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administrative affairs specialist

Otokoç Otomotiv

<div>
 
 
 A World Full of Goodness, Success, and Innovation awaits you at Otoko&ccedil; Otomotiv. If you want to be included in a World Full of Future, let's meet!
 
 
 
 
 
 
 Otoko&ccedil; Otomotiv, which was established in 1928 as the first investment of the Ko&ccedil; Group in the automotive sector and started the history of automotive in Turkey, today; Otoko&ccedil;, Avis, Avis Filo, Avis Filo Maestro, Budget, Otoko&ccedil; Insurance, Otoko&ccedil; Used Car, otokocihale.com, is Turkey's largest automotive retailing, car rental and car sharing company serving with Otoko&ccedil; Parts and Lastick brands.
 
 
 
 
 
 Under the roof of Otoko&ccedil;, new vehicle sales, service, and spare parts services, wholesale spare parts sales, insurance and financing, accessory sales, used car vehicle sales, and vehicle protection systems under the Ford, Ford Trucks, Volvo, Fiat, Alfa Romeo, Jeep, and Maserati brands, in short offers all automotive solutions to the customers under one roof.
 
 
 
 
 
 In car rental, short-term rental with Avis and Budget brands; Operational leasing with Avis Filo, also known as fleet leasing; Fleet management with the Avis Filo Maestro brand to the customers.
 
 
 
 
 
 Continuing the activities at nearly 400 points in 9 countries, including Turkey, Greece, Azerbaijan, Hungary, Georgia, Kazakhstan, Ukraine, Northern Cyprus, and Northern Iraq, with the vision of " Being a global and leading reference point developing innovative mobility solutions. "
 
 
 
 
 
 You too, have adopted the organizational agile working principles, giving importance to equality of opportunity and inclusiveness in the candidate and employee experience; If you want to work in a working environment that defines the values of development, innovation, cooperation, sincerity and transparency as the indispensable values of its culture, you can review the announcement details below and apply.
 
 
 
 
 
 
 
 
 
 Our position where we invite you to join us: Administrative Affairs Specialist
 
 
 
 
 
 
 If you say that you have a strong analytical side and make target and solution-oriented work a priority, and if you keep your curiosity alive with new information every day, you should take a look at the details of the advertisement!
 
 
 
 
 
 
 So, what responsibilities does the Administrative Affairs Specialist take on at Otoko&ccedil; Otomotiv?
 
 
 <ul>
 <li>
 </li>
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 Manage the personnel shuttle service process, ensure supplier control and supervision, and carry out route optimization activities
 </li>
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 Conduct invoice checks and monitor actual vs. budget performances related to shuttle services
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 Contribute to the development of employee support projects such as fuel allowance and shuttle usage
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 Ensure the personnel meal card process is managed accurately, smoothly, and on time
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 Coordinate the preparation of posters, announcements, and information materials within administrative affairs, and manage related email communications
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 Create purchase requests for canteen equipment, stationery, and other necessary materials for the Headquarters
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 Plan and organize internal social events and competitions
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 Identify the needs of social clubs and manage related approval processes
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 Supervise cafeteria operations of all branches, and carry out process improvements and menu arrangements
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 Monitor and manage end-to-end cargo operations for the company and all branches
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 Conduct research on employee needs in branches and manage the procurement of required equipment
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 Coordinate procurement, planning, and distribution processes of employee gifts
 </li>
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 Identify Headquarters parking needs and manage the process with relevant suppliers
 </li>
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 Check invoices related to administrative processes, ensure system accuracy, and perform invoice entries
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What are the Required Qualifications?
 
 
 
 
 
 <ul>
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 Bachelor&rsquo;s degree in a relevant field
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 Minimum 2 years of experience in administrative affairs
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 Strong communication and representation skills
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 Strong negotiation and persuasion skills
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 Analytical mindset with reporting abilities
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 Proficient in Microsoft Office applications
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 </ul>
 
 
 
 
 
 Also, what do we promise you in this world?
 
