project manager

sales manager

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administration manager

Labelle Chocolates and flowers

Job Purpose: The Administration Manager is responsible for managing and supervising all administrative operations at the Labelle factory, including Security, Purchase, and Maintenance departments. The role ensures smooth daily operations, cost efficiency, and compliance with company policies.Key Responsibilities:<ul><li>Oversee and manage the Security, Purchase, and Maintenance departments.</li><li>Ensure the safety and security of the factory premises, employees, and assets.</li><li>Supervise purchasing activities, negotiate with suppliers, and control costs.</li><li>Monitor and manage maintenance activities for all equipment, facilities, and utilities.</li><li>Develop and implement administrative policies, systems, and procedures.</li><li>Control department budgets and ensure cost-effectiveness.</li><li>Coordinate with senior management to align administration functions with company goals.</li><li>Lead, train, and evaluate departmental staff performance.</li><li>Prepare regular reports on administration, security, purchasing, and maintenance operations.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field (Master&rsquo;s degree is a plus).</li><li>Minimum 5&ndash;7 years of experience in administration management, preferably in manufacturing or F&amp;B sector.</li><li>Strong leadership and people management skills.</li><li>Excellent communication in Arabic and English (speaking and writing).</li><li>Knowledge of UAE labor law, safety procedures, and purchasing practices.</li><li>Strong organizational, problem-solving, and decision-making abilities.</li><li>Proficient in MS Office and ERP systems.</li></ul>Job Type: Full-time

Administration Manager

Harmony Ballet&Music Centre

Job Title: Female Administrator Manager (Full Time) Location: Harmony Ballet and Music CentreAbout Us: Harmony Ballet and Music Centre is a vibrant and nurturing environment that offers dance and music education for children. We specialize in ballet and music programs, fostering creativity and discipline in young minds. We are committed to providing an exceptional learning experience for children and maintaining strong connections with the community.What we're looking for:<ul><li>Fluent English skills, Russian and Arabic are required , experience with children is essential.</li></ul>Position Overview: The Administrative Manager will oversee the day-to-day administrative operations of Harmony Ballet and Music Centre. This role is vital in ensuring the smooth functioning of the Centre by managing all administrative tasks, supporting teachers, students, and parents, and improving operational efficiency. The ideal candidate is highly organized, proactive, and able to handle multiple responsibilities in a dynamic environment.Key Responsibilities:<ul><li>Oversee the general administrative operations, ensuring a welcoming and organized environment for students, parents, and staff.</li><li>Manage student enrollment, scheduling of classes, and teacher assignments through Okrabook CRM system.</li><li>Serve as the primary point of contact for parents and students, handling inquiries and communication via social media accounts, email, phone, and in-person.</li><li>Assist with the planning and coordination of events, recitals, and performances.</li><li>Maintain accurate records of student attendance, payments, and other necessary documentation.</li><li>Work closely with the teaching staff to coordinate curriculum schedules and communicate any changes.</li><li>Handle invoices, and other financial records in coordination with the Managing Director.</li><li>Ensure compliance with all regulatory requirements and company policies.</li><li>Implement and manage effective office systems and procedures to improve efficiency, including Okra book CRM, Stripe, Google Sheets etc.</li><li>Monitor and maintain office supplies and equipment.</li><li>Lead and train any administrative staff as necessary.</li></ul>Qualifications:<ul><li>Previous experience in an administrative or managerial role, preferably in a similar environment (education, arts, or child-focused organizations).</li><li>Strong organizational and multitasking skills, with attention to detail.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficiency in office software such as Microsoft Office Suite, Google Workspace, CRM systems for similar businesses and Stripe payment system.</li><li>Ability to work independently and collaboratively as part of a team.</li><li>Experience handling financial tasks such as invoicing is a plus.</li><li>A passion for the arts, education, and working with children is highly desirable.</li><li>Fluent English: Excellent verbal and written communication skills are mandatory for daily business operations.</li><li>Russian (advantageous): Proficiency in verbal and written Russian is a significant advantage, particularly for liaising with Russian-speaking clients or partners.</li><li>Arabic (advantageous): Strong communication skills in Arabic (both verbal and written) are a plus, as it is beneficial for local communication and official documentation.</li></ul>Working Hours: This is full time position with some flexibility required during peak times such as performances or special events. Normal working hours shall be Monday - Friday 12:00pm to 7:00pm and Saturday-Sunday, 10:00am-5:00pm and weekly off provided.The salary and benefits package for this position will be discussed with qualified candidates during the interview process. Compensation is competitive and will be based on the candidate's skills, experience, and background.Job Types: Full-time, Permanent, ContractPay: AED7,000.00 - AED10,000.00 per monthLanguage:<ul><li>Fluent in English (Required)</li><li>Russian (Required)</li><li>Arabic (Preferred)</li></ul>

