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administrative assistant coordinator

ABO FAISAL PORTS SERVICES LLC

Job Vacancy: Site Coordinator (Jebel Ali / DP World) - Philippines national preferredCompany: Abu Faisal Ports Services LLCLocation: Jebel Ali (Inside DP World), Dubai, UAEEmployment Type: Full-TimeExperience: Minimum 3 YearsSalary: AED 3,000 per monthBenefits: Company-provided Accommodation and TransportationJob SummaryAbu Faisal Ports Services LLC is seeking a highly organized and proactive Site Coordinator to manage our operations directly inside Jebel Ali Port (DP World). This is a critical role requiring constant coordination between our field staff, the port authorities, and our management team. We are looking for an immediate joiner who can handle the fast-paced demands of port logistics.Key Responsibilities<ul><li>Site Supervision: Coordinate daily manpower deployment and equipment movement within the DP World site.</li><li>Administrative Coordination: Manage all on-site documentation, including gate passes, work permits, and daily timesheets for port workers.</li><li>Internal Reporting: Work closely with Deputy Managers to provide real-time updates on site progress and resolve any operational bottlenecks.</li><li>Client Liaison: Act as the point of contact for DP World site supervisors to ensure our services meet their operational standards.</li><li>Logistics &amp; Safety: Ensure all on-site activities comply with DP World safety regulations and company policies.</li><li>Reporting: Maintain accurate daily logs of equipment usage, labor hours, and any site incidents.</li></ul>Requirements<ul><li>Language Proficiency: Fluent in English and Tagalog (highly preferred for team coordination).</li><li>Experience: Minimum 2 years of experience in site coordination, logistics, or manpower supply. Experience within Jebel Ali Port or DP World operations is a major advantage.</li><li>License: A valid UAE driving license is a plus</li><li>Availability: Immediate Joiners only. Candidates who can start within a few days will be prioritized.</li></ul>Skills &amp; Attributes<ul><li>Strong organizational and multitasking abilities in a high-pressure environment.</li><li>Proficiency in MS Excel for daily reporting and attendance tracking.</li><li>Excellent communication skills to coordinate between laborers and management.</li><li>Reliable, punctual, and detail-oriented.</li></ul>Compensation &amp; Benefits<ul><li>Monthly Salary: AED 3,000.</li><li>Accommodation: Provided by the company.</li><li>Transportation: Provided by the company.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or willing to relocate with an employer-provided relocation package (Required)</li></ul>Application Question(s):<ul><li>If you are selected How many days you can join with us </li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>

Admin Coordinator

Space Oddity

The Role
 The Administrative & Traffic Coordination Assistant is responsible for ensuring the smooth and efficient operation of the office while providing essential administrative and coordination support. The role combines strong organizational skills, attention to detail, and clear communication to support internal teams and ensure effective coordination of administrative and project-related activities. The position supports multiple departments and contributes to project traffic management, ensuring tasks, timelines, and deliverables are tracked and coordinated efficiently across Job Duties and Responsibilities: - Administrative & Office Support: Manage calendars, meetings, correspondence, reports, and travel arrangements. - Office Operations & Facilities Management: Oversee office supplies, vendor coordination, and facilities management. - Project Traffic & Coordination: Track projects, deadlines, and deliverables; maintain project trackers and follow up with teams. - Event & Project Support: Coordinate internal meetings, events, and support production logistics. - HR & IT Support: Assist with recruitment coordination, onboarding documentation, and IT asset tracking. - Communication & Collaboration: Act as a central coordination point across departments.
 
