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administration manager

Islamic Aid

About Islamic AidIslamic Aid is working in partnership with the University of Child Health Sciences (UCHS) and The Children's Hospital Lahore (CHL) to strengthen child healthcare, improve facilities, enhance institutional capacity and improve the quality of services for children and their families.This position is based full-time at UCHS and CHL. The postholder will work closely with Islamic Aid, UCHS and CHL teams and will provide finance, administration, compliance and project support across Islamic Aid's programmes and operations within the partnership.This is an excellent opportunity for a highly organised, trustworthy and proactive professional who enjoys working with numbers, systems and people while contributing to projects that improve healthcare for children.Role PurposeTo support the effective financial, administrative and project management of Islamic Aid's work at UCHS and CHL by maintaining accurate financial records, processing payments, supporting procurement and reporting, coordinating project administration, and ensuring compliance with FBR, statutory, donor and organisational requirements.Key Responsibilities1. Finance and Bookkeeping<ul><li>Maintain accurate accounting records using QuickBooks.</li><li>Record income, expenditure, receipts, payments, journals and advances.</li><li>Apply correct project, programme and budget codes.</li><li>Prepare bank, cash, supplier and advance reconciliations.</li><li>Assist with monthly management accounts, annual accounts, budgets and forecasts.</li><li>Maintain complete supporting documentation for all financial transactions.</li><li>Follow up outstanding advances and reconciliation differences.</li><li>Support internal, external and donor audits.</li></ul>2. Payments and Banking<ul><li>Prepare supplier, contractor, staff and other authorised payments.</li><li>Verify that payments are supported by approved budgets, invoices, procurement documentation and appropriate authorisation.</li><li>Support online banking, payment schedules, bank deposits and cheque preparation.</li><li>Maintain petty cash and staff advance records.</li><li>Monitor outstanding supplier balances and advances.</li><li>Ensure confidentiality of financial, payroll and banking information.</li></ul>3. Procurement and Supplier Management<ul><li>Obtain quotations and support procurement activities.</li><li>Prepare purchase orders and procurement documentation.</li><li>Maintain supplier and contractor records.</li><li>Track orders, deliveries and outstanding commitments.</li><li>Ensure procurement documentation is complete before payments are processed.</li><li>Support transparent procurement and value for money.</li></ul>4. Administration<ul><li>Support day-to-day office administration.</li><li>Maintain organised electronic and paper filing systems.</li><li>Maintain registers for contracts, assets, equipment, warranties and insurance.</li><li>Coordinate meetings, travel and administrative arrangements.</li><li>Monitor contract and licence renewal dates.</li><li>Liaise with suppliers and service providers.</li></ul>5. Project Administration<ul><li>Maintain project registers showing budgets, timelines and implementation status.</li><li>Keep project files, meeting notes and action trackers up to date.</li><li>Follow up agreed actions, approvals and outstanding documentation.</li><li>Organise supporting evidence including invoices, photographs, completion records and handover documentation.</li></ul>6. Construction and Refurbishment Support<ul><li>Maintain expenditure trackers for refurbishment, maintenance and equipment projects.</li><li>Verify invoices against contracts, purchase orders and supporting documentation.</li><li>Coordinate with technical staff before contractor payments are processed.</li><li>Maintain records of contract values, approved variations and payments.</li><li>Support site documentation, completion certificates and handover records.</li></ul>7. FBR, Statutory and NGO Compliance<ul><li>Support compliance with FBR, tax and other statutory requirements.</li><li>Prepare and maintain records required for withholding taxes, tax deductions and statutory reporting.</li><li>Monitor compliance deadlines and support timely submissions.</li><li>Maintain documentation required by Islamic Aid, regulators and relevant authorities.</li><li>Support compliance with requirements of the Punjab Charity Commission and other applicable regulatory bodies.</li><li>Maintain records required for grants, donor reporting and compliance reviews.</li><li>Ensure procurement, financial and project documentation meets internal and donor audit standards.</li><li>Support internal, external, donor and regulatory audits.</li><li>Keep up to date with changes in taxation, financial regulations and NGO compliance requirements.</li></ul>8. Digital Systems and Information Management<ul><li>Maintain accurate records and reports using QuickBooks.</li><li>Demonstrate expert-level proficiency in Google Workspace, including Google Sheets, Docs, Drive, Gmail, Calendar, Meet and Forms.</li><li>Create professional reports, templates, trackers and shared working documents.