administrative assistant

accounts assistant

executive assistant

office administrator

office assistant

administrative assistant coordinator

Atlas scarf fashion

ACCOUNTANT / ADMIN COORDINATORLocation: Dubai &amp; SharjahCompany: Atlas Scarf FashionWe are looking for a reliable and detail-oriented Accountant / Admin Coordinator to join our team.Key Responsibilities:<ul><li>Manage daily accounting entries and bookkeeping</li><li>Handle Tally accounting software</li><li>Record sales, purchases, expenses, and supplier transactions</li><li>Assist with VAT-related documentation and reports</li><li>Perform bank reconciliations and account checks</li><li>Monitor inventory records and stock movements</li><li>Prepare basic financial and sales reports</li><li>Maintain organized records and documentation</li><li>Coordinate with store staff regarding stock, invoices, and operational matters</li><li>Provide administrative support to management when required</li><li>Assist customers and support retail operations when necessary</li></ul>Requirements:<ul><li>Experience using Tally is preferred</li><li>Good knowledge of accounting principles</li><li>Strong attention to detail and accuracy</li><li>Good communication skills in English</li><li>Proficiency in Microsoft Excel</li><li>Organized, responsible, and trustworthy</li><li>Ability to work independently and manage multiple tasks</li><li>Previous retail or fashion industry experience is an advantage</li></ul>Preferred:<ul><li>Experience with inventory management</li><li>Experience in UAE retail operations</li></ul>We are looking for someone who is not only strong in accounting but is also willing to support store operations and work closely with the sales team when needePay: AED3,000.00 - AED5,000.00 per dayWork Location: In person

Accountant / admin coordinator

Smart DCS cleaning services l.l.c dubai

Admin Executive / Operations Coordinator (Maintenance Industry)Job Title:Admin Executive / Operations CoordinatorLocation:Dubai, UAEJob Type:Full-TimeEducation Background:Mechanical Engineering &amp; Civil Engineering (Preferred)Job SummaryWe are looking for a highly organized and detail-oriented Admin Executive / Operations Coordinator to support our daily operations and administrative activities. The ideal candidate should have at least 1 year of experience, preferably in the Facilities Management, Maintenance, Technical Services, HVAC, MEP, or Cleaning Industry.The candidate must be proficient in Microsoft Office, CRM systems, quotation preparation, scheduling, client coordination, and administrative support functions.Important Requirements✅ Minimum 1+ years of experience in Administration or Coordination✅ Experience in Maintenance, Facilities Management, Technical Services, HVAC, MEP, or Cleaning Industry preferred✅ Strong knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint)✅ Experience with CRM software and quotation preparation✅ Excellent communication and organizational skills✅ Freshers will NOT be consideredKey ResponsibilitiesAdministrative Support<ul><li>Manage daily administrative and office operations.</li><li>Maintain proper records, reports, and documentation.</li><li>Handle incoming calls, emails, and client inquiries professionally.</li><li>Prepare and maintain operational reports and trackers.</li></ul>Quotation &amp; Documentation<ul><li>Prepare quotations, proposals, and service agreements.</li><li>Follow up on submitted quotations and pending approvals.</li><li>Maintain accurate records of contracts, invoices, and client documents.</li><li>Coordinate documentation between clients, sales, and operations teams.</li></ul>CRM &amp; Data Management<ul><li>Update and maintain customer information in CRM systems.</li><li>Ensure all leads, jobs, and customer records are properly updated.</li><li>Generate reports and track job status, quotations, and follow-ups.</li><li>Monitor pending tasks and ensure timely updates.</li></ul>Operations Coordination<ul><li>Schedule jobs and coordinate with field teams and technicians.</li><li>Coordinate with clients regarding appointments and service schedules.</li><li>Support operations team in daily planning and resource allocation.</li><li>Follow up on job completion reports and customer feedback.</li></ul>Client Coordination<ul><li>Maintain regular communication with clients regarding service updates.</li><li>Handle customer requests and coordinate with relevant departments.</li><li>Assist in resolving client concerns and operational issues.</li></ul>Reporting &amp; Compliance<ul><li>Prepare daily, weekly, and monthly reports.</li><li>Maintain accurate filing systems and operational records.</li><li>Ensure compliance with company procedures and documentation standards.</li></ul>Preferred Skills<ul><li>Microsoft Excel (Advanced knowledge preferred)</li><li>Microsoft Word &amp; Outlook</li><li>CRM Software</li><li>Quotation Preparation</li><li>Data Entry &amp; Reporting</li><li>Scheduling &amp; Coordination</li><li>Customer Service</li><li>Time Management</li><li>Multitasking &amp; Problem Solving</li></ul>Why Join Us?<ul><li>Stable and growing company</li><li>Career growth opportunities</li><li>Professional working environment</li></ul>Apply NowOnly candidates with relevant administration or coordination experience will be considered. Experience in the Maintenance, Facilities Management, HVAC, MEP, Technical Services, or Cleaning Industry will be a strong advantage.Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Admin Executive / Operations Coordinator (Home Maintenance Industry)

OBAIDALLA TECHNICAL ENGINEERING

Job DescriptionWe are seeking a highly organized and proactive Maintenance Coordinator / Secretary with experience in building maintenance operations. The ideal candidate will be responsible for handling maintenance requests, coordinating with technicians and subcontractors, maintaining records, and ensuring smooth communication between tenants, management, and maintenance teams.Key ResponsibilitiesReceive and record maintenance requests from tenants and clients.Schedule and coordinate maintenance activities with technicians.Follow up on open maintenance tickets and ensure timely closure.Maintain maintenance records, reports, and documentation.Coordinate with subcontractors and suppliers.Prepare quotations, work orders, and service reports.Update and manage maintenance tracking systems and spreadsheets.Handle phone calls, emails, and customer inquiries professionally.Monitor technician attendance and job completion status.Support management with administrative and operational tasks.QualificationsMinimum 2&ndash;3 years of experience in building maintenance, facilities management, or maintenance coordination.Strong knowledge of maintenance operations (AC, plumbing, electrical, civil works).Proficiency in Microsoft Office, Google Sheets, and email correspondence.Excellent organizational and communication skills.Experience:<ul><li>Building maintenance operations: 3 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving Licenses (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Maintenance Coordinator / Secretary