Requirements
 Required Qualifications: - Bachelor's degree in Business Administration, Office Management or a related field. - Proven experience in office management, administrative support, or a similar role, preferably in a creative or advertising agency setting. - Strong organizational skills, with the ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment. - Excellent communication skills, both verbal and written, with a professional and friendly demeanor. - Proficiency in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint). - Attention to detail and problem-solving skills, with the ability to anticipate needs, identify issues, and implement effective solutions. - Strong interpersonal skills, with the ability to interact with individuals at all levels of the organization and establish positive working relationships. - Discretion and confidentiality when handling sensitive information. - Proactive attitude, with a capacity to embrace challenges and an enthusiasm to take initiative in office coordination tasks. Required Competencies: - Organization and Time Management: Ability to manage multiple administrative and project-related priorities in parallel. - Attention to Detail: Strong accuracy in tracking tasks, timelines, and documentation. - Communication & Coordination: Clear, professional communication with internal teams and external partners. - Problem-Solving: Ability to anticipate issues, identify workflow gaps, and propose practical solutions. - Adaptability & Team Collaboration: Comfortable working in a fast-paced, project-driven environment. - Professionalism & Confidentiality: High level of discretion when handling sensitive information.
 
About the company
 Space Oddity is a fully integrated advertising agency with offices in the UAE and Lebanon since 2009. Our eclectic team of talents believes that groundbreaking concepts come from a spotless know-how and a pinch of eccentricity.

Administrative And Traffic Coordination Assistant

Hygeia

We are seeking a highly organized and proactive Sales Coordinator to join our dynamic sales team. You will play a crucial role in supporting our sales representatives, managing administrative tasks, and ensuring the sales process runs smoothly from lead to customer.Key Responsibilities:<ul><li>Schedule meeting for the Sales Team,</li><li>Provide administrative support to the Sales Manager and sales team.</li><li>Prepare sales reports, quotes, proposals, and contracts.</li><li>Manage the sales inbox, respond to basic customer inquiries, and route leads.</li><li>Maintain and update the CRM system with accurate client data.</li><li>Coordinate with other departments (marketing, logistics, accounting) to ensure order fulfillment and customer satisfaction.</li><li>Assist in preparing for trade shows, sales meetings, and presentations.</li></ul>Qualifications:<ul><li>Proven experience as a Sales Coordinator, Administrative Assistant, or similar role.</li><li>Proficiency in MS Office (especially Excel and PowerPoint) and CRM software.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management abilities.</li><li>High attention to detail and problem-solving skills.</li><li>Ability to work effectively in a fast-paced team environment.</li></ul>What We Offer:<ul><li>Competitive salary and sales incentives.</li><li>Opportunities for professional growth and development.</li><li>A supportive and collaborative work environment.</li></ul>Interested candidates may forward their CV immediately.Job Type: PermanentPay: AED2,500.00 per month

Sales Coordinator Required

3C METAL

<div><h2 class="jobSectionHeader">General information
</h2><div></div><div><div><h3 class="jobSectionHeader">Reference
</h3>2026-349
</div></div><h2 class="jobSectionHeader">Position description</h2><h3 class="jobSectionHeader">
Job title
</h3>
Admin / Deployment Coordinator<h3 class="jobSectionHeader">
Contract type
</h3>
Fixed-term<h3 class="jobSectionHeader">
Job description
</h3><div>
Join 3C Metal Middle East: A Global Leader in Engineering &amp; Industrial Solution! 
Are you ready to join a dynamic team driving innovation in engineering? 
Established in 1995, 3C Metal Group started as a specialist in high-pressure piping, welding, and installation services for the oil and gas sector. Over the years, the company has diversified its expertise into renewable energy, green technology, power generation, marine, and mining industries. Today 3C Metal Group is present in eight countries, across four continents and has a workforce of 1000 employees. In 2024, 3C Metal Group joined the Ortec Group, further enhancing our capabilities and expanding our global presence.
As part of this global network, 3C Metal Middle East entity, based in Dubai, specialize in providing HP and LP piping fabrication, engineering, project management and personnel deployment services. It' s a central location allows for the services to be offered to clients in any location worldwide. Overall, our mission is to provide efficient and competitive solutions for retrofit and upgrade projects for the energy industry worldwide to be the market leader for turnkey project solutions. 
Why Choose 3C Metal? 
Global footprint: Originating in France, 3C Metal has expanded its presence to the USA, Namibia, South Africa, Mozambique, the UAE, and Malaysia, offering a truly international experience. 
Innovation &amp; Expertise: We pride ourselves on our ability to deliver exceptional results through cutting-edge technologies, design solutions, and world-class project management. 
Position overview: 
<ul><li>
Maintain, organize, and update project and administrative documentation, ensuring accuracy, proper filing, and version control.</li><li>
Coordinate with internal teams, branches, and external partners to gather required documents and prepare complete project documentation packs.</li><li>
Arrange travel logistics for personnel, including flights, accommodation, transport, visas, and itinerary briefings; manage rebookings when needed.</li><li>
Prepare and distribute travel document packs and ensure all travel‑related requirements are met ahead of deployment.</li><li>
Book offshore and technical trainings, schedule medical or assessment appointments, and keep training and certification records up to date.</li><li>
Create and process Purchase Orders (POs) for subcontracting and travel services, and verify invoices to resolve discrepancies promptly.</li><li>
Support documentation compliance by staying updated on certification requirements and providing basic documentation training when necessary.</li></ul> 

