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administration manager

Islamic Aid

About Islamic AidIslamic Aid is working in partnership with the University of Child Health Sciences (UCHS) and The Children's Hospital Lahore (CHL) to strengthen child healthcare, improve facilities, enhance institutional capacity and improve the quality of services for children and their families.This position is based full-time at UCHS and CHL. The postholder will work closely with Islamic Aid, UCHS and CHL teams and will provide finance, administration, compliance and project support across Islamic Aid's programmes and operations within the partnership.This is an excellent opportunity for a highly organised, trustworthy and proactive professional who enjoys working with numbers, systems and people while contributing to projects that improve healthcare for children.Role PurposeTo support the effective financial, administrative and project management of Islamic Aid's work at UCHS and CHL by maintaining accurate financial records, processing payments, supporting procurement and reporting, coordinating project administration, and ensuring compliance with FBR, statutory, donor and organisational requirements.Key Responsibilities1. Finance and Bookkeeping<ul><li>Maintain accurate accounting records using QuickBooks.</li><li>Record income, expenditure, receipts, payments, journals and advances.</li><li>Apply correct project, programme and budget codes.</li><li>Prepare bank, cash, supplier and advance reconciliations.</li><li>Assist with monthly management accounts, annual accounts, budgets and forecasts.</li><li>Maintain complete supporting documentation for all financial transactions.</li><li>Follow up outstanding advances and reconciliation differences.</li><li>Support internal, external and donor audits.</li></ul>2. Payments and Banking<ul><li>Prepare supplier, contractor, staff and other authorised payments.</li><li>Verify that payments are supported by approved budgets, invoices, procurement documentation and appropriate authorisation.</li><li>Support online banking, payment schedules, bank deposits and cheque preparation.</li><li>Maintain petty cash and staff advance records.</li><li>Monitor outstanding supplier balances and advances.</li><li>Ensure confidentiality of financial, payroll and banking information.</li></ul>3. Procurement and Supplier Management<ul><li>Obtain quotations and support procurement activities.</li><li>Prepare purchase orders and procurement documentation.</li><li>Maintain supplier and contractor records.</li><li>Track orders, deliveries and outstanding commitments.</li><li>Ensure procurement documentation is complete before payments are processed.</li><li>Support transparent procurement and value for money.</li></ul>4. Administration<ul><li>Support day-to-day office administration.</li><li>Maintain organised electronic and paper filing systems.</li><li>Maintain registers for contracts, assets, equipment, warranties and insurance.</li><li>Coordinate meetings, travel and administrative arrangements.</li><li>Monitor contract and licence renewal dates.</li><li>Liaise with suppliers and service providers.</li></ul>5. Project Administration<ul><li>Maintain project registers showing budgets, timelines and implementation status.</li><li>Keep project files, meeting notes and action trackers up to date.</li><li>Follow up agreed actions, approvals and outstanding documentation.</li><li>Organise supporting evidence including invoices, photographs, completion records and handover documentation.</li></ul>6. Construction and Refurbishment Support<ul><li>Maintain expenditure trackers for refurbishment, maintenance and equipment projects.</li><li>Verify invoices against contracts, purchase orders and supporting documentation.</li><li>Coordinate with technical staff before contractor payments are processed.</li><li>Maintain records of contract values, approved variations and payments.</li><li>Support site documentation, completion certificates and handover records.</li></ul>7. FBR, Statutory and NGO Compliance<ul><li>Support compliance with FBR, tax and other statutory requirements.</li><li>Prepare and maintain records required for withholding taxes, tax deductions and statutory reporting.</li><li>Monitor compliance deadlines and support timely submissions.</li><li>Maintain documentation required by Islamic Aid, regulators and relevant authorities.</li><li>Support compliance with requirements of the Punjab Charity Commission and other applicable regulatory bodies.</li><li>Maintain records required for grants, donor reporting and compliance reviews.</li><li>Ensure procurement, financial and project documentation meets internal and donor audit standards.</li><li>Support internal, external, donor and regulatory audits.</li><li>Keep up to date with changes in taxation, financial regulations and NGO compliance requirements.</li></ul>8. Digital Systems and Information Management<ul><li>Maintain accurate records and reports using QuickBooks.</li><li>Demonstrate expert-level proficiency in Google Workspace, including Google Sheets, Docs, Drive, Gmail, Calendar, Meet and Forms.</li><li>Create professional reports, templates, trackers and shared working documents.