administrative assistant

office administrator

hr manager

sales manager

marketing manager

administration manager

Real Estate Company - Dubai

HR &amp; Administration ManagerLocation: Business Bay, Dubai, UAE Employment Type: Full-time, Permanent Company: Foot Print Real Estate LLCFoot Print Real Estate LLC is a Dubai-based real estate group with over 20 years of market experience, operating across residential, luxury and international real estate markets. We are looking for an experienced HR &amp; Administration Manager to lead our HR, administration, government relations, and office operations.About the RoleThe HR &amp; Administration Manager will be responsible for managing the full employee lifecycle while ensuring smooth administration, government compliance, and office operations. This is a hands-on managerial role suited to someone who is highly organized, commercially aware, and comfortable working independently in a fast-paced, sales-driven environment.Key Responsibilities<ul><li>Manage end-to-end recruitment for sales, corporate, and support positions.</li><li>Develop and maintain a strong pipeline of real estate sales talent.</li><li>Manage onboarding, employment contracts, visas, Emirates ID, and RERA broker card processes.</li><li>Oversee employee lifecycle activities, including probation, promotions, transfers, and offboarding.</li><li>Coordinate payroll, WPS, leave, commissions, benefits, and end-of-service settlements.</li><li>Handle employee relations, grievances, and disciplinary matters in line with UAE Labour Law.</li><li>Ensure compliance with MOHRE, GDRFA, DED, and RERA/DLD requirements.</li><li>Manage trade license, Ejari, insurance, and other statutory renewals.</li><li>Supervise PRO activities and government-related transactions.</li><li>Manage office facilities, vendors, procurement, maintenance, and administrative budgets.</li><li>Develop HR policies, procedures, employee handbooks, and performance management processes.</li><li>Coordinate training and employee engagement and retention initiatives.</li><li>Implement and manage HRIS systems and improve HR processes through automation.</li><li>Use AI and digital tools to automate routine HR and administrative tasks.</li><li>Provide management with regular reports on headcount, recruitment, turnover, payroll, and compliance.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in HR, business administration, or a related field.</li><li>Minimum 2 to 3 plus years of HR and administration experience in the UAE.</li><li>Strong practical knowledge of UAE labor law, MOHRE, GDRFA, WPS, and RERA/DLD requirements.</li><li>Experience managing both HR and administration functions independently.</li><li>Real estate, brokerage, or commission-based sales experience is preferred.</li><li>Experience with recruitment, payroll coordination, employee relations, and government processes.</li><li>Strong organizational, communication, and problem-solving skills.</li><li>High level of confidentiality and professional integrity.</li><li>Proficiency in Microsoft Office/Microsoft 365 and HR systems.</li><li>Comfortable using AI and automation tools to improve HR processes.</li><li>Excellent English communication skills. Arabic, Hindi, Urdu, or Russian is an advantage.</li></ul>What We Offer<ul><li>Employment visa sponsorship</li><li>Medical insurance</li><li>Annual leave and public holidays in accordance with UAE Labour Law</li><li>Annual air ticket allowance</li><li>End-of-service gratuity</li><li>Discretionary performance bonus</li><li>Professional development and training support</li><li>Salary review based on performance and demonstrated capability</li></ul>Working HoursMonday to Saturday, 10:00 AM &ndash; 7:00 PMKindly share your Resume @ info@fpproperty.comWork Location: In person

HR & Administration Manager

alfanar

<div>
 Job description:
 
 
 Job Purpose
 
 Lead, direct, and manage end-to-end HR operations and administration services by overseeing recruitment, contracts, onboarding, employee relations, and learning and development, while ensuring efficient workplace, facilities, security, and accommodation services, in order to deliver a compliant, efficient, and employee-focused work environment that supports business continuity and organizational objectives.&nbsp;
 
 Key Accountability Areas
 
 HR Operations &amp; Talent Management
 
 <ul>
 <li>
 Manage end-to-end job requisitions, position creation, and updates in line with the approved organization structure and manpower plan.
 </li>
 <li>
 Oversee sourcing strategies, candidate screening, structured assessments, offer management, and HR system updates while ensuring a positive candidate experience.
 </li>
 <li>
 Oversee preparation, validation, renewal, and execution of employment and rental manpower contracts in compliance with company policies and legal requirements.
 </li>
 <li>
 Ensure completion of pre-onboarding and onboarding activities including documentation, system access, induction programs, and closure of pending requirements.
 </li>
 <li>
 Monitor infant attrition and implement actions to enhance early employee retention.
 </li>
 </ul>
 
