administrative assistant Jobs in Chicago United States

administrative assistant

legal assistant Jobs in Chicago United States

legal assistant

administrative assistant 1 Jobs in Chicago United States

administrative assistant 1

administrative assistant 3 Jobs in Chicago United States

administrative assistant 3

chicago executive assistant Jobs in Chicago United States

chicago executive assistant

executive assistant

Gainor Staffing

<div>
 <p>
  A prominent communications firm in Downtown Chicago is seeking an experienced
  <strong>
   Executive Assistant
  </strong>
  to support a senior professional.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who You Are
  </strong>
 </p>
 <ul>
  <li>
   You have a bachelor's degree and 7+ years of experience supporting a senior executive in one of the following industries: consulting, communications, or professional services
  </li>
  <li>
   Highly organized with strong time and project management skills
  </li>
  <li>
   Exceptional written and verbal communication abilities
  </li>
  <li>
   Tech-savvy with proficiency in Microsoft Office Suite
  </li>
  <li>
   Known for discretion, confidentiality, and proactive problem-solving
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Do
  </strong>
 </p>
 <ul>
  <li>
   Manage complex calendars and schedule meetings to optimize executive time
  </li>
  <li>
   Coordinate travel arrangements including flights, accommodations, and transportation
  </li>
  <li>
   Prepare agendas and materials for meetings, ensuring smooth execution and follow-up
  </li>
  <li>
   Track and process expenses accurately and promptly
  </li>
  <li>
   Draft and edit documents, presentations, and reports with precision
  </li>
  <li>
   Support communication efforts by monitoring emails and calls for timely responses
  </li>
  <li>
   Assist with special projects and initiatives as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What Success Looks Like
  </strong>
 </p>
 <ul>
  <li>
   The executive&rsquo;s schedule and travel run seamlessly
  </li>
  <li>
   Expense reports are accurate and timely
  </li>
  <li>
   Meetings are well-coordinated with all materials prepared
  </li>
  <li>
   Communications are managed effectively for strong stakeholder engagement
  </li>
  <li>
   Projects and assignments are completed on time and exceed expectations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary Range:
  </strong>
  $120,000 &ndash; 130,000 annually, based on experience
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Chicago, IL &ndash; Hybrid
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 </p>
</div>


Executive Assistant

New Harbor Capital

<p><b>Company Description</b></p><p>New Harbor Capital is a Chicago-based private equity firm focused on investing in lower middle market, growth-oriented healthcare, education, and business services companies. Our Partners have over 90 years of combined experience, partnering with strong management teams to systematically enable accelerated growth in value creation. Since 2000, the New Harbor Partners have completed over 230 investments. As an experienced strategic partner, New Harbor supports management with ideas, connections and resources to capitalize on growth potential.</p><p><b>Job Purpose</b></p><p>We are seeking an experienced <b>Executive Assistant</b> to enhance the effectiveness of our firm by overseeing office operations, providing administrative and scheduling support, and ensuring a well-organized, efficient, and professional work environment for our team.</p><p>In this role, you will manage daily office procedures, coordinate internal and external meetings, handle complex calendar and travel scheduling, support document preparation, consult with building management and external partners, and assist with event logistics. You will also oversee the shipping and receiving of packages, maintain office inventory, and support select financial and tax‑related administrative processes.</p><p>This person will work in close collaboration with our current Executive Assistant and report directly to the Chief Financial Officer.</p><p>This position requires that you are highly organized, proactive, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels and styles of internal management and staff, as well as outside board members, executive management teams, clients, and vendors. This role requires maintaining strict confidentiality and operating with a high degree of independence and professionalism.</p><p><b>Duties and Responsibilities</b></p><ul><li>Oversee smooth functioning of daily office operations and facility needs, including coordination with building management</li><li>Manage office inventory (supplies, snacks, beverages) and maintain organized office common areas</li><li>Handle office repairs, maintenance requests, vendor coordination, and shipping/receiving of packages</li><li>Welcome and register visitors, manage office entrance instructions, and handle phone calls</li><li>Maintain filing systems and organize physical/digital records, including ongoing tax-related administrative preparation</li><li>Coordinate internal and external meetings, including calendar management, document preparation, food/catering orders, and logistics</li><li>Schedule and manage complex travel arrangements for assigned team members.</li><li>Prepare and process expense reports</li><li>Support the planning and execution of internal and external events, occasionally providing on-site assistance</li></ul><p><b>Qualifications</b></p><ul><li>7+ years of administrative support experience in a professional environment (financial services or private equity experience preferred)</li><li>Proofreading skills</li><li>Proficiency in technology, especially Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook)</li><li>College degree strongly preferred</li></ul><p><b>Characteristics</b></p><ul><li>Self-motivated and accountable; able to work alone with minimal direction, as well as part of a team</li><li>Eagerness to learn</li><li>Exceptional time and project management skills; ability to handle multiple concurrent assignments with a high degree of accuracy</li><li>Not easily flustered or intimidated</li><li>Ability to communicate effectively with a range of management styles</li><li>Proven track record of process improvements and implementation of processes</li><li>Strong attention to detail</li><li>Discreet - possesses good judgment and can maintain the highest level of confidentiality</li><li>Excellent written and verbal communication skills</li><li>Able to work from the downtown Chicago office Monday-Thursday each week</li></ul><p>Pay: $85,000.00 - $100,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Administrative: 7 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Chicago, IL 60661 (Required)</li></ul><p>Work Location: In person</p>

