administrative assistant

admin assistant

operations manager

sales & coordinator

admin and operations officer Jobs in Egypt

admin and operations officer

administration coordinator front desk

Parkville

<div>
 
 
 "Parkville is committed to diversity, equity, and inclusion, and all employees are expected to support these values in all aspects of their work"
 
 
 
 
 
 
 
 -Provide administrative support to whole departments to assist colleagues whenever necessary.
 
 
 
 
 -Deal with internal and external customers in addition to meeting and greeting visitors at all levels.
 
 
 
 
 - Arrange meetings by scheduling appropriate meeting times, booking rooms and Reservation of train tickets when needed
 
 
 
 
 -Act as the point of contact between the manager, employees, and internal/external clients.
 
 
 
 -Ensure appropriate and sufficient safety equipment is available to all employees.
 
 
 -Assist in the development, coordination, and maintenance of emergency preparedness plans.
 
 
 -Supervising and coordinating tasks, system requests, and performance of the office messenger Team.
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 Education:
 
 
 
 Bachelor&rsquo;s degree from reputable university.
 
 
 
 
 
 
 Experience:
 
 
 
 From 1-3 years in the same position / responsibilities.
 
</div>

Administration Coordinator (Front Desk)

Manpower Egypt

<div>
 
 For a very well-known company an Admin Assistant &amp; Receptionist is urgently needed.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 1. Front Desk &amp; Visitor Management
 
 
 <ul>
 <li>
 Act as the first point of contact, welcoming visitors, clients, and candidates with a professional and friendly demeanor.
 </li>
 <li>
 Maintain a clean, organized, and secure reception area at all times.
 </li>
 <li>
 Manage visitor logs, issue security badges, and ensure compliance with office security protocols.
 </li>
 </ul>
 
 
 
 
 
 2. Daily Administration &amp; Office Operations
 
 
 <ul>
 <li>
 Coordinate the booking of meeting rooms, ensuring they are tidy and properly equipped with necessary materials or refreshments before presentations.
 </li>
 <li>
 Oversee office maintenance by coordinating with cleaning staff and external vendors for minor repairs or equipment servicing.
 </li>
 </ul>
 
 
 
 
 
 3. Data &amp; Document Management
 
 
 <ul>
 <li>
 Support data entry tasks across administrative tracking files
 </li>
 <li>
 Provide ad-hoc administrative support to other departments (such as HR, Procurement, or Finance) during peak seasons or for specific projects.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor Degree in Business or any related field
 </li>
 <li>
 3-5 Relevant experience in a similar administrative or receptionist role is required.
 </li>
 <li>
 Excellent Level of English
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to perform accurate data entry and maintain electronic records.
 </li>
 <li>
 Familiarity with office equipment such as printers, scanners, and telephones.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Professional and friendly customer-service approach when interacting with visitors, clients, and employees.
 </li>
 <li>
 Ability to communicate effectively with vendors, contractors, and internal departments
 </li>
 <li>
 Strong attention to detail and ability to maintain accurate records.
 </li>
 <li>
 Ability to manage multiple tasks and prioritize work effectively.
 </li>
 <li>
 Good time-management and coordination skills.
 </li>
 </ul>
 
 
 
</div>

Admin Assistant & Receptionist

Top life Physiotherapy and Hijjama Center

Vacancy for Receptionist with prior experience for our Medical Center based in the New Cairo - The 5th Settlement.Contact : 01000051461Email : toplife.eg@outlook.comPreference for Candidates meeting following criteria :1) Must be Bilingual - English and Arabic2) Pleasant and Positive Attitude to deal with clients and colleagues.3) Must have clinic front desk work experience.Responsibilities:<ul><li>Greet and welcome patients and visitors in a courteous and professional manner.</li><li>Manage all incoming calls and inquiries, providing accurate information and directing calls to the appropriate staff member.</li><li>Schedule appointments and maintain the clinic's appointment calendar.</li><li>Assist patients with filling out necessary forms and paperwork.</li><li>Maintain cleanliness and organization of the reception area.</li><li>Process payments and handle billing inquiries.</li><li>Familiar with medical center policies and protocols .</li><li>Collaborate with the clinic staff to ensure smooth operations and exceptional patient experience.</li><li>Perform other administrative tasks as needed.</li></ul>Job Type: Full-timeWork Location: In person

Receptionist for Medical Center - New Cairo (5th settlement) Egypt

Algihaz Holding

<div>
 
 
 RESPONSIBILITIES
 
 
 
 &bull; Provide L1 support and remote assistance to end users for hardware, software, and network-related issues.
 
 
 &bull; Manage and allocate Adobe Professional and Adobe Sign licenses across the organization.
 
 
 &bull; Create and track IT-related Purchase Requisitions (PR) in Oracle ERP for both internal teams and end users.
 
 
 &bull; Administer the Time attendance system for employees and site workers across all locations.
 
 
 &bull; Grant mobile access for site-based employees based on HR and project team requests.
 
