sales coordinator

administrative assistant

assistant project manager

executive assistant

office administrator

administrative assistant coordinator

The Energy Training Centre

<div>
 <strong>
  PLEASE READ THE JOB DETAILS CAREFULLY
 </strong>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Company:
  </strong>
  The Energy Training Centre &ndash; Leading Provider of Professional Development Training
 </p>
 <p>
  <strong>
   Location:
  </strong>
  On-Site in Dubai, UAE
 </p>
 <p>
  <strong>
   Job Type:
  </strong>
  Full-Time
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
  <strong>
   Administrative Training Coordinator
  </strong>
  to join our team and help manage and coordinate training programs remotely across the globe.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an organized and proactive
  <strong>
   Administrative Training Coordinator
  </strong>
  who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
  </li>
  <li>
   Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
  </li>
  <li>
   Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
  </li>
  <li>
   Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
  </li>
  <li>
   Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
  </li>
  <li>
   Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
  </li>
  <li>
   Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
  </li>
  <li>
   Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
  </li>
  <li>
   Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
  </li>
  <li>
   Ability to work independently and manage tasks with minimal supervision.
  </li>
 </ul>
</div>


Administrative Coordinator - Urgent Hiring (Immediate Joiner)

WSP in the Middle East

Overview <p>WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.</p> Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul><p>We're not including referral prompts or third-party notices in this refined listing.</p>

Workplace & Admin Coordinator_(Emirati National)

Emirates

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as a Administration Coordinator with the Medical Benefits team and make a difference by delivering top-tier medical services that support our employees' health and well-being. Experience a fast-paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
 <br/>
 <br/>
 As an Administration Coordinator with the Medical Benefits team, you will provide comprehensive administrative support to the Manager relating to the function of medical services for a smooth and efficient day to day running of the department.
 <br/>
 <br/>
 <strong>
  In This Role, You Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Liaise and co-ordinate with the HR Shared Services team with regards to onboarding and Medical Benefits eligibility for employees and their dependant, where applicable
  </li>
  <li>
   Respond and communicate effectively to queries from various internal and external stakeholders with regards to the current medical benefits policy. The information requires recording and proper dissemination of information to provide an acceptable service level in line with the published terms and conditions and contractual operating procedures
  </li>
  <li>
   Administer online databases in line with published terms and respective data privacy regulations.
  </li>
  <li>
   Review all medical reports, referrals and treatment plans to check if covered as per the policy terms and conditions.
  </li>
  <li>
   Responsible for the provision of accurate approval authorisations and guidance to our contracted medical providers.
  </li>
  <li>
   Communicate with members and providers in relation to pre-approval status and terms. Manage emergency telephone approvals and responsible for confirming cover based on individual's medical history, medical reports and treatment plans.
   <br/>
   <br/>
  </li>
 </ul>
 Qualification
 <br/>
 <br/>
 <strong>
  To be considered for the role, you must meet the below requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelors Degree in Dental Surgery.
  </li>
  <li>
   4+ years relevant work experience in a clinical or medical insurance field.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You Will Have An Edge If You Have
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in Medical claims processing and pre-approval.
  </li>
  <li>
   Excellent written and spoken English.
  </li>
  <li>
   Proficient in using Word, Excel and PowerPoint.
   <br/>
   <br/>
  </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 <br/>
 <br/>
 Salary &amp; benefits
 <br/>
 <br/>
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 <br/>
 <br/>
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>


Administration Coordinator - Medical Benefits, Dental Pre-approvals

The Emirates Group

<div><h5 class="jobSectionHeader"><b>Job Purpose
</b></h5><p>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as an <b>Administrator Coordinator at Emirates Aviation University </b>, and play a pivotal role in shaping the future of our organisation by driving people strategies that empower our global workforce. Experience a fast-paced, multicultural environment where your expertise in human resources will contribute to building a world-class employee experience while advancing your own career on a global stage.
</p><p>As an <b>Administrator Coordinato </b>r, you will be responsible to plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.
</p><p><b>In this role, you will:
</b></p><ul><li>Maintains continuity of work operations by documenting and communicating needed actions to management: discovers irregularities and determines continuing needs.
</li><li>Resolves administrative problems by identifying and analysing information to create better solutions.
</li><li>Administers data through relevant systems to ensure that administration processes are followed.
</li><li>Maintain records of staff overtime, in-lieu, sickness, absence, and leave.
</li><li>Update HR systems, i.e. TER, in a timely and accurate manner.
</li><li>Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
</li><li>Guide employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines.
</li><li>Provide consistent and accurate customer service over available communication methods.
</li></ul><h5 class="jobSectionHeader"><b>Qualification
</b></h5><p><b>To be considered for this role, you must meet the below requirements:
</b></p><ul><li>12 years schooling or equivalent.
</li><li>3+ years experience in an administration environment, preferably in a similar capacity.
</li>Proficient on MS packages, Company systems (TER/ROS) &amp; Resource Management Systems.<br>
<li>
</li></ul><p></p><br>
<p><br>
At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
</p><h5 class="jobSectionHeader"><b>Salary &amp; benefits
</b></h5><p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
<br>
<br>
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</p></div>

