executive assistant

office administrator

administrative assistant

office assistant

accounts assistant

administration secretary

Vins Technical solutions

<ul><li>Reporting to management and performing secretarial duties.</li><li>Processing, typing, editing, and formatting reports and documents.</li><li>Filing documents, as well as entering data and maintaining databases.</li><li>Liaising with internal departments and communicating with the public.</li><li>Directing internal and external calls, emails, and faxes to designated departments.</li><li>Arranging and scheduling appointments, meetings, and events.</li><li>Monitoring office supplies and ordering replacements.</li><li>Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.</li><li>Preparing facilities and arranging refreshments for events, if required.</li><li>Observing the best business practices and etiquette.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Work Location: In person</p>

Administration Secretary

GTS LOGISTICS AIR CARGO SERVICES

<p><b>Job Opening: Personal Secretary &amp; Office Administrator</b></p><p><b>Industry:</b> Logistics<br/><b>Location:</b> Dubai, UAE<br/><b>Employment Type:</b> Full-Time</p><p><b>Job Description:</b></p><p>We are looking for a <b>Personal Secretary &amp; Office Administrator</b> to join our logistics team in Dubai. The ideal candidate will be responsible for managing executive tasks, office operations, and administrative support to ensure efficiency and productivity.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage schedules, appointments, and travel arrangements for senior management.</li><li>Handle emails, phone calls, and correspondence professionally.</li><li>Maintain office records, reports, and confidential documents.</li><li>Coordinate meetings, prepare agendas, and take minutes.</li><li>Oversee office operations, supplies, and logistics support functions.</li><li>Communicate with clients, vendors, and internal teams to streamline operations.</li><li>Assist in HR and administrative tasks, including employee documentation.</li><li>Ensure compliance with company policies and industry regulations.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum 3 years of experience in a similar role, preferably in the logistics industry.</li><li>Strong organizational, multitasking, and problem-solving skills.</li><li>Excellent communication skills in English (Arabic is a plus).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and handle confidential information.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary based on experience.</li><li>Career growth opportunities within a dynamic company.</li><li>Supportive and professional work environment.</li></ul><p>Job Type: Full-time</p><p>Pay: From AED2,500.00 per month</p><p>Work Location: In person</p>

Personal Secretary & Office Administrator - Logistics Industry

<div>
 <p>
  <strong>
   Overview:
  </strong>
 </p>
 <p>
  The Company Secretary supports the Board and Senior Management in maintaining a robust governance framework aligned with VARA requirements. The role oversees Board and committee administration, governance records, policy governance, and regulatory filings, ensuring accurate documentation, effective decision-making records, and timely escalation of governance matters.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Organise Board and committee meetings, including agendas, materials, minutes, and action tracking
  </li>
  <li>
   Support governance frameworks, including terms of reference, delegated authorities, and annual calendars
  </li>
  <li>
   Draft clear and accurate minutes and written resolutions
  </li>
  <li>
   Maintain governance registers (e.g. Board composition, conflicts of interest, attestations)
  </li>
  <li>
   Coordinate regulatory notifications, approvals, and governance-related filings
  </li>
  <li>
   Manage policy governance, including inventory, approvals, and review cycles
  </li>
  <li>
   Maintain fit and proper documentation for Board and key function holders
  </li>
  <li>
   Oversee statutory and corporate records, including shareholder and signatory registers
  </li>
  <li>
   Track and escalate outstanding Board and committee actions
  </li>
  <li>
   Support regulatory inspections and ensure records are audit-ready
  </li>
  <li>
   Coordinate with Compliance, Risk, Legal, HR, and other functions on governance matters
  </li>
  <li>
   Ensure confidentiality and proper handling of sensitive governance information
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Law, Business Administration, Finance, or related field
  </li>
  <li>
   Relevant company secretarial or governance qualification preferred
  </li>
  <li>
   5+ years of experience in company secretarial, governance, or regulated financial services roles
  </li>
  <li>
   Experience supporting Board and committee governance in financial services, fintech, or virtual assets preferred
  </li>
  <li>
   Strong understanding of governance processes, statutory recordkeeping, and regulatory workflows
  </li>
 </ul>
 <p>
 </p>
</div>


