administrative assistant

executive assistant

office administrator

office assistant

accounts assistant

administrative assistant coordinator

Experts Plus Recruitment Services

<div>
 We are urgently recruiting on behalf of a
 
 leading UAE Federal Government Ministry
 
 for an experienced and highly organized
 
 Administrative Support Coordinator
 
 to provide executive-level administrative and coordination support.
 
 
 This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and coordination support to the Office
 </li>
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 Manage executive calendars, appointments, meetings, and official schedules
 </li>
 <li>
 Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items
 </li>
 <li>
 Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English
 </li>
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 Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks
 </li>
 <li>
 Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up
 </li>
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 Coordinate travel arrangements, accommodation, and logistics for official missions and events
 </li>
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 Maintain confidential records, files, and documentation in compliance with government policies and information security requirements
 </li>
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 Monitor the implementation of executive decisions and follow up with relevant departments
 </li>
 <li>
 Support the planning and coordination of executive meetings, workshops, official visits, and events
 </li>
 <li>
 Prepare periodic reports and dashboards on assigned initiatives and operational matters
 </li>
 <li>
 Coordinate administrative and procurement requirements for the Executive Office, where applicable
 </li>
 <li>
 Perform other duties assigned to support the effective operation of the Office
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3-5 years of experience in executive administration, executive office coordination, or executive assistant roles
 </li>
 <li>
 Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment
 </li>
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 Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items
 </li>
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 Strong experience drafting official correspondence, briefing notes, reports, and presentations
 </li>
 <li>
 Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms
 </li>
 <li>
 Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office
 </li>
 <li>
 Professional proficiency in Arabic for preparing official correspondence
 </li>
 </ul>
</div>

Administrative Support Coordinator

Tate

<div>Location : Tate Global, Dubai, UAE
Positions : 1
Reporting to: TBD
Duration of role: Full-time
Company: Tate (https://www.tateglobal.com/) 
About Tate: 
Tate is a world-class global data centre interiors design, engineering, and manufacturing business operating within the Kingspan Group PLC. With over 60 years of industry leadership, Tate continues to expand its global footprint across the US, Europe, Canada, and Australia. Our commitment to innovation, sustainability, and operational excellence drives our mission to deliver exceptional data centre infrastructure solutions.
We are passionate about what we do and continue to invest in world-class manufacturing tools, sustainable technologies, and a dynamic, inclusive team culture. 
 
Key Purpose of the Role:
The Administration Coordinator will be responsible for supporting the day-to-day administration of the Dubai office, ensuring efficient office operations, compliance with company processes, and coordination of administrative activities across the business. 
Key Responsibilities 
 Manage day-to-day office administration and general office coordination.
 Support employee onboarding, including documentation, joining formalities, access coordination, and internal setup.
 Support the initial administrative setup of new customers, including collecting required documents, coordinating internal approvals, and ensuring customer information is passed to the relevant teams for SAP setup.
 Maintain employee, supplier, contractor, and company records in an organized manner.
 Coordinate travel, hotel bookings, meeting arrangements, and visitor logistics.
 Support management with administrative tasks, reports, presentations, and correspondence.
 Assist with coordination between the Dubai office and global/internal Tate teams.
 Maintain office filing systems, document registers, and shared folders.
 Support procurement and finance teams with administrative documentation such as vendor forms, invoices, purchase orders, delivery notes, and approvals.
 Liaise with external service providers including office vendors, maintenance providers, insurance providers, and government-related service partners where required.
 Assist with company policies, procedures, compliance documentation, and internal communications.
 Support preparation of documents required for customer, contractor, supplier, and government submissions.
 Help maintain a professional office environment and ensure office supplies, facilities, and equipment are available. 
Required Experience &amp; Skills 
 Minimum 8-10 years' experience in administration, office coordination, or business support.
 Previous UAE or GCC experience is preferred.
 Strong organizational and multitasking skills.
 Good understanding of office administration, document control, and business support processes.
 Excellent written and verbal communication skills in English.
 Strong Microsoft Office skills, especially Outlook, Excel, Word, and PowerPoint.
 Ability to coordinate with different stakeholders including employees, managers, suppliers, contractors, and service providers.
 High attention to detail and ability to keep accurate records.
 Professional, discreet, and reliable. 
Preferred Experience 
 Experience in construction, fit-out, engineering, infrastructure, data centers, or manufacturing/supply environments.
 Experience supporting onboarding, HR administration, procurement administration, or finance documentation.
 Familiarity with UAE business documentation and government-related processes would be an advantage. 
Stay connected with us on LinkedIn for insights into life at Tate. 
Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences. 
Join us in our mission to make a difference through exceptional solutions.</div>

