admin secretary

Total Property Solutions Real Estate LLC

Pay: 3,000.00 (AED) - 3,500.00 (AED) per monthJob description:Admin SecretaryCompany: DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC location: Abu Dhabi Salary: AED 3,000 &ndash; 3,500 Full-TimeJob Overview: DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.Key Responsibilities:<ul><li>Handle daily administrative and secretarial tasks</li><li>Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files</li><li>Organize and update digital and physical filing systems</li><li>Prepare quotations, invoices, reports, and official correspondence</li><li>Follow up on pending payments, collections, and outstanding invoices</li><li>Track client inquiries, sales leads, and ensure timely follow-ups</li><li>Coordinate with clients regarding orders, approvals, and job updates</li><li>Communicate with suppliers for materials and delivery coordination</li><li>Monitor job orders and assist in tracking production timelines</li><li>Support management with reports and operational updates</li><li>Handle incoming calls, emails, and customer inquiries professionally</li></ul>Requirements:<ul><li>Strong organizational and documentation skills</li><li>Ability to follow up payments firmly and professionally</li><li>Good communication skills (English required)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Responsible, detail-oriented, and reliable</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthWork Location: In person

Secretary

Department of Energy Abu Dhabi

<div>
 
 The Executive Secretary is responsible for assisting the line manager with all daily responsibilities and tasks assigned to the manager, ensuring that all duties are successfully performed.
 
 
 
 
 
 The Executive Secretary's responsibilities include scheduling meetings, organizing logistics, responding to inquiries, conducting research, receiving and scanning phone calls and emails in order to respond, and assisting with administrative tasks.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Provide secretarial and administrative support to direct and support day-to-day office requirements such as conducting basic research, preparing documents and correspondence, coordinating meetings, logistical procedures, and scheduling.
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 Draft regular memos and correspondence as per templates and guidelines This includes drafting letters and correspondence, recording and distributing meeting minutes, and any other required correspondence, formal or informal.
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 Receive, document, and archive incoming documents, mail, and other forms of communication.
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 Keep and submit an internal and external document record in accordance with approved office procedures and practices.
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 Provide the necessary assistance by tracking down the documents/information required from the main partners as well as internal and external stakeholders.
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 Prepare the schedule, as well as organize and manage interviews, internal and external meetings, and other events as needed.
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 Answer, scan, sort, and transfer phone calls.
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 Deal effectively with internal sector/directorates/sections and ensure effective support is provided, particularly in the HR and Finance Directorates.
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 Organize, book, and manage travel arrangements as needed, as well as coordinate with internal and external work groups.
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 Ensure that appropriate office supplies are available through the General Services.
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 Demonstrate proficiency with computers, fax machines, printers, scanning, photocopying, and other office tools required to support documentation requirements.
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 Maintain the confidentiality of office files, records, documents, and data.
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 Establish positive working relationships with internal work groups within the Department of Energy, as well as partners and external stakeholders, to drive the implementation of tasks.
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 </ul>
 
 
 Qualifications
 
 
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 Bachelor's Degree in a relevant discipline, e.g., Business Administration.
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 </ul>
 
 
 Experience
 
 
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 Minimum of 2 years of experience in executive affairs.
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 </ul>
 
 
 
</div>

Executive Secretary (UAEN)

Atneyhub

<ul><li>3&ndash;10 years of experience in advertising, signage, printing, or branding industry</li><li>Strong graphic design skills (Adobe Illustrator, Photoshop, CorelDRAW, etc.)</li><li>Good knowledge of signage materials, printing techniques, branding, and production processes</li><li>Experience in preparing artwork files for production and coordinating with suppliers/vendors</li><li>Ability to prepare quotations and understand basic costing</li><li>Good communication skills for client coordination and internal teamwork</li><li>Strong organizational and administrative abilities (documentation, follow-ups, reporting)</li><li>Ability to handle multiple projects and meet deadlines under pressure</li><li>Self-motivated, disciplined, and detail-oriented</li><li>Familiar with Abu Dhabi / UAE market and corporate clients</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