 Employee Relations
 
 <ul>
 <li>
 Manage employee relations matters in line with company policies and labor regulations.
 </li>
 <li>
 Handle employee grievances, disciplinary actions, and investigations and ensure proper documentation and closure.
 </li>
 <li>
 Provide guidance to line management on ER practices to maintain a positive and compliant work environment.
 </li>
 </ul>
 
 Learning &amp; Development
 
 <ul>
 <li>
 Identify training needs in coordination with business units and support the preparation of annual training plans.
 </li>
 <li>
 Coordinate the execution of training programs, workshops, and development initiatives.
 </li>
 <li>
 Monitor training effectiveness and maintain training records and reporting.
 </li>
 </ul>
 
 Office &amp; Workplace Operations
 
 <ul>
 <li>
 Manage office resources, supplies, and workspace utilization to ensure operational efficiency.
 </li>
 <li>
 Oversee service providers for office equipment, utilities, and support services.
 </li>
 <li>
 Monitor utility consumption and implement efficiency improvement initiatives.
 </li>
 <li>
 Ensure proper handling and distribution of mail and internal service requests.
 </li>
 </ul>
 
 Reception &amp; Visitor Management
 
 <ul>
 <li>
 Ensure professional front desk operations and smooth visitor flow.
 </li>
 <li>
 Enforce visitor registration and building access control procedures.
 </li>
 </ul>
 
 Hospitality &amp; Catering Services
 
 <ul>
 <li>
 Coordinate corporate events, workshops, and training programs with internal stakeholders and external vendors.
 </li>
 <li>
 Manage catering services in line with quality and safety standards.
 </li>
 <li>
 Ensure readiness and proper utilization of event facilities.
 </li>
 </ul>
 
 Housing &amp; Employee Services
 
 <ul>
 <li>
 Manage housing allocation, in-out processes, and accommodation maintenance.
 </li>
 <li>
 Coordinate transportation services for employees.
 </li>
 <li>
 Ensure housing facilities comply with health, safety, and regulatory requirements.
 </li>
 </ul>
 
 Security Services
 
 <ul>
 <li>
 Oversee physical and electronic security systems including surveillance and access control.
 </li>
 <li>
 Manage security manpower deployment and performance monitoring.
 </li>
 <li>
 Lead incident handling and ensure implementation of emergency response procedures.
 </li>
 <li>
 Ensure compliance with security regulations and standards.
 </li>
 </ul>
 
 Maintenance &amp; Facilities Management
 
 <ul>
 <li>
 Oversee preventive and corrective maintenance for buildings, utilities, and infrastructure.
 </li>
 <li>
 Manage maintenance service providers and ensure asset functionality.
 </li>
 <li>
 Ensure compliance with HSE and regulatory requirements.
 </li>
 </ul>
 Role Accountability
 
 HR Proficiency:
 
 <ul>
 <li>
 Ability to recruit, recognize and cultivate high performers and expose them in order to create a robust second line of management.
 </li>
 <li>
 Ability to recognize low performers and guide them to improve or release them.
 </li>
 <li>
 Ability to treat subordinates equally without any discrimination.
 </li>
 <li>
 Assessment criteria of subordinates is performance that leads to planned results.
 </li>
 <li>
 Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy.
 </li>
 </ul>
 
 Responsibility:
 
 <ul>
 <li>
 Must take full responsibility for his operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines.
 </li>
 <li>
 Able to anticipate problems and make the necessary proactive steps to prevent them
 </li>
 <li>
 Ability to take necessary and proper timely decisions.
 </li>
 </ul>
 
 Delivery:
 
 <ul>
 <li>
 Deliver the required results in timely manner with required quality and cost.
 </li>
 </ul>
 
 Making a Tangible Difference:
 
 <ul>
 <li>
 Must make a tangible difference to his area of operation. and exceed business expectations.
 </li>
 </ul>
 
 Business Planning and Performance:
 
 <ul>
 <li>
 Able to transform the corporate goals into business plans.
 </li>
 <li>
 Able to Plan, follow-up and execute those plans, whether they are annual or development plans.
 </li>
 <li>
 Monitor the plan performance and initiate action to strengthen results and take the corrective action accordingly.
 </li>
 <li>
 Provide periodic work progress reports.
 </li>
 <li>
 Responsible for monitoring and controlling budgets and expenses to achieve the optimum cost efficiency.
 </li>
 </ul>
 
 Organizational Development:
 