</li><li>Manage shared drives, folder structures, document control and user permissions.</li><li>Coordinate collaborative workflows and maintain organised project documentation.</li><li>Identify practical improvements that increase efficiency and reduce errors.</li><li>Follow data protection and information security requirements.</li></ul>9. Working Relationships<ul><li>Build positive working relationships with Islamic Aid colleagues, UCHS, CHL, suppliers, contractors and consultants.</li><li>Provide responsive support to programme staff and budget holders.</li><li>Follow up outstanding actions professionally and consistently.</li><li>Contribute positively to meetings, planning and problem solving.</li><li>Undertake other reasonable duties appropriate to the role.</li></ul>Authority and AccountabilityThe postholder may:<ul><li>Prepare financial transactions, reconciliations and reports.</li><li>Request missing approvals or supporting documentation.</li><li>Return incomplete invoices or claims for correction.</li><li>Recommend payments and procurement actions.</li><li>Escalate financial, compliance or project concerns.</li></ul>Person SpecificationEssential<ul><li>Bachelor's degree in Accounting, Finance, Commerce, Business Administration or a related discipline.</li><li>4&ndash;5 years' relevant experience in finance, administration or project support.</li><li>Practical experience of bookkeeping, payments, reconciliations and financial reporting.</li><li>Strong working knowledge of QuickBooks or a comparable accounting package.</li><li>Expert-level proficiency in Google Workspace, particularly Google Sheets, Docs, Drive, Gmail, Calendar, Meet and Forms.</li><li>Advanced Microsoft Excel or Google Sheets skills.</li><li>Experience maintaining procurement, supplier, contract or asset records.</li><li>Good understanding of Pakistan FBR regulations, withholding taxes and statutory financial compliance.</li><li>Knowledge of compliance requirements applicable to NGOs, charities and donor-funded programmes.</li><li>Experience preparing documentation for internal, external or donor audits.</li><li>Strong organisational, administrative and document management skills.</li><li>Excellent attention to detail and ability to manage multiple priorities.</li><li>Good written and spoken English and Urdu.</li><li>High integrity, professionalism and discretion.</li><li>Strong interpersonal and communication skills.</li></ul>Desirable<ul><li>Part-qualified ACCA, CA, ACMA, CIMA or equivalent professional qualification.</li><li>Experience within an NGO, charity, healthcare institution or donor-funded programme.</li><li>Experience supporting refurbishment, maintenance or construction projects.</li><li>Familiarity with the Punjab Charity Commission, SECP, Economic Affairs Division and other relevant regulatory authorities.</li><li>Experience preparing statutory returns, tax filings and regulatory submissions.</li><li>Familiarity with donor budgeting, grant management and financial reporting requirements.</li><li>Basic project coordination experience.</li></ul>Key Performance IndicatorsDuring the first year, the postholder will be expected to ensure that:<ul><li>Financial records are accurate, complete and up to date.</li><li>Monthly reconciliations are completed on time.</li><li>Payments are supported by complete approvals and documentation.</li><li>Financial and budget reports are produced accurately and on schedule.</li><li>Procurement, supplier and asset records remain current.</li><li>FBR, statutory and NGO compliance requirements are met on time.</li><li>Audit information is complete and readily available.</li><li>Project registers and documentation remain accurate and current.</li><li>Construction and refurbishment payments are supported by appropriate documentation.</li><li>Google Workspace is used effectively to improve collaboration, document management and operational efficiency.</li></ul>Safeguarding, Conduct and ConfidentialityIslamic Aid is committed to safeguarding children and adults at risk and to preventing sexual exploitation, abuse, harassment, fraud, bribery and corruption. The postholder must comply with all safeguarding, organisational and ethical policies and report concerns promptly through approved channels.The role requires strict confidentiality when handling financial records, banking information, contracts, procurement documentation, personnel records, donor information and regulatory documentation.Islamic Aid is an equal opportunities employer and is committed to promoting dignity, respect, diversity and inclusion. The postholder must maintain the highest standards of integrity, professionalism and accountability at all times.Role FlexibilityThis job description outlines the principal responsibilities of the role and is not exhaustive. Duties may reasonably change in response to programme priorities, funding, operational requirements or organisational development, following consultation with the postholder.Job Type: Full-timePay: Rs125,000.00 - Rs150,000.00 per monthExperience:<ul><li>QuickBooks: 3 years (Required)</li><li>NGO: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Finance and Admin Officer

