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administrative assistant 1

Jefferies

<div>
 
 
 Title:
 
 Administrative Assistant
 
 
 
 Department:
 
 IB Industrials
 
 
 
 Reports to:
 
 Grace Russo
 
 
 
 Location:
 
 Chicago
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 We are seeking a highly organized detail oriented Administrative Assistant to provide support to VPS, Analysts and Associates within our Investment Banking division. Looking for a proactive, resourceful candidate. Being able to manage multiple priorities in a fast-paced environment. This role is essential in ensuring seamless day-to-day expenses and travel for the junior banking staff members.
 
 
 
 
 Primary Responsibilities
 
 
 
 <ul>
 <li>
 Provide admin support, including travel arrangements
 </li>
 <li>
 Prepare and process expense reports in compliance with our firm policies via concur
 </li>
 <li>
 Collaborate with other administrative assistants on the team and provide backup coverage if needed
 </li>
 <li>
 General office support
 </li>
 <li>
 Order office supplies
 </li>
 </ul>
 
 
 
 Required Skills:
 
 
 
 <ul>
 <li>
 1-5 years&rsquo; experience preferably in financial services or professional services
 </li>
 <li>
 Strong organizational skills and ability to prioritize multiple tasks in a fast-paced environment
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Strong problem-solving skills
 </li>
 </ul>
 
 
 
 
 
 Salary Range: $65,000-$80,000
 
 
 
 
</div>

Administrative Assistant

Humana

<div><h1 class="jobSectionHeader">Become a part of our caring community and help us put health first 
</h1>
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.
The Administrative Assistant 3 must be a self‑starter who identifies requirements, anticipates requests, and takes initiative to mitigate needs. This role transcribes, types, formats, and proofreads a variety of materials (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft programs. The position builds and manages relationships across Humana in support of departmental objectives and the broader team. Work typically involves semi‑routine assignments.
The Administrative Assistant 3 coordinates internal and external meetings, including scheduling, arranging travel for attendees, and ensuring necessary meeting amenities are available. This role manages the appointments and schedules of applicable staff and completes expense reconciliation accurately and in a timely manner for the leaders supported.
Decisions typically focus on interpreting area/department policy and determining appropriate methods for completing assignments. Work is performed within defined parameters to identify expectations and quality standards, while allowing some latitude in prioritization and timing. The role operates under minimal direction and follows standard policies and practices, with some opportunity for interpretation, deviation, and independent discretion.
Responsibilities also include management, prioritization, and completion of tasks for executives and their organizational needs. The role additionally supports basic network management tasks (e.g., maintaining shared drives, coordinating access needs, and ensuring functional connectivity for meetings and collaboration). This role is also responsible for maintaining and updating CRM tools, with a preference for experience in Salesforce, to support departmental tracking, reporting, and stakeholder management.<div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div>
An Ideal Candidate Will Have the Following Skills:<ul><li>
Calendar Management</li><li>
Initiative</li><li>
Problem Solving</li><li>
Office Administration</li><li>
Corporate Savviness</li><li>
Strong efficiency in scheduling and scheduling tools</li><li>
Multi‑tasking</li><li>
Strong written and verbal communication skills</li><li>
Basic network and systems coordination capabilities</li><li>
Ability to maintain and navigate CRM platforms (Salesforce preferred)</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul><h1 class="jobSectionHeader"> 
Use your skills to make an impact 

</h1>Required Qualifications<ul><li>
5+ years of administrative experience directly supporting Senior Leadership</li><li>
Proven experience coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes</li><li>
Proficient in Microsoft Outlook, Word, and PowerPoint, including the full Office suite</li><li>
Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows</li><li>
Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor in all interactions with internal and external stakeholders</li><li>
Models confident, effective communication and consistently represent the organization&rsquo;s values and standards</li><li>
Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, and always maintains discretion and confidentiality</li><li>
Demonstrates the ability to balance multiple initiatives and effectively prioritize workload while remaining flexible to support urgent business needs, including availability during nights and weekends as required</li><li>
Experience with expense reports and reviewing financial documents to align with company policy</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul>
Preferred Qualifications<ul><li>
Associates or Bachelor's Degree</li><li>
Salesforce experience</li><li>
Experience with CRM management or similar systems</li></ul>
Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.
Scheduled Weekly Hours
40
Pay Range
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc. 