Budget Rent a Car, UAE

<div>
 
 The Fleet Administration Manager is a critical role responsible for the entire lifecycle of administrative and financial operations for the company's vehicle fleet. This position ensures all fleet-related documentation, licensing, registration, compliance, and financial processes are executed with maximum efficiency, accuracy, and compliance with UAE federal, emirate-specific regulations and company policies. Working closely with physical operations (Fleet Manager), the incumbent will leverage data and robust processes to control costs, mitigate risk, and support the profitability of the fleet.
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 
 
 
 
 
 1. Fleet Documentation &amp; Lifecycle Administration:
 
 
 <ul>
 <li>
 
 End-to-End Process Ownership:
 
 Design, implement, and manage a seamless, standardized process for the administration of every vehicle from pre-delivery to final disposal. This includes creating checklists for new vehicle onboarding (e.g., confirming chassis number accuracy, coordinating initial registration) and de-fleeting (e.g., ensuring all liabilities are cleared before sale).
 </li>
 <li>
 
 Centralized Record Management:
 
 Establish and maintain a single source for all fleet documentation, including vehicle registration cards (Mulkiya), insurance certificates, purchase invoices, lease agreements, and transfer documents. Implement a digital archiving system for easy retrieval and audit readiness.
 </li>
 <li>
 
 Insurance Program Administration:
 
 Act as the primary admin lead for the fleet insurance program. Responsibilities include:
 </li>
 <li>
 Maintaining an accurate and up-to-date vehicle schedule for the insurer.
 </li>
 <li>
 Facilitating the timely processing of insurance claims by providing all required documentation to the insurer and the Finance department.
 </li>
 <li>
 Analyzing insurance-related costs and reporting on trends.
 </li>
 </ul>
 
 
 
 
 
 2. Proactive Compliance &amp; Regulatory Governance:
 
 
 <ul>
 <li>
 
 Regulatory Intelligence:
 
 Proactively monitor the official portals and communications from UAE federal and emirate-specific authorities (RTA, Dubai Police, Abu Dhabi Police, Darb, etc.) for any changes in legislation, processes, or required documentation that impacts the fleet.
 </li>
 <li>
 
 Compliance Auditing:
 
 Conduct regular internal audits of a sample of vehicles across different emirates to ensure 100% compliance in registration, insurance, and testing standards. Pre-emptively identify and rectify any discrepancies.
 </li>
 <li>
 
 Policy &amp; Procedure Development:
 
 Develop, document, and disseminate clear Standard Operating Procedures (SOPs) for all fleet administration tasks to ensure consistency and compliance across the organization.
 </li>
 </ul>
 
 
 
 
 
 3. Vehicle Maintenance &amp; Repair Billing Control:
 
 
 <ul>
 <li>
 
 Maintenance Administration Oversight:
 
 Manage the
 
 administrative
 
 framework of the preventive maintenance program. Ensure that reminders are generated, work orders are accurately logged in the system, and that all maintenance activities are fully documented for each vehicle's history.
 </li>
 <li>
 
 Billing Verification
 
 : Implement a rigorous process for reviewing, verifying, and approving all maintenance, repair, and tire-related invoices from vendors and workshops.
 </li>
 <li>
 
 Task Validation
 
 : Cross-reference invoices with work orders to ensure all billed tasks were authorized and completed.
 </li>
 <li>
 
 Parts Validation:
 
 Verify the cost and quantity of parts used against standard price lists and the vehicle's recorded mileage.
 </li>
 <li>
 
 Warranty Recovery:
 