 
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 Flexible Benefit
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 Ko&ccedil; Pension Foundation Membership
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 Ko&ccedil; Family Card Membership
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 Complementary Health Insurance
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 Private Health Insurance (Optional)
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 Personal Accident Insurance
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 Food and Service (Lunch Voucher and Cafeteria)
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 Birth Package and Nurse Program for Newborn Baby
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 Free Car Rental and Paid Leave Gift for Married Employees
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 Social Assistance Package
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 </ul>
 
 
 
 
 
 
 
 
 
 
 
 How Do Our Recruitment Processes Proceed?
 
 
 
 Our recruitment process consists of the following stages. Our process length varies according to the position. We want you to know that at the end of the process, we will inform you according to your suitability for the position.
 
 <ul>
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 Application
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 Preliminary assessment
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 Telephone and face-to-face / online interview
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 Inventory stage
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 Reference research
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 </ul>
 
 
 
 
 
 
 
 
 
 
 For this and more, you can access all of our open advertisements on Ko&ccedil; Kariyerim, Kariyer.net, Linkedin, and Youthall pages.
 
 
 
 
 
 Don't forget to follow our Otoko&ccedil; Career social media accounts to be informed about the most exciting developments about us!
 
 
 
</div>

Administrative Affairs Specialist

KUZU GROUP

<div>
 
 We are seeking an International Projects Personnel and Administrative Affairs Specialist to manage all international HR and administrative processes for our site personnel working on overseas construction projects, and to ensure effective coordination between the head office, project sites, and relevant management.
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
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 Bachelor&rsquo;s degree from relevant university departments (e.g. Business Administration, International Relations, Labor Economics, Human Resources or similar)
 </li>
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 Preferably experience in international personnel procedures within the construction sector (overseas site assignments, camp/site operations, etc.)
 </li>
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 Knowledge of visa, work permit and residence permit processes for blue- and white-collar staff working on international construction sites
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 Proficient in MS Office applications, with strong skills in reporting, documentation and follow-up
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 Strong communication and interpersonal skills; solution-oriented, proactive, and detail-focused
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 Strong planning and coordination abilities, able to manage multiple projects and priorities simultaneously
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 Excellent command of English (knowledge of a second foreign language is an asset)
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 Able to adapt to a fast-paced, project-based and multicultural work environment
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 </ul>
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 
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 Prepare, track, and finalize all international documentation and permit processes for site personnel working on overseas construction projects, including visas, work permits and residence permits
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 Provide operational support in personnel assignment and mobilization processes (flight tickets, accommodation, camp arrangements, travel plans, transfers, etc.)
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 Coordinate with foreign consulates, intermediary agencies, and consulting firms to ensure timely completion of visa and permit procedures for construction site staff
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 Monitor and regularly update personnel movements, contracts, passports, and assignment details in line with project schedules and rotations
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 Organize onboarding, mobilization, rotation and demobilization processes for personnel assigned to international construction sites
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 Ensure smooth, accurate and timely information flow between the head office, project sites, and the HR department, particularly regarding staff planning, extensions, and rotations
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 Conduct research on country-specific visa, work permit and labor regulations related to construction activities, and ensure all processes comply with current legislation and company policies
 </li>
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 Prepare and submit regular reports and analyses (headcount, assignment status, permit tracking, expiry lists, etc.) to management and project teams
 </li>
 </ul>
 
 
</div>

International Projects Personnel and Administrative Affairs Specialist (Construction)

Sabanci University

<div>
 
 Sabanc&inodot; University Student Resources unit is seeking a
 
 Student Resources Assistant Specialist
 
 with the following qualifications:
 
 
 The place of work is the Sabanc&inodot; University Campus in Tuzla.
 