</li><li>Manage shared drives, folder structures, document control and user permissions.</li><li>Coordinate collaborative workflows and maintain organised project documentation.</li><li>Identify practical improvements that increase efficiency and reduce errors.</li><li>Follow data protection and information security requirements.</li></ul>9. Working Relationships<ul><li>Build positive working relationships with Islamic Aid colleagues, UCHS, CHL, suppliers, contractors and consultants.</li><li>Provide responsive support to programme staff and budget holders.</li><li>Follow up outstanding actions professionally and consistently.</li><li>Contribute positively to meetings, planning and problem solving.</li><li>Undertake other reasonable duties appropriate to the role.</li></ul>Authority and AccountabilityThe postholder may:<ul><li>Prepare financial transactions, reconciliations and reports.</li><li>Request missing approvals or supporting documentation.</li><li>Return incomplete invoices or claims for correction.</li><li>Recommend payments and procurement actions.</li><li>Escalate financial, compliance or project concerns.</li></ul>Person SpecificationEssential<ul><li>Bachelor's degree in Accounting, Finance, Commerce, Business Administration or a related discipline.</li><li>4&ndash;5 years' relevant experience in finance, administration or project support.</li><li>Practical experience of bookkeeping, payments, reconciliations and financial reporting.</li><li>Strong working knowledge of QuickBooks or a comparable accounting package.</li><li>Expert-level proficiency in Google Workspace, particularly Google Sheets, Docs, Drive, Gmail, Calendar, Meet and Forms.</li><li>Advanced Microsoft Excel or Google Sheets skills.</li><li>Experience maintaining procurement, supplier, contract or asset records.</li><li>Good understanding of Pakistan FBR regulations, withholding taxes and statutory financial compliance.</li><li>Knowledge of compliance requirements applicable to NGOs, charities and donor-funded programmes.</li><li>Experience preparing documentation for internal, external or donor audits.</li><li>Strong organisational, administrative and document management skills.</li><li>Excellent attention to detail and ability to manage multiple priorities.</li><li>Good written and spoken English and Urdu.</li><li>High integrity, professionalism and discretion.</li><li>Strong interpersonal and communication skills.</li></ul>Desirable<ul><li>Part-qualified ACCA, CA, ACMA, CIMA or equivalent professional qualification.</li><li>Experience within an NGO, charity, healthcare institution or donor-funded programme.</li><li>Experience supporting refurbishment, maintenance or construction projects.</li><li>Familiarity with the Punjab Charity Commission, SECP, Economic Affairs Division and other relevant regulatory authorities.</li><li>Experience preparing statutory returns, tax filings and regulatory submissions.</li><li>Familiarity with donor budgeting, grant management and financial reporting requirements.</li><li>Basic project coordination experience.</li></ul>Key Performance IndicatorsDuring the first year, the postholder will be expected to ensure that:<ul><li>Financial records are accurate, complete and up to date.</li><li>Monthly reconciliations are completed on time.</li><li>Payments are supported by complete approvals and documentation.</li><li>Financial and budget reports are produced accurately and on schedule.</li><li>Procurement, supplier and asset records remain current.</li><li>FBR, statutory and NGO compliance requirements are met on time.</li><li>Audit information is complete and readily available.</li><li>Project registers and documentation remain accurate and current.</li><li>Construction and refurbishment payments are supported by appropriate documentation.</li><li>Google Workspace is used effectively to improve collaboration, document management and operational efficiency.</li></ul>Safeguarding, Conduct and ConfidentialityIslamic Aid is committed to safeguarding children and adults at risk and to preventing sexual exploitation, abuse, harassment, fraud, bribery and corruption. The postholder must comply with all safeguarding, organisational and ethical policies and report concerns promptly through approved channels.The role requires strict confidentiality when handling financial records, banking information, contracts, procurement documentation, personnel records, donor information and regulatory documentation.Islamic Aid is an equal opportunities employer and is committed to promoting dignity, respect, diversity and inclusion. The postholder must maintain the highest standards of integrity, professionalism and accountability at all times.Role FlexibilityThis job description outlines the principal responsibilities of the role and is not exhaustive. Duties may reasonably change in response to programme priorities, funding, operational requirements or organisational development, following consultation with the postholder.Job Type: Full-timePay: Rs125,000.00 - Rs150,000.00 per monthExperience:<ul><li>QuickBooks: 3 years (Required)</li><li>NGO: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Finance and Admin Officer