 Ensure all repair orders are checked for potential manufacturer or part warranty coverage before payment is processed, maximizing cost recovery.
 </li>
 <li>
 
 Cost Analysis &amp; Reporting:
 
 Track and analyze maintenance spend by vehicle, vehicle type, vendor, and branch. Identify outliers, trends, and opportunities for cost savings. Report these findings to the Fleet Manager and CFO.
 </li>
 </ul>
 
 
 
 
 
 4. Financial Stewardship &amp; Cost Optimization:
 
 
 <ul>
 <li>
 
 Budgetary Control:
 
 Work with the CFO to develop the annual budget for all fleet administration costs (registration renewals, fine management, testing fees, etc.). Track actual spend against budget and provide detailed variance analyses.
 </li>
 <li>
 
 Invoice Management:
 
 Oversee the entire accounts payable process for fleet-related expenses. Validate all invoices for accuracy against services rendered (e.g., confirming registration fees are correct) before submitting for payment.
 </li>
 <li>
 
 Fine Management System:
 
 Establish a robust process for the management, validation, allocation, and dispute of traffic and parking fines. This includes:
 </li>
 <li>
 Implementing a system to quickly assign fines to the responsible rental customer or branch.
 </li>
 <li>
 Working with the Government Relations Officer to formally dispute incorrect fines through the official channels.
 </li>
 <li>
 Reporting on fine trends to the Fleet Manager to identify problematic areas or driver behaviors for targeted training.
 </li>
 </ul>
 
 
 
 
 
 5. Collaboration &amp; Government Liaison:
 
 
 <ul>
 <li>
 
 Team Leadership:
 
 Lead, mentor, and develop a high-performing admin team. Foster a culture of continuous improvement, accuracy, and exceptional internal customer service for the operations team.
 </li>
 <li>
 
 Partnership with Fleet Manager:
 
 Maintain a daily, collaborative relationship with the Fleet Manager. Ensure the administrative operations fully supports the logistical and operational work (e.g., planning registration timelines around vehicle maintenance schedules, ensuring smooth documentation flow for quick dealer transfers).
 </li>
 <li>
 
 TARS:
 
 Ensure timely opening and closing of TARS contract.
 </li>
 <li>
 
 Collaboration with Government Relations Officer:
 
 This is a critical partnership.
 </li>
 <li>
 
 Channel for Communication:
 
 Utilize the Government Relations Officer as the primary channel for all formal communications and negotiations with government entities, ensuring a consistent and professional corporate representation.
 </li>
 </ul>
 
 
 
 
 
 6. Procurement &amp; Disposal Support:
 
 
 <ul>
 <li>
 
 New Vehicle Procurement:
 
 Work closely with the Procurement team to ensure all necessary documentation (e.g., proof of purchase, conformity certificates, import documents) is accurately received from the supplier to facilitate a swift and error-free first-time registration process.
 </li>
 <li>
 
 Vehicle Disposal Support:
 
 Provide comprehensive administrative support for the end-of-life process. This includes preparing all required documentation for car auctions and private sales, ensuring the smooth transfer of ownership to the buyer, and providing the Finance team with the necessary paperwork to process the de-capitalization of the asset.
 </li>
 </ul>
 
 
 
 
 
 Qualifications/Requirements/Experience
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in business administration, Finance, Logistics, or a related field.
 </li>
 <li>
 
 Experience:
 
 Minimum of 8-10 years of experience in fleet administration, automotive logistics, or a similar role, with at least 5 years in a managerial capacity.
 </li>
 <li>
 
 Industry Background:
 
 Experience within the car rental, leasing, automotive, or logistics industry in the UAE is
 
 highly preferred
 
 .
 </li>
 <li>
 
 Technical Skills:
 
 Expert knowledge of UAE vehicle registration and traffic laws across multiple emirates. Advanced skills in MS Office (especially Excel for data analysis and reporting).
 </li>
 <li>
 
 Language:
 
 Fluency in English is essential. Proficiency in Arabic is a significant advantage.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Please note only shortlisted candidates will be contacted. Thanks for your interest in joining us!
 
