executive assistant

administrative assistant

office assistant

office administrator

office manager

administrative assistant coordinator

TK Elevator

<div>
 We are seeking a highly organized and proactive NI Admin Coordinator to join our team at TK Elevator UAE L.L.C, based in Dubai, within the DXB Instal department. This role is essential in ensuring the smooth administrative operations supporting our installation projects and operational teams.
 
 
 
 Key Responsibilities:
 
 
 
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 Provide comprehensive administrative support to the DXB Instal department, including managing correspondence, scheduling meetings, and coordinating communications among teams.
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 Maintain accurate and up-to-date project documentation and records, ensuring compliance with company policies and legal requirements.
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 Coordinate logistics and resource planning to support installation projects, working closely with technical teams and external vendors.
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 Assist in the preparation and processing of procurement and invoicing documents, collaborating with finance and supply chain departments.
 </li>
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 Monitor project timelines and deliverables, proactively identifying and addressing potential administrative bottlenecks.
 </li>
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 Organize and maintain electronic and physical filing systems for project and departmental information.
 </li>
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 Support the onboarding and training processes for new team members within the department.
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 Contribute to continuous improvement initiatives by suggesting administrative process enhancements that increase efficiency and effectiveness.
 
 
 </li>
 </ul>
 
 Qualifications and Skills:
 
 
 
 <ul>
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 A minimum of a high school diploma, with preference given to candidates holding additional qualifications or relevant certifications in administration, project coordination, or related fields.
 </li>
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 Proven experience in an administrative or coordination role, ideally within construction, installation, or engineering environments.
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 Strong organizational skills with keen attention to detail and the ability to manage multiple tasks simultaneously under tight deadlines.
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 Excellent communication abilities, both written and verbal, to facilitate clear interaction with internal teams and external partners.
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 Proficiency in standard office software applications, including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
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 Familiarity with project management tools and systems is an advantage.
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 Demonstrated ability to work collaboratively in a diverse team setting, embracing a culture of inclusion and mutual respect.
 
 
 </li>
 </ul>
 
 About TK Elevator UAE L.L.C:
 
 
 
 TK Elevator UAE L.L.C is a global leader in elevator and escalator solutions, committed to enhancing urban mobility through innovative technologies and exceptional service. Our team in Dubai is dedicated to delivering superior installation and maintenance services, fostering a positive work environment where every team member can grow and succeed.
 
 
 Joining our DXB Instal department as an NI Admin Coordinator offers the opportunity to contribute to exciting projects in a dynamic industry. We value professionalism, integrity, and a commitment to operational excellence, and we welcome individuals who share our passion for making a difference.
 
 
 If you are a motivated professional ready to play an integral role in supporting our installation operations while developing your administrative career, we encourage you to apply and be part of our forward-thinking team.
</div>

NI Admin Coordinator

Heal Hub

About Heal Hub Polyclinic LLCHeal Hub is a leading Polyclinic in Dubai dedicated to holistic care for physical, mental, and emotional well-being. Our multidisciplinary team delivers services spanning physiotherapy, chiropractic, osteopathy, yoga, energy healing, and recovery. Driven by excellence, innovation, and a patient-centric philosophy, we are shaping the future of integrated healthcare in the UAE.Role OverviewThe Quality and Admin Coordinator supports both administrative and clinical operations to ensure compliance with organizational policies, regulatory requirements, and quality standards. The role involves monitoring processes, assisting with audits, identifying gaps, supporting corrective actions, and helping implement continuous improvement initiatives across the polyclinic.Key Responsibilities1. Quality Assurance &amp; Compliance<ul><li>Assist in conducting regular audits of clinical and administrative processes.</li><li>Identify operational gaps, risks, and non-compliance issues.</li><li>Support the implementation and tracking of corrective actions.</li><li>Maintain accurate records of audits, findings, and quality improvement initiatives.</li></ul>2. Quality Management System (QMS) Responsibilities<ul><li>Implement policies and ensure adherence across teams.</li><li>Facilitate training and awareness on QMS, compliance, and operational standards.</li><li>Collaborate with teams to improve workflows and operational efficiency.</li><li>Assist in updating SOPs based on audits, regulatory standards, and best practices.</li></ul>3. Administrative Support<ul><li>Assist with day-to-day administrative operations, including documentation, scheduling, and record-keeping.</li><li>Ensure proper filing, storage, and retrieval of clinical and administrative records.</li><li>Support HR, finance, and operational teams with data management for reporting and compliance purposes.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Healthcare Administration, Nursing, Life Sciences, or related field.</li><li>1&ndash;4 years of experience in quality assurance, clinical administration, or healthcare operations.</li><li>Knowledge of audits, Quality Management System (QMS), gap analysis, Root Cause Analysis (RCA), corrective action planning, and process improvement.</li><li>Familiarity with regulatory standards such as DHA, MOHAP, etc., is an advantage.</li><li>JCI Accreditation experience is a plus.</li><li>Strong organizational, analytical, and problem-solving skills.</li><li>Proficient in Microsoft Office Suite and reporting tools.</li><li>Position open for UAE Nationals with a valid Family Book.</li></ul>Why Join Us<ul><li>Competitive salary with eligibility to apply for Nafis benefits.</li><li>Professional development and learning opportunities.</li><li>Dynamic, inclusive, and supportive work environment.</li></ul>Job Type: Full-timeWork Location: In person

