office administrator

administrative assistant

office assistant

accounts assistant

hr intern

admin hr assistant

Najma Alsama Technical Services LLC

About UsWe are a Dubai-based fit-out and renovation contractor specializing in high-end villa, apartment, office, and commercial renovation projects across the UAE. Our company has a team of 35+ skilled professionals, an in-house joinery workshop, and a fleet of pickup trucks, passenger vans, and a coaster to support our daily operations. We are committed to delivering quality workmanship, efficient project execution, and exceptional customer service.We are looking for a proactive, organized, and detail-oriented Admin &amp; HR Executive to manage our day-to-day administration and HR operations.Key Responsibilities<ul><li>Manage daily office administration and ensure smooth office operations.</li><li>Maintain employee records, personal files, contracts, and HR documentation.</li><li>Handle recruitment activities, including job postings, CV screening, interview scheduling, onboarding, and employee induction.</li><li>Coordinate visa processing, Emirates ID applications, medical appointments, labour and immigration documentation.</li><li>Maintain staff attendance, leave records, overtime, and payroll-related information.</li><li>Coordinate with PROs, government authorities, and external service providers.</li><li>Maintain company documentation, licenses, insurance policies, and renewal schedules.</li><li>Administer company accommodation, transportation, and fleet records, including vehicle registration, insurance, servicing, Salik, and maintenance schedules.</li><li>Coordinate with project managers, the joinery workshop, suppliers, and clients on administrative matters.</li><li>Prepare letters, reports, meeting minutes, and other business correspondence.</li><li>Maintain filing systems and ensure confidentiality of company and employee information.</li><li>Support management with general administrative and operational tasks.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Human Resources, or a related field.</li><li>Minimum 2 years of UAE experience in Administration and HR.</li><li>Experience in the construction, fit-out, or renovation industry is preferred.</li><li>Good knowledge of UAE Labour Law and HR best practices.</li><li>Experience with visa processing, employee onboarding, and HR administration.</li><li>Proficiency in Microsoft Office, particularly Excel and Word.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to work independently, prioritize tasks, and meet deadlines.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Employment Visa.</li><li>Medical Insurance.</li><li>Annual Leave and other benefits as per UAE Labour Law.</li><li>Professional and supportive working environment.</li><li>Opportunity to grow with a fast-growing fit-out and renovation company.</li></ul>Work Location: Dubai, UAE (On-site)Pay: AED3,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you work in a construction/renovation or fit-out company in Dubai, UAE?</li></ul>Experience:<ul><li>UAE: 2 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Admin & HR Assistant

Worldwide Word Travel And Tourism

Admin, HR &amp; Accounts AssistantCompany: Worldwide Word Travel &amp; Tourism LLC Location: Business Bay, Dubai Job Type: Full-time Work Location: In person Start Date: ImmediateWorldwide Word Travel &amp; Tourism LLC is looking for a reliable, organized, and detail-oriented Admin, HR &amp; Accounts Assistant to join our growing travel and tourism company in Dubai.The ideal candidate will support daily office administration, basic HR coordination, invoice preparation, payment tracking, petty cash records, supplier/client document filing, and general accounts support. This role requires someone who is disciplined, trustworthy, fast with documentation, and able to work in a structured office environment.Key Responsibilities Administration<ul><li>Manage daily office administration and internal coordination.</li><li>Maintain proper filing of company documents, supplier records, invoices, client documents, agreements, and rate sheets.</li><li>Prepare letters, memos, forms, reports, and internal documents when required.</li><li>Handle scanning, printing, document organization, and general office support.</li><li>Coordinate office supplies, petty cash records, and administrative expenses.</li><li>Support management with daily operational follow-ups.</li></ul>HR Support<ul><li>Track staff attendance, lateness, leave, and absences.</li><li>Maintain staff records and HR-related documents.</li><li>Assist with internal notices, staff reminders, and office communication.</li><li>Support onboarding documentation for new staff when required.</li></ul>Accounts Support<ul><li>Record client payments, supplier payments, office expenses, petty cash, and receipts.</li><li>Prepare and issue invoices when required.</li><li>Track pending receivables and payables.</li><li>Maintain daily payment and expense logs.</li><li>Coordinate with management/accountant on financial records.</li><li>Ensure all receipts, invoices, payment proofs, and expense documents are properly filed.</li></ul>Travel Company Support<ul><li>File supplier trade licenses, contracts, rate sheets, payment terms, and client documents.</li><li>Support the travel consultants with documentation for bookings, visas, tours, hotels, transfers, and packages.</li><li>Help keep internal records updated and organized.</li><li>Assist with CRM/task management updates when required.</li></ul>Requirements<ul><li>Previous experience in admin, accounts assistance, HR support, office coordination, or a similar role.</li><li>Good knowledge of Microsoft Office, Excel, Word, Google Sheets, email, and basic reporting.</li><li>Strong attention to detail and accuracy.</li><li>Good communication and follow-up skills.</li><li>Ability to handle confidential information responsibly.</li><li>Organized, proactive, and able to work under pressure.</li><li>Must be available to join immediately or on short notice.</li><li>Experience in a travel agency, tourism company, corporate services company, or UAE office environment is an advantage.</li></ul>Preferred Skills<ul><li>Basic bookkeeping or accounting knowledge.</li><li>Experience preparing invoices and tracking payments.</li><li>Familiarity with CRM systems such as Bitrix24 is an advantage.</li><li>Ability to organize documents and reports with minimal supervision.</li><li>Professional attitude and strong sense of responsibility.</li></ul>Working DaysMonday to Saturday Sunday offWhat We Offer<ul><li>Opportunity to join a growing travel and tourism company in Dubai.</li><li>Professional office environment.</li><li>Exposure to travel operations, supplier management, administration, HR, and accounts.</li><li>Long-term growth opportunity for the right candidate.</li></ul>Application QuestionPlease mention your notice period and whether you are available to join immediately.Only shortlisted candidates will be contacted.Pay: AED1,745.32 - AED5,736.76 per monthApplication Question(s):<ul><li>Please mention your notice period and whether you are available to join immediately.</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office management: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Admin, HR & Accounts Assistant