Administration Coordinator

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

Ontime Group

<p><b>Job Summary:</b><br/>We are seeking a Finance Assistant who is proficient in Tagalog to join our team in On Time Group. The Finance Coordinator will be responsible for assisting in financial reporting, accounting tasks, and administrative support within our organization. This role requires a detail-oriented individual with strong organizational skills and the ability to communicate effectively in Tagalog.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in the preparation of financial statements and reports.</li><li>Handle basic bookkeeping tasks such as data entry and reconciliations.</li><li>Process invoices, expense forms, and other financial documents.</li><li>Assist in maintaining financial records accurately and timely.</li><li>Provide administrative support to the finance team as needed.</li><li>Communicate effectively with colleagues and external stakeholders in Tagalog.</li><li>Help ensure compliance with financial policies and procedures.</li><li>Assist in conducting basic financial analysis and forecasting.</li></ul><p><b>Requirements:</b></p><ul><li>Fluent in Tagalog and English</li><li>Bachelor&rsquo;s degree in Finance, Accounting, or related field is preferred.</li><li>Proven experience (1-2 years) as a Finance Assistant, Finance Coordinator, or similar role.</li><li>Proficient in MS Office, particularly Excel and accounting software.</li><li>Strong organizational and multitasking skills.</li><li>Detail-oriented with a high degree of accuracy in work.</li><li>Ability to work effectively both independently and as part of a team.</li><li>Knowledge of UAE financial regulations and practices is a plus.</li><li>Must be currently based in Dubai.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Experience:</p><ul><li>Finance Assistant: 1 year (Required)</li></ul><p>Language:</p><ul><li>Tagalog (Required)</li></ul>

Finance Assistant

AW Rostamani

<p></p><div><div><p><div><div><div><div><p><b>Job responsibilities:
</b></p><p>&middot; Manage the Director Aftersales calendar, including scheduling meetings and appointments
</p><p>&middot; Prepare and organize meeting agendas, take minutes, and follow up on action items
</p><p>&middot; Screen and direct phone calls, emails, and other correspondence to appropriate parties
</p><p>&middot; Draft and proofread Arabic documents, emails, and reports
</p><p>&middot; Scheduling the leave roaster consulting with the concerned Managers
</p><p>&middot; Organize internal and external meetings, appointments, and events
</p><p>&middot; Coordinate travel arrangements for staff members as needed
</p><p>&middot; Prepare and maintain meeting materials, presentations, and agendas
</p><p>&middot; Act as the point of contact between departments and ensure information is shared efficiently
</p><p>&middot; Manage incoming and outgoing communications, including emails, phone calls, and physical mail
</p><p>&middot; Making arrangement for pickup of new employees from Airport and arranging for their health card and medical fitness certificate
</p><p>&middot; Control of stationery items, Maintain and update databases, filing systems, and documentation
</p><p>&middot; Assist in preparing reports, presentations, and other business documentation
</p><p>&middot; Track and maintain records of office expenses and invoices etc
</p><p>&middot; Order office supplies and maintain inventory
</p><p>&middot; Coordinate with Legal departments or offices to facilitate work processes
</p><p>&middot; Manage administrative workflows, raising pandadocs and ensuring smooth office operations<br>
</p><p></p><p><b>Educational Qualification
</b></p><ul><li><p>&middot; Bachelor&rsquo;s Degree or equivalent<br>
</p></li></ul><p></p><p><b>Work Experience
</b></p><ul><li><p>&middot; 5 years minimum experience as Administration coordinator<br>
</p></li></ul><p></p><p><b>Competencies
</b></p><ul><li><p>&middot; Communication &amp; Computer Skills<br>
</p></li></ul><p></p><p><b>Languages
 </b></p><p>&middot; Excellent written and verbal communication skills in English</p></div></div></div></div></p></div></div><p></p>
<br><div><div>AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees.<br>
</div><div></div><br>
<div>Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand.<br>
</div><div></div><br>
<div>Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations.<br>
</div><div></div><br>
<div>For more information, visit www.awrostamani.com .</div></div>

Administrative Coordinator

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