$53,100 - $72,500 per year 
Description of Benefits
Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.<h1 class="jobSectionHeader"> 
About us 
</h1>
Humana Inc. (NYSE: HUM) is committed to putting health first &ndash; for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large. 
 
Equal Opportunity Employer
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.</div>

Administrative Assistant 3

Lakeshore Financial Group

<div>
 Join Lakeshore Financial Group as an Administrative Assistant and be part of a team that values strong, meaningful connections and comprehensive financial strategies. In this role, you'll play a crucial part in supporting a managing associate by engaging with clients, managing calendars, and ensuring accurate client data within our CRM system. You'll have the chance to learn directly from experienced advisors, helping you gain valuable insights and grow professionally in the finance industry.
 
 
 We offer a competitive salary of $45,000 to $55,000 annually, along with a comprehensive benefits package. Our dynamic, team-oriented environment provides ample opportunities for mentorship and development, empowering you to advance your career confidently. If you're organized, detail-oriented, and ready to make an impact, we invite you to join our supportive, innovative workplace.
 
 
 
 This is an in-person position.
 
 
 
 
 Compensation:
 
 $45,000 - $55,000 yearly
</div>

<div>Responsibilities:

Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?<div>
If so, we are looking for you to join our team as a Administrative Assistant at Circle Park Apartments in Chicago, Il!</div><div></div><div> 
WHY YOU&rsquo;LL LOVE IT HERE
</div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.</li><li>
Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available&hellip;and so much more!</li></ul>
WHAT YOU&rsquo;LL BE DOING AS A Administrative Assistant<ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Welcoming tenants and new applicants and guiding them through the application process.</li><li>
Distributing application materials, conducting interviews, and conducting background and credit checks.</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Maintain accurate wait and transfer lists; review applicant files to determine eligibility</li><li>
Support site and office operations as assigned by manager</li></ul><div>
Anticipated salary range:</div><ul><li>
$19.00-$21.00 /hr.</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div></div><div> 
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</div><div></div><div> 
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</div>
Qualifications:
<div>
WHO WE ARE LOOKING FOR</div><ul><li>
Prior experience in the affordable housing industry (preferred but not mandatory).</li><li>
Ability to obtain a leasing license within 120 days of hire</li><li>
COS/TCS preferred but not required</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li>
Bilingual skills in Spanish (preferred but not required)</li><li>
You are committed to exceed expectations of those around you by providing exceptional service</li><li>
You bring determination each day &ndash; embracing constructive criticism and pushing to get better</li><li>
You believe in teamwork &ndash; that we are better, together</li><li>
You are trustworthy and reliable to do the right thing &ndash; no matter what</li><li>
You welcome everyone and know the best ideas are born through diversity of thought and perspective</li></ul><div>
A BIT ABOUT US</div><div></div> 
At Related we believe in enriching lives through affordable housing. Today, Related Affordable owns and preserves one of the largest affordable housing portfolios in the nation. The company is driven by the belief that everyone deserves a quality home and works hard to deliver that for communities across the country. 
The&quot; secret ingredient&quot; to our success is our employees' genuine empathy, and we believe in investing in our talent and cultivating a positive, team-oriented environment where every voice is valued. Employees are encouraged to take on new challenges boldly, transcend the status quo, and demonstrate a strong entrepreneurial spirit. 
Join our mission of creating thriving communities and making a difference in the world!<div></div><div> 
#RAJobs</div>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.
 Explore careers at www.Related.com
For details on our hiring policies and privacy practices, visit our Privacy Policy</div>

Northwestern University

<div>
 
 Department:
 