 
 &bull; Handle software license renewals for tools such as Zoho Service Desk, Desktop Central, Adobe, O365, SSL Certificates, etc.
 
 
 &bull; Set up and configure laptops for new hires and coordinate onboarding IT requirements.
 
 
 &bull; Communicate with vendors to gather quotes for IT hardware and software procurements.
 
 
 &bull; Collaborate with the Procurement team to facilitate timely release of purchase orders.
 
 
 &bull; Organize and maintain IT-related documentation with accuracy and confidentiality.
 
 
 &bull; Perform daily backups of attendance databases from local servers.
 
 
 &bull; Manage the Desktop Central remote management console.
 
 
 &bull; Maintain confidentiality and security of IT systems and user data.
 
 
 &bull; Recommend improvements to IT processes and tools to enhance scalability, reliability, and security.
 
 
 &bull; Conduct IT orientation sessions and technical training for new hires and existing employees.
 
 
 &bull; Serve as first-level support for IT service requests and escalate complex issues to Level 2 support or specialized IT teams as needed.
 
 
 
 
 
 
 QUALIFICATION REQUIREMENTS
 
 
 <ul>
 <li>
 Minimum Recommended Education Bachelor&rsquo;s degree in computer science, Information Management Systems, any relevant discipline.
 </li>
 <li>
 Experience 5-7 years of experience.
 </li>
 </ul>
 
 
 
 
 
 REQUIRED SKILLS LIST OF SUBORDINATES
 
 
 
 &bull; Strong proficiency in Microsoft Office 365, system administration, network troubleshooting, and endpoint security.
 
 
 &bull; Familiarity with enterprise tools such as Zoho Service Desk, Desktop Central, and Oracle ERP.
 
 
 &bull; Excellent communication and interpersonal skills.
 
 
 &bull; Strong problem-solving, analytical thinking, and attention to detail.
 
 
 &bull; Capable of managing time effectively in a dynamic support environment.
 
 
 &bull; Proficient in English, both written and verbal.
 
</div>

Senior Information Technology Specialist

Caelum Group GmbH

<div>
 
 
 Role Overview:
 
 
 
 We are looking for a detail-oriented and proactive HR coordinator to join our HR team in Egypt. In this role, you will support the day-to-day HR operations and employee lifecycle processes&mdash;including recruitment coordination, onboarding, payroll administration, compliance, and offboarding. You will work closely with the HR team, managers, and employees to ensure smooth HR processes while maintaining compliance with Egyptian Labour Law and fostering a positive and organized work environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Support the recruitment process by assisting in job postings, sourcing candidates, screening CVs, and coordinating interviews and hiring documentation.
 </li>
 <li>
 Assist in onboarding and offboarding activities, including preparing documents, handling registrations, and coordinating exit procedures.
 </li>
 <li>
 Support payroll preparation by collecting and verifying attendance, employee data, and assisting with social insurance and payroll administration tasks.
 </li>
 <li>
 Maintain employee records and support HR processes while ensuring adherence to company policies and Egyptian labor regulations.
 </li>
 <li>
 Assist in coordinating performance review cycles and maintaining performance documentation.
 </li>
 <li>
 Support training activities by coordinating logistics, tracking attendance, and assisting in identifying development needs.
 </li>
 <li>
 Assist in organizing engagement activities and act as a point of support for employee inquiries and HR-related concerns.
 </li>
 <li>
 Support the preparation of HR reports and maintain basic HR data and records for analysis.
 </li>
 <li>
 Assist with general administrative tasks, including office coordination, document management, and supporting day-to-day administrative requirements.
 </li>
 </ul>
 <li>
 </li>
 
 
 Qualifications &amp; Requirements
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources, business administration, law, or a related field.
 </li>
 <li>
 HR certification is a strong plus.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 1-2 years of hands-on HR experience, preferably covering multiple HR functions.
 </li>
 <li>
 Solid experience working with Egyptian labor law and Social Insurance procedures.
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Excellent organizational skills with high attention to detail and confidentiality.
 </li>
 <li>
 Strong communication and interpersonal skills in Arabic and English (written and spoken).
 </li>
 <li>
 Ability to multitask, prioritize, and work independently in a fast-paced environment.
 </li>
 </ul>
 
 
</div>

HR Coordinator

Eshratex Spinning S.A.E

Administration Coordinator is Highly needed to manage administrative workflows, coordinating cross-departmental communication, and ensuring that all Head office &amp; factory documentation and records meet professional and legal standards. Key Responsibilities: <ul><li>Serve as the primary point of contact between the  departments</li><li>coordinate the daily basis procedures according to the administrational professional process.</li><li>Maintain the office stock and supervise the shortage for stationary and relatives</li><li>Co-operating with the office functions and support the administrational workflow</li></ul> Requirements:  <ul><li>Languages: Excellent  Arabic &amp; English ( Spoken &amp; Written )</li><li>years of Experience : 3-5 in Administrational position</li><li>Educational Degree: Bachelor Faculty of Arts, Commerce , Business or relatives</li></ul>

