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part time administrative assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Holy Family Ministries

ABOUT HOLY FAMILY MINISTRIESHoly Family Ministries is a unique community that provides opportunities for children, youth, and families from Chicago&rsquo;s under-resourced neighborhoods to excel academically, grow spiritually, expand life experiences, and become exceptional leaders. For nearly forty years, Holy Family (HFM) has provided hope and purpose, rooted in faith, through the transforming power of education. More than 500 students across four programs are enrolled in year-round programming, each experiencing the chance for a brighter future. At Holy Family, Excellence in Education goes beyond just the classroom, ensuring every child can succeed in school and life.Our programs strengthen communities by educating youth for entrance into high-performing high schools; instill in youth the values, character strengths, and resilience needed to succeed in life; and develop young leaders. The four stellar programs available at Holy Family Ministries: 1) Little Learners Academy - Early learning education, 2) Holy Family School - Education for K-8, 3) Adventures in Learning - afterschool and summer camp, and 4) The Peace Exchange -youth leadership and violence prevention program.Holy Family Ministries has earned a Platinum Seal from Candid (Guidestar), a Four-Star rating from Charity Navigator, and a well-respected 501(c)(3) organization.JOB OVERVIEWThe Administrative Assistant at Holy Family School is responsible for providing administrative support to the Head of Schools, Administrators, students, parents, and the school community. The individual in this role should possess excellent interpersonal skills, strong organizational abilities, and proficiency in office software and equipment. The Administrative Assistant will report to the Head of Schools and play a crucial role in ensuring the smooth operation of the school's administrative processes.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES<ul><li>Demonstrates excellent customer service Possess a supportive demeanor and genuine enjoyment of working with staff, students, parents, and the community</li><li>Demonstrates excellent interpersonal skills. Engages courteously and effectively with both the public and staff</li><li>Must have excellent communication skills, written and verbal, must communicate clearly and distinctly in person and on the phone. Compose routine business correspondence and emails professionally and accurately</li><li>Exercise independent judgment and discretion in all matters</li><li>Demonstrates excellent organization and time management skills.</li><li>Able to prioritize assignments and manage time efficiently</li><li>Utilize strong organizational skills to problem solve, multitask, manage projects, and consistently meet deadlines</li><li>Take initiative and work independently to strengthen organizational systems.</li><li>Conduct inventories, complete check requests, and perform other record-keeping activities (attendance, student and teacher records) accurately and promptly</li><li>Planning and coordinating skills are a must to secure transportation services as needed.</li><li>Demonstrate strong competencies in software usage and technology</li><li>Show a desire and ability to be a continuous learner</li><li>Remain current on new technologies and best practices in administrative support.</li><li>This does not present an exhaustive list of responsibilities and other duties may be assigned</li></ul>QUALIFICATIONS<ul><li>High School Diploma or GED (required)</li><li>Associates Degree or Bacherlors&rsquo; Degree (preferred)</li><li>Minimum 5 years&rsquo; of experience as an Administrative Assistant</li><li>Excellent communication skills (verbal and written)</li><li>Proficient in Google Workspace, Microsoft Office Suites, and Canva. Must be able to perform various tasks, such as document creation,and record maintenance</li><li>Proficient knowledge of spreadsheet functions, pivot tables, and mail merge</li><li>Ability to learn new software quickly</li><li>Effectively use the school's student information system (FACTS) for various administrative tasks.</li><li>Operate office equipment efficiently and effectively</li><li>Excellent Customer Services Skills</li><li>Excellent team player</li><li>Ability to demonstrate Holy Family Ministries mission, vision, values and guiding principles</li></ul>WORK ENVIRONMENTAble to work indoors and occasionally outdoors. Role requires sitting, standing, squatting, kneeling, seeing, hearing, and the ability to lift a minimum of 10lbs.BENEFITS (full-time employees only):Health insuranceDental insuranceVision insurancePaid time offLife InsuranceShort-term DisabilityEmployee Assistant Program (EAP)403(b)Job Type: Full-timePay: $57,000.00 - $63,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li></ul>People with a criminal record are encouraged to applyApplication Question(s):<ul><li>The positions requires candidate complete an assessment to test proficiency in Excel Spreadsheets/Google Sheets and Powerpoint/Google Presentations. Are you willing to complete the assessment?</li><li>Can you create a Pivot Table?</li><li>How many years of have you worked as an Administrative or Executive Assistant?</li></ul>Experience:<ul><li>Executive Assistant: 3 years (Required)</li><li>Google Suites: 3 years (Required)</li></ul>Work Location: In person