Company Secretary

ROZ Real Estate Development L.L.C

<p><b>Executive Secretary</b></p><p><b>Job Title:</b> Executive Secretary<br/><b>Location:</b> Dubai, UAE</p><p><b>Job Description:</b><br/>We are seeking a highly organized Arabic Executive Secretary with real estate developement experience to support senior management.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage schedules, meetings, and correspondence</li><li>Handle administrative and coordination tasks</li><li>Support executive-level operations</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an Executive Secretary in real estate and with developpers</li><li>Strong communication and organizational skills</li></ul><p>Pay: From AED15,000.00 per month</p><p>Experience:</p><ul><li>real estate: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>arabic (Preferred)</li><li>Russian (Preferred)</li></ul><p>Work Location: In person</p>

Executive Secretary to CEO

Index infotech

<div><div><div><div><ul><div><p>Date Opened</p>
<div>04/23/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>IT Services
</div></div><div><p>Work Experience</p>
<div>4-5 years
</div></div><div><p>City</p>
<div>Dubai
</div></div><div><p>State/Province</p>
<div>Dubayy (Dubai)
</div></div><div><p>Country</p>
<div>United Arab Emirates
</div></div><div><p>Zip/Postal Code</p>
<div>88878
</div></div></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Index InfoTech is a leading business transformation consulting company. We serve SME and enterprise clients, driving their digital transformation strategy by encompassing business process re-engineering, digital design and architecture, deployment and maintenance of business critical solutions and services.</div><div></div><div><br>
Headquartered in Dubai and offices in India, North America and the Middle-East and customers in all inhabited continents, Index is on the lookout to augment their awesome #IndexFam to continue delivering world-class enterprise solutions.</div><div></div><div><br>
Apply Now!</div><br>
<div></div>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div><b>Role Summary</b><br>
We are seeking a highly professional and dynamic Executive Secretary to the CEO &amp; Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.<br>
<br>
<b>Key Responsibilities</b>
<br>
Executive Support to CEO
<br>
<ul><li>Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements</li></ul></div><ul><li>Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
</li><li>Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
</li><li>Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
</li><li>Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
</li><li>Handle confidential and sensitive information with the highest level of professionalism and discretion</li></ul><div><br>
Executive &amp; Leadership Coordination
<br>
</div><ul><li>Provide structured administrative support to the leadership team as required
</li><li>Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
</li><li>Support the development of presentations, dashboards, and business reports
</li><li>Ensure proper follow-up and alignment across departments on key decisions and initiatives
</li><li>Coordinate Business travels for all C-level and teams</li></ul><br>
Office Management &amp; Administration (Dubai)
<br>
<ul><li>Oversee day-to-day administrative operations of the Dubai office
</li><li>Manage relationships with vendors, facility management, and service providers</li><li>Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
</li><li>Support onboarding and administrative requirements for Dubai-based employees
</li><li>Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
</li><li>Ensure compliance with local regulations and administrative standards</li></ul><div></div><div><br>
HR Coordination (Dubai Scope)
<br>
</div><ul><li>Support HR-related activities in coordination with regional HR teams
</li><li>Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
</li><li>Assist in employee documentation, onboarding coordination, and HR communications
</li><li>Act as a coordination point between Dubai employees and HR teams across other countries</li></ul><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div><b>
Requirements Education</b><br>
</div><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field Experience:
</li><li>3&ndash;5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives</li></ul><div></div><div><b><br>
Skills &amp; Competencies</b>
<br>
</div><ul><li>Exceptional communication skills in English (written and verbal)
</li><li>Strong organizational and multitasking abilities
</li><li>High level of professionalism, discretion, and confidentiality
</li><li>Strong emotional intelligence and stakeholder management skills
</li><li>Ability to work under pressure and manage competing priorities
</li><li>Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)</li></ul><div></div><div><b><br>
Additional Requirements</b>
<br>
</div><ul><li>Based in Dubai with valid residency (preferred: spouse/family visa)</li></ul></div></div></div></div></div><p></p>