 <ul>
 <li>
 University graduate (preferably from a program taught in English),
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 Excellent spoken and written Turkish and English skills,
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 Proficient in Microsoft Office applications,
 </li>
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 At least two years of experience in similar positions (preferably in student affairs, administrative affairs, or international office processes at universities),
 </li>
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 Willingness to take responsibility in critical work processes,
 </li>
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 Analytical thinking and problem-solving skills,
 </li>
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 Proficiency in data analysis and reporting,
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 Work carefully and meticulously on tasks that require attention to detail and follow-up,
 </li>
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 Possess planning, organization, and coordination skills,
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 Be a team player,
 </li>
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 Possess effective communication skills,
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 Be able to adapt to flexible working hours when necessary,
 </li>
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 Completion of military service
 </li>
 </ul>
 
 
 
 
 Job Description:
 
 
 In the Sabanc&inodot; University Student Resources Unit, in processes related to academic and administrative procedures for International Undergraduate, Exchange, YKS-Placed Undergraduate, and Foundation Development Year students;
 
 <ul>
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 Conducting academic and administrative procedures for Foundation Development Year students,
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 Coordinating and conducting the initial registration processes for International Undergraduate, Exchange, and YKS-Placed Undergraduate students at the University,
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 Creating student files and Student Information System records,
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 Keeping records and files related to students' academic status up to date,
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 Providing information and guidance regarding the residence processes of all international students,
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 Participating in Orientation events with all international students and exchange students,
 </li>
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 Preparing and updating English guidelines, regulations, and procedures,
 </li>
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 Creating reports, analyses, and statistics that will contribute to decision-making processes,
 </li>
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 Generating solutions that will improve inter-process operations; playing an active role in process improvement and project work,
 </li>
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 Ensuring effective coordination with other academic and administrative units,
 </li>
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 Providing necessary information and guidance to internal and external process stakeholders,
 </li>
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 Maintaining relations with official institutions and following up on relevant correspondence,
 </li>
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 Performing other duties as directed by Unit Managers within the scope of Student Resources processes.
 </li>
 </ul>
 
 
 
 
 
 Sabanc&inodot; University is committed to the principle of equal opportunity and equal treatment in education and employment. The University respects all individuals without any discrimination of gender, religion, national and ethnic origin, race, color, physical disability, physical appearance, marital or parental status, sexual orientation, age, or political affiliation in the administration of its educational, admission and employment policies, and its scholarship and university-sponsored programs.
 
 
</div>

Student Resources Assistant Specialist

PepsiCo

<div>Responsibilities:
<ul><li>Preparing and monitoring annual budget</li><li>
Monitoring the Head Office CAPEX budget</li><li>
Managing and monitoring all voice and data lines across T&uuml;rkiye, and ensuring asset records are updated</li><li>
Handling the delivery and tracking of company mobile devices</li><li>
Monitoring and reporting of travel allowances</li><li>
Ensuring smooth execution of Head Office administrative processes, including:Food services, Office supplies and needs, Security, Cleaning.</li><li>
Managing teams reporting to Administrative Affairs</li><li>
Supporting the other departments in the meeting organization (service, food etc.)</li><li>
Coordinating cargo operations</li><li>
Coordinating and fulfilling Head Office material and supply requests</li><li>
Organizing and monitoring company pool car usage</li><li>
Supporting Occupational Health and Safety activities at the Head Office</li></ul>
Qualifications:
<ul><li>Minimum 3-5 years experience in Facility Management</li><li>
University Graduate</li><li>
Strong knowledge of local legal requirements</li><li>
Analytical and well organized
</li><li>Excellence in using MS Office Programs, particularly Excel</li><li>
Excellent communication skills: written, oral, and inter-personal</li></ul></div>