fairlife, LLC

<div>
 fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.
 <br/>
 <br/>
 With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes:
 <strong>
  fairlife&reg; ultra-filtered milk
 </strong>
 ;
 <strong>
  Core Power&reg;
 </strong>
 High Protein Shakes, a sports nutrition drink to support post-workout recovery;
 <strong>
  fairlife&reg; nutrition plan&trade;
 </strong>
 , a nutrition shake to support the journey to better health.
 <br/>
 <br/>
 A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.
 <br/>
 <br/>
 To learn more about fairlife and its complete line of products, please visit fairlife.com.
 <br/>
 <br/>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 The Executive Assistant will provide high-level administrative support to fairlife, LLC's Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, preparing reports and presentations, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as a trusted business partner, managing time, priorities, and communication for the Chief Supply Chain Officer.
  </li>
  <li>
   Own calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation.
  </li>
  <li>
   Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, and travel arrangements.
  </li>
  <li>
   Prepare and edit presentations, reports, and executive communications with precision and professionalism.
  </li>
  <li>
   Anticipate needs and act independently to resolve issues before they arise.
  </li>
  <li>
   Maintain strong follow-up routines with internal teams and external stakeholders.
  </li>
  <li>
   Partner with other Executive Assistants to align calendars and support cross-functional projects.
  </li>
  <li>
   Manage expense reports and ad hoc projects with accuracy and timeliness.
  </li>
  <li>
   Build trust quickly with new stakeholders and maintain open communication.
  </li>
  <li>
   Identify opportunities to streamline processes and improve efficiency.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Success Looks Like
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Agile communicator who confidently engages with senior leaders and pushes through conflict.
  </li>
  <li>
   Attention to detail in scheduling, documentation, and follow-up.
  </li>
  <li>
   Proactive relationship builder who anticipates needs.
  </li>
  <li>
   Ability to project manage executive priorities, ensuring meetings happen and decisions move forward.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree preferred or equivalent experience.
  </li>
  <li>
   5+ years supporting top level executives in fast-paced, high-growth environments.
  </li>
  <li>
   Strong project management skills with experience coordinating complex events and initiatives.
  </li>
  <li>
   Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
  </li>
  <li>
   Exceptional organizational skills and ability to manage multiple priorities under pressure.
  </li>
  <li>
   High level of discretion, professionalism, and judgment.
  </li>
  <li>
   Comfortable holding others accountable and influencing outcomes with tact.
  </li>
  <li>
   Flexible and adaptable to changing priorities and work styles.
  </li>
  <li>
   Ability to work primarily onsite with occasional travel.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Attributes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fearless communicator who thrives in dynamic environments.
  </li>
  <li>
   Skilled at anticipating needs and solving problems independently.
  </li>
  <li>
   Positive, resourceful, and committed to building team culture.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  position location:
 </strong>
 Chicago, IL
 <br/>
 <br/>
 <strong>
  reports to
 </strong>
 : Chief Supply Chain Officer
 <br/>
 <br/>
 <strong>
  travel requirements:
 </strong>
 up to 20%
 <br/>
 <br/>
 <strong>
  exempt/nonexempt
 </strong>
 : exempt
 <br/>
 <br/>
 <ul>
  <li>
   Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.
   <br/>
   <br/>
  </li>
 </ul>
 Base pay range:
 <br/>
 <br/>
 $90,000&mdash;$110,000 USD
 <br/>
 <br/>
 <em>
  fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of
 </em>
 <em>
  race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.
  <br/>
  <br/>
 </em>
 <em>
  In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email
 </em>
 <em>
  careers@fairlife.com
 </em>
 .
 <br/>
 <br/>
 <em>
  <strong>
   For Recruitment Agencies
   <br/>
   <br/>
  </strong>
 </em>
 <em>
  At fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team.
  <br/>
  <br/>
 </em>
 <em>
  As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list.
  <br/>
  <br/>
 </em>
 <strong>
  <em>
   Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.
  </em>
 </strong>
</div>


