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administrative assistant coordinator

K4 Technical Services

Job Description:We are seeking a highly organized and customer-focused Maintenance Admin/Coordinator with a minimum of 2 years of UAE experience in a maintenance company. The ideal candidate should possess excellent customer service skills and a basic understanding of technical operations. This role ensures smooth administrative processes, timely coordination of maintenance activities, and an outstanding customer experience.Key Responsibilities:<ul><li>Customer Service:</li><li>Handle customer inquiries, complaints, and requests promptly and professionally.</li><li>Provide clear and concise updates on work progress to clients.</li><li>Coordination &amp; Scheduling:</li><li>Schedule and assign maintenance tasks to technicians based on priorities and availability.</li><li>Coordinate with clients and team members to ensure smooth execution of maintenance jobs.</li><li>Administrative Duties:</li><li>Maintain accurate records of maintenance requests, reports, and invoices.</li><li>Prepare and update daily, weekly, and monthly activity logs.</li><li>Technical Support:</li><li>Collaborate with technical teams to understand project requirements and provide administrative assistance.</li><li>Support procurement by sourcing materials and maintaining inventory records, if required.</li><li>Compliance &amp; Documentation:</li><li>Ensure all activities adhere to company policies and regulatory standards.</li><li>Prepare and submit necessary reports to management.</li></ul>Qualifications:<ul><li>Minimum of 2 years of UAE experience in a maintenance company.</li><li>Strong customer service skills with a proven track record of client satisfaction.</li><li>Basic technical knowledge of maintenance operations, tools, and systems is preferred.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook).</li><li>Fluency in English is mandatory; additional languages are a plus.</li></ul>Key Competencies:<ul><li>Problem-solving and decision-making skills.</li><li>Ability to work effectively under pressure.</li><li>Strong communication and interpersonal skills.</li></ul>Preferred:<ul><li>Experience in handling residential or commercial maintenance projects.</li><li>Knowledge of UAE maintenance regulations and standards.</li></ul>Salary: Competitive, based on experience.How to Apply: Please send your updated CV to [hiring@k4.ae] with the subject line &ldquo;Application for Maintenance Admin/Coordinator.&rdquo;Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have working in a maintenance company in the UAE?</li><li>Do you have any experience or basic knowledge of technical systems, tools, or operations in a maintenance setting?</li></ul>

Maintenance Admin/Coordinator

Naffco

<div><h3 class="jobSectionHeader">Job Summary:</h3>
The Coordinator is responsible for organizing, implementing, and overseeing daily operations, projects, and initiatives within their assigned department or program. This role ensures smooth coordination between teams, stakeholders, and external partners, while maintaining a focus on achieving program objectives and delivering quality service.<h3 class="jobSectionHeader">
Key Responsibilities:</h3>
Plan, coordinate, and execute programs, events, or projects.
Serve as the primary point of contact for internal and external stakeholders. 
Maintain accurate records, reports, and documentation 
Track project timelines, deliverables, and milestones to ensure deadlines are met.
Monitor budgets and expenses, providing regular updates to leadership.
Support the development and implementation of department policies and procedures.
Facilitate communication and collaboration among team members and departments.
Evaluate and report on program performance, outcomes, and areas for improvement.
Ensure compliance with relevant regulations, standards, and organizational policies.
Perform administrative duties, including scheduling, reporting, and data entry.<h3 class="jobSectionHeader">
Required Qualifications:</h3>
Bachelor&rsquo;s degree in Business Administration, Project Management, or related field (or equivalent experience).
2+ years of experience in a coordination or administrative role.
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Proficient in Microsoft Office Suite and/or project management tools.
Ability to manage multiple priorities and meet deadlines.
Problem-solving skills and attention to detail.</div>

ASD Coordinator

DMC ADVERTISING SERVICES

Job Summary:The Admin Sales Coordinator - female candidates supports the sales team by handling administrative tasks, coordinating sales activities, maintaining customer records, and ensuring smooth communication between departments. This role is essential in helping the sales team achieve targets and ensuring excellent customer service.Key Responsibilities:<ul><li>Assist the sales team in daily administrative tasks, including preparing quotes, sales reports, and presentations.</li><li>Process sales orders, invoices, and purchase orders accurately and promptly.</li><li>Maintain and update customer databases system and sales documentation.</li><li>Act as a point of contact for clients for inquiries, support, or follow-up.</li><li>Liaise with internal departments (e.g., logistics, finance, marketing) to ensure customer requirements are met.</li><li>Track sales targets and report on performance metrics to management.</li><li>Support the preparation and coordination of sales events, trade shows, and product launches.</li><li>Handle communication and correspondence on behalf of the sales team.</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Admin & Sales Coordinator

Al haram Al zahabi Real estate

We are looking for an Administrative Coordinator to take on the following responsibilities: Female Only&#61623; Administrate the company website as well as other CRM accounts such as: Property finder, Bayut.com (brokerpad), dubizzle, booking.com, DTCM, Nakheel, Damac Living Portal and ecmpermit.&#61623; Establish efficient workflow processes and monitor the daily productivity of the operation team.&#61623; Manages the in-house contractor's and/or third-party contractor's schedules. Handles urgent requests and has good time management skills.&#61623; Coordinate with the clients and agents concerning property inquiry and/or Maintenance related concerns.&#61623; Processes Trade License Registration, Employment Visa Registration &amp; cancellation through DMCC portal. - Has general knowledge about DMCC portal.&#61623; Highly knowledgeable about Dubai Land Department (RERA) and Dubai Municipality.&#61623; Can handle Insurance and Salary WPS registration, car licensing (RTA related concerns), etc.&#61623; Provide and processes clearance for out-going tenants.&#61623; Possesses excellent oral and written communication skills.*****QUALIFICATIONS:&#61623; Knowledgeable in conducting psychological assessments and tests &#61623; Strong interpersonal skills &#61623; Good knowledge of property and real estate industry &#61623; Extensive hands-on experience in all Microsoft Applications &#61623; Great sense of responsibility &#61623; Highly motivated and goal &ndash; oriented &#61623; Can work under pressure with minimal supervisionJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Gender?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>English and Hindi (Preferred)</li></ul>