Facilities Mgmt & Planning Assoc Analyst

Medtronic

<div>At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You&rsquo;ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
<h1 class="jobSectionHeader">A Day in the Life
</h1>Medtronic is committed to improving how healthcare addresses the needs of more people, in more ways, and in more places around the world. As one company, we can accelerate meaningful innovation and we will only succeed with the right people on our team.
We are seeking an Associate Quality System Specialist to support the Center-Led organization with day-to-day activities. This role will provide support to stakeholders involved in Field Corrective Action (FCA) processes and will serve as the FCA conciliator. The position requires close collaboration with local quality representatives and commercial teams to ensure effective FCA execution in-country. Russian language proficiency is required.
Responsibilities may include the following and other duties may be assigned:
<ul><li>Ensure full compliance with quality policies and procedures, supporting audits and operating within a regulated quality system.
</li><li>Coordinate and track all Field Corrective Action (FCA) activities, including translation, communication, and evidence consolidation (e.g., notification letters, reconciliation).
</li><li>Collaborate with cross-functional partners and QA SSC FCA specialist to drive timely execution and effectiveness checks of FCA tasks.
</li><li>Monitor accuracy and timeliness of recall data and reports, providing analytical support and updates to senior and corporate management.
</li><li>Maintain FCA documentation in the quality repository and follow up on missing or incomplete actions to ensure closure.
</li><li>Identify and implement process improvements to enhance compliance, efficiency, and collaboration across teams.
</li></ul>Required Knowledge and Experience:
<ul><li>Bachelor&rsquo;s degree in life sciences or a related field.
</li><li>Fluency in English and Russian.
</li><li>Ability to travel and work virtually with teams across the region.
</li><li>1+ years of experience in quality systems, regulatory affairs, or administrative roles.
</li><li>Previous experience supporting quality system audits is a plus.
</li><li>Strong technical writing and documentation review skills is valued.
</li><li>Excellent critical thinking and analytical abilities.
</li></ul>Preferred skills include the ability to make independent compliance decisions based on regulations, relevant information, alternatives, and risk, along with a solid understanding of Medical Device Regulations and the Food and Drugs Acts applicable to the role. Experience in writing and reviewing technical documentation is highly valued, and familiarity with tools such as SAP, Smartsheet, Map Agile, and Power BI is considered an advantage .
Physical Job Requirements
 
 
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
<h1 class="jobSectionHeader">Benefits &amp; Compensation
</h1>Medtronic offers a competitive Salary and flexible Benefits Package
 
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. 
 
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
<h1 class="jobSectionHeader">About Medtronic
</h1>We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
 
Our Mission &mdash; to alleviate pain, restore health, and extend life &mdash; unites a global team of 95,000+ passionate people.
 
We are engineers at heart&mdash; putting ambitious ideas to work to generate real solutions for real people. From the R&amp;D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.</div>

Associate Quality System Specialist - Russian Speaker

Freedom Finance MENAT

<div>
 
 Freedom Yat&inodot;r&inodot;m Menkul De&gbreve;erler A.&Scedil;. is the prospective brokerage firm of Freedom Holding, a dynamic and rapidly growing financial services company operating in the banking, brokerage, and insurance sectors, now preparing to launch operations in T&uuml;rkiye.
 
 
 
 
 
 As part of our strategic expansion across the MENAT region, we are seeking an experienced and proactive team member for the positions of Administration Affairs Specialist to join our &Idot;stanbul, T&uuml;rkiye office.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 &bull; Procurement of all necessary office resources and supplies (stationery, water, tea/coffee, consumables, etc.)
 
 
 &bull; Stock monitoring and timely replenishment
 
 
 &bull; Vendor and contractor communication, price/time negotiations, service quality control
 
 
 &bull; Maintaining a comfortable and professional office environment
 
 
 &bull; Collecting internal feedback and suggesting improvements
 
 
 &bull; Documentation, Excel purchase tracking, contract filing and archiving
 
 
 &bull; Coordination of reception, coffee lady, cleaning staff, plant maintenance services, drivers
 
 
 &bull; Quality control of service personnel performance
 
 
 &bull; Coordination with IT for equipment requests and onboarding/offboarding when needed
 
