office clerk Jobs in Abu Dhabi United Arab Emirates

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admin secretary

Abu Dhabi Printing and Publishing LLC

<ul><li>Providing secretarial service to the management such as attending phone calls, typing letters, writing and distributing emails, organising papers and managing files, etc.</li><li>Preparing various reports, minutes of meetings, and other documents as required by the departments manager.</li><li>Coordinating and facilitating Manager calendar to arrange meetings, appointments, and conferences.</li><li>Receiving, greeting, screening and managing visitors and phone calls.</li><li>Receiving, screening, assessing, distributing, and maintaining incoming correspondence.</li><li>Making travel arrangements in coordinating with other dept., preparing itineraries, compiling, and maintaining travel records and vouchers.</li><li>Organising and maintaining files and records</li><li>Performing various executive and administrative assistances to in a confidential manner.</li><li>Coordinate with the finance departments maintaining relevant reports for tracking.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Admin cum Secretary

MORE INTERNATIONAL ENGINEERING CONSULTING

More International Engineering Consulting LLCJob Title: Administrative Secretary - Arabic nationality preferredLocation: Abu DhabiJob Summary:Providing administrative support within an engineering consultancy office in Abu Dhabi, including reception and appointment scheduling, document management, following up on company registration with official bodies and banks, and preparing and tracking payments through the FAB (FBMS) system, to ensure smooth operation. Working with high efficiency.Key responsibilities:<ul><li>Managing reception duties, calls, and scheduling meetings and appointments.</li><li>Following up on company registration procedures with government agencies, banks, and procurement systems.</li><li>Setting up and maintaining the FAB (FBMS) system for national loans and payments to consultants and contractors.</li><li>Maintaining and organizing electronic and paper files and managing project and administrative documents.</li><li>Preparing, drafting, and printing correspondence, reports, and administrative memos.</li><li>Following up on documents required for approvals from government agencies.</li><li>Monitoring the office's administrative needs to ensure business continuity.</li><li>Managing insurance renewals, trade licenses, and government permits.</li></ul>Required qualifications:<ul><li>Minimum of 3 years of experience in an engineering consultancy office within the Emirate of Abu Dhabi (essential requirement).</li><li>Extensive experience working with FAB Bank and the FBMS payment management system for consultants and contractors (essential requirement).</li><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Proficient in MS Office, SAP, and Google Workspace.</li><li>Good knowledge of the procedures and requirements of official entities in Abu Dhabi.</li><li>Excellent command of English and Arabic.</li></ul>Additional skills:<ul><li>Accuracy in completing tasks and attention to detail</li><li>Excellent follow-up and coordination skills</li><li>Commitment to confidentiality and information security</li><li>Effective communication with colleagues and clients, and teamwork skills</li><li>Time management and prioritization skills</li></ul>Interested candidates are invited to send their CV to: hr@more-intl.aeOr contact us to WhatsApp: 026 333 400Job Type: Full-time

Administration Secretary

Alliance International Security Consult

You will be responsible for providing general administrative support to the all of the department specially with the Management team. This role ensures the smooth and efficient operation of the office by managing documentation, coordinating office activities, handling internal and external inquiries, and maintaining effective communication across departments. The Administrator /Secretary provide daily administrative tasks and assists in the implementation of HR and office procedures, contributing to the overall productivity and professionalism of the workplace.Major Responsibilities&middot; Manage office reception duties by welcoming clients and visitors and guiding them according to their appointment schedules.&middot; Answer and direct phone calls, emails, and general inquiries to the appropriate departments.&middot; Ensure the smooth operational flow of the office through proactive administrative support.&middot; Coordinate and communicate with vendors, suppliers, service personnel, and service providers for all maintenance and support service requirements.&middot; Liaise related requirements as directed by Management.&middot; Maintain proper filing and archiving of documents, forms, and records (both physical and digital) ensuring confidentiality and security of information.&middot; Organize meetings, schedule appointments, and prepare meeting rooms in coordination with the office assistant.&middot; Manage office inventories, training materials, and supplies in line with the branch budget and operational needs.&middot; Provide administrative support to the whole department, including attendance tracking, leave management, and disseminating HR communications to branch staff and management.&middot; Assist in the recruitment process as directed by the HR Manager and Management, including scheduling interviews and preparing candidate documentation.&middot; Handle employee inquiries and assist in resolving minor conflicts or concerns, escalating to HR Manager when required.&middot; Ensure the implementation and compliance of HR policies, procedures, and guidelines across the branch.&middot; Support the implementation and adherence to ISO 9001 standards and quality management systems.Authority&middot; Act in accordance with directives from the HR Manager and Management.&middot; Make decisions related to office supplies, procurement and scheduling of maintenance services, within the approved budget.&middot; Oversee the cleanliness, safety, and day-to-day functionality of the branch office environment.&middot; Serve as the primary point of contact for administrative matters with internal departments, vendors, service providers, and external stakeholders.&middot; Maintain control over office data and documentation, ensuring accurate recordkeeping and confidentiality of sensitive information.&middot; Monitor and manage branch office expenditures in line with the allocated budget, ensuring cost-efficiency and compliance with company policies.Qualifications&middot; Bachelor&rsquo;s degree in business administration, Human Resources, or a related field.&middot; Minimum of 5 years of proven experience in a similar role.&middot; Strong ability to communicate effectively across all levels of the organization.&middot; Proficient in the use of HR systems, CRM and general office software (MS Office Suite, email, etc.).&middot; Excellent verbal communication and interpersonal skills.&middot; Reliable, punctual, and always maintains a professional demeanor.&middot; Demonstrate honesty, trustworthiness, and the ability to handle confidential information with discretion.&middot; Able to work independently with minimal supervision while managing multiple tasks efficiently.. Previous experience working ELV services is an advantage. Undertand the trend of technology and adaptability.Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Administrator/Secretary