ORBIN

ORBIN is looking for a motivated and enthusiastic Trainee Key Account Manager (Sales Executive) to join our team. This internship is an excellent opportunity for fresh graduates who want to build a career in sales, client relationship management, and business development.ResponsibilitiesBuild and maintain strong relationships with clients. Assist in managing key customer accounts. Identify new business opportunities and generate leads. Follow up with prospective and existing clients. Coordinate with internal teams to ensure customer satisfaction. Prepare sales reports and maintain customer records. Support the sales team in achieving monthly targets.Requirements Female candidates only. Fresh graduates are highly encouraged to apply. Bachelor's degree in Business Administration, Marketing, Sales, or a related field. Excellent communication and interpersonal skills. Strong negotiation and presentation abilities. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Positive attitude, willingness to learn, and a passion for sales.What We OfferFull-time paid internship. Hands-on training and professional development. Career growth opportunities. Supportive and collaborative work environment.Job Type: Full-Time Internship Location: Lahore Company: ORBINApply now: hr@orbin.com.pkWork Location: In person

Trainee Key Account Manager (Sales Executive) – Female

Luminey

Senior Social Media Ads SpecialistLocation: Bahria Town, Lahore (On-Site) Job Type: Full-Time Working Hours: 12:00 PM &ndash; 8:00 PM (8-Hour Shift)Experience5&ndash;7 YearsJob SummaryWe are seeking a results-driven and experienced Senior Social Media Ads Specialist to lead and manage paid advertising campaigns across multiple digital platforms. The ideal candidate will have extensive expertise in performance marketing, lead generation, audience targeting, campaign optimization, and maximizing advertising ROI.Key Responsibilities<ul><li>Plan, develop, launch, and manage paid advertising campaigns across Meta (Facebook &amp; Instagram), Google Ads, LinkedIn Ads, TikTok Ads, and YouTube Ads.</li><li>Design and execute high-converting lead generation and customer acquisition campaigns.</li><li>Continuously optimize campaigns to improve ROI, ROAS, CTR, conversion rates, and Cost Per Lead (CPL).</li><li>Conduct audience research, segmentation, A/B testing, retargeting, and remarketing campaigns to maximize performance.</li><li>Monitor and manage daily, weekly, and monthly advertising budgets effectively.</li><li>Track and analyze campaign performance using Google Analytics, Google Tag Manager, Meta Pixel, and other conversion tracking tools.</li><li>Prepare detailed performance reports with actionable insights and strategic recommendations.</li><li>Collaborate with graphic designers and content creators to produce engaging ad creatives, compelling copy, and high-converting landing pages.</li><li>Stay updated on digital marketing trends, platform algorithm changes, and advertising policies to maintain campaign effectiveness.</li></ul>Requirements<ul><li>Bachelor's degree in Marketing, Business Administration, Digital Marketing, or a related field.</li><li>5&ndash;7 years of hands-on experience in paid digital advertising and performance marketing.</li><li>Proven expertise in managing campaigns across:</li><li>Meta Ads (Facebook &amp; Instagram)</li><li>Google Ads</li><li>LinkedIn Ads</li><li>YouTube Ads</li><li>TikTok Ads</li><li>Strong knowledge of audience targeting, conversion tracking, lead generation, campaign optimization, and performance analysis.</li><li>Practical experience with Google Analytics, Meta Pixel, Google Tag Manager, and reporting dashboards.</li><li>Ability to manage high-budget advertising campaigns while delivering measurable business results.</li><li>Excellent analytical, communication, and problem-solving skills.</li><li>Capable of independently planning, executing, optimizing, and scaling paid advertising campaigns across multiple digital platforms.</li></ul>Work Location: In person

