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admin / listing coordinator

admin assistant

admin assitatnt

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GREEN HOUSE

*Hiring: Admin Assistant / Admin Officer*We are looking for a highly organized, proactive, and multitasking Admin Assistant to support office operations, project coordination, and documentation.*Key Responsibilities*- Prepare quotations, BOQs, and scopes of work- ⁠Assist in tender documentation and submissions- ⁠Prepare reports, presentations, and project documents- ⁠Maintain proper filing system (digital &amp; physical)- ⁠Handle emails, calls, and office correspondence- ⁠Coordinate with site teams, suppliers, and clients- ⁠Support invoicing, LPOs, and basic finance tasks- ⁠Follow up on pending tasks and project updates- ⁠Maintain and update company records and databases- ⁠Track project progress and update internal reports- ⁠Assist in preparing contracts, agreements, and official letters- ⁠Manage schedules, meetings, and appointments- ⁠Support procurement and material tracking- ⁠Assist in basic digital marketing and social media updates- ⁠Ensure smooth day-to-day office operations*Requirements*- Bachelor&rsquo;s Degree in Business Administration or related field- ⁠Minimum 2+ years of experience in admin/office role- ⁠Strong skills in MS Office (Excel, Word, PowerPoint)- ⁠Knowledge of BOQs, quotations, and tendering preferred- ⁠Good communication skills in English (Arabic is a plus)- ⁠Ability to multitask and work under pressureJob Type: Full-timePay: QAR2,500.00 - QAR4,000.00 per monthExperience:<ul><li>Administrative : 1 year (Preferred)</li></ul>Work Location: In person

Admin assistant

Elegant Kitchen Trading

Key Responsibilities:<ul><li>Maintain and update inventory records for kitchen equipment.</li><li>Track equipment issuance, return, and location.</li><li>Maintain equipment documentation, certificates, and service records.</li><li>Support equipment procurement and vendor coordination.</li><li>Monitor equipment availability, utilization, and downtime.</li><li>Ensure compliance with safety and company requirements.</li><li>Prepare reports on inventory, maintenance, and equipment status.</li><li>Support audits and ensure accurate records.</li><li>Qualifications:</li><li>Experience handling kitchen equipment records and documentation is an advantage.</li><li>Strong organizational and record-keeping skills.</li><li>Proficient in Microsoft Office applications.</li><li>Good communication and coordination skills.</li><li>Attention to detail and ability to maintain accurate records.</li><li>Female candidate preferred.</li></ul>Work Location: In person

ADMIN

Olivera Landscape 

Job Vacancy &ndash; Admin Officer (Male)We are seeking a highly motivated, organized, and experienced Admin Officer to join our professional team in Doha, Qatar. The ideal candidate should possess excellent administrative skills, preferably with exposure to finance-related operations, and hold a valid Qatar Driving License.Position: Admin Officer (Male)Key Responsibilities:<ul><li>Manage day-to-day administrative and office operations.</li><li>Provide administrative support to the Finance Department and other business units.</li><li>Maintain and organize company records, documents, and filing systems.</li><li>Prepare reports, correspondence, and official documentation.</li><li>Coordinate with internal departments, clients, suppliers, and government authorities when required.</li><li>Schedule meetings, manage office logistics, and ensure smooth workflow.</li><li>Perform other administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor's degree or Diploma in Business Administration, Accounting, Finance, or a related field.</li><li>Minimum 2&ndash;5 years of relevant administrative experience, preferably in a finance or corporate environment.</li><li>Valid Qatar Driving License (Mandatory).</li><li>Strong knowledge of Microsoft Office Suite, particularly Excel and Word.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to work independently while maintaining a high level of professionalism and confidentiality.</li><li>Candidates with finance administration experience and immediate availability will be given preference.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you currently hold a valid Qatar ID (QID)?</li><li>Is your sponsorship transferable with valid NOC?</li><li>Are you available to join immediately or within a short notice period?</li><li>Do you have a valid Qatar driving license?</li><li>What is your current monthly salary (QAR)?</li><li>What is your expected monthly salary (QAR)? (Please mention your expected range)</li></ul>Work Location: In person

Admin Officer (Male)

GREEN PRINT 

Job SummaryWe are seeking a proactive and organized HR &amp; Admin Executive to manage daily administrative operations and support human resources functions. The ideal candidate will ensure smooth office administration, employee record management, recruitment coordination, and compliance with company policies and labor regulations.Responsibilities:<ul><li>Handle daily HR and administrative tasks.</li><li>Maintain employee records and documentation.</li><li>Assist with recruitment and onboarding processes.</li><li>Monitor attendance and leave records.</li><li>Prepare letters, reports, and HR documents.</li><li>Coordinate visa, QID, medical, and other employee-related processes.</li><li>Manage office supplies and general administration.</li><li>Support management with administrative duties.</li></ul>Requirements:<ul><li>Bachelor's Degree in HR, Business Administration, or related field.</li><li>2+ years of experience in HR and Administration.</li><li>Good knowledge of MS Office.</li><li>Strong communication and organizational skills.</li><li>Knowledge of Qatar Labour Law is an advantage.</li><li>Transferable visa preferred.</li></ul>Work Location: In person