 <ul>
 <li>
 Develop the organizational structure according to the current requirements taking into consideration future and development plans.
 </li>
 <li>
 Ensure availability of job descriptions for all job roles and deployment.
 </li>
 </ul>
 
 Business Process Improvements:
 
 <ul>
 <li>
 Develop, coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
 </li>
 <li>
 Should be conversant and able to navigate through IT solutions especially those relevant to his job and business.
 </li>
 <li>
 Promote the automated systems and using them fully, to spread its culture.
 </li>
 </ul>
 
 Quality:
 
 <ul>
 <li>
 Quality is considered as alfanar&rsquo;s prime competitive advantage as such, managers are expected to act accordingly.
 </li>
 </ul>
 
 Adaptation:
 
 <ul>
 <li>
 Adapt to new and alternative techniques, technologies, management structures, and business models.
 </li>
 </ul>
 
 Health, Safety and Environment:
 
 <ul>
 <li>
 Ensure a safe, secure, and legal work environment as per the standard regulations.
 </li>
 </ul>
 Academic Qualification Bachelor Degree in Human Resources or Any relevant field Work Experience 6 to 10 Years Technical / Functional Competencies Ad Hoc Reporting Calendar Maintenance Presentation Preparation Data Archiving Document Filing Issues Management Problem Solving Big Data Analytics Presentation Best Practices Work And Purchase Orders Oral/Written Communications
 
 
 Profile description:
 
 
 
 Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.
 
 
 &nbsp;
 
 
 The hub of alfanar&rsquo;s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.
 
 
 &nbsp;
 
 
 alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.
 
 
 &nbsp;
 
 
 For more information about alfanar, please visit alfanar.com
 
</div>

HR & Administration Manager | alfanar Electric

Agha Cleaning Services

Admin &amp; Office ManagerDubai, UAEAGHA Windows Cleaning Services LLC*About AGHA Services*AGHA Windows Cleaning Services LLC is a leading facilities services company in the UAE, specializing in professional cleaning, pest control, and maintenance solutions. We are committed to operational excellence, customer satisfaction, and maintaining the highest standards of professionalism across all our services.We are currently seeking an experienced, highly organized, and detail-oriented Admin &amp; Office Manager to oversee our administrative operations and ensure the smooth functioning of office, HR administration, payroll coordination, transactional record keeping, and daily operational support.*Position Summary*The Admin &amp; Office Manager serves as the central administrative hub of the company, responsible for managing office operations, recording and maintaining business transactions, supporting payroll and HR administration, coordinating reporting requirements, maintaining company records, and ensuring efficient communication between departments and external stakeholders.The successful candidate will play a critical role in supporting management through accurate record keeping, timely reporting, operational coordination, and administrative leadership.Reporting To: Managing Director*Key Responsibilities**1. Administration &amp; Data Management*<ul><li>Maintain accurate administrative records and company documentation.</li><li>Manage company filing systems, databases, and operational records.</li><li>Ensure all company transactions are properly recorded and archived.</li><li>Maintain document version control and administrative procedures.</li><li>Organize and manage office correspondence and communication.</li></ul>*2. Transaction Recording &amp; Invoicing*<ul><li>Record invoices, bills, expenses, receipts, and payments in Zoho Books.</li><li>Ensure all transactions are entered accurately and promptly.</li><li>Issue customer invoices immediately upon job completion confirmation.</li><li>Maintain accurate financial and operational records.</li><li>Support management with data extraction and reporting.</li></ul>*3. Quotation Administration*<ul><li>Prepare and issue client quotations following pricing approvals.</li><li>Ensure quotations are dispatched within approved timelines.</li><li>Maintain quotation records and tracking logs.</li><li>Follow company procedures for quotation control and documentation.</li></ul>*4. Payroll Administration*<ul><li>Manage monthly payroll preparation processes.</li><li>Extract attendance data from BioTime attendance systems.</li><li>Prepare payroll records, salary schedules, and supporting documentation.</li><li>Coordinate payroll submissions within company deadlines.</li><li>Ensure payroll documentation is complete and accurate.</li></ul>*5. HR Administration*<ul><li>Maintain employee files and personnel records.</li><li>Monitor attendance, leave records, warnings, deductions, and disciplinary documentation.</li><li>Prepare daily attendance reports and monthly HR reports.</li><li>Maintain strict confidentiality of employee information.</li><li>Ensure all HR records comply with company requirements.</li></ul>*6. Document &amp; Compliance Management**Monitor expiry dates for:*<ul><li>Employee visas</li><li>Labor permits</li><li>Trade licenses</li><li>Company insurances</li><li>Regulatory documents</li></ul>Issue renewal alerts well in advance.Ensure no company or employee documentation expires.*7. Office Operations Management*<ul><li>Oversee day-to-day office administration.</li><li>Manage office supplies, vendors, and administrative requirements.</li><li>Coordinate driver schedules and office logistics.</li><li>Maintain inventory records and office assets.</li><li>Support operational teams with scheduling and administrative coordination.</li></ul>*8. Receivables Tracking*<ul><li>Maintain accounts receivable records.</li><li>Update aging reports and collections status.</li><li>Record customer payments and outstanding balances.</li><li>Escalate issues when required.</li></ul>9. Reporting &amp; Management Support*Prepare and submit regular reports, including:*<ul><li>Daily Flash Reports</li><li>Daily Attendance Reports</li><li>Monthly HR Reports</li><li>Payroll Documentation</li><li>Petty Cash Reconciliations</li><li>Cash Position Reports</li><li>Receivables Status Reports</li><li>Document Expiry Alerts</li></ul>*Required Qualifications*<ul><li>Bachelor's Degree in Business Administration, Management, or related field.</li><li>Minimum 4-6 years of experience in Administration, Office Management, or a similar role.</li><li>Previous supervisory experience is highly preferred.</li><li>Strong knowledge of office administration processes and reporting systems.</li></ul>*Technical Skills*<ul><li>Advanced Microsoft Office / Microsoft 365 skills (particularly Excel).</li><li>Experience using Zoho Books.</li><li>Familiarity with attendance management systems such as ZKTeco BioTime.</li><li>Strong data entry and records management skills.</li><li>Excellent report preparation and documentation abilities.</li></ul>*Key Competencies*✅ Exceptional organizational skills✅ High attention to detail and accuracy✅ Strong record-keeping discipline✅ Ability to meet strict deadlines✅ Professional communication skills✅ Confidentiality and integrity✅ Problem-solving mindset✅ Ability to manage multiple priorities✅ Strong leadership and team coordination abilities✅ Proactive and results-oriented approach*What We Offer*<ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Career development opportunities</li><li>Exposure to a growing and dynamic organization</li><li>Opportunity to work closely with senior management</li></ul>*How to Apply*Interested candidates who meet the above requirements are invited to send their updated CV to: info@agha-services.aeSubject Line: Application for Admin &amp; Office Manager PositionOnly shortlisted candidates will be contacted.Pay: AED7,000.00 - AED9,000.00 per monthWork Location: In person

