office administrator

executive assistant

office manager

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administration secretary

Luxury Supercar Rentals Dubai

Qualifications:<ul><li>Car rental experience is a must</li><li>Must have knowledge in Transport Activities Rental System (TARS)</li><li>Must have knowledge in Node Car Rental System</li><li>Must have knowledge in Microsoft Office</li><li>Must have knowledge in clerical works</li><li>Accounts knowledge is an added advantage</li><li>Must be below 35 years old</li><li>Must be fluent in English</li><li>Must be high attention to details</li><li>Can handle pressure</li><li>Can join immediately</li></ul>Office Location: Tamani Arts Building - Business BaySalary will be based on years of experience.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>Car Rental : 1 year (Required)</li><li>TARS: 1 year (Required)</li><li>Node System: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Administration Secretary

Karst Landscapes LLC

We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office.Key Responsibilities:<ul><li>Manage executive&rsquo;s calendar, schedule meetings, and coordinate appointments.</li><li>Draft, review, and manage correspondence, emails, reports, and presentations.</li><li>Organize and maintain confidential records, files, and documents.</li><li>Prepare agendas, take minutes, and follow up on action items from meetings.</li><li>Serve as a liaison between the executive and staff, clients, or business partners.</li><li>Monitor deadlines, prioritize tasks, and ensure timely completion of projects.</li></ul>Qualifications:<ul><li>3&ndash;5 years of experience as an executive secretary, administrative assistant, or similar role.</li><li>Proven track record of handling confidential and sensitive information.</li><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field (preferred).</li><li>Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>Job Type: Full-time

Executive Secretary

Emirates Talent Solution

Position Title: Executive Secretary &ndash; Property DevelopmentIndustry: Property Development Location: Dubai, UAE Employment Type: Full-timeJob SummaryA leading property development company in Dubai is looking for a highly skilled and detail-oriented Executive Secretary to support its senior management team. The role involves managing executive-level correspondence, coordinating schedules, handling confidential documentation, and ensuring smooth day-to-day operations. The ideal candidate will have excellent organizational and communication skills, along with proven experience in the real estate sector.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, appointments, and meeting schedules.</li><li>Handle emails, calls, and official correspondence with professionalism.</li><li>Draft, review, and prepare executive reports, presentations, and documents.</li><li>Maintain accurate records, contracts, and confidential files.</li></ul>Office Coordination &amp; Documentation<ul><li>Organize and manage filing systems for contracts, legal documents, and company records.</li><li>Assist management in preparing property listings, marketing content, and internal communication.</li><li>Ensure timely follow-up and completion of executive directives.</li></ul>Sales &amp; Management Support<ul><li>Coordinate with sales teams on client meetings and documentation.</li><li>Provide administrative support during presentations and business discussions.</li><li>Facilitate effective communication between management, sales teams, and clients.</li></ul>Candidate ProfileQualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, ideally within property development or real estate. (Mandatory)</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Familiarity with CRM systems and property-related documentation.</li><li>Strong organizational and multitasking capabilities.</li></ul>Soft Skills<ul><li>Excellent verbal and written communication skills.</li><li>Professional demeanor with strong interpersonal skills.</li><li>High level of discretion, confidentiality, and time management.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>property development: 5 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>

Executive Secretary – Property Development

Confidential

<div>
 
 As the Executive Secretary to the CEO, you will be ensuring smooth day-to-day operations of the CEO Office by performing a wide variety of tasks ranging from administrative, organisational, and scheduling support to handling communication requirements and liaising with both internal and external.
 
