document controller

office manager

operations assistant

quality coordinator

account manager

admin listing coordinator

FGREALTY

Position: Admin &amp; Listing CoordinatorDepartment: OperationsReporting to: Office Manager / Operation DirectorLocation: Doha, QatarRole Overview:The Admin &amp; Listing Coordinator plays a vital support role within FGRealty, ensuring the smooth day-to-day running of the office and the accurate management of all property listings across platforms. This individual serves as the backbone of the operations team, bridging the gap between agents, management and clients.Key ResponsibilitiesListings Management<ul><li>Upload, update and manage all property listings across platforms including Property Finder, Qatar Living and any other relevant portals</li><li>Ensure all listings are accurate, up to date, professionally written and include correct pricing, photos and descriptions</li><li>Coordinate with agents to obtain listing details, documents and media in a timely manner</li><li>Monitor listing performance and flag expired or outdated listings for renewal or removal</li><li>Maintain an organised internal database of all active, pending and closed listings</li><li>Ensure all listings comply with Aqarat and regulatory requirements</li></ul>Administrative Support<ul><li>Provide day-to-day administrative support to the sales team, management and HR</li><li>Manage and organise company documents, contracts, files and records both digitally and physically</li><li>Prepare and format letters, certificates, salary confirmations and official correspondence as needed</li><li>Schedule and coordinate meetings, viewings and appointments on behalf of agents and management</li><li>Handle incoming calls, emails and inquiries and direct them to the appropriate team member</li><li>Maintain and update the CRM system with accurate client and property data</li><li>Assist in the preparation of presentations, reports and marketing materials</li><li>Order and manage office supplies and ensure the office is well maintained and organised</li><li>Coordinate with PRO, legal and finance teams as required</li></ul>Compliance &amp; Documentation<ul><li>Ensure all required documentation is collected and filed for each transaction</li><li>Assist in maintaining compliance with Qatar Real Estate Regulatory Authority (Aqarat) requirements</li><li>Support agents in the preparation of sale agreements, NOCs and related documentation</li></ul>Communication &amp; Coordination<ul><li>Act as a point of contact between agents, clients, developers and management</li><li>Follow up on pending tasks, signatures and document submissions on behalf of the team</li><li>Coordinate with developers for updated availability lists, brochures and price lists</li><li>Communicate professionally at all times &mdash; via email, phone and in person</li></ul>Requirements<ul><li>Minimum 1 year of experience in an administrative or real estate coordination role</li><li>Excellent written and verbal communication skills in English &mdash; Arabic is a plus</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Experience with Property Finder, Qatar Living or similar portals is preferred</li><li>Strong organisational skills and attention to detail</li><li>Ability to multitask and work under pressure in a fast-paced environment</li><li>Professional, presentable and punctual</li><li>Team player with a proactive and positive attitude</li></ul>Work Location: In person

Admin / Listing Coordinator

The Holding Group of Companies

Job Vacancy: Sales &amp; Logistics Coordinator (HORECA &amp; FMCG)Job Type: Full-TimeLanguages Required: Arabic (Native/Fluent)We are seeking a highly organized, bilingual Sales &amp; Logistics Coordinator to support our growing operations. The ideal candidate will seamlessly manage administrative duties, coordinate logistics, conduct essential warehouse visits, and drive HORECA and FMCG sales support.Key Responsibilities:<ul><li>Sales Coordination: Support the sales team by processing orders, tracking deliveries, and acting as the primary point of contact for HORECA and FMCG clients.</li><li>Warehouse Operations: Conduct regular visits to the warehouse to oversee stock levels, verify inventory accuracy, and ensure timely dispatch of goods.</li><li>Logistics &amp; Admin: Coordinate with transport teams, manage shipping documents, handle invoicing, and maintain accurate records in the ERP/database.</li><li>Client Relationship: Assist in managing client inquiries, resolving delivery issues, and identifying upselling opportunities within existing accounts.</li></ul>Qualifications &amp; Requirements:<ul><li>Nationality: Arabic speaker only.</li><li>Experience: Minimum 4-5 years of experience in Sales, Logistics, or Administration within the HORECA and FMCG sectors in Qatar.</li><li>Skills: Strong multitasking abilities, proficiency in MS Office (especially Excel), and excellent negotiation/communication skills.</li><li>Transportation: Valid Qatar driver's license and own vehicle (preferred for warehouse/client visits).</li></ul>Pay: QAR5,000.00 - QAR6,000.00 per hourWork Location: In person

Logistics & Sales Support Officer (FMCG/HORECA) - Arabic

Madre Integrated Engineering

<div>
 
 We are looking for a professional
 
 Arabic Speaking Secretary
 
 to provide administrative, clerical, and coordination support to the management/team. The candidate must be fluent in Arabic and English, well-organized, and capable of handling correspondence, documentation, scheduling, and office coordination.
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Handle daily administrative and secretarial tasks.
 
 </li>
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 Prepare, draft, translate, and manage Arabic and English correspondence.
 
 </li>
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 Answer phone calls, emails, and inquiries professionally.
 
 </li>
 <li>
 Schedule meetings, appointments, and maintain calendars.
 
 </li>
 <li>
 Maintain office files, records, reports, and confidential documents.
 
 </li>
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 Coordinate with internal departments, clients, suppliers, and external parties.
 
 </li>
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 Prepare letters, memos, minutes of meetings, and official documents.
 