 MED-Medical Social Sciences
 
 
 
 Salary/Grade:
 
 NEX/9
 
 
 Target hiring range for this position will be between $17.05-$21.31 per hour. Offered salary will be determined by the applicant&rsquo;s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
 
 
 
 Job Summary
 
 
 
 The Department of Medical Social Sciences at Northwestern University Feinberg School of Medicine, is innovative, collegial, collaborative, inclusive and highly committed to team science. We are dedicated to leveraging the social sciences to develop and implement innovators to transform health and healthcare equitably. MSS has grown to roughly 300 faculty and staff in its 15 years + history and we are hiring an Administrative Assistant to serve on a team providing administrative and operations support to the department. The hybrid schedule requires 3 days/week in office and 2 days/week remote.
 
 
 The ideal candidate is highly organized, has impeccable follow-through, is proactive by nature, strives to provide superb customer service, and thrives in a dynamic, fast-paced, and ambitious environment with a collaborative and mission-driven culture. We are seeking someone with excellent skills in organization, time management, oral and written communication, as well as someone with a team player attitude, a desire for continuous learning and enthusiasm for improving their skills.
 
 
 Responsibilities include but are not limited to serving as a receptionist; managing onboarding and offboarding duties; assisting with IT/technology issues by liaising with Tech Support; assisting department personnel with computer, laptop, and other equipment orders; managing the &ldquo;tech cage&rdquo; and keeping track of surplus/returned equipment for redistribution when appropriate; assisting the Communication Specialist by managing email list membership, and assisting with the department&rsquo;s weekly newsletter; and organizing and submitting expense reimbursements and other financial transactions. Additional responsibilities include updating the MSS information Resources SharePoint site, supporting preparation for the department and other meetings, and assisting with department events as needed.
 
 
 
 Specific Responsibilities
 
 
 
 
 Documents &amp; Databases
 
 
 
 <ul>
 <li>
 Maintain and update departmental distribution lsists and listservs to ensure accurate internal and external communication flows.
 </li>
 <li>
 Maintains trackers for equipment, tech cage, and supplies
 </li>
 <li>
 Upkeep information into spreadsheets and databases
 </li>
 <li>
 Prepares onboarding and offboarding documentation and correspondence
 </li>
 <li>
 Maintains inventory and order supplies
 
 
 </li>
 </ul>
 
 Newsletter
 
 
 
 <ul>
 <li>
 Uploads content to weekly newsletter
 </li>
 <li>
 Maintains distribution lists for the department
 </li>
 <li>
 Supports Communication Specialist in weekly newsletters
 
 
 </li>
 </ul>
 
 Accounting
 
 
 
 <ul>
 <li>
 Execute and monitor departmental purchases using the iBuy system, ensuring all orders are placed and tracked accurately.
 </li>
 <li>
 Inventory management of supplies and technology
 </li>
 <li>
 Manage and apply the correct chartstrings to all financial transactions, ensuring expenses are invoiced to the appropriate funding sources and budgets.
 
 
 </li>
 </ul>
 
 Human Resources
 
 
 
 <ul>
 <li>
 Coordinate the onboarding process for new hires, including workspace preparation, system access, and introductory materials.
 </li>
 <li>
 Manage the offboarding checklist, ensuring the return of keys/IDs, computer equipment, and cancellation of listserv memberships.
 
 
 </li>
 </ul>
 
 Coordination
 
 
 
 <ul>
 <li>
 Make appointments.
 </li>
 <li>
 Completes registration &amp; travel arrangements.
 </li>
 <li>
 Schedule rooms.
 </li>
 <li>
 Arranges for routine technology &amp; refreshments for meetings.
 
 
 </li>
 </ul>
 
 Contacts
 
 
 
 <ul>
 <li>
 Answers phones, routes callers, takes messages.
 </li>
 <li>
 Greets visitors, responds to inquiries, requests &amp; provides routine information.
 </li>
 <li>
 Contacts repair personnel as requested for copy machine, lab equipment, etc.
 
