accounts assistant

admin

admin intern

admin/quotation

assistant account

admin quotation

URGENT HIRINGOne of the comprehensive Medical Trading Companies in Seef is in need of an ADMIN/QUOTATION to maintain the smooth running of an office through a variety of administrative and clerical duties. Prepares and processes quotations and coordinates with clients, suppliers, and the sales team regarding orders. Ensures timely communication, proper filing, and compliance with company procedures to support efficient sales and customer service operations.<ul><li>Female</li><li>Excellent in English communication skills</li><li>Must be able to manage business communication through proper correspondence with excellent written and verbal communication skills (calls &amp; emails)</li><li>Must have proficient working knowledge of MS Office tools (Word, Excel, Power point and Outlook)</li><li>Must have the ability to learn fast and follow instruction with minimal guidance/supervision.</li><li>Must be willing to learn and with excellent interpersonal skills.</li><li>Knowledge in making enquiry, quotation, order and invoice is an advantage</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Manama: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Are you ready to join immediately?</li></ul>Experience:<ul><li>quotation: 1 year (Required)</li></ul>Location:<ul><li>Manama (Required)</li></ul>

ADMIN/QUOTATION

Breeze Movers

BAHRAINI NATIONAL ONLY About Breeze MoversBreeze Movers is a professional moving and relocation company committed to delivering a smooth, stress-free experience for our clients. We pride ourselves on attention to detail, respectful on-site conduct, and high operational standards. Our on-site supervisors play a critical role in upholding these values and acting as the face of the company during every move.Job Description&middot; Attend to customer calls and inquiries.&middot; Conduct on-site visits to customer locations to assess the scope of moving requirements.&middot; Understand and apply Breeze Movers&rsquo; quotation structure to provide accurate initial quotations.&middot; Evaluate volume, access, packing needs, manpower, trucks, materials, special items, and additional services during site visits.&middot; Clearly explain the proposed services, process, and quotation to customers in a professional manner.&middot; Actively identify upselling opportunities during site visits and on moving day, including additional packing services, materials, manpower, special handling, dismantling/reassembly, or add-on services, and confidently present these options to customers.&middot; Act as the main on-site representative of Breeze Movers during moves.&middot; Supervise packing, loading, transportation, unloading, and placement of items.&middot; Ensure all items are handled with care and properly secured inside the truck.&middot; Give special attention to fragile, high-value, and sensitive items.&middot; Lead and manage the moving crew on-site, assigning tasks and monitoring performance.&middot; Ensure staff follow company rules, safety procedures, and conduct standards.&middot; Maintain a professional, respectful, and calm attitude with customers at all times.&middot; Address customer questions, concerns, or change requests professionally and factually.&middot; Escalate pricing changes, disputes, or major issues to management when required.&middot; Protect customer property including walls, floors, doors, elevators, and common areas.&middot; Ensure premises are left clean, organized, and damage-free after job completion.&middot; Ensure proper documentation, reporting, and customer sign-off at the end of each job.&middot; Ensure confidentiality and respect for customer privacy.&middot; Be physically present, punctual, and prepared for all site visits and moving jobs.&middot; Demonstrate leadership, responsibility, attention to detail, and problem-solving ability.&middot; Previous experience in moving, logistics, or site supervision is preferred.&middot; Basic numerical understanding is required for quotations.Requirements: - BSc is mandatory - preferably in a related field- Proficiency in Arabic and English- Driving license and personal carJob Type: Full-time