</div><h3 class="jobSectionHeader">
Profile
</h3><div>
We seek the ideal candidate profile with: 
Educational background: 
<ul><li>
Bachelor&rsquo;s degree or equivalent work experience.</li></ul> 
Industry knowledge:<ul><li>
Minimum 2 years of experience in the field.</li><li>
Offshore Certification Standards (BOSIET, HUET, BST) is beneficial.</li><li>
Microsoft Office Suite &ndash; Outlook, Word, Excel (high level of proficiency required), Power Point</li><li>
Visa procedures to various countries is beneficial</li><li>
Travel Industry Exposure is a plus. 
Awareness regarding the organisation's quality,</li></ul> 
Awareness regarding:<ul><li>
The organization's quality, environmental, or health and safety policies;</li><li>
Job Specific procedures, instructions and formats.</li><li>
Relevant quality, environmental, or health and safety objectives;</li><li>
Their contribution to the effectiveness of the management system;</li><li>
Benefits of improved performance;</li><li>
The implications of not conforming to management system requirements</li></ul>
</div><h2 class="jobSectionHeader">
Position location</h2><h3 class="jobSectionHeader">
Country
</h3>
United Arab Emirates<h3 class="jobSectionHeader">
Location
</h3><div>
Dubai
</div><h2 class="jobSectionHeader">
Candidate criteria</h2><h3 class="jobSectionHeader">
Minimum level of education required
</h3>
Bachelor</div>

Admin / Deployment Coordinator

PULSE MEDIA

<div>
 
 Position Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Business Administrative Assistant Specialist
 
 to provide comprehensive administrative and operational support in a fully remote environment. This role is ideal for professionals who excel at coordinating workflows, managing documentation, supporting leadership teams, and ensuring that daily business operations run efficiently and smoothly.
 
 
 As a Business Administrative Assistant Specialist, you will serve as a central support resource across departments, helping streamline processes, maintain accurate records, coordinate internal communications, and track key deliverables. This is a high-visibility role that requires attention to detail, strong communication skills, and the ability to manage multiple priorities in a structured, deadline-driven setting.
 
 
 This opportunity is well suited for individuals looking to build or expand a career in
 
 business operations, executive support, administrative management, or operations coordination
 
 within a remote-first organization.
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative &amp; Executive Support
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to leadership and cross-functional teams
 </li>
 <li>
 Manage calendars, coordinate meetings, and schedule virtual appointments
 </li>
 <li>
 Prepare reports, presentations, summaries, and internal documentation
 </li>
 <li>
 Assist with travel coordination, expense tracking, and general executive assistance tasks
 </li>
 <li>
 Draft and format professional communications and correspondence
 
 
 </li>
 </ul>
 
 Business Operations Support
 
 
 
 <ul>
 <li>
 Maintain operational trackers, dashboards, and internal workflow systems
 </li>
 <li>
 Monitor deadlines, deliverables, and project milestones
 </li>
 <li>
 Assist with process documentation and standard operating procedures (SOPs)
 </li>
 <li>
 Support onboarding processes and internal compliance documentation
 </li>
 <li>
 Coordinate approvals and ensure documentation is complete and organized
 
 
 </li>
 </ul>
 
 Data &amp; Documentation Management
 
 
 