Administrative Assistant to the Head of Schools

Administrative Assistant

Chicago ENT

<div>FULL TIME MEDICAL SCRIBE/CLINICAL ASSOCIATE
Our busy practice is seeking a highly skilled and organized Medical Scribe for our Medical Director. The successful candidate will have excellent communication skills, a strong understanding of medical terminology, and experience working in a medical setting. This role is ideal for unlicensed physicians who are on a path towards residency. The candidate will have the opportunity to participate in clinical research under Dr. Friedman. If you are a self-motivated individual with a passion for healthcare and strong attention to detail, we encourage you to apply for this exciting opportunity to work as a Medical Scribe for our Medical Director at our Otolaryngology Practice.
The Medical Scribe portion of the role will be responsible for documenting all patient visits, procedures, and medical records in real-time, as well as supporting the Medical Director and Lead Medical Assistant in other administrative and clinical tasks.
PRIMARY RESPONSIBILITIES<ul><li>Accompany the Medical Director during patient visits, documenting patient history, examination, and treatment plans in real-time.</li><li>Ensure all medical records are accurately and promptly recorded in the electronic health records system.</li><li>Transcribe dictated notes and patient reports.</li><li>Communicate with patients and their families as needed.</li><li>Assist the Medical Director with administrative tasks, including scheduling appointments, answering phone calls, coordinating telehealth visits, connecting peer-to-peer calls, and managing the calendar.</li><li>The Medical Scribe will be trained to cross-cover Triage as needed to route calls and answer questions pertaining to treatment, medication, and procedures.</li><li>Participate in meetings, trainings, and other professional development opportunities as needed.</li><li>Clinical research involvement will be assigned and coordinated by the Medical Director.</li><li>Maintain the confidentiality and security of patient records and information.</li><li>The Medical Scribe must be available to work scheduled hours, travel between all office locations where their assigned provider hosts clinic.</li><li>The Lead MA will assign a weekly schedule not to exceed 40 hours.</li><li>The schedule may be between the hours of 7AM to 7PM.</li><li>The schedule may be 5 days including Monday to Saturday.</li></ul>
This is a full-time position with a Monday-Friday schedule, although some evening or weekend work may be required. The work environment is a busy medical practice, which may be fast-paced and require the ability to handle multiple tasks at once. The position will require standing and sitting for extended periods and may require some light lifting.
QUALIFICATIONS<ul><li>Medical Degree in healthcare or related field.</li><li>Minimum of 1-year experience working as a medical scribe required, equivalency accepted given education.</li><li>Strong knowledge of medical terminology and clinical practices.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail and accuracy.</li><li>Proficiency in using electronic health records systems.</li><li>Ability to multitask and manage time effectively.</li><li>Ability to work independently and as part of a team.</li><li>Bilingual preferred.</li></ul>
SUPERVISORY RESPONSIBILITY<ul><li>This position has no supervisory responsibility.</li></ul>
CERTIFICATES, LICENSES, REGISTRATIONS<ul><li>All employees are required to provide proof of vaccination or exemption.</li></ul>
PERKS
There is a research assistant aspect of the role that is completely voluntary with research being conducted during the off hours of the clinic. This will provide an opportunity for the candidate to participate with the research team and potentially receive mention in published papers. The goal for this position is to help candidates match for future residency programs.
ENT is an Equal Opportunity Employer. We offer competitive salaries and benefits, including medical/dental, life and disability coverage, generous vision benefits, a 401 (k) plan with a match, vacation time, and weekends and major holidays off.</div>

Medical Scribe/Clinical Associate

Adler University

<div>The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.

The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.

The dual reporting structure &mdash; the SVP/COO and the Project Manager and Executive Assistant to the President &mdash; ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role.

