office administrator

administrative assistant

executive assistant

office assistant

accounts assistant

administrative assistant coordinator

Success Factor LLC - FZ

About the RoleWe are looking for a proactive, organized, and dependable Reception &amp; Administrative Coordinator to support the smooth day-to-day operations of our business.As the first point of contact for visitors, employees, candidates, and external stakeholders, you will play a key role in creating a professional workplace experience while ensuring administrative processes are managed efficiently and accurately.This role is ideal for someone who takes ownership, communicates effectively, enjoys solving problems, and can confidently manage multiple priorities in a fast-paced environment.Key ResponsibilitiesOffice &amp; Reception Management<ul><li>Manage front desk operations and welcome visitors, candidates, customers, and suppliers.</li><li>Coordinate visitor access, courier services, and general office administration.</li><li>Maintain a professional, organized, and welcoming office environment.</li></ul>Facilities &amp; Operational Support<ul><li>Oversee office facilities, housekeeping, pantry operations, and workplace maintenance.</li><li>Coordinate with vendors and service providers to ensure uninterrupted office operations.</li><li>Monitor and manage office supplies, inventory, and company assets.</li></ul>Fleet, Telecom &amp; Administrative Coordination<ul><li>Maintain records for company vehicles, registrations, insurance, servicing, and compliance requirements.</li><li>Manage telecom services, SIM allocations, employee contact records, and related documentation.</li><li>Maintain accurate operational records, trackers, and administrative databases.</li></ul>Employee Administration &amp; Recruitment Support<ul><li>Maintain employee records, visa documentation, and personnel files.</li><li>Support recruitment activities, interview scheduling, candidate coordination, and document collection.</li><li>Assist with employee onboarding, offboarding, and internal communication activities.</li></ul>Reporting &amp; Follow-Up<ul><li>Prepare routine reports, trackers, and management updates.</li><li>Ensure documentation is accurate, up-to-date, and readily accessible.</li><li>Proactively follow up on outstanding actions to ensure timely completion.</li></ul>What We're Looking For<ul><li>Strong common sense, sound judgment, and problem-solving ability.</li><li>A high level of ownership, accountability, and reliability.</li><li>Excellent organizational and multitasking skills.</li><li>Strong attention to detail and follow-through.</li><li>Professional communication and interpersonal skills.</li><li>Ability to work independently and manage priorities with minimal supervision.</li><li>A responsive, proactive, and service-oriented mindset.</li><li>Willingness to support urgent business requirements when necessary.</li></ul>Requirements<ul><li>Diploma or Bachelor's Degree in Business Administration or a related field.</li><li>Minimum 2&ndash;3 years of UAE experience in reception, administration, office coordination, or a similar role.</li><li>Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and calendar management.</li><li>Experience maintaining records, reports, trackers, and administrative documentation.</li><li>Excellent verbal and written English communication skills.</li><li>Experience supporting recruitment, onboarding, or HR administration is an advantage.</li><li>Available to join immediately or within a short notice period.</li></ul>What Success Looks Like<ul><li>Tasks are completed accurately and on time with minimal supervision.</li><li>Office operations run efficiently and professionally.</li><li>Records, reports, and trackers are consistently maintained and up to date.</li><li>Employees, visitors, and stakeholders receive responsive and professional support.</li><li>Issues are identified early, communicated clearly, and resolved proactively.</li><li>The individual is trusted as a reliable coordinator who takes ownership and gets things done.</li></ul>Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Receptionist & Administrative Coordinator