 
 </li>
 </ul>
 
 Student Services
 
 
 
 <ul>
 <li>
 Provides information on courses, general requirements &amp; policies &amp; procedures.
 </li>
 <li>
 Processes forms.
 </li>
 <li>
 Sets-up &amp; maintains records.
 </li>
 <li>
 Reviews forms for completeness, etc.
 </li>
 <li>
 Coordinates class schedules and registration.
 </li>
 <li>
 Proctors exams.
 </li>
 <li>
 Coordinates copyright clearance.
 
 
 </li>
 </ul>
 
 Supervision
 
 
 
 <ul>
 <li>
 Supervises work of temporary &amp;/or work-study students.
 
 
 </li>
 </ul>
 
 Miscellaneous
 
 
 
 Performs other duties as assigned.
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 A high school diploma or equivalent required.
 </li>
 <li>
 1 year of administrative support or other relevant experience required.
 
 
 </li>
 </ul>
 
 Minimum Competencies: (Skills, knowledge, and abilities.)
 
 
 
 <ul>
 <li>
 Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required
 </li>
 <li>
 Excellent proficiency in Microsoft 365
 </li>
 <li>
 Excellent organizational and time management skills with strong attention to detail
 </li>
 <li>
 Strong oral and written communication skills
 </li>
 <li>
 Capable of managing multiple priorities with competing deadlines in a dynamic environment
 </li>
 <li>
 Ability to take initiative, think analytically, and carry out complex problem solving and planning
 </li>
 <li>
 Excellent interpersonal skills and a commitment to delivering best in class customer service
 </li>
 <li>
 Strong and eager cross-functional team player with demonstrated ability to build and maintain positive working relationships with people at all levels of the organization
 </li>
 <li>
 Ability to work independently and is a strong self-motivator who takes initiative and ownership
 </li>
 <li>
 Committed to developing oneself professionally by growing one&rsquo;s skills and knowledge in response to new technologies and work demands
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Relevant experience in secretarial duties (i.e., scheduling, inquiries, onboarding/offboarding coordination)
 </li>
 <li>
 Intermediate knowledge of presentation, marketing, and communications platform programs
 </li>
 <li>
 Knowledge or experience related to finances and expense tracking
 </li>
 <li>
 Experience with NU Financials and other NU systems
 
 
 </li>
 </ul>
 
 Preferred Competencies: (Skills, knowledge, and abilities)
 
 
 
 <ul>
 <li>
 Positive Attitude
 </li>
 <li>
 Adaptability
 </li>
 <li>
 Team player
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at
 
 
 https://www.northwestern.edu/hr/benefits/index.html
 
 
 to learn more.
 
 
 
 
 Work-Life And Wellness
 
 
 
 
 Northwestern offers comprehensive programs and services to help you and your family navigate life&rsquo;s challenges and opportunities, and adopt and maintain healthy lifestyles.
 
 
 
 
 We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at
 
 
 https://www.northwestern.edu/hr/benefits/work-life/index.html
 
 
 to learn more.
 
 
 
 
 Professional Growth &amp; Development
 
 
 
 
 Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you&rsquo;re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at
 
 
 https://www.northwestern.edu/hr/learning/index.html
 
 
 to learn more
 
 
 
 .
 
 
 
 
 
 Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern&rsquo;s
 
 
 non-discrimination statement
 
 
 . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View
 
 
 additional information on the accommodations process
 
 
 .
 
 
 
</div>

Administrative Assistant 1

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Chicago, IL location to support multiple attorneys/paralegals in our commercial litigation practice group.
 
