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administrative assistant coordinator

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 <br/>
 <br/>
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Administrative Assistant/Coordinator (UAE National)
  <br/>
  <br/>
 </strong>
 <strong>
  Dubai, UAE
  <br/>
  <br/>
 </strong>
 Parsons is looking for an amazingly talented
 <strong>
  Administrative Assistant (UAE National)
 </strong>
 to join our team! In this role you will get to
 <strong>
  perform a variety of administrative functions for a project or department.
  <br/>
  <br/>
 </strong>
 <strong>
  What You'll Be Doing
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
  </li>
  <li>
   Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
  </li>
  <li>
   Scans documents for electronic storage.
  </li>
  <li>
   Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
  </li>
  <li>
   May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
  </li>
  <li>
   Assists junior document control staff to ensure effective implementation of project-specific procedures.
  </li>
  <li>
   Performs other duties commensurate with functional level and responsibilities.
  </li>
  <li>
   Contributes as a team player who is deadline driven and works well with others.
  </li>
  <li>
   Performs other responsibilities associated with this position as may be appropriate.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Required Skills You'll Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Diploma/ degree or High school diploma
  </li>
  <li>
   Prior experience in administration/coordination
  </li>
  <li>
   Fresh graduates are also welcome to apply.
  </li>
  <li>
   Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
  </li>
  <li>
   Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
  </li>
  <li>
   Only UAE nationals will be considered for this role
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 <br/>
 <br/>
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 <br/>
 <br/>
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>


Administrative Assistant/Coordinator (UAE National)

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Administrative Assistant/Coordinator (UAE National)</b></p><p><b>
Dubai, UAE</b></p><p></p><p>
Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Scans documents for electronic storage.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Prior experience in administration/coordination</p></li><li><p>
Fresh graduates are also welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p><b>
Only UAE nationals will be considered for this role</b></p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Flatgigs

<div>
 We are looking for a highly organised and detail-oriented Citizenship &amp; Administrative Coordinator to join our team in Dubai. This role is central to the smooth processing of global citizenship program files and the day-to-day administrative operations of our office. The right candidate will be dependable, process-driven, and comfortable handling sensitive documentation in a fast-paced environment.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Citizenship &amp; Case Processing
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage and process global citizenship program files end-to-end
  </li>
  <li>
   Review, organise, and track documentation including passports, IDs, and application forms
  </li>
  <li>
   Maintain accurate case records and monitor submission timelines
  </li>
  <li>
   Follow up with clients to collect missing or incomplete documents
  </li>
  <li>
   Ensure compliance with program requirements and internal quality standards
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Daily Office &amp; Administrative Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Handle DEWA processing and related utility administration
  </li>
  <li>
   Liaise with Shiny for licensing documentation and regulatory approvals
  </li>
  <li>
   Manage government-related paperwork and coordinate submissions
  </li>
  <li>
   Maintain organised physical and digital filing systems
  </li>
  <li>
   Provide general office coordination and administrative support
   <br/>
   <br/>
  </li>
 </ul>
 Support senior team members with document preparation and compliance tracking
 <br/>
 <br/>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   1-2 years of experience in citizenship, immigration, or documentation-heavy administrative roles
  </li>
  <li>
   Proven ability to handle sensitive and confidential documentation with discretion
  </li>
  <li>
   Highly detail-oriented with a structured, process-driven working style
  </li>
  <li>
   Strong organisational and time management skills
  </li>
  <li>
   Reliable and committed to a full-time, office-based schedule
  </li>
  <li>
   Good written and verbal communication skills in English; Arabic is an advantage
  </li>
 </ul>
</div>