The Makers Society

We build things at The Makers Society -- and not just furniture. We are building a craft community in Dubai, where adults and children come to learn woodworking, rent workshop space, and get their hands on quality tools. It is a real workshop, not a co-working space with a saw.We are looking for someone warm, organised, and fluent in English to run the front of house. You will be the first voice members hear and the first face they see. If that sounds like you, read on.About the RoleAs Studio &amp; Admin Coordinator, you are the operational backbone of TMS. You will handle everything that keeps the studio running smoothly -- from answering enquiries and managing course bookings to running the shop and making sure inventory is always accurate. This is not a sit-behind-a-desk role. You will be active, visible, and genuinely helpful to every person who walks through our door.What You'll Do<ul><li>Handle all incoming enquiries via WhatsApp, email, phone, and in-person with warmth and clarity</li><li>Manage course and session bookings through our scheduling system</li><li>Welcome members on arrival, sign them in, and ensure they feel at home in the workshop</li><li>Process shop sales -- both in person and through our Shopify online store</li><li>Monitor product stock levels and raise restock requests to keep shelves accurate and full</li><li>Assist with logistics for upcoming courses and events (materials prep, room setup, printed materials)</li><li>Handle day-to-day administrative tasks: filing, records, supplier follow-ups</li><li>Act as the first point of escalation for any member queries before involving the founder</li></ul>What We're Looking For<ul><li>Excellent spoken and written English -- this is non-negotiable; you will be representing TMS in every interaction</li><li>Currently based in the UAE with a valid UAE residence visa</li><li>Strong organisational skills and attention to detail; you notice when something is out of place</li><li>Comfortable with digital tools: WhatsApp Business, email, spreadsheets, and basic e-commerce</li><li>A genuine warmth with people -- you enjoy being helpful and it shows</li><li>Able to work weekends; Saturday and Sunday are our busiest days</li><li>Reliable, proactive, and calm under the inevitable Friday-afternoon rush</li></ul>Nice to Have<ul><li>Experience in a workshop, gym, studio, salon, or other experiential venue</li><li>Familiarity with Shopify or any point-of-sale or booking system</li><li>Arabic language skills (useful but absolutely not required)</li><li>Interest in making, craft, or woodworking -- even better if you have tried it yourself</li></ul>What We Offer<ul><li>AED 3,000-5,000 per month, based on experience</li><li>Employment visa provided for eligible candidates not already on a transferable visa</li><li>Health insurance as required by UAE law</li><li>Staff access to the workshop and tools outside working hours</li><li>A small, supportive team in a genuinely interesting workplace</li><li>The chance to grow with a brand that is still early in its journey</li></ul>About The Makers SocietyThe Makers Society is a woodworking makerspace, training centre, and hand tool distributor based in Ras Al Khor Industrial, Dubai. We run adult woodworking courses at every level, a Kids Academy for ages 6-14, and B2B education programmes for schools. We also distribute premium hand tool brands including Narex, Kakuri, Kinex, and Luban through our Shopify store. We are hands-on in everything we do.How to ApplySend your CV to support@makingdubai.com with the subject line &quot;Admin Coordinator Application&quot;. Include one short paragraph (3-5 sentences) telling us why you want this specific role -- not a generic cover letter, just your honest reason.We review applications on a rolling basis and will contact shortlisted candidates directly via WhatsApp or email. We aim to respond within 5 working days.No recruitment agencies, please.Pay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Studio & Admin Coordinator

Irwin & Dow

<div>The Role
Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant &amp; Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office.
This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.
Requirements
We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably.
Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.
About the company
Irwin &amp; Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government &amp; semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.</div>