 
 
 
 
 
 Key Responsibility
 
 
 
 
 
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 Manages the CEO's diary by effectively scheduling and coordinating meetings, appointments, and other engagements
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 Coordinates business requirements for CEO approvals and signature.
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 Oversees Board Room bookings and ensures the functional and tidy condition of the Board Room.
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 Manages purchase requests and related tasks for the CEO's office.
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 Handles electronic data management and paper filing.
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 Completes miscellaneous administrative tasks for the CEO's office.
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 Supports cross-functional tasks and projects for the CEO and the BOD
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 Drafts written executive correspondence, such as emails and letters, and invitations.
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 Regularly aligns and fosters exchange with all departmental secretaries.
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 First point of contact for all matters related to the CEO from our network.
 </li>
 </ul>
 
 
 
 
 
 Pre-requisite
 
 
 
 
 
 <ul>
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 3+ years of experience as an executive secretary or in a similar administrative role, supporting senior management.
 </li>
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 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
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 Strong Arabic &amp; English written and verbal communication skills, capable of interacting with a diverse range of stakeholders.
 </li>
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 Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
 </li>
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 High level of professionalism, confidentiality, and attention to detail in handling sensitive information.
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 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
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 Experience with project management software and collaboration tools.
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 Knowledge of industry-specific regulations or compliance requirements.
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 Certification in office administration or executive assistance.
 </li>
 </ul>
</div>

m&j gents saloon

Job Summary:The Secretary in a wooden factory provides administrative and clerical support to ensure smooth office operations. This role involves handling correspondence, maintaining records, assisting management with scheduling, and coordinating communication between departments to support the efficient functioning of the factory.Key Responsibilities:<ul><li>Manage daily office correspondence including emails, letters, and phone calls.</li><li>Prepare, format, and distribute reports, memos, quotations, and official documents.</li><li>Maintain filing systems (both electronic and paper) for contracts, purchase orders, invoices, and employee records.</li><li>Schedule and organize meetings, appointments, and travel arrangements for management.</li><li>Record meeting minutes and ensure timely follow-up on action items.</li><li>Assist HR and Admin departments with recruitment documents, attendance sheets, and leave records.</li><li>Support factory operations by coordinating with procurement, production, and logistics departments.</li><li>Handle confidential information with integrity and discretion.</li><li>Order and monitor office supplies, ensuring availability of necessary materials.</li><li>Provide general clerical support such as photocopying, scanning, and data entry.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred).</li><li>Minimum 2&ndash;3 years of experience as a Secretary or Administrative Assistant (experience in a factory or industrial setting is an advantage).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to multitask, prioritize, and work under pressure.</li><li>Professional demeanor, confidentiality, and attention to detail.</li></ul>Working Conditions:<ul><li>Based in the wooden factory office.</li><li>Standard working hours; occasional overtime may be required to meet deadlines.</li><li>Coordination with production, procurement, and management teams.</li></ul>Job Type: Full-timeExperience:<ul><li>Wooden Factory: 3 years (Preferred)</li></ul>

Wooden Factory Secretary

Aims Healthcare LLC

About the RoleWe are hiring a dedicated and detail-oriented Male Secretary to support our executive team and business operations in Dubai. This role is ideal for someone who speaks fluent Hindi, understands professional business etiquette, and can manage both communication and coordination tasks efficiently.The ideal candidate will have prior experience in secretarial or executive support roles and be comfortable working closely with leadership and the Business Development team.Key ResponsibilitiesGeneral Office Support<ul><li>Manage day-to-day office operations, vendor coordination, and supplies</li><li>Maintain company files, digital records, and documentation systems</li><li>Draft and format internal communications, reports, and letters</li><li>Facilitate internal communication and departmental follow-ups</li></ul>Business Development Assistance<ul><li>Track client leads, proposals, and meeting schedules</li><li>Prepare business presentations and documentation for client meetings</li><li>Maintain and update CRM systems</li><li>Coordinate logistics for meetings, events, and business travel</li></ul>Executive Support<ul><li>Manage senior executives&rsquo; calendars, appointments, and travel arrangements</li><li>Prepare meeting agendas, notes, and follow-up documentation</li><li>Communicate professionally on behalf of executives, both internally and externally</li><li>Handle confidential information with discretion and professionalism</li></ul>Candidate Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field</li><li>1&ndash;3 years of experience in a secretarial or coordination role</li><li>Male candidates only</li><li>Fluent in Hindi (spoken and written)</li><li>Strong organizational and communication skills</li><li>Proficiency in Microsoft Office and Google Workspace</li><li>CRM knowledge is a plus</li><li>Preference for candidates from North India due to regional alignment</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>Are you fluent in Hindi (spoken and written)?</li><li>Are you originally from North India? (If yes, please specify the state/city)</li><li>Do you have 1&ndash;3 years of experience in a secretarial or executive support role?</li><li>Are you available to join immediately?</li><li>Do you have at least 1 year of experience as a secretary or in a similar coordination role?</li></ul>

