executive assistant

administrative assistant

admin assistant

office assistant

office administrator

administrative assistant coordinator

Confidential Company

Position OverviewThe Admin Coordinator will be responsible for day-to-day administrative and operational support to ensure smooth office and project activities while also serving as an assistant to the HR & Admin Director. The role involves coordination across various department, ensuring compliance, accuracy, and timely delivery of administrative tasks. Key Responsibilities<ul><li>Assist with the issuance and renewals of Trade Licenses, Ejari (tenancy contracts), Contracts, and Certificates for offices, labour camps and stores.</li><li>Coordinate with our PRO-Projects & authorities (TRAKHEES, Society of Engineers, Dubai & Sharjah Municipality) for engineer accreditations and other professional memberships. </li><li>Provide front desk support & work as receptionist during assigned hours, ensuring professional communication and assistance.</li><li>Support recruitment to coordinate staff onboarding, including documentation, induction, IT setup, and internal communication.</li><li>Maintain and update staff & workers annual leave records.</li><li>Manage petty cash entries of government-related transactions in ERP.</li><li>Handle business card requests, supplier coordination, and invoicing.</li><li>Consolidate invoices with the project PRO for timely submission and processing.</li><li>Assist in ISO documentation and audit requirements.</li><li>Maintain and update administrative registers and databases.</li><li>Assist in managing Access Cards (Head Office) and coordinate parking arrangements.</li><li>Support the Office manager with all related HO requirements (pest control, AC maintenance, among other areas).</li></ul> Requirements<ul><li>Bachelor&#x27;s degree in business administration, HR, or a related field.</li><li>5+ years of experience in administrative or office support roles.</li><li>Proficiency in MS Office and ERP systems.</li><li>Strong organizational and communication skills.</li><li>Knowledge of UAE regulatory procedures is an advantage.</li></ul>

Admin Coordinator

Global Mission Support Services LLC

Administrative Coordinator &ndash; Nauru Medical CentreCountry Location: Nauru (Relocation required) Employer: Nauru Medical Centre Contract Type: Full-timeAbout the Role: We are seeking a detail-oriented and proactive Administrative Coordinator to support the day-to-day operations of the Nauru Medical Centre. The ideal candidate will assist with administrative functions, coordination between departments, and ensure efficient workflow within the hospital environment.Key Responsibilities:<ul><li>Provide administrative and clerical support to management and medical teams.</li><li>Coordinate meetings, schedules, and communication between departments.</li><li>Maintain accurate records, reports, and documentation.</li><li>Assist with procurement requests, HR coordination, and logistics support.</li><li>Support the onboarding process for staff and consultants.</li><li>Ensure compliance with internal policies and procedures.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3 years of experience in administrative or coordination roles (preferably in healthcare or hospital settings).</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficient in MS Office and document management systems.</li><li>Flexible and adaptable in a multicultural environment.</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Accommodation and travel arrangements provided</li><li>Opportunity to work in an international healthcare environment</li></ul>To Apply: Please send your updated CV with the subject line &ldquo;Admin Coordinator &ndash; Nauru Medical Centre&rdquo; to talent@gmss.ltdJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to be relocated to the country Nauru once we hire you for this position?</li></ul>

Administrative Coordinator- Nauru Deployment

RNA Resources Group Limited

Job Summary: We are looking for a competent and organized Administration Coordinator to manage daily administrative operations and ensure seamless office functioning. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.Key Responsibilities:<ul><li>Manage calendars, schedule appointments, and coordinate meetings and travel arrangements.</li><li>Prepare, edit, and proofread official documents, reports, and presentations.</li><li>Develop and maintain filing systems (physical and digital) and manage administrative databases.</li><li>Monitor and order office supplies while maintaining cleanliness and order in common areas.</li><li>Provide administrative assistance to team members and management, including expense tracking and record maintenance.</li><li>Coordinate with the HR department on staff-related issues and assist in organizing internal events.</li><li>Handle purchase order creation, vendor coordination, and negotiation.</li><li>Oversee transportation arrangements for staff and manage maintenance requirements for the warehouse and accommodations.</li></ul>

Administration Coordinator

Procom MiddleEast Audio & Lighting Systems Trading

We are seeking a highly organized and motivated Administrative Coordinator to assist our sales department. In this role, you will ensure the smooth operation of daily administrative and sales support activities, enabling our team to focus on growth and delivering exceptional service to our clients. Key ResponsibilitiesThe ideal candidate will manage a diverse range of duties, including:Sales Support Responsibilities<ul><li>Support sales team on sales pipeline: Organize leads, maintain and update the sales pipeline, and ensure timely follow-up with customers.</li><li>Customer Communication: Respond promptly to customer emails and phone calls, handle inquiries, and resolve issues effectively to ensure a positive customer experience.</li><li>Quotation Issuance: Prepare and issue accurate customer quotations.</li></ul>Administrative Responsibilities<ul><li>Correspondence Management: Manage and prioritize all departmental correspondence, including emails and phone calls.</li><li>Documentation: Maintain and update all departmental files, records, and databases with meticulous attention to detail.</li><li>Team Collaboration: Collaborate closely with the sales team, providing essential administrative assistance and contributing actively to overall team success.</li></ul>

Administrative Coordinator

Kafu Facility Management

Job Summary:The Admin Coordinator will be responsible for providing administrative and clerical support to ensure efficient operation of the office. She will coordinate office activities, manage communication, assist in vendor management, handle documentation and support management in daily administrative functions.Key Responsibilities:<ul><li>Oversee day-to-day office administration and ensure smooth operations.</li><li>Manage incoming and outgoing correspondence (emails, letters, couriers, etc.).</li><li>Maintain and organize office files, records and documents.</li><li>Handle procurement of office supplies, stationery and other materials.</li><li>Coordinate with vendors and service providers for maintenance, utilities and other services.</li><li>Support HR and management in scheduling meetings, interviews and travel arrangements.</li><li>Prepare reports, meeting minutes and presentations as required.</li><li>Maintain attendance records and assist with leave management.</li><li>Ensure a clean, professional and welcoming office environment.</li><li>Provide support in organizing office events, conferences and training sessions.</li><li>Liaise with internal departments to ensure administrative efficiency.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>2&ndash;5 years of experience in office administration or coordination roles.</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Attention to detail and a high level of professionalism.</li><li>Ability to handle confidential information with integrity.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you ready to join immediately ?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

ADMIN COORDINATOR (FEMALE)

Antal International L.L.C-FZ

We are looking for a highly organized and proactive Admin and Exam Coordinator to support our client who is a market leader renowned for its excellence in wines and spirits industry. The role involves managing both administrative tasks and exam coordination related to internal training programs and external certification courses across different categories. The position plays a key role in ensuring smooth operations, accurate record management, and seamless coordination between employees, trainers, and educational partners. Key Responsibilities:<ul><li>Provide administrative and logistical support for internal and external training programs.</li><li>Maintain training calendars, attendance, and certification records.</li><li>Coordinate with HR, trainers, and external partners to organize learning sessions and exams.</li><li>Manage communication, documentation, and reporting for all training and assessment activities.</li><li>Plan and oversee exam schedules, logistics, and result tracking in coordination with training bodies.</li><li>Support training events, workshops, and vendor coordination, ensuring smooth execution and compliance with company standards.</li></ul>

Administrative and Exam Coordinator

WSP in the Middle East

Overview WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul>We're not including referral prompts or third-party notices in this refined listing.

Workplace & Admin Coordinator_(Emirati National)

Explore 2011+ Administrative assistant coordinator in Dubai this November. Find roles across top companies and apply now to boost your career.