Admin / Office Manager

K F Group

Kids First Group (KFG) is the leading group in Dubai, Abu Dhabi, and Doha for providing premium early years education and childcare. Founded in 2011, we have 36 nursery schools. We stand unique from other group nurseries, as each of our Kids First Group nurseries specializes in and is passionate about their own exclusive curriculum and pedagogical approach: spanning a choice from the Early Years Foundation Stage (British EYFS), Montessori Method, and Reggio Emilia Approach, to name a few.Kids First Group is currently seeking for an outstanding Admin Manager, to join our growing family for an immediate start.The Opportunity:We are looking to recruit experienced &amp; dynamic Admin Manager to join one of our nurseries located in Dubai.Roles and Responsibilities include:&middot; To support nursery function, including general administration duties as directed by the Nursery Manager.&middot; To provide admission information including relevant documents when requested by prospective parent, &amp; status of available places.&middot; Assist Nursery managers on arranging tours.&middot; To process applications and maintain waiting lists.&middot; Manage and being well versed in Handling Sales Force (adding new leads, updating current leads...)&middot; Updating nursery bubbles &amp; gate attendance sheets weekly&middot; Scan and fill excel forms for Cash Advance and reimbursements.&middot; Monthly maintenance quotations.&middot; Coordinating with Head office, such as HR team, Finance, marketing, and sales team on any support required.&middot; Keeping proper employee documentations and coordinating with the HR &amp; PRO for employee company documents.&middot; To provide outstanding administrative support for the Nursery, ensuring it operates efficiently and effectively.&middot; To act as an integral part of the Nursery team, to be a welcoming point of contact for parents and children both face to face and remotely.Qualification:&middot; Must have a University Degree, Preferably Bachelors in business administration.Experience:&middot; Must have at least 3 years relevant experience in a similar setting.&middot; Excellent communication skills.&middot; Ability to effectively communicate information and ideas both written and verbally.&middot; Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.&middot; Team Spirited &amp; make a positive contribution to children&rsquo;s learning and well-being within a happy and caring environment.What we offer:&middot; Excellent remuneration package.&middot; Annual Air-Ticket and paid vacations.&middot; Medical insurance for self as per company policy.&middot; Working within a team of highly driven and supportive colleagues.&middot; Training will be provided in line with KFG Requirements.&middot; A fantastic work environment with plenty of support, mentoring and direction.If you truly want to work in a great environment and have got all the above, we would like to hear from you! share your cv at careers@kidsfirstgroup.comWork Location: In person