Social Media Ads Specialist

Alibaba

<div><div>Basic Infomation<div><div><div>
Department:
Daraz</div><div>
Degree:
Bachelor</div><div>
Work Experience:
3 year</div></div></div></div><div>
Job Description<div>
We are seeking an experienced and commercially driven Key Account Manager to join our Choice (consignment) business. The successful candidate will be responsible for accelerating seller and brand onboarding, expanding product assortment, and driving sustainable revenue growth. This role requires a strategic, relationship-oriented professional who can manage high-value seller accounts, identify growth opportunities, and execute commercial plans in a fast-paced, results-driven environment.
The Key Account Manager will act as the primary point of contact for assigned sellers and brands, ensuring strong engagement, operational excellence, and long-term partnership value.
Seller and Brand Acquisition:
-Identify, prospect, and onboard new sellers and brands into the Choice consignment business in alignment with category and assortment strategies.
-Develop a robust pipeline of prospective partners through market research, industry networking, cold outreach, and referrals.
-Present the value proposition of the consignment model and negotiate commercial terms, commission structures, and service-level agreements.
Account Management and Growth:
-Serve as the dedicated account manager for a portfolio of key sellers and brands.
-Build and maintain strong, long-term relationships with senior stakeholders at partner organizations.
-Drive assortment expansion by motivating partners to list new products, categories, and exclusive lines.
-Monitor account performance, analyze sales and inventory data, and develop action plans to improve partner contribution.
-Revenue and Commercial Performance
-Own revenue targets, gross merchandise value (GMV), and contribution goals for the assigned portfolio.
-Develop and execute joint business plans (JBPs) with strategic accounts.
-Identify cross-selling, upselling, and promotional opportunities to maximize revenue.
-Prepare regular business reviews, performance dashboards, and forecast updates for leadership.
-Internal Collaboration
-Work closely with category management, merchandising, marketing, operations, and finance teams to ensure seamless onboarding and ongoing support.</div></div><div>
Position Requirement<div>
Required Qualifications:
-Bachelor's degree in Business Administration, Marketing, Commerce, or a related field.
-Minimum of 3&ndash;5 years of experience in key account management, business development, or commercial roles, preferably within e-commerce, retail, marketplace, or consignment businesses.
-Proven track record of acquiring and managing seller or brand accounts and delivering against revenue targets.
-Strong understanding of consignment, marketplace, or e-commerce operating models.
-Excellent negotiation, presentation, and stakeholder management skills.
-Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and CRM or partner management tools.
-Strong analytical skills with the ability to interpret sales data and translate insights into actionable plans.
-Fluent written and verbal communication skills in English; additional languages are an advantage.</div></div></div>