HR & Admin Executive

FGREALTY

Position: Admin &amp; Listing CoordinatorDepartment: OperationsReporting to: Office Manager / Operation DirectorLocation: Doha, QatarRole Overview:The Admin &amp; Listing Coordinator plays a vital support role within FGRealty, ensuring the smooth day-to-day running of the office and the accurate management of all property listings across platforms. This individual serves as the backbone of the operations team, bridging the gap between agents, management and clients.Key ResponsibilitiesListings Management<ul><li>Upload, update and manage all property listings across platforms including Property Finder, Qatar Living and any other relevant portals</li><li>Ensure all listings are accurate, up to date, professionally written and include correct pricing, photos and descriptions</li><li>Coordinate with agents to obtain listing details, documents and media in a timely manner</li><li>Monitor listing performance and flag expired or outdated listings for renewal or removal</li><li>Maintain an organised internal database of all active, pending and closed listings</li><li>Ensure all listings comply with Aqarat and regulatory requirements</li></ul>Administrative Support<ul><li>Provide day-to-day administrative support to the sales team, management and HR</li><li>Manage and organise company documents, contracts, files and records both digitally and physically</li><li>Prepare and format letters, certificates, salary confirmations and official correspondence as needed</li><li>Schedule and coordinate meetings, viewings and appointments on behalf of agents and management</li><li>Handle incoming calls, emails and inquiries and direct them to the appropriate team member</li><li>Maintain and update the CRM system with accurate client and property data</li><li>Assist in the preparation of presentations, reports and marketing materials</li><li>Order and manage office supplies and ensure the office is well maintained and organised</li><li>Coordinate with PRO, legal and finance teams as required</li></ul>Compliance &amp; Documentation<ul><li>Ensure all required documentation is collected and filed for each transaction</li><li>Assist in maintaining compliance with Qatar Real Estate Regulatory Authority (Aqarat) requirements</li><li>Support agents in the preparation of sale agreements, NOCs and related documentation</li></ul>Communication &amp; Coordination<ul><li>Act as a point of contact between agents, clients, developers and management</li><li>Follow up on pending tasks, signatures and document submissions on behalf of the team</li><li>Coordinate with developers for updated availability lists, brochures and price lists</li><li>Communicate professionally at all times &mdash; via email, phone and in person</li></ul>Requirements<ul><li>Minimum 1 year of experience in an administrative or real estate coordination role</li><li>Excellent written and verbal communication skills in English &mdash; Arabic is a plus</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Experience with Property Finder, Qatar Living or similar portals is preferred</li><li>Strong organisational skills and attention to detail</li><li>Ability to multitask and work under pressure in a fast-paced environment</li><li>Professional, presentable and punctual</li><li>Team player with a proactive and positive attitude</li></ul>Work Location: In person

Admin / Listing Coordinator

MKS GROUP TRADING

Job Opportunity &ndash; Doha, QatarMKS Group Trading is looking for a creative and motivated female employee to join our team full-time.Position:Social Media &amp; Marketing Executive / AdminLocation:Doha, QatarRequirements: Arabic speaker Good English skills Currently based in Qatar Basic experience in marketing or social media Creative personality and strong communication skillsMain Responsibilities: Managing Instagram, TikTok &amp; social media accounts Replying to customers and handling orders Creating and organizing content Coordinating with shops and malls to display products General admin and marketing tasksSalary:3000 QAR + sales commissionTo apply:Please send your CV to:Mohammad@mksgrouptrading.comJob Type: Full-timeWork Location: In person

Social Media & Marketing Executive / Admin

EuroNook

We are looking for a proactive and organized Admin &amp; Accounts Coordinator to support our daily operations, purchasing activities, project follow-up, and administrative functions.Requirements:* Arabic speaker (mandatory)* Female candidates preferred* Bachelor's Degree or Diploma in Accounting, Business Administration, or related field* Previous experience in administration, purchasing, project coordination, or accounting support* Accounting background is required* Experience with Zoho Books is an advantage* Strong written and verbal communication skills in Arabic and English* Proficient in Microsoft Office (Excel, Word, Outlook)* Strong organizational and follow-up skills* Available for immediate joiningKey Responsibilities:* Manage company emails and correspondence* Prepare and follow up on purchase orders and supplier quotations* Coordinate with suppliers, customers, and project teams* Track project progress and follow up on pending tasks* Prepare invoices, quotations, and basic accounting records* Maintain files, contracts, and company documentation* Assist with accounts receivable and accounts payable follow-up* Coordinate logistics, deliveries, and procurement activities* Prepare reports and update management on project and operational status* Support daily administrative and office management activitiesPreferred Industry Experience:* Trading Companies* Project Fit-Out &amp; Interior Contracting* Hospitality IndustryOnly candidates meeting the above requirements and available for immediate joining will be considered.Work Location: In person

Admin & Accounts Coordinator (Arabic Speaker) – Immediate Joining | Doha, Qatar

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