Nursery Admin Manager

Kingston Stanley

<div>
 
 HR &amp; Admin Manager
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Salary:
 
 AED 15,000 per month
 
 
 
 Industry:
 
 Real Estate Development / Construction
 
 
 
 
 
 About the Company
 
 
 
 
 
 A growing and well-established real estate development group in Dubai is seeking an experienced
 
 HR &amp; Admin Manager
 
 to oversee the full spectrum of Human Resources and Administration across the business.
 
 
 
 
 
 The organisation operates within the real estate development sector and has a group/holding company structure, offering the successful candidate exposure to a dynamic, multi-entity environment and the opportunity to work closely with senior management.
 
 
 
 
 
 The Role
 
 
 
 
 
 The HR &amp; Admin Manager will take ownership of day-to-day HR operations and administration, ensuring that people processes are efficient, compliant and aligned with the company's business objectives.
 
 
 This is a hands-on management role suited to an HR professional who is comfortable managing the full employee lifecycle, advising management on HR matters and ensuring strong compliance with UAE employment legislation and company policies.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 Manage the full HR function, covering recruitment, onboarding, employee relations, HR operations, performance management, compensation and benefits, payroll coordination and employee lifecycle management.
 </li>
 <li>
 Develop, implement and maintain HR policies, procedures and processes in line with business requirements and UAE Labour Law.
 </li>
 <li>
 Provide professional HR advice and guidance to management and employees on employment matters, policies, performance, disciplinary issues and employee relations.
 </li>
 <li>
 Manage recruitment activities across the organisation, working with department heads to understand manpower requirements and support timely hiring.
 </li>
 <li>
 Oversee onboarding, probation, confirmation, transfers, promotions, resignations and offboarding processes.
 </li>
 <li>
 Coordinate monthly payroll and ensure accurate and timely processing of salaries, benefits, leave, deductions and other employee-related payments.
 </li>
 <li>
 Maintain accurate and confidential employee records and HR documentation.
 </li>
 <li>
 Manage employee relations matters, including grievances, disciplinary procedures, investigations and conflict resolution.
 </li>
 <li>
 Support performance management processes, including KPI setting, appraisals and performance improvement plans.
 </li>
 <li>
 Monitor headcount, manpower requirements, employee costs and other HR metrics, providing regular reports and analysis to senior management.
 </li>
 <li>
 Ensure compliance with UAE Labour Law and relevant employment regulations.
 </li>
 <li>
 Work closely with Finance, Legal and other departments on HR-related matters.
 </li>
 <li>
 Oversee HR administration and coordinate relevant government, visa, documentation and employee-related processes as required.
 </li>
 <li>
 Support the administration function and ensure efficient office and employee support processes.
 </li>
 <li>
 Contribute to organisational development, employee engagement, retention and continuous improvement of HR practices.
 </li>
 <li>
 Support HR requirements across the wider group/holding company structure and multiple business entities where required.
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Human Resources, Business Administration or a related discipline.
 </li>
 <li>
 Minimum
 
 5 years' HR experience
 
 , with solid experience in the UAE.
 </li>
 <li>
 Previous experience within
 
 real estate, construction, property development, engineering or a related industry
 
 is highly desirable.
 </li>
 <li>
 Proven experience managing HR operations across the full employee lifecycle.
 </li>
 <li>
 Strong practical knowledge of
 
 UAE Labour Law and employment regulations
 
 .
 </li>
 <li>
 Experience with recruitment, payroll, compensation &amp; benefits, employee relations and performance management.
 </li>
 <li>
 Previous exposure to a
 
 group of companies, holding company or multi-entity environment
 
 would be advantageous.
 </li>
 <li>
 Strong analytical, problem-solving and reasoning skills, with the ability to interpret HR data and provide practical recommendations.
 </li>
 <li>
 Excellent communication and stakeholder management skills.
 </li>
 <li>
 Strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.
 </li>
 <li>
 High level of confidentiality, professionalism and integrity.
 </li>
 <li>
 Professional HR qualification such as CIPD, SHRM or equivalent would be an advantage.
 </li>
 </ul>
 