On-site Supervisor

Petiole Foods

We are looking for an IT &amp; Admin Assistant to provide first-level IT support and assist with day-to-day administrative, purchasing, and basic accounts coordination. This role is ideal for a junior candidate with hands-on IT experience who is also comfortable handling office and coordination tasks.Key ResponsibilitiesIT Support (Primary)<ul><li>Provide first-level IT support for users, systems, and basic hardware/software issues</li><li>Manage user access, email accounts, and system permissions</li><li>Support employee onboarding and offboarding from IT systems</li><li>Assist in managing document storage systems (Box, shared drives, cloud platforms)</li><li>Maintain basic IT documentation and records</li><li>Coordinate with external IT vendors when required</li></ul>Admin &amp; Office Support<ul><li>Handle general administrative and office tasks</li><li>Support the purchase team with purchase requests, vendor follow-ups, and documentation</li><li>Assist the accounts team with invoice filing, document organization, and basic data entry</li><li>Manage office supplies and administrative records</li></ul>Coordination &amp; Compliance<ul><li>Ensure proper organization of digital and physical documents</li><li>Follow IT security policies and data access controls</li><li>Track tasks and ensure timely follow-up and resolution</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree in IT, Computer Science, Business Administration, or related field</li><li>Minimum 1 year of IT support or systems experience (mandatory)</li><li>Basic IT troubleshooting knowledge</li><li>Familiarity with cloud/document tools (Box, Google Drive, OneDrive, etc.)</li><li>Good working knowledge of MS Office / Google Workspace</li><li>Good communication and coordination skills</li><li>Organized, reliable, and willing to learn</li></ul>Salary &amp; Benefits<ul><li>Salary range: BHD 300 &ndash; 350</li><li>Salary based on experience and skills</li><li>Growth opportunity in IT and administration</li></ul>Job Type: Full-timePay: BD300.000 - BD350.000 per monthApplication Question(s):<ul><li>What is your Expected Salary? If above 300-350 BHD, please do not apply.</li></ul>Experience:<ul><li>IT support or systems: 1 year (Preferred)</li></ul>

IT & Admin Assistant

ACE Education Bahrain

Job Description: Admin InternCompany: ACE Web Services WLL Location: On-site, Al Hidd, Kingdom of Bahrain Job Type: Full-time Paid StipendJob Summary:We are seeking a highly organized and proactive Admin Intern o manage the day-to-day administrative operations of our office in Bahrain. The ideal candidate will ensure efficient office functioning, support various departments, and contribute to a productive work environment. This role is crucial for maintaining smooth administrative processes within our Bahrain office.Key Responsibilities:<ul><li>Oversee general office administration, including managing supplies, equipment, and facility maintenance to ensure a conducive working environment.</li><li>Manage office hygiene and cleanliness, coordinating with cleaning staff and ensuring all common areas are well-maintained.</li><li>Handle petty cash, including accurate record-keeping, disbursements, and reconciliation, adhering to company financial policies.</li><li>Manage and maintain office inventories, tracking assets, supplies, and equipment, and initiating procurement when necessary.</li><li>Coordinate meetings and appointments, including scheduling, preparing meeting rooms, and circulating minutes as required.</li><li>Handle incoming and outgoing correspondence, including emails, calls, and physical mail, directing them to the appropriate personnel.</li><li>Provide administrative support to various departments and team members as needed.</li><li>Maintain organized filing systems (both physical and digital) for important documents and records.</li><li>Assist with basic HR administrative tasks, such as maintaining employee records or assisting with onboarding logistics.</li><li>Support the implementation of office policies and procedures to ensure operational efficiency.</li></ul>Required Qualifications and Skills:<ul><li>Must be a Bahraini national. No visa sponsorship will be provided for this position</li><li>Strong organizational and time-management skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>High level of attention to detail and accuracy.</li><li>Ability to work independently and as part of a team.</li></ul>Working Schedule:<ul><li>Working Days: Saturday - Thursday</li><li>Off Day: Friday</li><li>Working Hours: 10:00 AM - 7:00 PM</li></ul>To Apply: Interested candidates who meet the above criteria are encouraged to submit their resume and a cover letter detailing their relevant experience.Job Type: Full-timeJob Types: Full-time, Internship Contract length: 6 monthsPay: BD50.000 - BD100.000 per month

Admin Intern

AHK Realty

Job Description: We are looking for a reliable and organized Admin Officer who can join immediately. The ideal candidate will provide administrative support, ensure smooth office operations, and communicate effectively with staff and external parties.Key Responsibilities:<ul><li>Handle day-to-day administrative and office support activities</li><li>Manage phone calls, emails, and correspondence professionally</li><li>Maintain records, files, and office documentation</li><li>Coordinate with vendors, suppliers, and service providers</li><li>Prepare reports, letters, and internal documents</li><li>Support HR and management with administrative tasks</li><li>Ensure smooth coordination between departments</li></ul>Requirements:<ul><li>Proven experience in an administrative role</li><li>Good communication skills in English</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Professional attitude and attention to detail</li><li>Immediate joiner preferred</li></ul>Job Types: Full-time, Permanent