Canal Central Hotel

We are looking for a proactive and organized Property Accounts &amp; Administration Coordinator to support day-to-day property management and finance operations.Key Responsibilities:<ul><li>Manage and maintain the company&rsquo;s petty cash, including disbursements, reconciliations, replenishment requests, recording, and supporting documentation.</li><li>Follow up on returned cheques and coordinate with tenants, Leasing, Legal, and Finance teams to ensure timely resolution and collection.</li><li>Maintain records and status updates for returned cheque cases and legal follow-up.</li><li>Assist with tenant move-out procedures, including validation of tenant accounts and clearance requirements.</li><li>Coordinate security deposit reviews and ensure required documentation is completed before release.</li><li>Track snag lists and coordinate with relevant departments to ensure completion and closure.</li><li>Monitor and maintain records of property-related DEWA and utility bills .</li><li>Maintain accurate records, trackers, reports, and supporting documentation for receivables, returned cheques, legal cases, security deposits, utility accounts, and other operational matters.</li></ul>Requirements:<ul><li>2&ndash;3 years of experience in administration, receivables, property management, or a similar role.</li><li>Good follow-up and coordination skills.</li><li>Basic understanding of receivables, collections, and tenant account reconciliation.</li><li>Strong organizational and communication skills.</li><li>Proficiency in Microsoft Excel and Microsoft Office.</li><li>Experience in property management or real estate operations is an advantage.</li></ul>Application Question(s):<ul><li>Do you have experience in property management or real estate operations ?</li></ul>Experience:<ul><li>Accountant (Real Estate): 2 years (Required)</li></ul>Work Location: In person

Property Accounts & Administration Coordinator

SHABBIR ENTERPRISES

About the Role: We are seeking a highly organized and proactive Sales Coordinator to support our sales team and help drive operational efficiency. In this role, you will assist with administrative tasks, manage customer communication, and ensure the smooth execution of the sales process from start to finish.Key Responsibilities:<ul><li>Provide administrative support to the sales team, including preparing quotations, proposals, and presentations.</li><li>Coordinate and follow up on sales leads, client inquiries, and order processing.</li><li>Maintain accurate and up-to-date records of sales activities, customer accounts, and documentation in CRM systems.</li><li>Liaise between the sales team and internal departments to ensure timely delivery and customer satisfaction.</li><li>Schedule meetings, calls, and appointments for the sales team.</li><li>Assist in preparing sales reports, forecasts, and performance metrics.</li><li>Support the onboarding of new clients and follow up on post-sale activities.</li><li>Help organize and participate in trade shows, events, or promotional campaigns as needed.</li></ul>Requirements:<ul><li>Previous experience as a Sales Coordinator, Sales Support, or similar administrative role.</li><li>Strong organizational and multitasking skills with a keen attention to detail.</li><li>Excellent verbal and written communication skills in English; French and Arabic are a plus.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with CRM software is an advantage.</li><li>Ability to work independently and as part of a team.</li><li>Bachelor's degree in Business Administration, Marketing, or a related field (preferred).</li></ul>What We Offer:<ul><li>Competitive salary with performance-based incentives.</li><li>Training and professional development opportunities.</li><li>A collaborative and dynamic team environment.</li><li>Opportunities to grow within the sales or operations team.</li></ul>Job Type: Full-timeWork Location: In person

Sales Coordinator

Asqlaan Real Estate

Personal Assistant (PA) &amp; Admin AssistantLocation: Dubai, UAE Job Type: Full-TimeJob OverviewWe are looking for a proactive, organized, and detail-oriented Personal Assistant (PA) &amp; Admin Assistant to join our team in Dubai. This position is ideal for fresh graduates or experienced candidates looking to start their career in administration and office management. The successful candidate will provide administrative support and assist management with daily tasks to ensure smooth business operations.Key ResponsibilitiesAdministrative Support<ul><li>Manage daily office administrative activities efficiently.</li><li>Assist in preparing documents, reports, presentations, and correspondence.</li><li>Handle incoming emails, calls, and inquiries professionally.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Maintain and organize company records and files.</li><li>Ensure timely follow-up on tasks and communications.</li><li>Handle confidential information with discretion and professionalism.</li></ul>Personal Assistant Duties<ul><li>Provide administrative support to management as required.</li><li>Coordinate travel arrangements, meetings, and appointments.</li><li>Assist in preparing meeting agendas and taking minutes when required.</li><li>Support management with day-to-day operational tasks.</li></ul>Requirements<ul><li>Freshers are welcome to apply.</li><li>Fluency in English is mandatory and Hindi is preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong attention to detail and time management skills.</li><li>Ability to work independently and perform under pressure.</li><li>Positive attitude and eagerness to learn.</li></ul>Apply now and start building your career with us in Dubai!Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Personal Assistant (PA) & Admin Assistant

Cube Wooden Works

Job Description:We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities.Responsibilities :<ul><li>Answer and direct phone calls.</li><li>Organize and schedule appointments for labours</li><li>Should be able to speak in Hindi with labours</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>Requirements<ul><li>Immediate joiner</li><li>Must be present in UAE</li><li>Proficiency in Microsoft Office</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>Hindi speaking - MANDATORY</li></ul>Pay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Factory Admin

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