 
 
 
 
</div>

Fleet Administration Manager

Perpect Purity LLC

Job Title: Sales AdministratorLocation: Business Bay, Dubai, UAE Job Type: Full-timeJob Description:We are seeking a detail-oriented Sales Admin to join our dynamic sales team. In this role, you will support the sales process, manage customer databases, and provide essential administrative assistance to ensure smooth operations.Key Responsibilities:<ul><li>Prepare itemized lists for quotations.</li><li>Coordinate with relevant departments to process order requests.</li><li>Manage confirmed orders and ensure they are processed efficiently.</li><li>Schedule the delivery of samples and confirmed orders.</li><li>Process sales orders accurately and ensure timely fulfillment.</li><li>Respond to customer inquiries and provide product information.</li><li>Maintain and update customer and sales records.</li><li>Generate sales reports and forecasts to assist management.</li><li>Collaborate with the sales team to prepare presentations and proposals.</li><li>Organize and manage sales-related documentation.</li><li>Monitor inventory levels and coordinate with the supply chain team.</li><li>Report to the designated Sales Manager promptly.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in business administration or a related field (preferred).</li><li>Previous experience in a sales support or administrative role.</li><li>Proficient in Microsoft Office 365, with a strong background in Excel (VLOOKUP, Pivot, Data Validation, Filtration, creating formulas.,)</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work collaboratively in a team environment.</li></ul>Why Work with Us?<ul><li>Join a dynamic team focused on growth and innovation.</li><li>Opportunities for professional development and career advancement.</li><li>Competitive salary and benefits package.</li></ul>Job Type: Full-timePay: From AED3,500.00 per monthApplication Question(s):<ul><li>How much is your current monthly salary? </li><li>How much is your expected monthly salary for this role? </li></ul>Experience:<ul><li>Sales Administration: 5 years (Required)</li><li>Microsoft Excel: 5 years (Required)</li><li>Quotation Cycle Management: 5 years (Required)</li><li>Order Management: 5 years (Required)</li><li>Advance Excel Skills: 8 years (Required)</li></ul>

Sales Administration

Reluna

<div>Reluna is reshaping the future of wealth management. Our data-driven platform streamlines complex financial operations (trading, compliance, reporting and data integration) through automation and a powerful API engine. Built for performance, precision, and scale, our solutions empower users to act faster, smarter, and with confidence. 
We are looking for a highly proactive and solution-oriented Business Support / Administration / Office Manager to take ownership of defining, building, and running smooth cross-functional processes across Finance, Administration, IT, Legal and HR. This is a hands-on role for someone who thrives in a fast-paced, dynamic environment and can work seamlessly with multicultural stakeholders at all levels. 
Key Responsibilities:
<ul>
<li>Develop, implement, and manage efficient operational processes across Administration, Finance, IT, Legal and HR functions</li>
<li>Define, create and maintain operational dashboards, KPIs and other metrics and track progress against targets</li>
<li>Ensure smooth cross-functional collaboration and communication between teams</li>
<li>Monitor and optimize workflows, identifying areas for improvement and driving operational excellence</li>
<li>Support senior leadership with reporting, project coordination and process-related initiatives</li>
<li>Maintain compliance with company policies and local regulations</li>
<li>Act as a key point of contact for operational challenges and propose practical solutions.</li></ul> 


Requirements:
<ul>
<li>Proven experience of 5+ years in cross-functional administrative/business support roles, ideally within startups, FinTech, or SaaS companies</li>
<li>Strong background in Finance, with direct responsibility for overseeing a company&rsquo;s finance function (with support of existing team)</li>
<li>Exposure to regulatory or compliance-sensitive product environments</li>
<li>Strong problem-solving skills, proactivity, and attention to detail</li>
<li>Ability to work effectively with diverse, multi-cultural teams and stakeholders at all levels</li>
<li>Excellent organizational, communication, and interpersonal skills</li>
<li>Fluency in English is essential; Russian language skills are a plus</li>
<li>Based in Dubai, UAE.</li></ul> 


What We Offer:
<ul>
<li>Opportunity to build and shape operational processes in a fast-growing startup environment</li>
<li>Exposure to cross-functional collaboration across a variety of teams</li>
<li>A dynamic, supportive team culture where initiative is recognized and rewarded.</li></ul> 


Bonus Points For
<ul>
<li>Prior experience in wealth, fintech, or blockchain</li>
<li>Passion for coaching and building collaborative cultures.</li></ul> 


Why Join Reluna?