Executive Assistant & Office Administrator

You Smart

Company: You Smart Communication Networks LLC Location: Al Quoz 1, Dubai, UAE Website: www.yousmart.ae Employment Type: Full-Time Salary: AED 2,000 &ndash; AED 3,000 (Based on Experience) Joining: ImmediateAbout UsYou Smart Communication Networks LLC is one of the UAE's growing technology companies specializing in Smart Home Automation, ELV Systems, CCTV, Access Control, Networking, Wi-Fi, Audio Video, Home Cinema, Gate Barrier Systems, and Building Technology Solutions.We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the GM.This role is ideal for someone who enjoys managing multiple tasks, coordinating projects, solving problems, and ensuring daily business operations run smoothly.The Executive Assistant will become the GM. right-hand person and help manage projects, staff, customers, documents, schedules, and business operations.Key Responsibilities Executive Support<ul><li>Assist the GM with daily operational activities.</li><li>Manage the GM's calendar, appointments, meetings, and reminders.</li><li>Prepare meeting agendas and record meeting minutes.</li><li>Follow up on pending tasks until completion.</li><li>Prioritize daily work and coordinate activities.</li></ul>Project Coordination<ul><li>Monitor ongoing projects across the UAE.</li><li>Collect daily progress reports from engineers and site supervisors.</li><li>Update project trackers and dashboards.</li><li>Follow up on project deadlines.</li><li>Ensure customer commitments are met.</li><li>Coordinate with procurement and technical teams.</li></ul>Customer Communication<ul><li>Update customers regarding project progress.</li><li>Respond professionally to emails, WhatsApp messages, and phone calls.</li><li>Schedule customer meetings.</li><li>Coordinate maintenance visits.</li><li>Handle customer complaints professionally.</li></ul>Documentation &amp; Administration<ul><li>Maintain project documentation.</li><li>Organize quotations, LPOs, invoices, contracts, warranties, and reports.</li><li>Prepare professional letters and correspondence.</li><li>Ensure all documents are filed correctly.</li><li>Maintain digital records and cloud storage.</li></ul>Operations Support<ul><li>Coordinate with technicians regarding daily schedules.</li><li>Track attendance and leave records.</li><li>Monitor material requests.</li><li>Follow up on purchase requests.</li><li>Assist in inventory documentation.</li><li>Support HR and recruitment activities.</li></ul>Business ReportingPrepare daily reports for the GM including:<ul><li>Daily project status</li><li>Pending customer issues</li><li>Staff attendance</li><li>Sales follow-ups</li><li>Outstanding quotations</li><li>Procurement status</li><li>Material shortages</li><li>Cash collection follow-ups</li><li>Tasks completed</li><li>Pending action items</li></ul>AI &amp; Technology SupportUse AI tools to improve productivity.Required Skills<ul><li>Excellent English communication skills.</li><li>Arabic is an advantage.</li><li>Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant.</li><li>Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).</li><li>Excellent computer and typing skills.</li><li>Strong organizational skills.</li><li>Excellent time management.</li><li>Ability to manage multiple tasks simultaneously.</li><li>High attention to detail.</li><li>Professional communication skills.</li><li>Positive attitude and willingness to learn.</li><li>Ability to work independently with minimal supervision.</li></ul>Personal QualitiesWe are looking for someone who is:<ul><li>Honest and trustworthy</li><li>Highly organized</li><li>Self-motivated</li><li>Fast learner</li><li>Proactive</li><li>Professional</li><li>Reliable</li><li>Customer-focused</li><li>Detail-oriented</li><li>Able to maintain confidentiality</li></ul>Key Performance Indicators (KPIs)The successful candidate will be evaluated on:<ul><li>Customer response time</li><li>Project follow-up completion</li><li>Accuracy of reports</li><li>Document organization</li><li>Task completion rate</li><li>Meeting deadlines</li><li>Customer satisfaction</li><li>CEO task completion</li><li>Team coordination efficiency</li><li>Administrative accuracy</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Executive Assistant to GM / Operations Coordinator