Administrative Coordinator

Smart Value Technical Services

Job Description:We are looking for a smart, organized, and detail-oriented female Service Coordinator &amp; Office Administrator to join our Dubai office (Location: Al Rashidiya, Dubai) . The ideal candidate will be responsible for coordinating daily service operations, maintaining job records, and supporting the service team with administrative and scheduling tasks.Key Responsibilities:<ul><li>Coordinate and assign service calls to technicians</li><li>Maintain service logs, job sheets, and work orders</li><li>Follow up with clients for job updates and feedback</li><li>Prepare quotations, invoices, and reports as required</li><li>Handle calls, emails, and communication between office and field teams</li><li>Maintain proper filing and documentation of service jobs</li><li>Support daily office operations and basic accounting entries</li></ul>Requirements:<ul><li>Female candidates only (under spouse visa)</li><li>Proficiency in MS Excel &amp; Word</li><li>Good communication and coordination skills</li><li>Fluent in English, Hindi</li><li>Prior experience in service coordination or office administration preferred</li><li>Organized, punctual, and able to multitask efficiently</li></ul>Salary: AED 2,500 per monthSend your CV to manjesh@smartvalueservice.com.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Service Coordinator & Office Administrator (Female Candidates with Own Visa)

Al Waleed Refrigerant Gas Industry LLC

Job Title: Sales Coordinator / Sales AssistantJob Summary: We are seeking a proactive and organized Sales Coordinator / Sales Assistant to support our sales team and ensure smooth operations across sales, customer service, and administrative functions. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.Key ResponsibilitiesSales Support &amp; Coordination<ul><li>Provide administrative support to the sales team, including preparing reports, processing orders, and managing client databases.</li><li>Coordinate sales meetings, presentations, and events, ensuring logistics and materials are well-prepared.</li><li>Oversee order fulfillment and ensure timely, accurate delivery of products/services.</li></ul>Customer Interaction &amp; Service<ul><li>Serve as a key point of contact for clients&mdash;responding to inquiries, resolving issues, and ensuring high customer satisfaction.</li><li>Build and maintain strong client relationships; collect feedback to enhance service quality and sales processes.</li></ul>Reporting &amp; Analysis<ul><li>Monitor and track sales performance metrics; support the analysis of sales trends.</li><li>Prepare regular reports on sales activities, client engagement, and team productivity.</li></ul>Administrative Duties<ul><li>Maintain accurate documentation including sales contracts, reports, and other relevant paperwork.</li><li>Manage CRM entries, office supplies, vendor coordination, and overall office support.</li><li>Organize team schedules, meetings, and travel arrangements as needed.</li><li>Facilitate internal communication between sales, clients, and other departments to streamline workflow.</li></ul>Qualifications<ul><li>Education: High school diploma or equivalent (Bachelor&rsquo;s degree preferred).</li><li>Experience: Prior experience in sales support, administration, or a similar role is an advantage.</li></ul>Skills Required<ul><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficient in Microsoft Office (Excel, Word, PowerPoint) and CRM systems.</li><li>Detail-oriented with strong problem-solving capabilities.</li><li>Able to work independently and collaboratively in a fast-paced environment.</li></ul>Additional Requirements<ul><li>Flexible and adaptable to changing priorities.</li><li>Demonstrates professionalism and maintains confidentiality.</li></ul>Working Conditions<ul><li>Office-based role.</li><li>Full-time position; standard business hours .</li><li>Availability: Immediate joiner preferred.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>Sales Coordinator / Sales Assistant: 2 years (Preferred)</li></ul>

Sales Co-ordinator / Sales Assistant (ONLY FEMALE CANDIDATES)

MYSHA

Full job descriptionWe are hiring an experienced Administrative Assistant with accounting background who can join immediately. Female only<ul><li>Previous experience as Administrative Coordinator, Administrator or similar role</li><li>Hands-on experience with MS Office (particularly MS Excel)</li><li>Solid time-management abilities with the ability to prioritize tasks</li><li>Excellent verbal and written communication skills and presentation skills</li><li>Organizing and coordinating skills</li><li>Proficiency in Microsoft Excel and accounting software (Tally).</li></ul>Responsibilities<ul><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.</li><li>Desktop research</li><li>Book travel arrangements (flights and hotel accommodations)</li><li>Submit and reconcile expense reports</li><li>Maintain contact lists</li><li>Act as the point of contact for internal and external clients</li><li>Handle sensitive information in a confidential manner</li><li>Assist in the preparation of financial statements, invoices, and other accounting documents.</li><li>Process accounts payable and accounts receivable transactions.</li><li>Reconcile bank statements and assist in month-end closing procedures.</li><li>Maintain accurate records of financial transactions.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor&rsquo;s degree in accounting, finance, or related field.</li></ul>Experience:<ul><li>Accounting experience: 1 year UAE Experience (Knowledge in Tally required)</li><li>Administrative experience: at least 1 year UAE experience (required)</li></ul>Language:<ul><li>English (required)</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthExperience:<ul><li>UAE: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthApplication Question(s):<ul><li>Do you have knowledge about Tally ERP?</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Application Deadline: 01/07/2024

Administrative Assistant cum Accountant

Explore 1294+ Administrative assistant coordinator in Dubai this October. Find roles across top companies and apply now to boost your career.