Administration Coordinator - Headoffice

Morgans Originals

<div>Company Description 
Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.
Take the opportunity to become a Heartist&reg;, and let your heart guide you in this world where life beats faster. 
Job Description 
Responsibilities
Invoice &amp; Billing Management:<ul><li>Oversee the preparation and issuance of invoices to corporate clients, travel agents, and direct bill accounts.</li><li>Ensure that invoices accurately reflect charges for rooms, services, and other hotel-related expenses.</li><li>Review and approve billing adjustments, credits, and corrections, ensuring they align with hotel policies.</li></ul>
Collections Management:<ul><li>Monitor the aging report regularly and take necessary actions to ensure timely collection of outstanding balances.</li><li>Follow up on overdue accounts, working closely with clients to resolve discrepancies and settle unpaid invoices.</li><li>Establish and maintain strong relationships with clients, providing excellent customer service while ensuring the collection of outstanding payments.</li></ul>
Account Reconciliation:<ul><li>Reconcile accounts receivable transactions, ensuring all guest and corporate charges are properly accounted for and balanced.</li><li>Assist with month-end and year-end closing processes, ensuring all accounts are accurately reconciled and reported.</li><li>Ensure proper documentation and reporting of all adjustments, write-offs, and other account activities.</li></ul>
Cash Flow &amp; Financial Reporting:<ul><li>Monitor cash flow and ensure that payments are processed and deposited in a timely manner.</li><li>Prepare and submit regular financial reports regarding accounts receivable balances, collections, and aging to management.</li><li>Assist with financial analysis by tracking accounts receivable trends and providing insights on areas for improvement.</li></ul> 
Internal Controls &amp; Compliance:<ul><li>Ensure that all accounts receivable processes comply with hotel policies, accounting standards, and regulatory requirements.</li><li>Help implement and maintain strong internal controls to safeguard hotel assets and minimize the risk of fraud.</li><li>Coordinate with the finance team to ensure accurate and timely revenue recognition for accounting purposes.</li></ul>
Customer Service &amp; Client Relations:<ul><li>Address and resolve any billing inquiries or disputes raised by guests, clients, or internal departments.</li><li>Provide assistance to clients with payment plans or alternative solutions to settle outstanding balances.</li><li>Ensure a high level of professionalism and service in all interactions with clients and internal teams.</li></ul>
Collaboration with Other Departments:<ul><li>Work closely with the Front Desk, Sales, and Reservations departments to ensure all accounts are accurately billed and payments are processed.</li><li>Collaborate with the Finance Manager and other departments to provide support for budget planning, forecasting, and financial analysis.</li></ul>
Continuous Process Improvement:<ul><li>Recommend and implement improvements to streamline accounts receivable processes, increase efficiency, and improve collections.</li><li>Stay updated on industry best practices and any changes in financial regulations or software tools.</li></ul>
Additional Responsibilities<ul><li>Perform any other duties or responsibilities as assigned by management to support the effective operation of the department and the broader goals of the property.</li></ul> 
Qualifications 
Abilities/Key Competencies/Skills
Alongside these key competencies, the incumbent of the role will be required to demonstrate the fundamentals of the company&rsquo;s Heartist service culture to be responsive, respectful and deliver a great experience. 
Leading Myself<ul><li>Positive Orientation</li><li>Operational Decision Making</li><li>Self-Development &amp; Management</li></ul>
Leading Others<ul><li>Developing an Empowered Team</li><li>Leading an Engaged and Diverse Team</li><li>Communication</li></ul>
Leading the Business<ul><li>Advocating Guest Passion</li><li>Business Planning and Analysis</li><li>Business Improvement and Change</li></ul> 
Experience/Certificates/Education<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field preferred.</li><li>Minimum of 3-5 years of experience in accounts receivable or a related accounting role, preferably within the hospitality industry.</li><li>Strong knowledge of accounting principles, accounts receivable processes, and financial reporting.</li><li>Proficiency with accounting software (e.g., Oracle, Sage, QuickBooks) and Microsoft Office Suite (especially Excel).</li><li>Excellent organizational, problem-solving, and time-management skills.</li><li>Strong communication skills and the ability to manage relationships with both clients and internal teams.</li><li>Ability to lead, motivate, and train a team of accounts receivable professionals.</li><li>High attention to detail and accuracy in financial data processing.</li><li>Strong communication and interpersonal skills.</li></ul> 
Additional Information 
Your team and working environment: 
In 1-2 sentences, introduce the team, property or office environment in a way that reflects the culture 
Note: Customization may be included for any specific local or legislative requirements, such as work permits 
Our commitment to Diversity &amp; Inclusion: 
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.</div>

Accounts receivable

Explore 156+ Administration coordinator front desk in Egypt this June. Find roles across top companies and apply now to boost your career.