 <ul>
 <li>
 Update and maintain spreadsheets, databases, and shared systems
 </li>
 <li>
 Review records for accuracy, completeness, and consistency
 </li>
 <li>
 Organize digital files using standardized naming conventions and folder structures
 </li>
 <li>
 Prepare periodic reports and summaries for leadership review
 </li>
 <li>
 Maintain confidentiality of sensitive business information
 
 
 </li>
 </ul>
 
 Communication &amp; Cross-Functional Coordination
 
 
 
 <ul>
 <li>
 Serve as a liaison between departments to ensure alignment
 </li>
 <li>
 Support internal communications and follow-ups
 </li>
 <li>
 Assist with meeting agendas, note-taking, and action item tracking
 </li>
 <li>
 Coordinate project updates and ensure stakeholders remain informed
 </li>
 <li>
 Help improve collaboration across distributed teams
 
 
 </li>
 </ul>
 
 Process Improvement &amp; Quality Control
 
 
 
 <ul>
 <li>
 Identify inefficiencies in administrative workflows
 </li>
 <li>
 Recommend improvements to systems and documentation practices
 </li>
 <li>
 Ensure adherence to established policies and operational standards
 </li>
 <li>
 Support quality control by reviewing documentation before submission
 </li>
 <li>
 Contribute to continuous improvement initiatives
 
 
 </li>
 </ul>
 
 Performance Expectations
 
 
 
 <ul>
 <li>
 High accuracy and consistency in administrative tasks
 </li>
 <li>
 Strong organizational discipline and time management
 </li>
 <li>
 Clear and proactive communication
 </li>
 <li>
 Ability to manage multiple priorities without compromising quality
 </li>
 <li>
 Reliable follow-through on assigned tasks
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in administrative support, business operations, or executive assistance preferred
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office or Google Workspace (Word, Excel, Docs, Sheets)
 </li>
 <li>
 Comfortable using collaboration and project management tools
 </li>
 <li>
 Strong attention to detail and ability to follow structured processes
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Reliable internet connection and access to a computer suitable for remote work
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Experience supporting remote or distributed teams
 </li>
 <li>
 Familiarity with CRM systems, workflow automation tools, or internal dashboards
 </li>
 <li>
 Basic reporting or analytics exposure
 </li>
 <li>
 Strong multitasking and prioritization abilities
 </li>
 <li>
 Interest in business operations, project coordination, or management support
 
 
 </li>
 </ul>
 
 Work Environment &amp; Schedule
 
 
 
 <ul>
 <li>
 Fully remote / work-from-home role
 </li>
 <li>
 Structured workflows with defined deliverables
 </li>
 <li>
 Flexible scheduling within agreed availability windows
 </li>
 <li>
 Training and documentation provided
 </li>
 <li>
 Opportunities for professional growth and advancement
 
 
 </li>
 </ul>
 
 Career Growth &amp; Advancement
 
 
 
 This role provides exposure to leadership operations, cross-functional coordination, and structured business systems. High-performing candidates may progress into
 
 Senior Administrative Specialist, Operations Coordinator, Executive Assistant, Business Operations Analyst, or Project Support Manager
 
 roles.
</div>

Business Administrative Assistant Specialist (Remote)

V GROUP INTERNAIONAL

Job description:Job Title: Sales Coordinator Company: V Group International Location: UAE Working Hours: 9:00 AM &ndash; 6:00 PM Availability: Immediate JoinerJob Requirements:<ul><li>Minimum 3 years of sales experience</li><li>Experience in perfume sales or retail sales is mandatory</li><li>Must be willing to travel to all company branches</li><li>Valid UAE Driving License ( Not Mandatory)</li><li>Strong coordination, communication, and reporting skills</li></ul>Key Responsibilities:<ul><li>Coordinate sales activities across multiple branches</li><li>Support branch sales teams to achieve targets</li><li>Monitor sales performance and prepare basic reports</li><li>Ensure proper product display, stock coordination, and promotions</li><li>Act as a link between management and branch sales teams</li></ul>Benefits:<ul><li>Company Visa</li><li>Medical Insurance</li></ul>Job Type: Full-timeWork Location: In personJob Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Admin & Sales Coordinator

talabat

<div>
 As the region&rsquo;s leading local tech organization, we&rsquo;re proud to say that we have been delivering for millions of people right across MENA for the past 18 years.
 