 
 
 
 
 
</div>

Human Resources Manager

Crown Holdings

<div>Job Description:
Mission
<ul><li>To lead and manage the Human Resources and Administration functions, ensuring the effective implementation of HR strategies, policies, and programs that support organizational objectives, employee engagement, talent development, operational efficiency, and legal compliance and to provide professional HR partnership to all departments while ensuring efficient administration services, government relations, facilities management, and employee welfare programs.
</li></ul>Main challenges &amp; complexity
<ul><li>Balancing business objectives with employee engagement, retention, and well-being.
</li><li>Ensuring compliance with UAE Labour Law, JAFZA regulations and company policies.
</li><li>Managing recruitment and workforce planning
</li><li>Supporting departmental managers with performance management, organization development, and succession planning.
</li><li>Controlling HR and administration costs while maintaining service quality and employee satisfaction.
</li><li>Managing relationships with government authorities, service providers, insurance companies, and external stakeholders.
</li><li>Maintaining accurate HR records, reporting, and audit readiness
</li></ul>Main Responsibilities
<ul><li>Human Resources Management
<ul><li>Support and participate in regional HR projects and initiatives across the MEA region.
</li><li>Develop and improve HR policies, procedures and frameworks to ensure alignment with business and regional requirements.
</li><li>Administer HR policies and ensure regular updates in accordance with business needs, employment legislation, and company directives.
</li><li>Partner with departmental managers to provide strategic HR guidance, workforce planning, organizational development, and manpower optimization solutions.
</li><li>Develop HR metrics, workforce analytics, and monthly management reports
</li></ul></li><li>Recruitment &amp; Onboarding
<ul><li>Manage end-to-end recruitment activities.
</li><li>Coordinate interviews, selection, hiring, and onboarding processes.
</li><li>Ensure timely processing of employment visas, labor documentation, and employee onboarding requirements.
</li><li>Conduct induction programs for new employees.
</li></ul></li><li>Organizational Development &amp; Talent Management
<ul><li>Conduct employee gap analyses to identify competency gaps and development opportunities.
</li><li>Design and maintain competency frameworks, skills matrices, and employee skill assessment methodologies.
</li><li>Develop and implement employee skills evaluation tools and competency measurement techniques.
</li><li>Lead succession planning, talent reviews, and workforce capability development initiatives.
</li><li>Recommend training and development programs based on competency assessment results and organizational requirements.
</li><li>Analyze appraisal outcomes and recommend actions to improve organizational performance and employee effectiveness.
</li></ul></li><li>Compensation &amp; Benefits
<ul><li>Administer and evaluate employee benefits programs to ensure competitiveness, cost-effectiveness, and employee satisfaction.
</li><li>Analyze benefits utilization, market trends, and benchmark data and recommend improvement initiatives.
</li><li>Design and maintain benefit structures and programs that support employee attraction, retention, and engagement.
</li><li>Ensure payroll-related information is accurate and submitted on time.
</li></ul></li><li>Employee Relations
<ul><li>Manage employee grievances, disciplinary actions, investigations, and conflict resolution processes in accordance with company policies and applicable labor laws.
</li></ul></li><li>Employee Welfare &amp; Engagement
<ul><li>Promote employee engagement and communication initiatives.
</li><li>Support employee well-being and welfare programs.
</li><li>Coordinate employee events and recognition programs.
</li></ul></li><li>HR Reporting, Budgeting &amp; Analytics
<ul><li>Prepare monthly HR reports, dashboards, and workforce analytics for management review.
</li><li>Manage annual HR and administration budgets and monitor expenditures against approved budgets.
</li><li>Analyze HR trends, turnover, absenteeism, compensation, manpower, and employee engagement data to support strategic business decisions.
</li></ul></li><li>Administration &amp; Facilities Management