ADMIN CUM DESIGNER

Alkojak General Contracting

Job Title: Secretary &amp; Administrative Assistant Location: Abu Dhabi, UAE Employment Type: Full-TimeJoin Our Team!We are looking for a proactive, organized, and detail-oriented Secretary &amp; Administrative Assistant to support our Leasing and Accounts teams while providing executive-level administrative support to management.Requirements<ul><li>Preferred age: Below 30 years old.</li><li>Diploma or Bachelor's degree in Business Administration or a related field preferred.</li><li>Previous experience as a Secretary, Executive Assistant, or Administrative Assistant supporting senior executives.</li><li>Real estate experience is an advantage.</li><li>Excellent written and verbal communication skills in English; Arabic is an advantage.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent email correspondence, organizational, and multitasking skills.</li><li>Proactive, able to take initiative, and remain calm under pressure.</li><li>Professional, discreet, and customer-focused.</li></ul>Key Responsibilities<ul><li>Provide secretarial and administrative support to management, the Leasing team, and the Accounts team.</li><li>Manage executive calendars, meetings, appointments, and business correspondence.</li><li>Draft emails, letters, reports, and other business documents.</li><li>Assist with leasing documentation, accounts filing, invoices, and record keeping.</li><li>Maintain office files, company documents, and general office administration.</li><li>Coordinate with clients, tenants, suppliers, and service providers.</li><li>Support management with daily administrative tasks and follow up on pending matters.</li></ul>Pay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Are you currently living in Abu dhabi?</li><li>Can you join immediately?</li><li>What is your age?</li></ul>Work Location: In person

Secretary/Administrative Assistant

Fantasia Ballet

High Communication skills for all ages from children to adults , receiving &amp; assisting all clients, answering &amp; follow up phone calls , text messages, providing complete general information about company to all clients, knowledge of Microsoft Ofice &amp; Excell , ability create &amp; answer &amp; follow up emails / english language as must , arabic language optional / , well mannered, accurate , friendly , quick learner,Pay: AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>receptionist/secretary: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>Work Location: In person

Receptionist cum Secretary female only

The Makeover Corp

Admin Cum Office AssistantTre&yuml;sta Abu DhabiLocation: Abu Dhabi, UAEJob Type: Full-timeAbout UsTre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.About the RoleTre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.Key Responsibilities<ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul>Requirements<ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul>Salary: Up to AED 4,000 per month (based on experience and qualifications).Pay: Up to AED4,000.00 per monthWork Location: In person

Admin Cum Office Assistant

fort specialties

Job Title: Accountant cum AdminCompany: Fort Specialties Trading LLCLocation: Abu Dhabi, UAEJob SummaryFort Specialties Trading LLC is looking for a proactive and detail-oriented Accountant cum Admin with a minimum of 3 years of relevant accounting experience, preferably in a UAE trading company. The ideal candidate will be responsible for managing day-to-day accounting operations, ensuring accurate financial records, supporting tax compliance, and handling general administrative responsibilities.Key ResponsibilitiesAccounting &amp; Finance* Process supplier invoices and ensure timely supplier payments.* Prepare, verify, and record purchase invoices and sales invoices.* Maintain accurate accounts payable (AP) and accounts receivable (AR).* Monitor customer collections and follow up on overdue payments.* Reconcile supplier and customer statements regularly.* Perform monthly bank reconciliations and petty cash reconciliations.* Record daily accounting transactions and maintain the general ledger.* Prepare payment vouchers, receipt vouchers, and journal entries.* Assist in monthly and year-end closing activities.* Maintain proper accounting records and supporting documentation.VAT &amp; Corporate Tax* Assist in the preparation and filing of UAE VAT returns.* Maintain VAT-related records and supporting documents.* Assist in Corporate Tax documentation and compliance requirements.* Coordinate with auditors and tax consultants whenever required.Administration* Maintain organized filing systems for financial and administrative documents.* Coordinate with suppliers, customers, banks, and government authorities when required.* Prepare reports, letters, quotations, and other business documents.* Support management with administrative and operational tasks.* Ensure confidentiality of financial and company information.Requirements* Bachelor&rsquo;s Degree in Accounting, Finance, Commerce, or a related field.* Minimum 3 years of accounting experience, preferably in a UAE trading company.* Strong knowledge of UAE VAT and basic understanding of UAE Corporate Tax.* Experience in accounts payable, accounts receivable, bank reconciliation, and petty cash management.* Proficiency in Tally ERP, ERP software, and Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, basic formulas, reporting).* Knowledge of accounting principles and financial reporting.* Excellent organizational skills with strong attention to detail.* Good communication skills in English (Hindi/Malayalam is an added advantage).* Ability to work independently, prioritize tasks, and meet deadlines.Preferred Qualifications* Experience in construction, building materials, or industrial trading companies.* Familiarity with inventory accounting and stock reconciliation.* Experience coordinating with external auditors and preparing audit schedules.* Immediate joiners will be preferred.Pay: AED1,800.00 - AED2,500.00 per monthWork Location: In person

Accountant cum Administrator

Explore 13+ Admin secretary in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.