administrative assistant إماراتيين (خلاصة القيد)

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administrative assistant إماراتيين (خلاصة القيد) Jobs in Dubai United Arab Emirates

administrative assistant

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Administrative Assistant

Shaerp Next

<div>
 
 📍 Location: Dubai, UAE, Silicon Oasis
 
 
 💰 Salary: AED 6,000 &ndash; 7,000 per month
 
 
 🕒 Employment Type: Full-time
 
 
 
 
 
 About the Role
 
 
 Our client is seeking a detail-oriented
 
 Admin Assistant
 
 to support day-to-day administrative and operational tasks within the organization. The role involves coordinating documentation, managing tenant records, and supporting various government-related processes related to property management and utilities.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Prepare
 
 DEWA bills and invoices
 
 for payment in coordination with the Accounts team.
 </li>
 <li>
 Process
 
 DEWA activation applications
 
 for tenants.
 </li>
 <li>
 Create and maintain
 
 tenant records
 
 , issue contracts, and update CRM/ERP systems.
 </li>
 <li>
 Scan and upload documentation to ERP systems for proper recordkeeping.
 </li>
 <li>
 Manage
 
 Ejari certificates
 
 and
 
 Business Operating Permit (BOP)
 
 applications for new and renewing offices.
 </li>
 <li>
 Maintain and manage
 
 service charge invoices
 
 for all buildings.
 </li>
 <li>
 Generate
 
 fuel bills
 
 for the company and subsidiary entities and coordinate payments.
 </li>
 <li>
 Manage
 
 RTA and SALIK accounts
 
 , including weekly top-ups.
 </li>
 <li>
 Process
 
 insurance cheques, receipts, and premium payment certificates
 
 .
 </li>
 <li>
 Add new buildings to
 
 ERP and Ejari systems
 
 .
 </li>
 <li>
 Prepare
 
 Noqodi statements
 
 for payment processing.
 </li>
 <li>
 Coordinate with building security to deliver contracts for tenant handover.
 </li>
 </ul>
 <li>
 </li>
 
 Requirements
 
 <ul>
 <li>
 Familiarity with
 
 DEWA, Ejari, BOP, and RTA processes
 
 in the UAE.
 </li>
 <li>
 Previous
 
 administrative experience in real estate or property management
 
 is preferred.
 </li>
 <li>
 Proficiency in
 
 MS Office (Excel, Word, Outlook)
 
 and ERP systems.
 </li>
 <li>
 Strong
 
 organizational and communication skills
 
 .
 </li>
 <li>
 High attention to detail and accuracy in documentation and data entry.
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines.
 </li>
 </ul>
 
 
</div>

Hire Rightt - Executive Search & HR Advisory

<div>
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 Industry:
 
 Events
 
 
 
 
 
 Job Description:
 
 
 A leading organization based in Dubai is looking for a proactive and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate should be organized, efficient, and capable of handling multiple administrative tasks in a fast-paced professional environment.
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage day-to-day administrative and clerical tasks.
 </li>
 <li>
 Handle email correspondence, scheduling, and calendar management.
 </li>
 <li>
 Maintain organized records, documents, and filing systems.
 </li>
 <li>
 Coordinate meetings, prepare reports, and assist with presentations.
 </li>
 <li>
 Support internal teams with documentation and operational requirements.
 </li>
 <li>
 Handle office supplies, vendor coordination, and basic office management tasks.
 </li>
 <li>
 Assist with travel arrangements and meeting logistics when required.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any field/ High school degree.
 </li>
 <li>
 1-3 years of experience in an administrative or office support role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Professional attitude with strong attention to detail.
 </li>
 </ul>
</div>

Administrative Assistant - Emarati Talent

LUMINARY REAL ESTATE

We are seeking a highly organized and detail-oriented Real Estate Administrator with proven experience in the UAE real estate sector. The ideal candidate will possess strong knowledge of property documentation, CRM systems, government portals, and transaction coordination. This role is essential in ensuring smooth administrative operations and providing effective support to the sales team.Key Responsibilities<ul><li>Oversee and manage daily administrative operations within the real estate office.</li><li>Prepare and manage property documentation including Form A, Form B, Form F, Memorandums of Understanding (MOU), and tenancy agreements.</li><li>Coordinate and process Ejari registrations and Dubai Land Department (DLD) related documentation.</li><li>Maintain and update property listings across CRM systems and property portals such as Property Finder, Bayut, and Dubizzle.</li><li>Coordinate with brokers, clients, developers, and banks to ensure smooth transaction processing from initiation to closure.</li><li>Prepare commission statements, invoices, and periodic sales reports for management review.</li><li>Track and monitor deals to ensure all documentation and compliance requirements are completed accurately.</li><li>Maintain organized digital and physical filing systems for contracts and property records.</li><li>Monitor broker documentation, including RERA certifications, and ensure regulatory compliance.</li><li>Assist management with operational reporting, official correspondence, and administrative tasks.</li><li>Ensure adherence to UAE real estate regulations and internal company policies.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>6 months to 1 year of experience in a UAE real estate company (mandatory).</li><li>Strong knowledge of DLD procedures, Ejari registration, and Trakheesi system.</li><li>Experience managing property portals and CRM software.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Strong written and verbal communication skills in English (Arabic is an advantage).</li></ul>Preferred Skills<ul><li>Familiarity with RERA regulations and real estate compliance requirements.</li><li>Strong attention to detail with a high level of accuracy in documentation.</li><li>Ability to work effectively in a fast-paced environment and meet deadlines.</li><li>Excellent coordination, follow-up, and problem-solving abilities.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant (Female)