Halo Informatics PVT LTD

Job SummaryThe Area Operations Coordinator is responsible for providing comprehensive support to the Area Managers and Operations in all areas of the business from administration duties to other operations deliverables.Basic Job Duties1. Collate data and prepare reports for Area Managers in order to be ready for the MOCs, ARMs and ORMs.2. Attend MOC, ARM and ORM meetings on a daily/weekly basis and complete minutes.3. Follow up with actions from meetings and log them on eOPS Mail Action. Support managers and track closure.4. Review on daily basis of the outstanding eOPS tasks (MMS (stock, audits, administration), SUPR, TMS, Covid Testing/Vaccination, and Support Plans) and follow up with the respective manager/property to ensure compliance.5. Review twice a week the outstanding trainings, chase the training action plan submissions and support Area Managers to become compliant.6. Review all events on a daily basis and ensure all raised events are logged on EMS. Also, chase and track closure.7. Support managers with getting the data from eOPS to submit the F360 applications (Incident reports, BTC etc).8. Review on weekly basis the open audits and the open non-conformities and track closure.9. Support Area Managers in operations projects.10. Follow up on outstanding timesheets on a weekly basis and chase for closure.11. Follow up on outstanding rotas and chase managers to create/approve on RMS prior to the given deadline.12. Persistently striving to drive improvements in the operations.13. Follow up on weekly basis on the staff supervisions compliance14. Support Area Managers by chasing the relevant departments in order to become or remain compliant with any other daily / weekly / monthly deliverables.In addition to specific responsibilities, the Area Support Officer will also be responsible for ensuring:15. The maintenance of confidentiality of all information unless otherwise permitted by management.16. Full compliance with company&rsquo;s vision, values, policies and procedures.17. Compliance with legislation and GSCC Code of Conduct as reflected in company procedures.18. Undergo training and professional development as directed by the Area Manager.19. Work in a manner that promotes team work and a collegial environment.20. Other duties that may be assigned by the Area Manager.Previous experience / EducationA relevant educational qualification, preferably a degree in business or technical subject. An experience in a similar role and understanding of health and social care sector is preferred. At least 1 year experience in similar role.Personal qualities&middot;Excellent communicationShift Timings: 12:00 pm-09:00 pm (Mon-Fri)Job Type: Full-timeJob Type: Full-time (Onsite)Job Location: Halo Informatics Pvt Ltd, Plot No, 12, Block J Gulberg III, Lahore, 54000Work Location: In personPay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person

Area Operations Coordinator

Mano Animation Studios

Location: Lahore Job Type: Full-timeJob SummaryWe are seeking a motivated and experienced Business Manager / Assistant Business Manager &ndash; Indenting to join our team in Lahore. The ideal candidate will have a strong background in the pharmaceutical industry and will be responsible for supplier sourcing, market research, business development, and managing key business relationships.Key Responsibilities<ul><li>Lead supplier identification, evaluation, and sourcing initiatives.</li><li>Conduct market research to identify new products, industry trends, and business opportunities.</li><li>Drive business development and expand the company's indenting portfolio.</li><li>Build and maintain strong relationships with suppliers, customers, and internal stakeholders.</li><li>Prepare reports, presentations, and business analyses using MS Office.</li><li>Develop and present Monthly Business Reviews (Supplier-wise, Product-wise, and Customer-wise).</li><li>Assist in preparing the Annual Indenting Budget under the guidance of the Business Manager and COO.</li><li>Coordinate with cross-functional teams to ensure smooth execution of business operations.</li></ul>Requirements<ul><li>Bachelor's degree in Chemistry or Commerce/Business Administration.</li><li>Minimum 5 years of experience in the pharmaceutical industry, preferably in indenting, sourcing, or business development.</li><li>Excellent communication, negotiation, and relationship management skills.</li><li>Strong analytical and reporting abilities.</li><li>Proficient in Microsoft Office applications, particularly Excel and PowerPoint.</li><li>Proactive, professional, and results-oriented approach.</li><li>Preferred age: 25&ndash;35 years (flexible for the right candidate).</li></ul>What We Offer<ul><li>Competitive salary package based on qualifications and experience.</li><li>Opportunity to work with a professional and growth-oriented team.</li><li>Career development and learning opportunities.</li><li>Supportive and collaborative work environment.</li></ul>How to ApplyInterested candidates are encouraged to apply through Indeed or email their updated CV to careers@imrooz.com.Please mention &quot;Business Manager / Assistant Business Manager &ndash; Indenting&quot; in the subject line of your email.Experience:<ul><li>Pharmaceutical Industry: 5 years (Required)</li></ul>Work Location: In person