PRO & Administrative Coordinator

Good Hand Stones and Concrete Flooring LLC

<p><b>Job Summary:</b><br/>We are looking for a highly organized and proactive <b>Admin &amp; Management Coordinator (Female)</b> to join our team in Dubai. The ideal candidate will be responsible for handling administrative operations, coordinating with management, and ensuring smooth day-to-day office functioning. This role requires excellent organizational ability, multitasking skills, and a professional approach to handling internal and external coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage daily administrative tasks and office operations</li><li>Coordinate with management and different departments for smooth workflow</li><li>Prepare reports, documents, quotations, and official correspondence</li><li>Maintain records, files, and documentation in an organized manner</li><li>Handle calls, emails, and client inquiries professionally</li><li>Assist in scheduling meetings, appointments, and site visits</li><li>Support HR-related tasks such as attendance, leave records, and staff coordination</li><li>Coordinate with suppliers, clients, and team members when required</li><li>Ensure office supplies and requirements are maintained</li><li>Provide administrative support to senior management</li></ul><p><b>Requirements:</b></p><ul><li>Female candidate required.</li><li>Minimum 1&ndash;3 years of experience in admin/coordination role (UAE experience preferred)</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Good organizational and multitasking skills</li><li>Ability to work independently and handle responsibilities efficiently</li><li>Professional attitude and presentable personality</li></ul><p><b>Preferred Skills:</b></p><ul><li>Knowledge of basic accounts or documentation handling</li><li>Strong coordination and follow-up skills</li></ul><p><b>Location:</b> Dubai<br/><b>Joining:</b> Immediate preferred</p><p>If you are organized, responsible, and ready to grow with a professional team, we would love to hear from you.</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Application Question(s):</p><ul><li>What is your current visa status?</li></ul><p>Experience:</p><ul><li>UAE: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>Hindi/English (Required)</li></ul>

Admin and Management Coordinator(Female)

Technopeak IT Solutions LLC

<p>Technopeak IT Solutions is looking for a highly organized <b>Office Administrator / IT Coordinator</b> to manage the scheduling and coordination of field engineers delivering IT support services to our clients across the UAE.</p><p>In this role, you will ensure that onsite visits are efficiently planned, engineers are properly prepared for their tasks, and client visits are confirmed and executed smoothly. You will act as a central coordination point between clients, engineers, and the technical leadership team.</p><p>Responsibilities:</p><p>Coordination of Onsite IT Support</p><ul><li>Assign engineers to service requests and incidents based on skills, availability, and task urgency.</li><li>Ensure engineers have all required information, tools, and instructions before client visits.</li><li>Confirm visit schedules with customers and maintain the onsite visits calendar.</li></ul><p>Schedule and Resource Management</p><ul><li>Plan and optimize daily onsite visits across Dubai and the UAE.</li><li>Coordinate engineers&rsquo; schedules and block time in Microsoft Teams calendars.</li><li>Ensure visits are arranged efficiently by location, travel time and means of transportation and engineer expertise.</li></ul><p>Incident and Emergency Handling</p><ul><li>Monitor urgent service requests and coordinate rapid response when required.</li><li>Evaluate whether incidents can be resolved remotely or require onsite support.</li><li>Coordinate with technical engineers and account managers for emergency incidents and overtime approvals when needed.</li></ul><p>Delivery and Equipment Management</p><ul><li>Coordinate deliveries of IT equipment for customers.</li><li>Verify delivered items against purchase orders and invoices.</li><li>Label, store, and track equipment in the company warehouse.</li><li>Arrange delivery to customer locations using internal or external delivery resources.</li></ul><p>Office Administration</p><ul><li>Manage daily office operations and ensure the smooth functioning of administrative processes.</li><li>Coordinate office supplies, vendors, and service providers (cleaning, maintenance, courier services).</li><li>Maintain office documentation, contracts, and administrative records.</li><li>Support onboarding logistics for new employees, including workspace preparation and access coordination.</li><li>Handle incoming communications, calls, visitors, and general administrative requests from employees.</li></ul><p>Requirements</p><ul><li>Strong organizational and coordination skills.</li><li>Ability to manage multiple tasks and schedules simultaneously.</li><li>Good communication skills when working with clients and technical teams.</li><li>Experience in IT support operations, service coordination, or dispatching roles is an advantage.</li><li>Ability to work in a fast-paced service environment.</li><li>Proactive understanding of partner/customer's needs and delivery of satisfactory services/solutions.</li><li>Driving license will be an advantage.</li><li><b>Fluent English </b>language spoken and written is <b>mandatory. </b></li><li><b>Should be in UAE.</b></li></ul><p>Conditions</p><ul><li>Opportunity to work with a professional IT support team in Dubai.</li><li>Medical insurance, Visa sponsorship</li><li>Home Trip Allowance, Transportation allowance</li><li>Individual Development Planning sessions</li><li>6-day working week</li><li>The job location is Barsha Heights, Dubai, UAE</li><li>Full-time job, 2-year contract</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,500.00 - AED4,000.00 per month</p><p>Application Question(s):</p><ul><li>Please specify your salary expectations for this position</li></ul><p>Language:</p><ul><li>English fluently (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><p>Work Location: In person</p>