TAQAR CONSULTING CO LLC

<div>
 <ul>
 <li>
 Taiwanese applicants preferred
 </li>
 <li>
 Fluent in both English and Mandarin (Arabic proficiency is a plus)
 </li>
 <li>
 Prior experience in Dubai is a plus
 </li>
 <li>
 Proficient in Microsoft Office suite (Excel/Word/PPT)
 </li>
 <li>
 Presentable appearance, excellent business etiquette and interpersonal skills
 </li>
 <li>
 Attentive to detail, proactive in career growth
 </li>
 <li>
 Patient, enthusiastic, helpful, and a strong team player
 
 
 </li>
 </ul>
 
 Job Description
 
 
 
 <ul>
 <li>
 Schedule Management: Assist senior management in arranging meetings, managing calendars, and arranging domestic and international travel and transportation.
 </li>
 <li>
 Communication Bridge: Serve as a liaison between senior management and internal/external stakeholders, filtering phone calls and emails to ensure accurate information delivery.
 </li>
 <li>
 Document Processing: Compile data reports and establish efficient file management.
 </li>
 <li>
 Project Follow-up: Track project progress across departments and assist in executing assigned tasks.
 </li>
 <li>
 General Support: Assist with overall office maintenance.
 </li>
 </ul>
</div>

Muller's Solutions

<div>M&uuml;ller's Solutions, a leading tech consulting firm specializing in Technology consulting, Managed Services, SAP implementation &amp; Support, and Global Tech Recruitment, is seeking a dedicated and detail-oriented Administrative Assistant who is fluent in Arabic to join our dynamic team. With offices in Germany, Saudi Arabia, United Arab Emirates, and Egypt, we pride ourselves on delivering innovative solutions that drive progress and success for our clients. We empower businesses to optimize operations and streamline their processes.
In this role, you will provide comprehensive administrative support to our team, focusing on enhancing efficiency and coordination within the office. Your contributions will be essential in facilitating communication with our Arabic-speaking clients and stakeholders, ensuring that all administrative tasks are handled promptly and professionally.
Responsibilities<ul>
<li>Provide administrative support, including handling correspondence, scheduling meetings, and managing calendars</li>
<li>Assist in preparing reports, presentations, and documentation as needed</li>
<li>Serve as a point of contact for Arabic-speaking clients and stakeholders, ensuring clear communication and support</li>
<li>Maintain organized records and files, both digital and physical</li>
<li>Coordinate travel arrangements and logistics for team members</li>
<li>Support the team in project management and other ad-hoc administrative tasks</li>
<li>Contribute to the overall efficiency of the office by implementing best practices in administrative procedures</li> 
</ul> 
 
Requirements 
<ul>
<li>Proven experience as an Administrative Assistant or in a similar role</li>
<li>Fluency in Arabic and English, both spoken and written</li>
<li>Excellent organizational and time management skills</li>
<li>Strong attention to detail and problem-solving abilities</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software</li>
<li>Strong communication and interpersonal skills</li>
<li>Ability to work independently and as part of a team in a fast-paced environment</li>
<li>Knowledge of basic office procedures and administrative processes</li>
<li>Bachelor's degree in Business Administration or a related field is a plus</li> 
</ul> 
 
Benefits 
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

Administrative Assistant (Arabic Speaker)

PGA Management Consultancies

Job Title: Administrative Assistant Department: Administration Reports To: DirectorJob SummaryAn Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. The role involves managing communications, organizing files, scheduling meetings, handling office tasks, and supporting managers and employees with day-to-day administrative duties.Key Responsibilities<ul><li>Manage and organize office files, records, and documents.</li><li>Answer phone calls, emails, and other correspondence.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare reports, presentations, and spreadsheets.</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Assist in organizing meetings, events, and travel arrangements.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Maintain confidential information and documents.</li><li>Support management and staff with administrative tasks.</li><li>Update databases and maintain accurate records.</li></ul>Required Skills and Qualifications<ul><li>Bachelor&rsquo;s degree preferred</li><li>Proven experience as an administrative assistant, office assistant, or similar role.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and time-management skills.</li><li>Excellent verbal and written communication skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Attention to detail and problem-solving skills.</li></ul>Preferred Skills<ul><li>Experience with office management software or ERP systems.</li><li>Basic accounting or bookkeeping knowledge.</li><li>Customer service experience.</li><li>Own Visa preferred</li></ul>Work Environment<ul><li>Office-based position.</li><li>Standard working hours (may vary depending on company needs).</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Administrative Assistant - Own Vsa

Explore 102+ Administrative assistant in Dubai United Arab Emirates this April. Find roles across top companies and apply now to boost your career.

102 administrative assistant jobs In Dubai United Arab Emirates

Administrative Assistant

Administrative Assistant

Administrative Assistant - Emarati Talent

Administrative Assistant (Female)

Administrative Assistant

Administrative Assistant (Arabic Speaker)

Administrative Assistant - Own Vsa