 </li>
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 Assist in document control, data entry, scanning, filing, and report preparation.
 
 </li>
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 Support management with travel arrangements, meeting coordination, and follow-ups.
 
 </li>
 <li>
 Ensure smooth office communication and daily workflow.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Previous experience as Secretary / Admin Assistant / Office Coordinator.
 
 </li>
 <li>
 Must be fluent in
 
 Arabic and English
 
 .
 
 </li>
 <li>
 Strong communication and interpersonal skills.
 
 </li>
 <li>
 Good knowledge of MS Office: Word, Excel, Outlook, and PowerPoint.
 
 </li>
 <li>
 Ability to prepare professional emails, letters, and reports.
 
 </li>
 <li>
 Strong organizational and multitasking skills.
 
 </li>
 <li>
 Must be locally available in Qatar.
 
 
 
 
 </li>
 </ul>
</div>

Secretary

EuroNook

We are looking for a proactive and organized Admin &amp; Accounts Coordinator to support our daily operations, purchasing activities, project follow-up, and administrative functions.Requirements:* Arabic speaker (mandatory)* Female candidates preferred* Bachelor's Degree or Diploma in Accounting, Business Administration, or related field* Previous experience in administration, purchasing, project coordination, or accounting support* Accounting background is required* Experience with Zoho Books is an advantage* Strong written and verbal communication skills in Arabic and English* Proficient in Microsoft Office (Excel, Word, Outlook)* Strong organizational and follow-up skills* Available for immediate joiningKey Responsibilities:* Manage company emails and correspondence* Prepare and follow up on purchase orders and supplier quotations* Coordinate with suppliers, customers, and project teams* Track project progress and follow up on pending tasks* Prepare invoices, quotations, and basic accounting records* Maintain files, contracts, and company documentation* Assist with accounts receivable and accounts payable follow-up* Coordinate logistics, deliveries, and procurement activities* Prepare reports and update management on project and operational status* Support daily administrative and office management activitiesPreferred Industry Experience:* Trading Companies* Project Fit-Out &amp; Interior Contracting* Hospitality IndustryOnly candidates meeting the above requirements and available for immediate joining will be considered.Work Location: In person

Admin & Accounts Coordinator (Arabic Speaker) – Immediate Joining | Doha, Qatar

Olivera Landscape 

Job Vacancy &ndash; Admin Officer (Male)We are seeking a highly motivated, organized, and experienced Admin Officer to join our professional team in Doha, Qatar. The ideal candidate should possess excellent administrative skills, preferably with exposure to finance-related operations, and hold a valid Qatar Driving License.Position: Admin Officer (Male)Key Responsibilities:<ul><li>Manage day-to-day administrative and office operations.</li><li>Provide administrative support to the Finance Department and other business units.</li><li>Maintain and organize company records, documents, and filing systems.</li><li>Prepare reports, correspondence, and official documentation.</li><li>Coordinate with internal departments, clients, suppliers, and government authorities when required.</li><li>Schedule meetings, manage office logistics, and ensure smooth workflow.</li><li>Perform other administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor's degree or Diploma in Business Administration, Accounting, Finance, or a related field.</li><li>Minimum 2&ndash;5 years of relevant administrative experience, preferably in a finance or corporate environment.</li><li>Valid Qatar Driving License (Mandatory).</li><li>Strong knowledge of Microsoft Office Suite, particularly Excel and Word.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to work independently while maintaining a high level of professionalism and confidentiality.</li><li>Candidates with finance administration experience and immediate availability will be given preference.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you currently hold a valid Qatar ID (QID)?</li><li>Is your sponsorship transferable with valid NOC?</li><li>Are you available to join immediately or within a short notice period?</li><li>Do you have a valid Qatar driving license?</li><li>What is your current monthly salary (QAR)?</li><li>What is your expected monthly salary (QAR)? (Please mention your expected range)</li></ul>Work Location: In person

Admin Officer (Male)

Samarkand Trading and Book Distribution

A book distribution company is Hiring for a company delivery/distribution driver, with a manual light driving license, who can start immediately* Delivery to major bookstores in Doha.Full-time job, with transferable QID. Any nationality can apply. Please email Cv to admin@samarkandtrade.comJob Type: Full-timeWork Location: In person

Distribution Driver

GREEN PRINT 

Job SummaryWe are seeking a proactive and organized HR &amp; Admin Executive to manage daily administrative operations and support human resources functions. The ideal candidate will ensure smooth office administration, employee record management, recruitment coordination, and compliance with company policies and labor regulations.Responsibilities:<ul><li>Handle daily HR and administrative tasks.</li><li>Maintain employee records and documentation.</li><li>Assist with recruitment and onboarding processes.</li><li>Monitor attendance and leave records.</li><li>Prepare letters, reports, and HR documents.</li><li>Coordinate visa, QID, medical, and other employee-related processes.</li><li>Manage office supplies and general administration.</li><li>Support management with administrative duties.</li></ul>Requirements:<ul><li>Bachelor's Degree in HR, Business Administration, or related field.</li><li>2+ years of experience in HR and Administration.</li><li>Good knowledge of MS Office.</li><li>Strong communication and organizational skills.</li><li>Knowledge of Qatar Labour Law is an advantage.</li><li>Transferable visa preferred.</li></ul>Work Location: In person

HR & Admin Executive

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