Daraz PK-Key Account Manager-Supply Chain

The Techno Studio UK

Job SummaryWe are seeking a highly organised, proactive, and technology-driven Admin Manager / Executive Assistant to provide high-level administrative support to senior management while overseeing the day-to-day operations of the office. This role requires excellent organisational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.The successful candidate will play a key role in ensuring the smooth running of the business by managing executive schedules, coordinating meetings, handling communications, maintaining records, and supporting business projects. As part of this role, the candidate will also be expected to confidently use AI tools such as ChatGPT and Claude to improve productivity and streamline administrative processes.Key ResponsibilitiesExecutive Assistance* Manage executives&rsquo; calendars, appointments, and travel arrangements.* Schedule, coordinate, and organise meetings, conferences, and business events.* Prepare reports, presentations, agendas, and meeting minutes.* Handle confidential information with the highest level of professionalism and discretion.* Screen and manage incoming calls, emails, and correspondence on behalf of senior management.* Follow up on action items and ensure deadlines are met.* Assist executives with day-to-day business and personal administrative tasks where required.Administrative Management* Oversee the day-to-day administration of the office and ensure efficient operations.* Develop and maintain organised filing systems, records, and documentation.* Coordinate with internal departments, suppliers, clients, and external stakeholders.* Monitor office supplies, equipment, and facilities.* Ensure compliance with company policies, procedures, and administrative standards.* Identify opportunities to improve administrative processes and increase operational efficiency.Communication &amp; Coordination* Act as the primary point of contact between executives, employees, clients, suppliers, and business partners.* Draft professional correspondence, emails, letters, and internal communications.* Build and maintain positive working relationships with internal and external stakeholders.* Coordinate projects and ensure timely communication between departments.Reporting &amp; Documentation* Prepare business reports, presentations, dashboards, and performance summaries.* Maintain accurate records, databases, and company documentation.* Assist with project planning, coordination, and progress tracking.* Produce high-quality documents and presentations suitable for senior management.AI &amp; Technology* Confidently use AI productivity tools such as ChatGPT, Claude, Microsoft Copilot, and similar platforms to improve efficiency.* Use AI to draft professional emails, reports, presentations, meeting summaries, research, and business documents.* Create clear and effective prompts to obtain accurate, high-quality outputs from AI tools.* Review, verify, and refine AI-generated content to ensure accuracy, professionalism, and confidentiality.* Identify opportunities to automate repetitive administrative tasks using AI and other digital tools.* Keep up to date with emerging AI technologies and recommend practical ways to improve business operations.Required Qualifications* Bachelor&rsquo;s degree in Business Administration, Management, or a related field.* Minimum of 2&ndash;3 years&rsquo; experience in administration, office management, or executive support.* Proven experience supporting senior executives and managing office operations.* Excellent organisational and time management skills with the ability to prioritise multiple tasks.* Strong written and verbal communication skills.* High level of professionalism, discretion, and attention to detail.* Strong problem-solving and decision-making abilities.* Ability to work independently and as part of a team.Technical Skills* Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).* Experience using Google Workspace.* Strong practical knowledge of AI tools including ChatGPT, Claude, Microsoft Copilot, or similar platforms.* Ability to write effective AI prompts and use AI confidently to improve productivity and business efficiency.* Experience using project management and collaboration tools is an advantage.Personal Attributes* Highly organised and proactive.* Professional, trustworthy, and able to handle confidential information.* Strong attention to detail.* Excellent interpersonal and relationship-building skills.* Adaptable and eager to learn new technologies.* Positive attitude with a solution-focused mindset.* Ability to work under pressure while maintaining high standards.What We Offer* Competitive salary.* Opportunities for professional development and career progression.* A modern, technology-driven working environment.* Exposure to AI-powered business processes and continuous learning opportunities.* A supportive and collaborative team culture.Work from home role, apply at shoaib@smaccountax.comPay: Rs55,000.00 - Rs75,000.00 per monthWork Location: In person

Admin Manager / Executive Assistant

HR Ways

Client company introduction: ﻿The Company is a UK-based real estate developer creating lifestyle-led living spaces with an international team and global best practices.Job Description:We are looking for a customer-focused Tenant / Community Executive to ensure an exceptional living experience for residents. The ideal candidate will act as the primary liaison between tenants, building management, and service providers, ensuring effective communication, prompt issue resolution, and a strong sense of community. This role is key to maintaining the high service standards and resident satisfaction that define The Company.Key Responsibilities<ul><li>Serve as the primary point of contact for residents, promptly addressing inquiries and resolving concerns.</li><li>Coordinate communication between residents, property management, maintenance teams, and service providers.</li><li>Manage tenant onboarding, move-in/move-out processes, and resident records.</li><li>Monitor and follow up on maintenance requests to ensure timely resolution.</li><li>Organize community events and resident engagement activities.</li><li>Conduct routine inspections of common areas and report operational issues.</li><li>Maintain accurate records of resident requests, complaints, and community activities.</li><li>Support the General Manager with day-to-day community operations and administrative tasks.</li><li>Ensure compliance with community policies, safety standards, and company procedures.</li><li>Prepare periodic reports on resident feedback and service performance.</li></ul>Requirements<ul><li>Bachelor's degree in Hospitality, Business Administration, Real Estate, or a related field.</li><li>Excellent communication, interpersonal, and customer service skills.</li><li>Strong problem-solving, organizational, and multitasking abilities.</li><li>Proficiency in Microsoft Office and property management or CRM software.</li><li>Ability to handle resident concerns professionally while maintaining confidentiality.</li></ul>Experience: 3&ndash;5 years of experience in property management, hospitality, customer service, or community management.Preferred/Good to Have<ul><li>Experience in luxury residential or premium hospitality environments.</li><li>Experience organizing community events and resident engagement initiatives.</li><li>Familiarity with property management systems and customer relationship management tools.</li><li>Fluency in English and Urdu; additional languages are an advantage.</li><li>Professional certifications in Hospitality, Customer Service, or Property Management are a plus.</li></ul>Other Details:﻿Experience: 3-5 yearsWork Timings: 9:00 am to 6:00 pmWork Days: Monday- SaturdayWork Mode: ﻿OnsiteLocation: LahoreBenefits:<ul><li>Medical Insurance</li><li>Paid Leaves</li></ul>Work Location: In person