At Reluna, you&rsquo;ll have significant influence across ventures backed by a forward-thinking team. We value ownership, smart execution, and real-world impact over hierarchy. You&rsquo;ll be joining a high-impact role where innovation meets meaningful utility - plus tons of opportunity to grow your career as we scale. 
How to Apply

Please submit your CV in English. Due to the volume of applications, only shortlisted candidates will be contacted.</div>

Business Support / Office Manager

Aventi Industries

**MALE CANDIDATES ONLY**Responsibilities1. Human Resources &amp; Recruitment Oversee full-cycle recruitment (job postings, sourcing, interviews, onboarding). Maintain employee records, contracts, and policy compliance. Support manpower planning and talent acquisition.2. Administration Manage day-to-day operations, bills, invoices, and vendor coordination. Handle staff accommodation contracts and renewals. Oversee company insurance renewals and updates.3. PRO (UAE Legal Compliance) Process labor contracts, visas, Emirates IDs, and related documentation. Liaise with government entities to ensure UAE labor law compliance. Stay updated on labor, immigration, and Emiratization policies.4. Facility Management Ensure smooth, safe operation of company facilities. Coordinate maintenance, supplies, and outsourced services.Qualifications<ul><li>Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field (Master&rsquo;s or HR certification is a plus).</li><li>Experience: 3&ndash;5 years in HR, administration, or PRO roles in the UAE, preferably handling blue-collar workforce.</li><li>Knowledge: Solid understanding of UAE labor laws, immigration procedures, and Emiratization policies.</li><li>Skills:</li><li>End-to-end recruitment &amp; onboarding of blue collar</li><li>HR records management &amp; compliance</li><li>Government relations / visa &amp; labor processing</li><li>Administrative &amp; facility management</li><li>Employee engagement &amp; grievance handling</li><li>Technical: Proficient in MS Office and HRIS systems.</li><li>Soft Skills: Strong communication, organization, multitasking, and stakeholder management abilities.</li><li>Languages: Fluency in English; Hindi/Urdu is an advantage.</li></ul>Job Type: Full-timeExperience:<ul><li>Blue Collar Hiring: 3 years (Preferred)</li><li>PRO : 3 years (Preferred)</li><li>Facility Management: 2 years (Preferred)</li></ul>

Human Resources (PRO)

SCA Management LLC

Job Responsibilities:<ul><li>Oversee and manage daily office operations.</li><li>Have knowledge in marketing, social media coordination, and promotional activities. (basic knowledge on editing and posting)</li><li>Ensure smooth workflow across all administrative functions.</li><li>Maintain and organize office records, files, and documentation.</li><li>Handle office budgeting, procurement, and supply management.</li><li>Manage invoices, purchase orders, and other financial documents.</li><li>Coordinate with finance and accounting teams for payments and reconciliations.</li><li>Supervise administrative staff and provide necessary support.</li><li>Prepare reports, contracts, and official correspondence.</li><li>Ensure compliance with company policies and procedures.</li><li>Female only</li></ul>Requirements:&#9989; Proven experience in administration or office management. &#9989; Strong knowledge of invoice processing and financial documentation. &#9989; Proficiency in MS Office (Word, Excel, Outlook) and accounting software (if applicable). &#9989; Excellent organizational, leadership, and problem-solving skills. &#9989; Ability to multitask and manage deadlines effectively. &#9989; Strong communication and interpersonal skills.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Please rate your Microsoft office skill from 1 to 10. (1 is lowest and 10 is highest)</li><li>Do you have UAE Experience?</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Admin: 3 years (Preferred)</li></ul>Language:<ul><li>English and other language (Preferred)</li></ul>

Admin Officer

Explore 2255+ Administration manager in Dubai this October. Find roles across top companies and apply now to boost your career.

2255 administration manager jobs IN Dubai

Administration Manager

Administration Manager

Fleet Administration Manager

Sales Administration

Business Support / Office Manager

Human Resources (PRO)

Admin Officer