Mirodec Gulf

POSITION: HR &amp; Admin AssistantQUALIFICATIONS:<ul><li>Bachelor&rsquo;s Degree in Human Resources or similar</li><li>Proficiency in MS Office, ERP/CRM Software, and government portals (Dubai Trade, Jafza, NIP, etc)</li><li>Strong verbal &amp; written communication skills</li><li>High Degree of attention to detail and accuracy.</li></ul>MAJOR RESPONSIBILITIES:<ul><li>Act as &quot;RELIEVER&quot; for other Admins during absences</li><li>Attend the reception area/landline only during the lunchbreak and leave / absence of the &quot;Main Reception Admin&quot;.</li><li>Manage &amp; update employee database and records</li><li>Post job ads, screen resumes, and schedule interviews.</li><li>Prepare offer letters and HR onboarding documents</li><li>Prepare employee's offboarding documents.</li><li>Process all visa-related applications, such as but not limited to: Entry Permit, Change status, Medical, Emirates ID Application, Contract attestation, cancellation, exit papers etc.</li><li>Process medical &amp; workmen&rsquo;s compensation insurance.</li><li>Assist employees with HR policy-related questions</li><li>General administrative support for the daily HR/Admin Operations</li><li>Manage and file employee annual leaves</li><li>Process RTA renewals (Vehicle/Advertisment)</li></ul>COMPANY BENEFITS + PERKS:<ul><li>2 days off (Saturday -Sunday / 8:00 am &ndash; 6:00 pm)</li><li>Paid Overtime</li><li>Health Insurance</li><li>Office Location: National Industries Park, Jebel Ali Industrial Third</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Dubai Employment Visa Processing: 2 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Work Location: In person

HR/Administrative Assistant

TRIUM BAKERIES LLC

Job Title: Data Entry Executive (F&amp;B Experience Preferred) / Admin AssistantJob Description:We are looking for a detail-oriented and responsible Data Entry Executive / Admin Assistant to join our team. The ideal candidate should have strong data management skills, attention to detail, and the ability to support daily administrative and HR-related activities.Candidates with previous experience in the Food &amp; Beverage (F&amp;B) industry, especially in recipe management, menu data entry, item master management, costing data, and ERP/POS system data handling, will have an added advantage.Key Responsibilities:<ul><li>Perform accurate data entry and maintain company records.</li><li>Manage and update item master data, recipes, ingredients, and product information.</li><li>Handle recipe management data entry and maintain F&amp;B-related databases.</li><li>Support HR and administrative activities including documentation, employee records, and reports.</li><li>Assist in preparing reports and maintaining operational data.</li><li>Coordinate with different departments for data collection and verification.</li><li>Ensure accuracy and confidentiality of all company information.</li></ul>Requirements:<ul><li>Previous experience in Data Entry, Administration, or HR support roles.</li><li>Experience in the F&amp;B industry is highly preferred.</li><li>Knowledge of recipe management, inventory systems, ERP, or POS systems is an advantage.</li><li>Good knowledge of MS Excel and Microsoft Office applications.</li><li>Strong attention to detail and accuracy.</li><li>Good communication and organizational skills.</li><li>Ability to work independently and manage multiple tasks.</li></ul>Preferred Experience:<ul><li>F&amp;B Recipe Management</li><li>ERP/POS Data Entry</li><li>Inventory &amp; Product Master Management</li><li>HR &amp; Administrative Support</li></ul>Job Type: Full-time Location: UAE Experience: 1&ndash;3 years preferredPay: Up to AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Data entry: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Data Entry Executive (F&B Experience Preferred) / Admin Assistant