Assistant Business Manager - Indenting

Home Solutions (Sabdulla)

Job Title: Assistant Manager Sales Location: Lahore, Pakistan Company: SERA Pakistan Industry: Ceramic &amp; Sanitary WareJob SummarySERA Pakistan is seeking a dynamic and results-driven Assistant Manager Sales to drive sales growth, strengthen dealer relationships, and expand market share within the assigned territory.Key Responsibilities<ul><li>Develop and execute sales strategies to achieve business objectives and expand market share.</li><li>Build, manage, and maintain long-term relationships with assigned dealers.</li><li>Monitor market trends, competitor activities, and customer preferences.</li><li>Achieve monthly, quarterly, and annual sales targets.</li><li>Coordinate with marketing and supply chain teams regarding product launches, promotions, and displays.</li><li>Ensure timely communication regarding order confirmations, dispatch updates, and dealer coordination.</li><li>Follow up on payments and recovery of outstanding balances.</li><li>Verify and manage customer claims and ensure timely resolution.</li><li>Monitor dealer inventory levels and recommend stock optimization measures.</li><li>Provide regular sales reports, market feedback, and performance analysis to management.</li><li>Review dealer performance and update the dealer network as per business requirements.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Marketing, or a related field.</li><li>4&ndash;5 years of mandatory sales experience in the Ceramic Industry.</li><li>Strong communication, negotiation, and relationship management skills.</li><li>Ability to travel frequently within the assigned territory.</li><li>Strong understanding of the ceramic and sanitary ware market.</li></ul>Job TypeFull-timeHow to ApplyInterested candidates may send their resumes to hiring@sa-ceramics.com with the subject line:Assistant Manager Sales&ndash; LahoreOnly shortlisted candidates will be contacted.Work Location: In person

Assistant Manager Sales

TalentSmiths

The Deputy Manager HCM is responsible for designing, configuring, and supporting SAP Human Capital Management processes to ensure accurate, compliant, and efficient HR operations.The role focuses on payroll accuracy, time management, employee data integrity, and seamless integration with finance and external systems within SAP (ECC/S/4HANA).Design and configure SAP HCM modules including Personnel Administration (PA), Organizational Management (OM), Time Management, and Payroll.Manage end-to-end data migration including employee master data, organizational structures, time data, payroll elements, and infotypes.Ensure seamless integration with FI/CO (payroll posting), ESS/MSS portals, time &amp; attendance systems, and external statutory bodies.Deliver project lifecycle phases including design, configuration, testing (SIT/UAT), cutover, and hypercare support.Execute payroll and time evaluation testing, ensuring zero critical defects impacting employee payments.Maintain governance through compliance with labor laws, tax regulations, audit requirements, and internal controls.Collaborate with HR, payroll, finance, and compliance teams to align processes and resolve issues.Drive continuous improvement through automation, process optimization, and adoption of S/4HANA and Fiori solutions.Provide training, knowledge transfer, and mentorship to team members and end users. Skills RequiredSAP HCM configuration (PA, OM, Time, Payroll).Payroll schemas/PCRs; time evaluation rules; quota generation.HCM data migration via LSMW, Migrate Your Data, BAPIs/IDocs.ESS/MSS, Fiori, Portal roles.HR reporting, analytics, and statutory reporting.Testing management (Unit, SIT, UAT).Basic debugging and ABAP trace interpretation.Eligibility Criteria Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, Information Technology, Finance, or a related field.Experience: 7+ years of experience as an SAP HCM Functional Consultant. At least two full lifecycle SAP implementations or migrations (ECC to S/4HANA or similar) and strong experience in HCM configuration including Payroll, Time Management, and cross-module integration with FI/CO and external systems. Relevant SAP Certification is preferred.Pay: Rs400,000.00 - Rs500,000.00 per monthLocation:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Deputy Manager HCM