<ul><li>Oversee office administration and facility management activities.
</li><li>Manage contracts related to accommodation, transportation, catering, security, cleaning, and leased assets.
</li><li>Ensure efficient administration services that support business operations.
</li><li>Monitor administration budgets and service quality.
</li></ul></li><li>Government Relations &amp; Compliance
<ul><li>Manage relationships with JAFZA and other government authorities.
</li><li>Ensure timely processing of visas, permits, licenses, and regulatory requirements.
</li><li>Maintain compliance with applicable laws and regulations.
</li><li>Support internal and external audits.
</li></ul></li><li>Health, Safety &amp; Compliance
<ul><li>Ensure compliance with company Health, Safety, Environmental, and regulatory requirements.
</li><li>Support HSE initiatives, audits, employee awareness programs, and compliance activities.
</li><li>Promote a culture of safety, well-being, and organizational responsibility.
</li></ul></li><li>Others
<ul><li>Manage additional projects and responsibilities assigned by management.
</li><li>Represent the company professionally during customer meetings, audits, and industry events.
</li><li>Travel within the MEA region as required to support business needs.
</li></ul></li></ul>Key Performance Indicators
<ul><li>Quantitative:
Time-to-fill vacancies<ul><li> approved target.
</li><li>Employee turnover rate within target.
</li><li>Training plan completion rate.
</li><li>Performance appraisal completion rate (100% annually).
</li><li>Visa and labor document processing completed within required timelines.
</li><li>HR and Administration expenses within approved budget.
</li><li>Employee attendance and absenteeism rates.
</li><li>Audit findings closed within target dates.
</li></ul></li><li>Qualitative:
<ul><li>Employee satisfaction and engagement levels.
</li><li>Quality of recruitment and onboarding processes
</li><li>Effectiveness of employee relations management.
</li><li>Compliance with labor laws and company policies.
</li><li>Quality of HR support provided to managers.
</li><li>Leadership and development of HR team members.
</li><li>Effectiveness of communication and change management initiatives.
</li><li>Stakeholder satisfaction with HR and administration services.
</li></ul></li></ul>Communication
<ul><li>Internal interlocutors: General Manager, Department Managers, Finance Department, All Employees, Regional / Corporate HR
</li><li>External interlocutors: JAFZA, Recruitment Agencies, Insurance Providers &amp; Brokers, Service Providers &amp; Contractors, Training Providers, External Auditors &amp; Consultants.
</li></ul>Knowledge
<ul><li>Education: Bachelor's degree in human resources, Business Administration, Management, or related field.
</li><li>Technical/Certification: Professional HR certification (CIPD, SHRM, PHR, or equivalent) preferred.
</li><li>Specialization (if required): Human Resources
</li></ul>Background
<ul><li>Minimum 8&ndash;10 years of progressive HR and Administration experience.
</li><li>Minimum 3 years in a managerial or supervisory role.
</li><li>Strong knowledge of UAE Labour Law, immigration procedures, and HR best practices.
</li><li>Strong knowledge of can decoration, printing processes, artwork approval systems, and colour management.
</li><li>Experience in manufacturing or FMCG environments preferred
</li></ul>Experience and Key competences
<ul><li>Functional skills:
<ul><li>Human Resources Management
</li><li>Talent Acquisition &amp; Recruitment
</li><li>Employee Relations
</li><li>Performance Management
</li><li>Learning &amp; Development
</li><li>Compensation &amp; Benefits Administration
</li><li>UAE Labour Law &amp; Employment Regulations
</li><li>Government Relations (JAFZA, Immigration, Labour)
</li><li>HR Policies &amp; Procedures
</li><li>Administration &amp; Facilities Management
</li><li>Budget Management
</li><li>Audit &amp; Compliance Management
</li><li>HRIS Management
</li></ul></li></ul><ul><li>Soft skills:
<ul><li>Leadership and people management
</li><li>Communication and interpersonal skills
</li><li>Negotiation and conflict resolution
</li><li>Coaching and mentoring
</li><li>Problem-solving and decision-making
</li><li>Organizational and planning skills
</li><li>Confidentiality and professional integrity
</li><li>Stakeholder management
</li><li>Change management</li></ul></li></ul></div>