Administration Coordinator

Design Line Trading LLC

Operation CoordinatorDaily responsibilitiesBOQ preparation, supplier coordination, purchasing, shipping follow up, invoicing. documentation, filling, reportingExperience of at least 3 years in the UAE market.Job Type: Full-timePay: From AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li><li>account a: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Administrative Assistant

ARK GATE ENGINEERING CONSULTANT

Authority Submissions CoordinatorLocation: Dubai, UAEJob DescriptionWe are seeking an experienced and well-organized Authority Submissions Coordinator to join our engineering consultancy team in Dubai.The successful candidate will be responsible for managing authority submissions, coordinating submission packages, and following up with government authorities to obtain project approvals in a timely manner.Key Responsibilities:<ul><li>Prepare and submit applications through Dubai authority portals, including Dubai Municipality (DM), Dubai Development Authority (DDA), Trakhees, Dubai Civil Defence (DCD), DEWA, and other relevant authorities.</li><li>Coordinate and compile Architectural, Structural, MEP, and Interior Design documents into complete submission packages.</li><li>Follow up with authorities to obtain approvals, permits, and NOCs.</li><li>Coordinate with architects and engineers to ensure complete and accurate submission documents.</li><li>Respond to authority comments and coordinate resubmissions when required.</li><li>Maintain submission records and monitor project approval progress.</li></ul>Requirements<ul><li>Minimum 2&ndash;3 years of experience in authority submissions within a Dubai engineering consultancy.</li><li>Hands-on experience using Dubai authority portals (DM, DDA, Trakhees, DCD, DEWA, etc.).</li><li>Good knowledge of Dubai authority regulations and approval procedures.</li><li>Strong organizational, communication, and follow-up skills.</li><li>Ability to manage multiple submissions and meet project deadlines.</li><li>Proficiency in Microsoft Office.</li></ul>If you have the experience and passion to manage authority submissions in a dynamic engineering consultancy environment, we would love to hear from you.Pay: From AED4,000.00 per monthWork Location: In person

Authority Submissions Coordinator

Irwin & Dow

<div>The Role
Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant &amp; Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office.
This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.
Requirements
We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably.
Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.
About the company
Irwin &amp; Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government &amp; semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.</div>

Executive Assistant & Office Administrator

talabat

<div>
 As the region&rsquo;s leading local tech organization, we&rsquo;re proud to say that we have been delivering for millions of people right across MENA for the past 18 years.
 
 
 We were founded in Kuwait in 2004, and acquired by Delivery Hero (DHER) in 2015. This gives us a unique outlook - local knowledge with global expertise. It also allows us to innovate, create, and bring new technologies for the betterment of the MENA region, such as q-commerce, sustainable packaging, cloud kitchens, autonomous delivery vehicles, robots, and drones.
 
 
 Today, we deliver hundreds of millions of food orders, grocery items, and other products per year, to our customers in nine countries throughout the region with more than 4,500+ employees! Our food delivery business works with over 27,000 brands and almost 50,000 branches.
 
 
 Our q-commerce concept, talabat mart (121 Stores), now delivers groceries to customers in Bahrain, Egypt, Jordan Kuwait, Oman, Qatar, and the UAE in 30 minutes or less! Our philosophy is to ensure we do what is suitable for our ecosystem- our customers, partners, people, riders, and the communities in which we operate.
 
 
 
 Job Description
 
 
 
 
 Role Summary:
 
 
 
 
 A Brief Role Summary Including
 
 
 
 <ul>
 <li>
 Role Purpose This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.
 </li>
 <li>
 Impact &amp; Scope The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.
 