 
 We were founded in Kuwait in 2004, and acquired by Delivery Hero (DHER) in 2015. This gives us a unique outlook - local knowledge with global expertise. It also allows us to innovate, create, and bring new technologies for the betterment of the MENA region, such as q-commerce, sustainable packaging, cloud kitchens, autonomous delivery vehicles, robots, and drones.
 
 
 Today, we deliver hundreds of millions of food orders, grocery items, and other products per year, to our customers in nine countries throughout the region with more than 4,500+ employees! Our food delivery business works with over 27,000 brands and almost 50,000 branches.
 
 
 Our q-commerce concept, talabat mart (121 Stores), now delivers groceries to customers in Bahrain, Egypt, Jordan Kuwait, Oman, Qatar, and the UAE in 30 minutes or less! Our philosophy is to ensure we do what is suitable for our ecosystem- our customers, partners, people, riders, and the communities in which we operate.
 
 
 
 Job Description
 
 
 
 
 Role Summary:
 
 
 
 
 A Brief Role Summary Including
 
 
 
 <ul>
 <li>
 Role Purpose This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.
 </li>
 <li>
 Impact &amp; Scope The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.
 
 
 </li>
 </ul>
 
 Duties &amp; Responsibilities
 
 
 
 This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include:
 
 
 <ul>
 <li>
 Assisting with day-to-day operations within the department.
 </li>
 <li>
 Providing administrative support to team members.
 </li>
 <li>
 Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.
 </li>
 <li>
 Participating in team meetings and contributing ideas and feedback.
 </li>
 <li>
 Handling inquiries and requests from internal and external stakeholders.
 </li>
 <li>
 Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.
 </li>
 <li>
 Preparing meeting agendas, taking minutes, and distributing them as needed.
 </li>
 <li>
 Supporting the team with research and data collection for various projects.
 </li>
 <li>
 Providing support in the preparation and review of presentations and other documents.
 </li>
 <li>
 Contributing to process improvement initiatives within the department
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications &amp; experience:
 
 
 
 <ul>
 <li>
 High school diploma or above education.
 </li>
 <li>
 Prior experience in an administrative support role is an advantage, but not essential
 
 
 </li>
 </ul>
 
 Skills And Attributes
 
 
 
 <ul>
 <li>
 Familiarity with basic computer applications such as Microsoft Office.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Good verbal and written communication skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Attention to detail and accuracy in completing tasks.
 </li>
 <li>
 Professional demeanor and positive attitude.
 </li>
 <li>
 Willingness to learn and take on new responsibilities as needed.
 </li>
 <li>
 Ability to maintain confidentiality of sensitive information.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 What you&rsquo;ll receive in return:
 
 
 
 Join Our Vibrant Team at City Walk - Where Work Meets Innovation and Fun!
 
 
 <ul>
 <li>
 Cool Workspace: Our City Walk space is more than an office; it&rsquo;s a creative hub with an atrium, development areas, and lots of greenery. It&rsquo;s designed to inspire.
 </li>
 <li>
 Grow With Us: We're all about growth and recognition, both professionally and personally. Your journey of development starts here.
 </li>
 <li>
 Diverse &amp; Inclusive: With colleagues from across the globe, our diversity is our strength. Everyone&rsquo;s welcome in our inclusive environment.
 </li>
 <li>
 Make a Difference: Join the team behind the fastest-growing online food ordering network. Your work here really counts.
 </li>
 <li>
 Fun &amp; Community: Our company events, cultural outings, and sports activities aren&rsquo;t just fun; they&rsquo;re a way to bond with our amazing team.
 </li>
 <li>
 Daily Perks: From fresh fruits and coffee in our lounges to wellness rooms and a rooftop with a view, we&rsquo;ve got perks that make every day better.
 </li>
 <li>
 Health &amp; Wellness: With sponsored healthcare and gym memberships, we care about your wellbeing.
 </li>
 </ul>
</div>

Admin / Coordinator (UAE National)

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