ADMIN

Almoayyed International Group - Kingdom of Bahrain

Role PurposeTo manage end-to-end procurement activities ensuring timely sourcing, cost efficiency, compliance, and uninterrupted supply of materials and services required for projects and operations, while coordinating closely with logistics, finance, and project teams.Key Roles &amp; Responsibilities1. Procurement &amp; Sourcing&middot; Handle end-to-end procurement cycle: RFQ/RFP issuance, quotation comparison, negotiations, PO issuance, and order follow-up.&middot; Source materials, equipment, and services in line with technical specifications, budgets, and delivery timelines.&middot; Develop and maintain an approved vendor database (local &amp; international).&middot; Negotiate pricing, payment terms, delivery schedules, warranties, and service support.&middot; Identify alternate suppliers to mitigate supply risk and shortages.2. Vendor &amp; Contract Management&middot; Evaluate supplier performance on price, quality, delivery, and compliance.&middot; Coordinate preparation and review of contracts, LPOs, framework agreements, and rate contracts.&middot; Resolve supplier disputes related to pricing, delivery delays, shortages, or quality issues.&middot; Maintain strong supplier relationships while ensuring company interests and compliance.3. Logistics, Shipping &amp; Customs Coordination&middot; Coordinate with freight forwarders, shipping lines, and customs brokers for imports and exports.&middot; Monitor shipment schedules, track deliveries, and ensure on-time clearance of materials.&middot; Ensure all shipping documents are accurate:1. Invoice2. Packing List3. BL / AWB4. Certificate of Origin5. HS Codes &amp; customs declarations<ul><li>Liaise with internal teams to resolve customs or clearance delays.</li></ul>4. Cost Control &amp; Budget Management&middot; Support preparation of procurement budgets and cost estimates.&middot; Identify cost-saving opportunities through vendor negotiations, alternative sourcing, and bulk purchasing.&middot; Ensure purchases align with approved budgets and management approvals.&middot; Track price fluctuations (raw materials, freight, exchange rates) and advise management accordingly.5. Coordination with Internal Stakeholders&middot; Work closely with project, engineering, logistics, finance, and site teams to understand material requirements and priorities.&middot; Ensure timely availability of materials to avoid project delays or downtime.&middot; Support finance team with invoice verification, GRNs, and payment follow-ups.&middot; Provide procurement status updates to management and project teams.6. Compliance, Documentation &amp; ERP&middot; Ensure procurement activities comply with company policies, audit requirements, and regulatory standards.&middot; Maintain accurate records of POs, contracts, shipment documents, and supplier correspondence.&middot; Update and manage procurement transactions in ERP / procurement systems.&middot; Support internal and external audits when required.7. Market Intelligence &amp; Risk Management&middot; Monitor market trends, supplier capacity, and global supply chain risks.&middot; Keep management informed about shortages, price volatility, lead-time changes, or logistics disruptions.&middot; Proactively plan procurement strategies to minimize business impact.Key Skills &amp; Competencies&middot; Strong negotiation and supplier management skills&middot; Hands-on experience in imports, logistics, and customs coordination&middot; Cost analysis and commercial awareness&middot; ERP / MS Excel proficiency&middot; Strong communication and stakeholder coordination&middot; Ability to work under pressure and meet tight deadlinesPreferred Experience &amp; Qualifications&middot; 5&ndash;6 years of procurement experience (projects / trading / contracting environment)&middot; Local market and customs knowledge&middot; Bachelor&rsquo;s degree in supply chain, Business, Engineering, or equivalentJob Type: Full-time

Procurement Officer / Senior Procurement Officer

Era Projects

&middot; Maintain employee records using a well-organized related to filing system to ensure files are up-to- date and compile with legislative requirements.&middot; Provide assistance on all other local affairs/admin activities.&middot; Responsible for all visa applications and related payments.&middot; Ensure the timely processing of all paperwork to ensure the employee&rsquo;s smooth relocation to Bahrain.&middot; Be the point of contact for staff and provide assistance in all government relations matters&middot; Social Insurance Organization (SIO). Register new joining staff / terminate leaving staff in a timely manner.&middot; Labour Market Authority (LMRA) - Responsible for application of all expatriate visas that include and not limited to WP/RP renewals, updates and cancellations&middot; Ensure that all appropriate paperwork for visas is completed promptly to achieve minimal processing time.&middot; Deal with Ministry of Labour and prepare correspondences.&middot; Must have minimum 2-3 years&rsquo; experience in the government relations/HR field in the Kingdom Of BahrainJob Types: Full-time, Permanent

Junior HR Executive

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