 
 &bull; Document sending between offices and jurisdictions
 
 
 &bull; Building management coordination (maintenance, HVAC, repair requests, common area upkeep) &bull; Execution of additional office-related tasks assigned by the manager
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 &bull; 2 years office management/administration experience preferred
 
 
 &bull; Hotel, tourism or front-office background is considered an advantage
 
 
 &bull; Strong verbal &amp; written communication skills
 
 
 &bull; Confident user of MS Office / Excel
 
 
 &bull; High organisational skills, detail-oriented, adaptable to dynamic workflow
 
 
 &bull; English &mdash; Intermediate working level
 
 
 
 
 
 
 
 
 
 
 
 
 Why Join Us?
 
 
 
 
 
 <ul>
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 Become part of Freedom Holding, a rapidly growing, global, and dynamic organization in the banking, brokerage, and insurance sectors across the MENAT region and beyond.
 </li>
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 Take a leadership role where your strategies and decisions will directly shape the growth direction of the business in the region.
 </li>
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 Benefit from incentive plans and development opportunities tied to your performance and results.
 </li>
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 Engage directly with senior leaders and be recognized for your achievements, leadership skills, and results-driven approach.
 </li>
 </ul>
 
 
</div>

Administration Affairs Specialist

Believe

<div>
 
 Believe&rsquo;s mission is to develop local artists and labels in the digital ecosystem by providing them the solutions they need to grow their audience at each stage of their career and development.
 
 
 
 
 Its 2,020 employees in more than 50 countries aim to support local artists and labels with a unique digital expertise, respect, fairness and transparency.
 
 
 
 
 To support our fast-growing presence on all continents, we are constantly looking for new Believers to join us and make a stronger and more positive impact on the music industry!
 
 
 
 
 www.believe.com
 
 
 
 
 Ready to #setthetone with Believe?
 
 
 
 
 
 
 Job Description
 
 
 
 
 Supporting the current head of accounting in the financial affairs of the company, including accounting supervisoin, tax compliance, cash monitoring and ERP transition project. Leading all accounting and financial affairs of the company including accounting system transition project.
 
 
 
 
 
 
 
 
 Essential Responsibilities (Your duties will include but not limited to the following):
 
 
 
 
 
 
 
 
 ERP PROJECT
 
 
 
 
 &middot; Act as the main point of contact for the Group Integration Team in relation to the coming deployment of SAGE X3 (Accounting ERP system)
 
 
 
 
 &middot; Ensure the Dual Run and Go Live testing protocols are performed by the accounting team and report any incident with no delay.
 
 
 
 
 &middot; Liaise with the Integration Team during the Hypercase phase post Go-Live and ensure training of the local team
 
 
 
 
 LEDGER AND ACCOUNTING SUPERVISION
 
 
 
 
 &middot; Ensuring that accounting records are made in accordance with the law and legislation in a timely and complete manner within the framework of the uniformed chart of accounts.
 
 
 
 
 &middot; Control of month-end and year-end account closings
 
 
 
 
 &middot; Trial Balance Control
 
 
 
 
 &middot; Income Statement and Balance Sheet control
 
 
 
 
 &middot; Control of monthly income and expense accounts
 
 
 
 
 &middot; Analyzing the weekly, monthly and annual account activities and reports of the Company.
 
 
 
 
 CASH MONITORING
 
 
 
 
 &middot; Ensuring that banking transactions and relations are carried out in a healthy manner.
 
 
 
 
 &middot; Ensuring the execution of instructions, transfers, credit utilization, follow-up, risk and payment transactions.
 
 
 
 
 &middot; Ensuring the control of the company's collection and payment follow-up.
 
 
 
 
 &middot; Monitoring the compliance of daily works with the contract
 
 
 
 
 &middot; Control of physical and digital progress payments
 
 
 
 
 &middot; Identify and resolve financial or administrative issues, provide guidance to the management department on financial and administrative matters
 
 
 
 
 TAX COMPLIANCE
 
 
 
 
 &middot; Managing all kinds of relations and business follow-up with tax offices, public institutions and organizations, financial institutions, other official institutions and banks.
 