Male Secretary – Hindi Speaker

Binsuloom Group

We are looking for a highly organized and proactive Female Secretary cum Administrative Officer with Real Estate/Construction/Maintenance Background to join our team in the UAE. The ideal candidate will be responsible for providing administrative and clerical support to ensure the smooth functioning of daily operations. This role is ideal for someone who is detail-oriented, professional, and can handle multiple tasks efficiently in a dynamic environment.Key Responsibilities:<ul><li>Manage and organize office schedules, meetings, and appointments.</li><li>Overseeing office administration tasks and ensuring that daily office operations are performed in a seamless and efficient manner, including the management of document flow, coordination of schedules, liaising with various departments,.</li><li>Responsible for supporting high-level executives and management</li><li>Manage , execute and support the personal matters of the owners family.</li><li>Prepare and handle correspondence, reports, and official documents.</li><li>Verification of Noqodi &amp; Ejari monthly reports. Noqodi payments should tally as per the ejari registration.</li><li>Approval of CRM posting in the real estate software</li><li>Approval of pre-termination of contracts in real estate software</li><li>Plots - renewal of affection plan, valuation request. Request through Dubai Rest App and other government online application in Dubai, Sharjah and Dibba</li><li>Receiving original invoices from the contractors and verify before submitting to Accounts dept</li><li>Coordinating with Supervisors for the pending maintenance complaint in all buildings</li><li>Quotations for approvals and coordinating with contractors.</li><li>AMC Contracts renewals of all buildings</li><li>Maintain and organize filing systems (both digital and physical).</li><li>Service/maintenance booking of owener's personal and company vehicle(schedule, drop off, pick-up &amp; payment)</li><li>Handle incoming calls, emails, and visitors in a professional manner.</li><li>Coordinating all the family related works-travel, bank, hotel , property etc</li><li>Coordinate travel arrangements and hotel bookings when required.</li><li>Take meeting minutes and distribute to relevant parties.</li><li>Ensure the confidentiality of sensitive documents and information.</li><li>Liaise with other departments and provide administrative support as needed.</li></ul>Requirements:<ul><li>Proven experience as a Secretary, Administrative Assistant, or similar role (preferably in the UAE).</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication skills in English; Arabic is a plus.</li><li>Strong organizational and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Discretion and professionalism in handling confidential information.</li><li>Education: Bachelor&rsquo;s Degree in Business Administration or related field.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you okay to work for salary range of AED 5000 to AED 6000?</li><li>What is your current visa status? How soon you can join?</li><li>Are you open to doing work assignments outside the office like visiting the government organization, bank etc?</li></ul>Experience:<ul><li>Administrative Officer: 4 years (Required)</li><li>Secretarial : 5 years (Required)</li></ul>

Female Secretary to the Chairman cum Administrative Offer -Real Estate/Construction/Maintenance

Explore 1053+ Administration secretary in Dubai this September. Find roles across top companies and apply now to boost your career.

1053 administration secretary jobs IN Dubai

Administration Secretary

Executive Secretary

Executive Secretary – Property Development

Executive Secretary

Wooden Factory Secretary

Male Secretary – Hindi Speaker

Female Secretary to the Chairman cum Administrative Offer -Real Estate/Construction/Maintenance