Quality and Admin Coordinator – (Emirati National)

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

I Cell Telecom LLC

Job TitleDriver cum Office Assistant / CoordinatorJob TypeFull-timeLocationDubaiFull Job DescriptionWe are looking for a reliable and flexible Driver cum Office Assistant to support both transportation and daily operational tasks. This role requires a candidate who can manage driving responsibilities as well as assist in office.Key ResponsibilitiesSafely drive luxury vehicles and standard sedansEnsure vehicle cleanliness, maintenance, and servicingProvide transportation for management and staffAssist with office and administrative tasks when requiredSupport daily operationsCoordinate with staff, clients, and suppliersRequirementsMinimum 2 years of driving experience (UAE preferred)Valid UAE driving licenseExperience driving luxury cars (BMW, Mercedes, etc.)Basic knowledge of PRO or coordination work is an advantageGood communication skillsFlexible and willing to handle multiple responsibilitiesStrong time management and sense of responsibilityPreferred CandidateTeam player with a positive attitudePunctual, responsible, and well-organizedWilling to work across different environments (office, factory, villa)Application RequirementsPlease apply with:Updated CVDriving experience detailsCurrent visa statusPay: From AED3,000.00 per monthWork Location: In person

Light Vehicle Driver

Al Rostamani Group

<div>
 
 
 We&rsquo;re Hiring &ndash; Full-Time &amp; Part-Time Opportunities (UAEN)
 
 for Auto Division
 
 
 
 
 
 We are looking for motivated and reliable candidates to join our team across multiple functions:
 
 
 
 
 
 
 To know more about us, click below:
 
 
 
 https://alrostamanigroup.ae/en/businesses/
 
 
 
 
 
 
 Open Positions:
 
 
 
 
 Part-Time:
 
 Sales Executive | Admin/Commercial Assistant | Cashier | Sales Support Officer
 
 
 
 Full-Time:
 
 Customer Care Coordinator | Accountant
 
 
 Available Location - Dubai, Sharjah, RAK , Abu Dhabi
 
 
 
 
 
 
 Job Summary:
 
 
 
 Support daily business operations, sales activities, and customer interactions. Responsibilities include assisting clients, handling transactions, coordinating administrative tasks, maintaining records, and contributing to overall business growth. Ideal candidates are proactive, detail-oriented, and customer-focused with strong communication and organizational skills.
 
 
 
 
 
 
 Requirements:
 
 
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 Previous experience in a similar role is preferred
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 Strong communication and interpersonal skills (English &amp; Arabic)
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 Basic computer proficiency (MS Office)
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 Ability to multitask and work independently
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 Must be available to work on-site in the UAE
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 High School Diploma or bachelor&rsquo;s degree
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 </ul>
 
 
</div>

UAEN - AUTOMOTIVE

Fritz&Muller

<div>Location: Dubai 
Salary: AED 5,000 monthly (all inclusive)
From Fritz&amp;Muller, we are currently partnering with a leading company in the Ingredients industry in the search for an Admin &amp; Operations Coordinator to support day-to-day business operations and executive management.
We are looking for a high-energy, hands-on, and highly organized professional who thrives in a fast-paced, multitasking environment. The ideal profile is someone naturally proactive, solution-oriented, and always ready to resolve the day-to-day challenges of the business with agility and ownership.
This position requires a strong operational mindset, excellent coordination skills, and previous experience supporting Director-level agendas, travel, and executive priorities.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Manage end-to-end HR administration processes, including visa management (new visas, renewals, cancellations), contracts, and employee documentation</li><li>
Coordinate medical insurance and employee benefits administration</li><li>
Support payroll inputs, including attendance, leave records, and employee data accuracy</li><li>
Oversee the daily management of Zoho CRM, Zoho Books, and Zoho Projects, ensuring data integrity, workflow discipline, and correct internal usage</li><li>
Track KPIs, active projects, meetings, and deadlines, providing regular reporting and operational insights</li><li>
Support billing processes, including expense tracking, supplier invoice entries, and finance coordination within Zoho</li><li>
Act as the main internal point of contact for Zoho-related processes, troubleshooting, and process improvements</li><li>
Manage office operations, including supplies, vendors, maintenance, and cost control</li><li>
Ensure a well-structured, efficient, and fully functional office environment</li><li>
Coordinate complex travel arrangements for Directors, including flights, hotels, transportation, and itinerary management</li><li>
Manage and maintain Director-level agendas, meetings, calendar alignment, and stakeholder coordination</li><li>
Provide executive and personal assistance to Directors, including documentation, communications, and follow-up on key action points</li><li>
Proactively solve day-to-day operational issues, anticipating risks and ensuring smooth business continuity</li></ul><h2 class="jobSectionHeader">
Requirements</h2><ul><li>
Bachelor&rsquo;s Degree in Business Administration or a related field</li><li>
1&ndash;3 years of experience in administration, operations, executive support, or office coordination roles</li><li>
Mandatory hands-on experience with Zoho CRM / Zoho Books / Zoho Projects (non-negotiable)</li><li>
Proven experience in visa processing and HR documentation management</li><li>
Previous experience managing Director-level calendars, agendas, travel, and executive support</li><li>
Strong multitasking capabilities with the ability to handle multiple urgent priorities simultaneously</li><li>
Highly proactive, energetic, and comfortable working in a dynamic environment</li><li>
Strong problem-solving mindset with a natural predisposition to resolve operational issues quickly</li><li>
Excellent organizational skills and strong attention to detail</li><li>
Ability to manage confidential information with discretion and professionalism</li><li>
Advanced proficiency in MS Office (Excel, Word, PowerPoint)</li></ul><h2 class="jobSectionHeader">
What&rsquo;s in it for you</h2><ul><li>
Opportunity to join a dynamic and fast-growing international company</li><li>
Direct exposure to senior leadership and cross-functional business operations</li><li>
Career development path within Administration, HR, Operations, and Executive Support</li><li>
Fast-paced, collaborative, and high-ownership work environment</li><li>
Competitive compensation package</li></ul></div>