Manager I, Plant Human Resources

AIT Worldwide Logistics

<div>Introduction:

Join us at AIT, where we believe every day presents an opportunity to make a global impact!
 
 
We&rsquo;re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction.
 
 
Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver.&reg; means when you come move the world with us! Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.
Overview:
<div><div>
The HR &amp; Administration Executive will be responsible for overseeing day-to-day office administration, facilities management, employee lifecycle support, immigration coordination, compliance activities, and general HR operations across the UAE. The role requires a highly organized and proactive professional who can effectively manage multiple priorities while ensuring compliance with UAE regulations and company policies.</div></div>
Responsibilities:

Human Resources Operations<ul><li>
Coordinate employee visa applications, renewals, cancellations, and related immigration processes through external PROs and government authorities.</li><li>
Ensure timely processing and renewal of residency permits, Emirates IDs, health insurance, and other statutory requirements.</li><li>
Monitor changes in UAE labor and immigration regulations and ensure ongoing compliance.</li><li>
Coordinate compliance requirements with JAFZA and Mainland authorities, including regulatory audits, permits, certifications, training requirements, and portal administration.</li><li>
Support and uphold company ethics, compliance standards, and governance requirements across all HR and administrative activities.</li><li>
Coordinate end-to-end onboarding and offboarding processes, ensuring a seamless employee experience.</li><li>
Maintain accurate employee records and update HR information systems, including SAP SuccessFactors.</li><li>
Support payroll administration by coordinating attendance records, leave management, employee benefits, and payroll-related documentation.</li><li>
Manage employee insurance enrollments, renewals, claims coordination, and associated documentation.</li><li>
Prepare employment-related letters, certificates, and HR documentation.</li><li>
Respond to routine employee HR queries and provide guidance in line with company policies and UAE labor laws.</li><li>
Support procurement activities through Local Purchase Order (LPO) creation and administration.</li><li>
Coordinate business card requests, employee documentation, and other HR administrative processes.</li></ul>
Office Administration &amp; Facilities Management<ul><li>
Oversee daily office operations across both Mainland and Jebel Ali offices, ensuring a professional, efficient, and well-maintained work environment.</li><li>
Manage workspace planning, seating allocations, meeting room scheduling, office maintenance, and general office upkeep.</li><li>
Support regional leadership in identifying and evaluating new office facilities and expansion projects.</li><li>
Manage pantry operations, including inventory control, vendor coordination, and cost optimization initiatives.</li><li>
Source, evaluate, and manage vendor relationships for office supplies, cleaning services, pantry requirements, stationery, courier services, freight services, and other administrative needs.</li><li>
Negotiate admin vendor contracts to achieve optimal pricing, service quality, and cost efficiencies.</li><li>
Prepare and manage the UAE administrative budget, including office rent, utilities, facilities, travel, supplies, and employee events.</li><li>
Monitor expenses, review invoices, validate vendor bills, and ensure timely submission for approvals and payment processing.</li><li>
Identify opportunities for cost savings and implement efficient administrative processes.</li><li>
Assist employees with travel bookings, business trips, relocations, repatriation activities, and related expense management.</li><li>
Maintain and monitor office IT inventory while acting as the primary liaison with the Corporate &amp; regional IT team for local technology support and coordination.</li></ul>
Qualifications:
<ul><li>Bachelor's/Master&rsquo;s degree in Human Resources, Business Administration, or a related discipline.</li><li>
3-5 years of experience in HR and Administration within the UAE.</li><li>
Strong understanding of UAE labor law, immigration procedures, visa processes, and employment regulations.</li><li>
Experience working with JAFZA and Mainland business operations is highly preferred.</li><li>
Hands-on experience with HRIS platforms, preferably SAP SuccessFactors.</li><li>
Strong knowledge of Microsoft Office applications, particularly Excel, Word, and PowerPoint.</li><li>
Excellent organizational, communication, and stakeholder management skills.</li><li>
Ability to handle confidential information with professionalism and discretion.</li><li>
Fluent in English</li></ul>
What AIT Can Offer You:
<div>
In addition to base compensation, AIT offers a growing suite of competitive benefits to help our teammates realize their full financial, well-being, personal and professional potential.</div><div>
AIT Worldwide Logistics benefits available across all global markets</div><ul><li>
Vacation/holiday time</li><li>
Global employee support program</li><li>
Mindfulness tools</li><li>
Professional development</li><li>
Company events and gatherings</li><li>
Five paid volunteer hours through our AIT Cares program</li></ul><div>
Our competitive employee benefits packages may vary by region and country.</div>
About AIT Worldwide:
<div>
AIT Worldwide Logistics is a global freight forwarder that helps its customers grow by expanding access to markets all over the world where they can sell and/or procure raw materials, components, and finished goods. For more than 40 years, the America&rsquo;s-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, food, government, healthcare, high-tech, industrial and life sciences. Backed by scalable, user-friendly technology, AIT&rsquo;s flexible business model customizes door-to-door deliveries via sea, air, ground, and rail&mdash;on time and on budget. With expert teammates staffing more than 100 worldwide locations in Asia, Europe, India, and North America, AIT&rsquo;s full-service options also include customs clearance, warehouse management and white glove services. Learn more about AIT Worldwide Logistics, our culture and core values in action here.</div><div></div><div> 
AIT Worldwide Logistics is an Equal Opportunity Employer &ndash; M/F/Veterans/Disabled. If you are unable to apply online due to a disability, contact Human Resources at 630-766-8300 ext 5218.</div></div>

Executive - HR & Admin

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