 
 
 
 &middot; Control of financial reporting and analysis, accounting legislation, tax law, TCC, MERSIS, Trade Registry, SSI, &Idot;&Scedil;KUR, Incentives, VAT refund transactions.
 
 
 
 
 &middot; Control of all monthly and annual declarations
 
 
 
 
 &middot; Working in coordination with the Holding Tax Group and attending the Holding Temporary Tax Meetings held every three months
 
 
 
 
 
 
 Qualifications
 
 
 
 
 &middot; Fluent in English
 
 
 
 
 &middot; Graduated from finance, business administration, economics, accounting, accounting and financial management, accounting and tax practices departments
 
 
 
 
 &middot; Singificant experience in year-end closing, cost accounting and tax compliance
 
 
 
 
 &middot; Mastering tax, SSI, incentive and declaration, E book, E Archive and E Invoice processes
 
 
 
 
 &middot; SAP and Microsoft Office programs
 
 
 
 
 &middot; Accounting legislation, Tax Law, TCC, MERSIS, Trade Registry, SGK, &Idot;&Scedil;KUR, Foreign Trade, Import Export, incentives, VAT refund transactions, financial reporting and analysis, such as having knowledge of opportunities such as
 
 
 
 
 &middot; Responsible, solution-oriented, solution-oriented, experienced in team management and coordination
 
 
 
 
 &middot; Knowing the legal legislation and closely following the legislative changes
 
 
 
 
 &middot; Strong team management skills and strong communication skills
 
 
 
 
 &middot; Analytical mindset and ability to analyze, solution and result oriented
 
 
 
 
 
 
 Additional Information
 
 
 
 
 SET THE TONE WITH US&ZeroWidthSpace;
 
 
 
 
 Working at Believe means having individual and collective impact in a fast-growing company! &ZeroWidthSpace;
 
 
 
 
 At all stages of their careers, Believers are an important part of what we are doing: shaping the future of the music industry. &ZeroWidthSpace;
 
 
 
 
 We need teams that truly reflect the diversity of our clients: our international presence is an inspiring and enriching work environment for each one of us, with daily opportunities to connect with our colleagues all over the world. &ZeroWidthSpace;
 
 
 
 
 &ZeroWidthSpace;
 
 
 
 
 We have two hearts at Believe - our People and our Artists. &ZeroWidthSpace;
 
 
 
 
 We believe in THE POWER OF OUR PEOPLE, who grow every day to develop their potential&hellip; We aim to provide our Believers with the best environment to thrive. &ZeroWidthSpace;
 
 
 
 
 &ZeroWidthSpace;
 
 
 
 
 ROCK THE JOB &ZeroWidthSpace;
 
 
 
 <ul>
 <li>
 
 Tailor-made training and coaching program &ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 Remote working policy&ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 A well-being program&ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 Access to Eutelmed, a digital mental health and well-being platform that allows you to speak with an experienced psychologist&ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 Contractor role
 
 
 
 </li>
 </ul>
 
 &ZeroWidthSpace;
 
 
 
 
 SING IN HARMONY&ZeroWidthSpace;
 
 
 
 <ul>
 <li>
 
 Ambassador program: an employee volunteering initiative dedicated to all Believers interested in having a positive impact on Diversity, Equity &amp; Inclusion (DEI), wellbeing and the planet.&ZeroWidthSpace;
 
 
 
 </li>
 <li>
 
 Shaping Together: A Group-wide event focused on volunteerism and community impact &ZeroWidthSpace;
 
 
 
 </li>
 </ul>
 
 We are committed to having a workforce that is representative of the community it serves at all levels of the organisation. We, therefore, welcome applications from all backgrounds and all sections of the community regardless of age, disability, gender, race, religion and sexual orientation.
 
 
 
</div>

Finance Team Leader (M/W/D)

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