Responsibilities
 
<ul>
<li>File and client management, formatting, proofreading and editing documents, online filings, expense reimbursement processing, travel arrangements and other administrative support. We seek candidates that are self-directed, high energy, and have advanced computer skills.</li>
</ul>
Requirements
 
<ul>
<li>Solid work history including 3-5 recent years providing legal administrative support, and effectively reporting to multiple attorneys</li>
<li>Ability to communicate effectively with all levels of staff including attorneys, paralegals and other assistants throughout the Firm</li>
<li>Intermediate to advanced-level use of Microsoft Office Suite, .pdf editing software, and related legal software</li>
<li>Experience with E-filing (federal and state)</li>
<li>Experience using document management systems (iManage experience a plus)</li>
<li>Excellent writing, grammar and proofreading skills with meticulous attention to detail</li>
<li>Possess strong organizational and time management skills, with a keen ability to multi-task</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>Exposure to Litigation required</li>
</ul>
Salary
 
<ul>
<li>Up to 90k</li>
</ul>
Equal Opportunity Employer

Litigation Legal Administrative Assistant

University of Illinois

<div><div><div><div>Administrative Assistant - College of Medicine 
Hiring Department: Administration

Location: Chicago, IL USA

Requisition ID: 1038974

FTE: 1

Work Schedule: Monday - Friday, 8:30AM - 5:00PM

Shift: Days

# of Positions: 1

Workplace Type: Hybrid
Posting Close Date: March 6, 2026
Salary Range (commensurate with experience): $84,181.50 - 89,349.00 / Annual Salary 
About the University of Illinois Chicago
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Employee is responsible for overseeing the administrative functions for the College of Medicine Office of the Dean. Administrative Assistants' job duties are characterized by high-impact activities that affect multiple departments within the College of Medicine.
Duties &amp; Responsibilities:<ul><li>
Provide comprehensive administrative support to the Dean and designated leaders, including complex calendar management, briefing materials, and follow‑up tracking; draft, proof, and manage confidential correspondence, reports, and presentations for internal and external audiences; maintain organized systems for priorities, deadlines, and recurring college‑wide deliverables, artifacts (agendas, packets, minutes) and track decisions and next steps.</li><li>
Support College governance processes (e.g., faculty committees), including scheduling, agendas, materials distribution, minutes, and action‑item tracking.</li><li>
Prepare and route executive communications on behalf of the Dean; ensure message consistency and appropriate distribution; coordinate with campus/regional leadership and central offices (HR, Faculty Affairs, Finance, Advancement) to align processes and resolve operational issues.</li><li>
Coordinate with key stakeholders on high‑visibility events (faculty recognition, town halls, retreats, VIP visits) including logistics, vendor coordination, run‑of‑show, and post‑event reporting; manage meeting.</li><li>
Maintain accurate electronic and physical records for the Dean&rsquo;s Office (e.g., committees, appointments, policies) and ensure compliance with University retention, confidentiality, and access standards; support audit/readiness activities and implement process improvements to strengthen controls and documentation.</li><li>
Process routine transactions (travel, reimbursements, purchasing, invoices) and reconcile expenses in accordance with University and College policies; monitor office resources and vendor services and identify opportunities to streamline workflows.</li><li>
Assist with strategic or time‑bound projects for the Dean&rsquo;s Office (e.g., accreditation readiness, policy updates, search support), providing research, coordination, and status reporting.</li></ul>

Minimum Qualifications Required:
1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
A. college course work in business, finance, accounting or a related field:<ul><li>
60 semester hours or an Associate's degree equals one (1) year (12 months)</li><li>
90 semester hours equals two (2) years (24 months)</li><li>
120 semester hours or a Bachelor's degree equals three (3) years (36 months)</li><li>
Master's degree or higher equals four (4) years (48 months)</li></ul>
B. progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles
Preferred Qualifications:<ul><li>
Knowledge of College of Medicine bylaws.</li><li>
Proficiency in typing and organizational skills.</li><li>
Ability to multi-task and work with extremely confidential information.</li></ul>
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div><div></div>

Administrative Assistant - College of Medicine

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200 administrative assistant 1 jobs In Chicago United States

Administrative Assistant

Administrative Assistant 3

Administrative Assistant

Administrative Assistant

Administrative Assistant 1

Litigation Legal Administrative Assistant

Administrative Assistant - College of Medicine