House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

TAWANI Enterprises, Inc.

<div>
 <span>
  <span>
   <span>
    <strong>
     POSITION SUMMARY:
     <br/>
    </strong>
   </span>
   <span>
    The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
    <br/>
    <br/>
   </span>
   <span>
    <strong>
     ESSENTIAL POSITION QUALIFICATIONS:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Bachelor&rsquo;s degree (minimum) &ndash; business related field preferred
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      7+ years experience in specific executive administrative support capacity
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Extremely detail oriented and organized
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Advanced to Expert level abilities with Microsoft Office products
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Excellent written and oral communication skills
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      A minimum of 3 years&rsquo; experience with project oversight and/or supervisory/personnel management
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     ASSIGNED RESPONSIBILITIES AND DUTIES
     <br/>
     <br/>
    </strong>
   </span>
   <span>
    <strong>
     Calendar, Meeting, and Professional Management:&nbsp;
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Managing complex schedules, coordinating across time zones, and arranging meetings.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Manage and maintain subscriptions, organization memberships, and licenses
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Management
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Ability to manage and collaborate with another executive assistant
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Comfortable with someone reporting directly to this role
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Communication:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Process mail and respond to routine correspondence
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Able to take comprehensive messages when not available
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Liaison between Chairwoman, organization&nbsp;and family, household staff, etc.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Compose thank you notes to all guests
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Compose letters for distribution and gifts
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Mailing books to various friends, family, and colleagues
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Coordinate staff birthday gifts
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Maintain all contracts
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Travel &amp; Logistics:&nbsp;
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Coordinate all &nbsp;travel arrangements and special events with an eye to comfort/convenience as well as cost
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Organizing comprehensive travel itineraries and managing expense reports.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Candidate must be open to travel with the executive if needed
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Provide concierge services to the Chairwoman
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Strategic and Technical Support:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Preparing reports, presentations, conducting research, and overseeing special projects.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Confidentiality:&nbsp;
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Managing sensitive company, personal, and personnel information with discretion
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Maintain &nbsp;private files
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Scanning documents as necessary
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     OTHER DUTIES INCLUDE:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Flexible
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Process special orders&nbsp;
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Provide organization the Chairwoman's office
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Perform additional duties as assigned by the Chairwoman
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Understands reporting structure of the individual and organization
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      Previous family office executive experience is a plus
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      Perform additional duties as assigned by the Chairwoman
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  Benefits (Full-time Employees):&nbsp;
 </strong>
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   Paid time off
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   401K
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   Medical, dental, and vision coverage
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 #ZR
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</div>