Key Responsibilities

SVP/COO &amp; Presidential Office Support (40%)
<ul>
<li>Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.
</li>
<li>Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.
</li>
<li>Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence &mdash; ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.
</li>
<li>Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.
</li>
<li>Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.
</li>
<li>Maintain organized, accurate, and confidential electronic and physical records and files.
</li>
<li>Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.
</li>
<li>Serve as a back-up for the President&rsquo;s scheduler.
</li>
</ul>Board of Trustees Logistics &amp; Governance Support (20%)
<ul>
<li>Serve as a primary administrative point of contact for Board of Trustees members and their support teams &mdash; coordinating scheduling, travel, logistics, and communications with professionalism and discretion.
</li>
<li>Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.
</li>
<li>Coordinate logistics for board meetings and committee meetings &mdash; including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.
</li>
<li>Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.
</li>
<li>Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.
</li>
</ul>Invoice, Expense &amp; Financial Administration (15%)
<ul>
<li>Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees &mdash; with consistent attention to accuracy, timeliness, and compliance with institutional policies.
</li>
<li>Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.
</li>
<li>Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.
</li>
<li>Maintain organized financial records and documentation to support audits, reviews, and reporting.
</li>
</ul>Travel Coordination (5%)
<ul>
<li>Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members &mdash; including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.
</li>
<li>Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.
</li>
<li>Maintain and reconcile travel-related expenses in accordance with institutional policies.
</li>
</ul>Project &amp; Administrative Coordination (20%)
<ul>
<li>Provide project coordination support for initiatives led by the Office of the President &mdash; tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.
</li>
<li>Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.
</li>
<li>Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.
</li>
<li>Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.
</li>
<li>Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.</li></ul> 

Qualifications

Required
<ul>
<li>Prior experience in an administrative, executive support, or operations role &mdash; in a professional, academic, nonprofit, or mission-driven environment.
</li>
<li>Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.
</li>
<li>Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.
</li>
<li>Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.
</li>
<li>Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.
</li>
<li>High level of professionalism, discretion, and sound judgment in handling confidential information.
</li>
<li> Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.
</li>
<li>Genuine commitment to operational excellence and continuous improvement.
</li>
<li>Collaborative, collegial approach with the ability to work effectively across diverse constituencies and stakeholders.
</li>
<li>A learning mindset and openness to leveraging tools and resources, including AI.
</li><li>Appreciation for and commitment to the mission of Adler University.
</li>
</ul>Preferred
<ul>
<li>Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.
</li>
<li>Familiarity with board governance processes, meeting administration, or corporate secretary functions.
</li>
<li>Experience coordinating domestic or international travel for senior leaders.
</li>
<li>Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.</li></ul> 

Salary Range: $55,000.00 - $65,000.00

Work Environment (Physical Demands): The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. 


Universal Core Behaviors:

Commitment to Adler&rsquo;s Mission
<ul>
<li>Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
</li><li>Aligns professional actions with Adler&rsquo;s commitment to community-rooted education, research, and impact.
</li><li>Contributes to a culture that advances health, well-being, and community connection &mdash; locally and globally.
</li><li>Respects and values colleagues and community partners.
</li></ul>Accountability and Excellence
<ul>
<li>Demonstrates results-oriented focus and commitment to quality.
</li><li>Consistently meets deadlines and delivers work of high professional standard.
</li><li>Prioritizes service and responsiveness.
</li><li>Seeks opportunities to improve efficiency, effectiveness, and resource use.
</li><li>Takes ownership of performance, seeks feedback, and accepts responsibility for actions.</li>
</ul>
Communication
<ul>
<li>Communicates with respect, diplomacy, and professionalism.
</li><li>Demonstrates active listening and comprehension.
</li><li>Expresses ideas clearly and effectively in both oral and written forms.
</li><li>Keeps colleagues informed in a timely and transparent manner.
</li></ul>Collaboration and Teamwork
<ul>
<li>Actively contributes to and engages with colleagues, partners, and communities.
</li><li>Builds relationships rooted in respect, empathy, and trust.
</li><li>Demonstrates curiosity, courage, and integrity in guiding work and decisions.
</li><li>Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
</li><li>Works cooperatively with colleagues to achieve collective goals.
</li></ul>Adaptability and Lifelong Learning
<ul>
<li>Approaches challenges with proactive problem-solving.
</li><li>Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
</li><li>Supports and adapts to evolving needs in the work environment.
</li></ul>Partnership with Supervisors
<ul>
<li>Engages supervisors as partners in achieving goals.
</li><li>Fosters open, respectful communication to maintain alignment and clarity.
</li>Seeks guidance and feedback when appropriate while demonstrating initiative and accountability. 
<li>
 </li></ul>Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.</div>