Adroit Accountax Pvt Ltd

<ul><li>Managing a portfolio of clients</li><li>Preparing Partnership Tax Returns for a varied portfolio of businesses</li><li>Processing Tax Return information and preparing Self-Assessment Tax Returns for a varied portfolio of clients including trusts.</li><li>Dealing with loss relief claims, pension charges and capital gains tax reliefs</li><li>Completion of CGT 60 day returns for residential property disposals</li><li>Liaising with clients and HM Revenue &amp; Customs in relation to basic tax and national insurance queries</li><li>Checking statements of account, repayments, payments and dealing with clients queries regarding these</li><li>Assisting the tax teams with general tax administration tasks and delegation to administrative support teams</li><li>Provide general support to the wider tax team with their day-to-day tasks, as required, including identifying and drafting tax advisory assignments such as Capital Gains Tax planning, Inheritance Tax and Succession planning etc.</li><li>At Tax Senior level, reviewing simple tax returns prepared by tax assistants.</li><li>Plan, schedule and delegate work to Tax Assistants including developing staff and providing feedback.</li><li>Provide support to Tax Manager/Senior Tax Manager, who in turn are managing the team, by liaising with clients, colleagues and HMRC.</li></ul>Requirements:<ul><li>The candidate will ideally be ACCA/CA qualified or near to completion (or experience equivalent)</li><li>Minimum 2 years&rsquo; experience required of providing accounting services to UK clients.</li><li>A leader of your work and your professional learning</li><li>Excellent communication skills with the ability to positively impact and influence others</li><li>Relevant experience in this or a similar role is preferred</li><li>Positive 'can-do' attitude</li><li>A willingness to develop their tax knowledge.</li><li>A good level of numerical, written English, communication and team working skills.</li></ul>Job Type: Full-timePay: Rs120,000.00 - Rs150,000.00 per monthWork Location: In person

Personal Tax Specialist – UK

AlHaadi Mobilya (SMC-PVT) Ltd

Job Title: Marketing ManagerLocation: Enza Home, Lahore Department: Marketing Employment Type: Full-Time (Onsite)Job Description:Enza Home Lahore is seeking a strategic and results-driven Marketing Manager to lead our marketing initiatives and strengthen the brand presence in the premium furniture and home d&eacute;cor market. The ideal candidate will be responsible for developing, implementing, and managing marketing campaigns that drive footfall, sales, and brand awareness.Key Responsibilities:<ul><li>Develop and execute comprehensive marketing strategies for showroom, digital, and offline campaigns</li><li>Manage and optimize digital marketing channels, including social media, email, website, and online advertising</li><li>Plan and oversee events, promotions, and collaborations to enhance brand visibility</li><li>Conduct market research, competitor analysis, and customer insights to inform marketing initiatives</li><li>Coordinate with sales and design teams to create customer-centric campaigns</li><li>Track, analyze, and report on campaign performance, ROI, and KPIs</li><li>Manage marketing budgets and ensure cost-effective allocation of resources</li><li>Maintain brand consistency across all marketing communications</li><li>Build and manage a team of marketing associates or external agencies, as required</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, or a related field</li><li>3&ndash;5 years of experience in marketing, preferably in retail, furniture, or lifestyle brands</li><li>Strong understanding of digital marketing, social media platforms, and content strategy</li><li>Excellent communication, presentation, and leadership skills</li><li>Ability to think creatively and strategically to drive brand growth</li><li>Proficiency in marketing tools, analytics, and reporting</li><li>Strong organizational skills and ability to manage multiple projects simultaneously</li></ul>What We Offer:<ul><li>Competitive salary and performance-based incentives</li><li>Opportunity to work with a premium international furniture brand</li><li>Creative and collaborative work environment</li><li>Career growth and professional development opportunities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Marketing Manager

Explore 109+ Administration manager in Lahore this August. Find roles across top companies and apply now to boost your career.