing beauty products
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 Flexible, proactive, and adaptable in a fast-paced environment
 
 
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 </ul>
 
 Requirements
 
 
 
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 Excellent communication skills, both written &amp; verbal
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 A keen eye for attention to detail
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 Experienced with administrative assistance
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 An energetic team-player
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 Skilled in Microsoft Suite (Excel, Word, PowerPoint) and Adobe
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 Excellent organization and time-management skills
 
 
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 Benefits
 
 
 
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 Monthly "Self Love Days" - at company discretion
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 Premium Medical/Dental/Vision coverage for employee plus dependents
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 Monthly coaching sessions with our in-house Success Coach
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 Employee discounts on all Huda Beauty products
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 Quarterly product gifting
 
 
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 Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.
 
</div>

Administrative Assistant

Royal Infinity Hotel Management LLC

Job SummaryWe are seeking a detail-oriented and organized Admin Cum Accounts Executive to manage day-to-day administrative operations and support the finance department with accounting, bookkeeping, and documentation tasks. The ideal candidate should possess strong organizational, communication, and accounting skills to ensure smooth office operations and accurate financial record management.Key Skills<ul><li>Office Administration</li><li>Bookkeeping &amp; Accounting</li><li>Accounts Payable &amp; Receivable</li><li>VAT Compliance</li><li>Documentation &amp; Record Management</li><li>MS Excel &amp; ERP Software</li><li>Communication &amp; Coordination</li><li>Time Management</li><li>Attention to Detail</li><li>Problem-Solving Skills</li></ul>Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Admin & Accountant

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