China Civil Engineering Construction Corporation

Career Opportunities &ndash; Dubai RTA Infrastructure Project(CCECC) is expanding its project team in Dubai and is hiring experienced professionals for a high-profile Roads &amp; Transport Authority (RTA) infrastructure project.The project includes major roadworks, bridges, underpasses, flyovers, and multi-utility networks.Project Management / Construction<ul><li>Project Manager (1)</li><li>Construction Manager &ndash; Utilities (1)</li><li>Construction Manager &ndash; Structures (1)</li><li>Construction Manager &ndash; Roads (1)</li><li>Project Engineer &ndash; Utilities (2)</li><li>Project Engineer &ndash; Structures (2)</li><li>Project Engineer &ndash; Roads (2)</li><li>Site Engineer &ndash; Utilities (4)</li><li>Site Engineer &ndash; Structures (4)</li><li>Site Engineer &ndash; Roads (4)</li></ul>Engineering / Technical<ul><li>Senior Technical Engineer (2)</li><li>Technical Engineer (3)</li><li>Design Coordinator (1)</li><li>Assistant Technical Engineer (1)</li></ul>Planning<ul><li>Senior Planning Engineer (1)</li><li>Planning Engineer (2)</li></ul>Commercial &amp; Contracts<ul><li>Contracts Manager (1)</li><li>Assistant Contracts Manager (1)</li><li>Quantity Surveyor (3)</li><li>Senior Quantity Surveyor (2)</li></ul>Utilities &amp; NOC<ul><li>Senior Utility Engineer (2)</li><li>Utility Engineer (4)</li><li>NOC Coordinator (2)</li><li>Stakeholder Coordinator (2)</li></ul>QA/QC &amp; Material<ul><li>Senior QA/QC Engineer (1)</li><li>QA/QC Engineer (2)</li><li>QA/QC Inspector (4)</li><li>Material Engineer (1)</li><li>Lab Technician (4)</li></ul>HSE &amp; Traffic Management<ul><li>HSE Manager (1)</li><li>Senior HSE Engineer (2)</li><li>HSE Officer (3)</li><li>Traffic Management Engineer (TTM) (1)</li><li>Traffic Management Supervisor (1)</li></ul>Survey<ul><li>Chief Surveyor (2)</li><li>Land Surveyor (3)</li></ul>Drafting / BIM<ul><li>Senior Draughtsman (2)</li><li>Draughtsman &ndash; Roads (3)</li><li>Draughtsman &ndash; Utilities &amp; NOC (3)</li><li>Draughtsman &ndash; Structures (2)</li><li>Draughtsman &ndash; TTM (2)</li></ul>Plant / Logistics / Support<ul><li>Machinery Coordinator (2)</li><li>Storekeeper (2)</li><li>Document Controller (2)</li><li>Lifting Appointed Supervisor (3)</li></ul>Apply here and also send your Application Details toEmail: libin.kurian@cceccdubai.com Subject Line: Mention the position applied forOnly relevant profiles with UAE project experience will be considered.CANDIDATES WITHOUT UAE EXPERIENCE SHOULD NOT APPLYPay: AED10,000.00 - AED45,000.00 per monthApplication Question(s):<ul><li>What is your Notice Period ?</li><li>Do you have Dubai RTA experience ?</li><li>What is your Current actual salary + Benefits if any ?</li><li>What is your Current Location ?</li><li>Please share your contact number.</li><li>what is your current visa status ?</li></ul>Work Location: In person

Hiring for Dubai RTA Project (Infrastructure)

Alqaro Roads Contracting LLC

Job SummaryWe are seeking a highly organized and customer-focused Pet Grooming Coordinator to join our team. The ideal candidate will be responsible for handling customer inquiries, scheduling grooming appointments, coordinating with the team, and ensuring smooth day-to-day operations.Key Responsibilities<ul><li>Answer incoming calls, WhatsApp messages, and customer inquiries professionally.</li><li>Schedule and confirm pet grooming appointments.</li><li>Coordinate daily schedules and routes for mobile groomers.</li><li>Maintain customer records, pet profiles, and appointment history.</li><li>Follow up with customers regarding appointments and service feedback.</li><li>Manage cancellations, rescheduling, and urgent requests.</li><li>Prepare daily and weekly grooming schedules.</li><li>Maintain accurate data and update records in spreadsheets or software.</li><li>Coordinate with groomers to ensure timely service delivery.</li><li>Process payments and issue invoices when required.</li><li>Assist with administrative and operational tasks as needed.</li><li>Provide excellent customer service and build strong relationships with clients.</li></ul>Requirements<ul><li>Previous experience in customer service, receptionist, coordinator, or administrative roles.</li><li>Experience in the pet grooming, veterinary, or related service industry is an advantage.</li><li>Excellent communication skills in English; Arabic is a plus.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) and WhatsApp Business.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and manage multiple appointments simultaneously.</li><li>Friendly, professional, and customer-oriented attitude.</li><li>UAE experience is preferred.</li></ul>Benefits<ul><li>Competitive salary package.</li><li>Career growth opportunities.</li><li>Supportive and dynamic work environment.</li></ul>Pay: From AED1.00 per yearWork Location: In person

Coordinator - Pets Grooming

VORTIX BUILDING MATERIALS TRADING LLC

We are seeking a motivated and organized Administrative Coordinator to support daily office operations and administrative activities. The ideal candidate must be fluent English Fresh graduates and candidates with little or no experience are encouraged to apply.Qualifications<ul><li>Fluent in English </li><li>Strong communication and organizational skills.</li><li>Basic knowledge of Microsoft Office (Word, Excel, Outlook).</li><li>Ability to multitask and work in a team environment.</li><li>Positive attitude and willingness to learn.</li><li>Freshers/Entry-Level Candidates are welcome to apply</li></ul>Work Location: In person

Office Administrator

Explore 141+ Administrative assistant coordinator in Dubai this July. Find roles across top companies and apply now to boost your career.