Project Coordinator, Strategic Initiatives

Henry Booth House

Job Overview We are seeking an energetic and highly organized Executive Assistant to support our President/CEO and oversee Facilities operations. This vital role combines executive administrative support with facilities supervision, ensuring smooth daily operations, efficient calendar management, and effective project coordination. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills, proactive problem-solving, and a passion for community service.Duties and Responsibilities<ul><li>Provide management oversight for daily office, procurement, and facilities administration including managing preventative maintenance, health and safety and information technology</li><li>Manage scheduling for meetings, calendars, conference calls, and interviews. Troubleshoot conflicts in assigning importance and urgency</li><li>Ensure CEO is well prepared for all meetings and events.</li><li>Develop and maintain paper and digital filing system records for reference</li><li>Serves as liaison to the Board of Directors and senior management team</li><li>Coordinate all programmatic and fiscal board reporting, ensuring timely completion and delivery, assist the CEO in developing board presentations, coordinate meeting scheduling, technology, materials and supplies for board members and serve as recording secretary in completing board minute</li><li>Assist CEO in developing, preparing, and executing all in-service, town halls, community partner meetings, fundraising special events and staff appreciation. Develop templates and draft correspondence for donors, vendors, funders, and community partners</li><li>Coordinate all CEO conference travel (logistics and scheduling)</li><li>Reconcile, prepare and submit all expense reports</li><li>Supervises Receptionist/Administrative Assistant and Janitorial staff</li><li>Ensures facilities are safe, clean, and in compliance with all governing standards</li><li>Manages all maintenance, office equipment, technology vendor relationships</li><li>Maintains all facilities and office supplies inventory</li><li>Conducts physical equipment inventory for offices and centers as applicable</li><li>Ensures all offices and work stations are prepared for employee use</li></ul>Skills/ Core Competencies Required<ul><li>Steadfast discretion in handling highly sensitive and confidential information</li><li>Ability to manage multiple complex and competing activities</li><li>Poised professional presence</li><li>Excellent communication (oral and written), interpersonal and collaborative skills Accountability</li><li>Critical and analytical thinking / Independent judgement and initiative</li><li>Proactive problem solver/ability to determine root cause</li><li>Meticulous organizational and detail-oriented skills</li><li>Proficiency in business writing, grammar, and proofreading skills</li><li>Intellectually curious and committed to ongoing professional development</li><li>Flexibility to work after hours and weekends as needed</li></ul>Qualifications<ul><li>Bachelors degree preferred, high school degree required</li><li>5 years of administrative, office and facilities management experience</li><li>Experience in supporting a C-suite executive</li><li>Proficiency with Microsoft Office Suite, including SharePoint, Adobe, Google Suite</li></ul>Job Type: Full-timeAbility to Commute:<ul><li>Chicago, IL 60616 (Preferred)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>Work Location: In person - Flexibility to work after hours and weekends as neededPay: From $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Assistant to President/CEO and Facilities Supervisor

Wilson Elser

<div>
 
 
 Wilson Elser
 
 is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 
 
 
 
 Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
 
 Administrative Assistant
 
 position.
 
 
 
 
 This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
 
 
 
 
 
 
 The Position
 
 
 
 
 Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
 </li>
 <li>
 Collaborates on projects focused on client interfacing, document management, data entry, and data management
 </li>
 <li>
 Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
 </li>
 <li>
 Provides clerical or administrative legal services support as requested
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent professional experience
 </li>
 <li>
 Minimum of 1-2 years of experience in a law firm setting
 </li>
 <li>
 Familiarity with Document Management Systems
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
 </li>
 <li>
 Experience with data entry or data management
 </li>
 <li>
 Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
 </li>
 <li>
 Familiarity with web-based collaborative tools and work management software a plus
 </li>
 <li>
 Experience with team messaging and instant messaging platforms a plus
 </li>
 <li>
 Experience with email and calendar management, meeting coordination, and direct client interaction
 </li>
 <li>
 Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
 </li>
 <li>
 Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
 </li>
 <li>
 Excellent written, verbal and interpersonal communication skills
 </li>
 <li>
 Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
 </li>
 <li>
 Demonstrated professionalism in all client and internal communication
 </li>
 </ul>
 
 A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 
 
 Salary Range: : $60,000 USD - $70,000 USD
 
 
 
 Why Should You Apply?&nbsp;
 
 
 <ul>
 <li>
 
 
 Benefits:
 
 &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
 
 </li>
 <li>
 
 
 Career Growth:
 
 &nbsp;Ample opportunities for professional development and advancement
 
 </li>
 <li>
 
 
 Employee Perks:
 
 &nbsp;Access to corporate discount plans and other benefits
 
 </li>
 </ul>
 
 Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 
 
 Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 
 
 Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 
 
 California Residents may review our CCPA notice for applicants and employees here.
 
 #ZR
</div>

Explore 149+ Part time administrative assistant in Chicago United States this April. Find roles across top companies and apply now to boost your career.

149 part time administrative assistant jobs In Chicago United States

Part-Time Administrative Assistant

Administrative Assistant to the Head of Schools

Administrative Assistant

Medical Scribe/Clinical Associate

Project Coordinator, Strategic Initiatives

Executive Assistant to President/CEO and Facilities Supervisor

Administrative Assistant