Executive Secertary to CEO & Office Manager

ayat group

<p>We are looking for a professional and experienced <b>Secretary Cum Admin</b> to join our team in the UAE.</p><p><b>Job Responsibilities:</b></p><ul><li>Handle daily administrative and secretarial tasks</li><li>Prepare and manage correspondence in both Arabic and English</li><li>Coordinate meetings, appointments, and schedules</li><li>Maintain office files, records, and documentation</li><li>Prepare reports, letters, and official documents</li><li>Handle incoming calls, emails, and client inquiries professionally</li><li>Coordinate with internal departments and external parties</li><li>Ensure proper filing and document control</li><li>Provide general administrative support to management</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 5 years of experience as Secretary/Admin</li><li>Experience in the Development or Real Estate Development industry is mandatory</li><li>Must be fluent in Arabic and English</li><li>Must be able to read and write Arabic professionally</li><li>Arabic candidates are preferred</li><li>Strong communication and organizational skills</li><li>Proficient in Microsoft Office applications</li><li>Ability to work under pressure and manage multiple tasks</li></ul><p><b>Job Details:</b></p><ul><li>Job Type: Full-time</li><li>Location: Dubai, UAE</li><li>Salary: To be discussed during interview</li></ul><p>Application Question(s):</p><ul><li>1.   How many years of experience do you have as a Secretary or Admin Assistant?</li><li>2.   Do you have experience working in the Development or Real Estate Development industry? Please explain briefly.</li><li>2.   Are you fluent in both Arabic and English?</li><li>3.   Can you read and write Arabic professionally?</li><li>4.   Are you proficient in Microsoft Office applications (Word, Excel, Outlook)?</li><li>5.   Have you handled official correspondence and document preparation in Arabic and English?</li></ul><p>Work Location: In person</p>

Secretary Cum Admin

Al Ghurair Asset Management LLC

<p>Receptionist Cum Secretary - Female Arabic Nationality</p><p><b>Location:</b> Dubai, UAE</p><p>We are looking for a highly organized and professional <b>Female Arabic National</b> (French Speaking) to join our real estate office as a <b>Receptionist Cum Secretary</b>. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service and administrative support.</p><p>Key Responsibilities:</p><ul><li>Greet and welcome all visitors with a professional and friendly demeanor.</li><li>Answer and screen incoming phone calls and emails, directing them to the appropriate person.</li><li>Manage the reception area, ensuring it remains tidy and professional at all times.</li><li>Schedule and coordinate appointments, meetings,</li><li>Provide administrative and clerical support to the real estate team.</li><li>Handle incoming and outgoing correspondence and packages.</li><li>Maintain and update contact lists and databases.</li><li>Assist Legal Team to type Contracts</li></ul><p>Requirements:</p><ul><li>Only Female Arabic National.</li><li>Proven experience as a receptionist or Secretary, preferably within the real estate industry.</li><li>Arabic &amp; English Typing Skill is Must</li><li>Mandate UAE Experience at least 3-4 Years</li><li>Excellent verbal and written communication skills in both <b>Arabic, French and English</b>.</li><li>Strong organizational and time-management skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>A professional and positive attitude with a strong sense of responsibility.</li><li>Ability to multitask and work effectively in a fast-paced environment.</li></ul><p>If you are a dynamic and detail-oriented individual who meets the above criteria, please send your CV to HR - Al Ghurair Asset Management &lt;hr@alghurair-am.com&gt;.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED8,000.00 - AED10,000.00 per month</p><p>Work Location: In person</p>

Receptionist cum Secretary (French Speaking Arabic Female)

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