 
 </li>
 </ul>
 
 Duties &amp; Responsibilities
 
 
 
 This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include:
 
 
 <ul>
 <li>
 Assisting with day-to-day operations within the department.
 </li>
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 Providing administrative support to team members.
 </li>
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 Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.
 </li>
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 Participating in team meetings and contributing ideas and feedback.
 </li>
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 Handling inquiries and requests from internal and external stakeholders.
 </li>
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 Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.
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 Preparing meeting agendas, taking minutes, and distributing them as needed.
 </li>
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 Supporting the team with research and data collection for various projects.
 </li>
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 Providing support in the preparation and review of presentations and other documents.
 </li>
 <li>
 Contributing to process improvement initiatives within the department
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications &amp; experience:
 
 
 
 <ul>
 <li>
 High school diploma or above education.
 </li>
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 Prior experience in an administrative support role is an advantage, but not essential
 
 
 </li>
 </ul>
 
 Skills And Attributes
 
 
 
 <ul>
 <li>
 Familiarity with basic computer applications such as Microsoft Office.
 </li>
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 Strong organizational and time management skills.
 </li>
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 Good verbal and written communication skills.
 </li>
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 Ability to work independently and as part of a team.
 </li>
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 Attention to detail and accuracy in completing tasks.
 </li>
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 Professional demeanor and positive attitude.
 </li>
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 Willingness to learn and take on new responsibilities as needed.
 </li>
 <li>
 Ability to maintain confidentiality of sensitive information.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 What you&rsquo;ll receive in return:
 
 
 
 Join Our Vibrant Team at City Walk - Where Work Meets Innovation and Fun!
 
 
 <ul>
 <li>
 Cool Workspace: Our City Walk space is more than an office; it&rsquo;s a creative hub with an atrium, development areas, and lots of greenery. It&rsquo;s designed to inspire.
 </li>
 <li>
 Grow With Us: We're all about growth and recognition, both professionally and personally. Your journey of development starts here.
 </li>
 <li>
 Diverse &amp; Inclusive: With colleagues from across the globe, our diversity is our strength. Everyone&rsquo;s welcome in our inclusive environment.
 </li>
 <li>
 Make a Difference: Join the team behind the fastest-growing online food ordering network. Your work here really counts.
 </li>
 <li>
 Fun &amp; Community: Our company events, cultural outings, and sports activities aren&rsquo;t just fun; they&rsquo;re a way to bond with our amazing team.
 </li>
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 Daily Perks: From fresh fruits and coffee in our lounges to wellness rooms and a rooftop with a view, we&rsquo;ve got perks that make every day better.
 </li>
 <li>
 Health &amp; Wellness: With sponsored healthcare and gym memberships, we care about your wellbeing.
 </li>
 </ul>
</div>

Admin / Coordinator (UAE National)

Bismi Group

We are seeking a highly organized and proactive Admin Coordinator to manage various administrative operations efficiently. The ideal candidate will be responsible for handling office coordination, employee support, supplier/vendor interactions, and insurance management across multiple locations.Key Responsibilities:<ul><li>Meeting &amp; Communication Management: Schedule and coordinate meetings, handle calls, and maintain professional correspondence.</li><li>Administrative Oversight: Manage office supplies, records, and overall office operations.</li><li>Finance &amp; Vendor Coordination: Oversee cheque disbursement, vendor credit applications, and supplier queries.</li><li>Employee &amp; Insurance Support: Track attendance, manage employee medical and workman compensation insurance, and assist with claims.</li><li>Operational &amp; Facility Management: Handle property insurance, laborer supplies, stationery, and contractor risk insurance.</li><li>Compliance &amp; Document Management: Ensure timely renewals of trade licenses, TRN, and other essential documents.</li><li>Office Coordination: Supervise office support staff, manage uniform distribution, and oversee visitor management.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent experience in administration or a related field.</li><li>2+ years of experience in an administrative or coordination role.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and work in a fast-paced environment.</li></ul>If you have the skills and experience to manage administrative operations efficiently, we encourage you to apply!Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>English (Preferred)</li><li>Hindi (Preferred)</li></ul>Work Location: In person

Administrative Assistant/Receptionist

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