Office Administrator / IT Coordinator

Hygeia

<p>We are seeking a highly organized and proactive Sales Coordinator to join our dynamic sales team. You will play a crucial role in supporting our sales representatives, managing administrative tasks, and ensuring the sales process runs smoothly from lead to customer.</p><p><b>Key Responsibilities:</b></p><ul><li>Schedule meeting for the Sales Team,</li><li>Provide administrative support to the Sales Manager and sales team.</li><li>Prepare sales reports, quotes, proposals, and contracts.</li><li>Manage the sales inbox, respond to basic customer inquiries, and route leads.</li><li>Maintain and update the CRM system with accurate client data.</li><li>Coordinate with other departments (marketing, logistics, accounting) to ensure order fulfillment and customer satisfaction.</li><li>Assist in preparing for trade shows, sales meetings, and presentations.</li></ul><p><b>Qualifications:</b></p><ul><li>Proven experience as a Sales Coordinator, Administrative Assistant, or similar role.</li><li>Proficiency in MS Office (especially Excel and PowerPoint) and CRM software.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management abilities.</li><li>High attention to detail and problem-solving skills.</li><li>Ability to work effectively in a fast-paced team environment.</li></ul><p><b>What We Offer:</b></p><ul><li><b>Competitive salary and sales incentives.</b></li><li>Opportunities for professional growth and development.</li><li>A supportive and collaborative work environment.</li></ul><p><b>Interested candidates may forward their CV immediately.</b></p><p>Job Type: Permanent</p><p>Pay: From AED2,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Sales: 1 year (Preferred)</li></ul>

Sales Coordinator Required

Al Tannan

<div></div><div><div>Dubai
</div><div><p><b>Job Description:</b></p>
<p><b>
Job Summary</b></p>
<p>
Arshia is looking for a detail-oriented and proactive Administrative Assistant / Purchasing Assistant to support procurement and administrative operations. This role will work closely with the Procurement &amp; Administrative Coordinator to ensure accurate purchasing, proper documentation, and smooth day-to-day coordination. The ideal candidate has strong Excel skills and experience handling both electronic and non-electronic appliances.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Prepare and maintain purchase order (PO) lists and track order status</li>
<li>Coordinate daily procurement and operational follow-ups with vendors and internal teams</li>
<li>Document all communications, updates, and changes related to SKUs and orders</li>
<li>Maintain and update vendor records, product categories, and specifications</li>
<li>Ensure procurement files (POs, quotations, contracts, delivery notes) are accurate, organized, and audit-ready</li>
<li>Support internal audits by ensuring complete and accessible documentation</li>
<li>Provide general administrative support to ensure efficient workflow and compliance</li>
</ul>
<p><b>Technical Skills Required</b></p>
<ul>
<li>Strong Microsoft Excel skills (data tracking, reports, accuracy checks)</li>
<li>Knowledge of procurement and purchasing processes</li>
<li>Familiarity with electronic and non-electronic appliances</li>
<li>Experience handling procurement documentation and order tracking</li>
</ul>
<p><b>Soft Skills Required</b></p>
<ul>
<li>Strong communication and coordination skills</li>
<li>High attention to detail and accuracy</li>
<li>Ability to manage multiple tasks and meet deadlines</li>
<li>Problem-solving and decision-making skills</li>
<li>Ability to work independently and collaboratively within a team</li>
<li>Good organizational and time-management skills</li></ul></div></div><p></p>

Administrative / Purchasing Assistant

Explore 815+ Administrative assistant coordinator in Dubai this March. Find roles across top companies and apply now to boost your career.

815 administrative assistant coordinator jobs In Dubai

Administrative Assistant/Coordinator (UAE National)

Administrative Assistant/Coordinator (UAE National)

PRO & Administrative Coordinator

Admin and Management Coordinator(Female)

Office Administrator / IT Coordinator

Sales Coordinator Required

Administrative / Purchasing Assistant