Tenant Executive

Business Line

Location: Defence Raya, DHA Phase 6, Lahore (Onsite) Experience Required: 3+ YearsJob OverviewWe are looking for a proactive and relationship-driven Channel Communications &amp; Partner Manager to manage strategic partnerships, strengthen engagement with Principal, and ensure Business Line maintains a strong standing within the partner ecosystem.This role serves as the primary liaison between Business Line and SAP, ensuring effective communication, partner compliance, strategic alignment, and long-term relationship management while supporting future business expansion initiatives.Key Responsibilities<ul><li>Serve as the primary point of contact between Business Line and Principal.</li><li>Build, develop, and maintain long-term relationships with Principal partner management teams and key stakeholders.</li><li>Act as the communication bridge between Principal and internal Business Line departments.</li><li>Coordinate regular meetings, business reviews, and engagement sessions with Principal representatives.</li><li>Communicate Principal initiatives, feedback, requirements, and strategic updates to internal teams.</li><li>Represent Business Line during partner meetings, webinars, conferences, and strategic engagement activities.</li><li>Manage Principal partner program requirements, compliance activities, certifications, documentation, and reporting.</li><li>Coordinate partner onboarding and enablement initiatives.</li><li>Drive partner engagement programs to improve Business Line's standing within the Principal ecosystem.</li><li>Identify opportunities to strengthen Business Line's partnership status and unlock new benefits offered by Principal.</li><li>Support strategic initiatives such as expanding partnerships into new countries or regions.</li><li>Coordinate internally with Sales, Marketing, Delivery, Presales, and Leadership teams to ensure partner expectations are met.</li><li>Track partnership KPIs, engagement metrics, and partner satisfaction.</li><li>Maintain regular communication with Principal to ensure timely resolution of operational and strategic matters.</li><li>Continuously identify opportunities to improve Business Line's visibility, credibility, and relationship within the Principal partner network.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Marketing, IT, Computer Science, or a related field (MBA is a plus).</li><li>3&ndash;5 or above years of experience in Channel/Partner Management, Vendor Management, Business Development, Key Account Management, or Strategic Partnerships.</li><li>Experience in IT, ERP, Enterprise Software, or Technology companies is preferred; relevant experience from other industries will also be considered.</li><li>Strong relationship management, communication, presentation, and stakeholder engagement skills.</li><li>Ability to coordinate with cross-functional teams and build relationships with external partners and senior executives.</li><li>Knowledge of SAP Partner Ecosystem or enterprise technology partnerships is an advantage but not mandatory.</li><li>Self-driven, organized, and comfortable working across multiple time zones.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your Current Salary?</li><li>What is your Expected Salary?</li><li>How long is your notice period? </li><li>Are you willing to travel to DHA phase 6 Raya Everyday for work ?</li><li>What is your area of residence in Lahore</li><li>How many years of experience do you have in total?</li></ul>Work Location: In person

Channel Communications & Partner Manager

Explore 66+ Administration manager in Lahore this August. Find roles across top companies and apply now to boost your career.