Design Desk Interiors

Job Title: Receptionist cum Admin AssistantLocation: Dubai, UAEIndustry: Interior Fit-Out / JoineryJob Summary: We are seeking a professional and organized Receptionist cum Admin Assistant to join our team. The ideal candidate will be responsible for managing front desk operations, handling administrative tasks, and providing support to various departments to ensure smooth day-to-day office operations.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and suppliers in a professional manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage incoming and outgoing correspondence, emails, and courier services.</li><li>Maintain office filing systems and records.</li><li>Assist with document preparation, data entry, and report generation.</li><li>Coordinate meetings, appointments, and conference room bookings.</li><li>Monitor and maintain office supplies and stationery inventory.</li><li>Support HR and Administration departments with routine administrative tasks.</li><li>Maintain cleanliness and organization of the reception and office areas.</li><li>Perform other administrative duties assigned by management.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent qualification.</li><li>Minimum 1&ndash;2 years of experience in a similar role (UAE experience preferred).</li><li>Proficiency in Microsoft Office (Word, Excel).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and customer-service attitude.</li><li>Fluency in English; additional languages will be an advantage.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Visa and medical insurance as per UAE labor law.</li><li>Annual leave and air ticket as per company policy.</li><li>Career growth opportunities.</li></ul>Interested candidates may send their CV to [Email Address] with the subject line: &quot;Application for Receptionist cum Admin Assistant&quot;.Work Location: In person

Receptionist cum Admin Assistant

Classic Home Furniture Factory

We are looking for a highly organized and proactive Admin / Procurement Assistant to join our growing team in the joinery and interior fit-out industry.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the team.</li><li>Assist with procurement activities, including sourcing materials and obtaining quotations.</li><li>Prepare and process purchase orders and follow up with suppliers.</li><li>Coordinate deliveries and ensure timely procurement of materials.</li><li>Maintain accurate records of purchases, invoices, and supplier information.</li><li>Liaise with vendors, subcontractors, and internal departments.</li><li>Support project teams with documentation and administrative tasks.</li><li>Perform general office administration duties as required.</li><li>Maintain accurate employee records, contracts, and HR databases in compliance with confidentiality requirements.</li><li>Administer leave management, attendance tracking, and HR reports if needed.</li><li>Assist in payroll coordination by preparing attendance, leave, and employee data.</li><li>Handle employee queries related to HR policies, benefits, and procedures and discuss with HR Manager</li></ul>Requirements:<ul><li>Previous experience in administration and procurement, preferably in the joinery, interior fit-out, or construction industry.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Excellent communication and negotiation skills.</li><li>Ability to work independently and meet deadlines.</li><li>Knowledge of procurement processes and supplier coordination is an advantage.</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Admin / Procurement Assistant

You Smart

Job description:Job Title: Admin Assistant (Arabic Speaking Only)Must be available to join immediatelyLocation: Dubai, Al Quoz -1 UAECompany Name : You Smart Communication Networks. LLCwebsite: www.yousmart.aeSalary: AED 2,000 &ndash; AED 3,000 per monthJob Type: Full-timeJob Summary:We are looking for a highly organized and detail-oriented Admin Assistant (Arabic Speaking) to join our team. The ideal candidate will be responsible for daily project updates, customer communication, document management, and maintaining accurate records to support smooth business operations and customer satisfaction.Key Responsibilities:<ul><li>Update customers regularly regarding project progress and daily work status</li><li>Collect documents and reports from site teams and ensure proper filing</li><li>Maintain and update customer records and file management systems</li><li>Handle data entry tasks with high accuracy and attention to detail</li><li>Coordinate with internal teams to ensure timely submission of reports</li><li>Communicate with customers via phone, email, and chat in a professional manner</li><li>Ensure all records are maintained with confidentiality and accuracy</li></ul>Requirements &amp; Skills:<ul><li>Arabic Speaker (MANDATORY)</li><li>Excellent written and spoken Arabic and English</li><li>Good computer skills (MS Office, Excel, Email, etc.)</li><li>Strong organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment</li><li>Strong communication and customer service skills</li><li>Problem-solving mindset with attention to detail</li><li>Previous admin or data entry experience is an advantage</li></ul>Benefits:<ul><li>Visa sponsorship</li><li>Company-provided transportation</li><li>Other benefits as per UAE Labour Law</li><li>Terms &amp; Conditions apply</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Admin Assistant (Arabic Speaking Only)

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