Zircon Decor

Responsibilities:<ul><li>Manage submissions and deadlines: Coordinate, track, and ensure timely submission of all documents related to the interior scope (drawings, material submittals, samples, and approvals) in line with project schedules and client requirements.</li><li>Prepare administrative files for submissions: Prepare, organize, and maintain all required administrative and project files for interior works submissions, ensuring accuracy, completeness, proper documentation, and compliance with project and authority requirements.</li><li>Handle phone calls, emails, and correspondence professionally.</li><li>Arrange travel, bookings, and itineraries as needed.</li><li>Capture and track action items from meetings through to resolution.</li><li>Organize and maintain office files and records.</li><li>Prepare and organize files, presentations, and reports related to interior design projects.</li><li>Communicate with clients, suppliers, and internal departments on behalf of directors.</li><li>Coordinate logistics for meetings, events, and appointments.</li><li>Manage and prioritize incoming calls and emails.</li><li>Handle confidential matters with discretion and professionalism.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent.</li><li>At least 3 years of experience in a secretarial/executive support role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management skills.</li><li>Ability to work independently and take initiative.</li><li>Proficient in Microsoft Office and relevant software.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many years do you have in UAE in same field?</li></ul>Work Location: In person

Executive Secretary - Interior Fit out

MENA Recruit Pty Ltd

Our client is expanding their Legal Secretary team in Abu Dhabi and is looking to hire an experienced support professional for a full-time, permanent role. This is a fantastic opportunity to join a high-performing legal office and provide essential administrative support to senior lawyers.Key Responsibilities:<ul><li>Manage monthly billing cycles: input, review, edit, and close attorney time entries</li><li>Perform narrative edits and coordinate with billing specialists for transfers</li><li>Submit and track expense claims through Chrome River</li><li>Process payments and cheque requests using correct client/matter codes</li><li>Arrange complex travel itineraries through the firm's travel provider</li><li>Format documents to house style and support general secretarial tasks</li><li>Maintain discretion, confidentiality, and responsiveness in a fast-paced legal setting</li></ul>Candidate Profile:<ul><li>Minimum 4 years' experience as a Legal Secretary in an international law firm</li><li>Resilient, proactive, and dependable</li><li>Strong billing experience is essential</li><li>Excellent working knowledge of Microsoft Word, Outlook, and Windows-based tools</li><li>Familiarity with spreadsheet, database, and presentation software is a plus</li></ul>Salary: AED 25,000 - 27,000 per month Location: Abu Dhabi, UAE

Legal Secretary (Abu Dhabi)

Ferticlinic Fertilization Centre - Ras Al Khaimah

Job Title: Medical Secretary (Female)Location: Abu Dhabi, UAEEmployment Type: Full-timeJob Summary:FertiClinic Fertilization Centre - Abu Dhabi is looking for a female Medical Secretary with a minimum experience of 3 years. The ideal candidate will be a vital part of the healthcare team, providing administrative support to medical professionals and ensuring the smooth operations of the medical office and clinic.Key Responsibilities:<ul><li>Manage patient file using medical record (EMR) systems</li><li>Prepare, organize, and maintain medical records, reports, and other essential documents.</li><li>Assist physicians and nurses in various tasks as needed (clinic settings, preparing examination rooms, and assisting during patient assessments, treatments, and outpatient procedures)</li><li>Obtain patient consent for medical procedures- explaining the purpose and implications of the consent in a clear and compassionate manner ensuring patient understanding.</li><li>Schedule and manage medical procedures for patients, coordinating with the relevant departments and healthcare providers to ensure smooth arrangements.</li><li>Maintain orderliness and cleanliness in the clinical area, ensuring a safe and hygienic environment.</li><li>Maintain clear and effective communication and confidentiality with all the patients and healthcare professionals involved in the care or treatment</li><li>Collaborate with colleagues to ensure seamless patient care and a supportive healthcare environment.</li><li>Follow the facility policies and procedures to ensure compliance with Department of Health (DOH) regulations</li><li>Implement strict infection control protocols to prevent, manage, and control healthcare-related infection and spread of infection that may occur within patients&rsquo; areas</li><li>Perform other job-related duties as required by the Head of Nursing department and the Management</li></ul>Qualifications:⦁ Minimum of 3 years experience with healthcare background.⦁ Excellent communication, problem-solving, and organizational skills.⦁ Ability to work independently and handle confidential information.⦁ Can Join Immediately⦁ Can speak English and TagalogJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to join immediately?</li></ul>Experience:<ul><li>related: 3 years (Preferred)</li></ul>Language:<ul><li>English &amp; Tagalog (Preferred)</li></ul>

Medical Secretary

Artelia Airports

Overview We are hiring a highly motivated, energetic HR and admin executive, who can support our HR and Workplace department - based in our Abu Dhabi office on a hybrid model. Responsibilities <ul><li>Workplace/admin: organizing office supplies orders, scheduling with the suppliers various office cleaning and maintenance etc.</li><li>HR: assist our HR team with personnel admin tasks such as filing, managing relationship with training and other HR suppliers, reviewing employee handbook, company policy, sourcing training suppliers as per training requests and managing training records, and managing relationship with Insurance - Invoicing management, contacting suppliers for quotations, generating PO's in our system, etc</li></ul>This role is open for UAE Nationals only.

HR and Administration executive - UAEN

Explore 65+ Admin secretary in Abu Dhabi United Arab Emirates this January. Find roles across top companies and apply now to boost your career.