Admin & Operations Coordinator

talabat

<div>
 As the region&rsquo;s leading local tech organization, we&rsquo;re proud to say that we have been delivering for millions of people right across MENA for the past 18 years.
 
 
 We were founded in Kuwait in 2004, and acquired by Delivery Hero (DHER) in 2015. This gives us a unique outlook - local knowledge with global expertise. It also allows us to innovate, create, and bring new technologies for the betterment of the MENA region, such as q-commerce, sustainable packaging, cloud kitchens, autonomous delivery vehicles, robots, and drones.
 
 
 Today, we deliver hundreds of millions of food orders, grocery items, and other products per year, to our customers in nine countries throughout the region with more than 4,500+ employees! Our food delivery business works with over 27,000 brands and almost 50,000 branches.
 
 
 Our q-commerce concept, talabat mart (121 Stores), now delivers groceries to customers in Bahrain, Egypt, Jordan Kuwait, Oman, Qatar, and the UAE in 30 minutes or less! Our philosophy is to ensure we do what is suitable for our ecosystem- our customers, partners, people, riders, and the communities in which we operate.
 
 
 
 Job Description
 
 
 
 
 Role Summary:
 
 
 
 
 A Brief Role Summary Including
 
 
 
 <ul>
 <li>
 Role Purpose This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.
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 Impact &amp; Scope The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.
 
 
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 </ul>
 
 Duties &amp; Responsibilities
 
 
 
 This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include:
 
 
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 Assisting with day-to-day operations within the department.
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 Providing administrative support to team members.
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 Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.
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 Participating in team meetings and contributing ideas and feedback.
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 Handling inquiries and requests from internal and external stakeholders.
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 Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.
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 Preparing meeting agendas, taking minutes, and distributing them as needed.
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 Supporting the team with research and data collection for various projects.
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 Providing support in the preparation and review of presentations and other documents.
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 Contributing to process improvement initiatives within the department
 
 
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 </ul>
 
 Qualifications
 
 
 
 
 Qualifications &amp; experience:
 
 
 
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 High school diploma or above education.
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 Prior experience in an administrative support role is an advantage, but not essential
 
 
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 </ul>
 
 Skills And Attributes
 
 
 
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 Familiarity with basic computer applications such as Microsoft Office.
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 Strong organizational and time management skills.
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 Good verbal and written communication skills.
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 Ability to work independently and as part of a team.
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 Attention to detail and accuracy in completing tasks.
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 Professional demeanor and positive attitude.
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 Willingness to learn and take on new responsibilities as needed.
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 Ability to maintain confidentiality of sensitive information.
 
 
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 Additional Information
 
 
 
 
 What you&rsquo;ll receive in return:
 
 
 
 Join Our Vibrant Team at City Walk - Where Work Meets Innovation and Fun!
 
 
 <ul>
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 Cool Workspace: Our City Walk space is more than an office; it&rsquo;s a creative hub with an atrium, development areas, and lots of greenery. It&rsquo;s designed to inspire.
 </li>
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 Grow With Us: We're all about growth and recognition, both professionally and personally. Your journey of development starts here.
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 Diverse &amp; Inclusive: With colleagues from across the globe, our diversity is our strength. Everyone&rsquo;s welcome in our inclusive environment.
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 Make a Difference: Join the team behind the fastest-growing online food ordering network. Your work here really counts.
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 Fun &amp; Community: Our company events, cultural outings, and sports activities aren&rsquo;t just fun; they&rsquo;re a way to bond with our amazing team.
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 Daily Perks: From fresh fruits and coffee in our lounges to wellness rooms and a rooftop with a view, we&rsquo;ve got perks that make every day better.
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 Health &amp; Wellness: With sponsored healthcare and gym memberships, we care about your wellbeing.
 </li>
 </ul>
</div>

Admin / Coordinator (UAE National)

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