Senior Executive Assistant

Protiviti

<div><div>JOB REQUISITION</div>
Chicago Executive Assistant<div></div><div>
LOCATION</div>
CHICAGO<div></div><div>
ADDITIONAL LOCATION(S)</div><div></div><div>
JOB DESCRIPTION</div><div><div><div><i>
You Belong Here</i></div></div><div><div>
The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver.</div></div><div></div><div><div><br>
 At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.</div></div><div></div><div><div><i><br>
Where We Need You:</i></div></div><div><div>
We are seeking an Executive Assistant to join our Chicago office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 days per week.</div></div><div></div><div><div><i><br>
What You Can Expect:</i></div></div><div><div>
As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include Executive Support, Office Support &amp; Communication, and Marketing &amp; Event Execution.</div></div><div></div><div><div><i><br>
What You Will Do:</i></div></div><div><div>
Executive Support</div></div><div><ul><li><div>
Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals</div></li><li><div>
Manage Executive Outlook details (Contacts, Calendar, Email responses)</div></li><li><div>
Take initiative to anticipate the needs of your executives daily</div></li><li><div>
Prepare and manage Time &amp; Expense reports on behalf of executives</div></li><li><div>
Arrange travel for executives, including flights, hotels, and transportation</div></li><li><div>
Handle any printing/copying/faxing, binding, and mail</div></li><li><div>
Partner with local team to provide back-up support to executives</div></li><li><div>
Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication</div></li><li><div>
Work with Executive team business partners to schedule &amp; manage client meetings</div></li></ul></div></div><div></div><div><div><div><br>
Office Support &amp; Communication</div></div><div><ul><li><div><i>
Office Space</i><i> </i>&ndash; Welcome clients, recruits, and employees, while ensuring the office is neat and organized. Assist with security and crisis response</div></li><li><div><i>
Reporting and Correspondence</i> &ndash; Perform basic industry/company research to assist in the response process for Request for Proposals. Data entry to support client project accounting. Upload materials to intranet site. Initiate, draft, and edit/review/format documents. Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications</div></li></ul></div><div></div><div><div><br>
Event Execution</div></div><div><ul><li><div>
Schedule conference rooms and coordinate audio visual and/or catering needs</div></li><li><div>
Room arrangement for offsite meeting/events, as needed</div></li><li><div>
Manage Salesforce updates and reporting for executives</div></li></ul></div><div></div><div><div><br>
Other Regional Items</div></div><div><ul><li><div>
Coordinate with other offices, as necessary, to provide additional support to the region</div></li><li><div>
Participate in ongoing training regarding technology upgrades and new systems applicable to the position.</div></li></ul></div></div><div></div><div><div><div><i><br>
What Will Make You Successful:</i></div></div><div><ul><li><div>
Professional, confident, enthusiastic and detail-oriented</div></li><li><div>
Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment</div></li><li><div>
Excellent oral and written communication skills</div></li><li><div>
Excellent interpersonal and organizational skills</div></li><li><div>
Demonstrate initiative and be a self-starter</div></li><li><div>
Ability to work independently, exercise good judgment; resourceful, problem-solving skills</div></li><li><div>
Positive and approachable; ability to interact well with all levels of staff and clients</div></li></ul><div></div><div>
Demonstrated accomplishments in the following areas:</div></div><div><ul><li><div>
Working with a variety of levels of personnel to achieve business objectives</div></li><li><div>
Coordinating and maintaining follow-up on several projects simultaneously</div></li><li><div>
Proofreading and editing</div></li><li><div>
Handling confidential information in a strictly professional manner</div></li></ul></div><div></div><div><div><i><br>
Your Educational and Professional Qualifications:</i></div></div><div><ul><li><div>
2+ years of professional experience, required</div></li><li><div>
Bachelor&rsquo;s degree, preferred</div></li><li><div>
Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.</div></li></ul></div></div><div></div><div><div><div><i><br>
Our Hybrid Workplace</i></div></div><div><div>
Protiviti practices a hybrid work environment, meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements varies by team, and other business factors.</div></div><div></div><div><div><br>
Protiviti is not registered to hire or employ personnel in the following states &ndash; West Virginia, Alaska</div></div><div></div><div><div>
#LI-Hybrid</div></div></div><div></div><div>
Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.</div>
$59,000.00 - $88,000.00<div></div><div>
Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.</div>
Eligible for an annual discretionary bonus<div></div><div>
Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year.<br>
<br>
Learn more about the variety of rewards we offer at Protiviti at <div>https://www.protiviti.com/sites/default/files/2026-01/2026_u.s._benefit_highlights.pdf</div>.</div><div></div><div>
Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.</div><div></div><div>
Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran</div><div></div><div>
As part of Protiviti&rsquo;s employment process, any offer of employment is contingent upon successful completion of a background check.</div><div></div><div>
Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to <div>HRSolutions@roberthalf.com</div> or call 1.855.744.6947 for assistance.</div><div></div><div>
In your email please include the following:</div><ul><li><div>
The specific accommodation requested to complete the employment application.</div></li><li><div>
The location(s) (city, state) to which you would like to apply.</div></li></ul><div></div><div>
For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.</div><div></div><div>
For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.</div><div></div><div>
Protiviti is not registered to hire or employ personnel in the following states &ndash; West Virginia, Alaska.</div><div></div><div>
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.</div><div></div><div>
JOB LOCATION</div>
IL PRO CHICAGO</div>

Chicago Executive Assistant

<div><p><b>Description</b>
</p><p>At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It&rsquo;s why we&rsquo;re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we&rsquo;re headed. We&rsquo;re proud to share our story and Make Amazing Happen at CDW.</p><p><b>
Job Summary</b><br>
The Executive Assistant supports a C-level executive, ensuring efficient operations through proactive calendar management, communication support, and project coordination. This role requires exceptional organizational skills, discretion, and the ability to operate effectively in a fast-paced, high-visibility environment. This role requires someone who brings experience is supporting a C-Level executive in a large, global corporate environment.</p><p><b><br>
What you will do:</b></p><ul><li>
Serve as primary point of contact for internal and external stakeholders on behalf of executive, as needed</li><li>
Manage complex calendars, prioritize meetings, and coordinate cross-functional scheduling</li><li>
Coordinate global travel arrangements and process expense reports</li><li>
Prepare executive level presentations, correspondence, and internal communications</li><li>
Support leadership team meetings: securing meeting location, accommodations, catering, as well as drafting documents, reports, and presentations</li><li>
Effectively interact with all stakeholders, both internal and external</li><li>
Coordinate and process all invoices and purchase orders</li><li>
Handle confidential information related to company strategy, personnel, and performance</li><li>
Communicate effectively with a variety of stakeholders both inside and outside the company</li><li>
Bring a process improvement mindset and ensure that enhancements are made to the executives&rsquo; operating system to ensure a seamless and well run schedule</li><li>
Prepare the executive for travel and other important events with prep materials,</li><li>
Check all aspects of travel and calendar to ensure that each day runs smoothly and according to plan</li><li>
Understand executives preferences and ensure that they are reflected in travel and calendar plans</li><li>
Assist with special projects as assigned</li></ul><p></p><p><b>
What we expect of you:</b></p><ul><li>
Bachelor&rsquo;s degree and 5+ years of executive assistant experience, including prior support of C-suite executives OR 9+ years of executive assistant experience with no degree, including prior support of C-suite executives</li><li>
Strong written and verbal communication skills</li><li>
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), SharePoint, and virtual communication tools (Teams, Webex, Zoom)</li><li>
High emotional intelligence, executive presence, and the ability to influence without authority</li><li>
Proven track record managing sensitive and confidential information</li><li>
Strong project management, organizational and time management skills</li><li>
Demonstrate ability to manage remote/hybrid work environments</li><li>
Ability to build relationships across all levels of the organization and with external partners</li><li>
Work independently with minimal direction, demonstrating sound judgment and initiative</li><li>
Proactively anticipate executive needs and resolve issues before they arise</li><li>
Pivot quickly and adapt to shifting priorities in a fast-paced, dynamic environment</li><li>
Manage multiple tasks and projects simultaneously, ensuring deadlines are met</li><li>
Maintain composure and professionalism under pressure and in ambiguous situations</li><li>
Leverage AI tools (e.g., Microsoft Copilot, automated transcription tools) to streamline administrative tasks such as meeting prep, email drafting, and follow-ups</li></ul><p>
Pay range: $84,000 - $125,000 depending on experience and skill set<br>
Benefits overview: https://cdw.benefit-info.com/<br>
Salary ranges may be subject to geographic differentials</p><p></p><p><b><br>
CDW is committed to being an AI-fluent organization</b></p><p><br>
We&rsquo;re looking for people who bring curiosity, a learner&rsquo;s mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances&mdash;not replaces&mdash;human creativity and decision-making. You don&rsquo;t need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work.</p><p><b>
We make technology work so people can do great things.</b></p><p>
CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&amp;P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.</p><p>
CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.</p><p>
CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, CDW&rsquo;s goal is to get to know you as an applicant and understand your experience, strengths, skills, and qualifications. While AI can help you present yourself more clearly and effectively, the essence of your application should be authentically yours. To learn more, please review CDW's AI Applicant Notice.</p></div>

Executive Assistant, C-Suite - Hybrid - Chicago, IL

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Executive Assistant, C-Suite - Hybrid - Chicago, IL