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administrative assistant coordinator

Protectol Health

<div>
 <strong>
  Job Description &ndash; Admin Assistant / Coordinator (UAE National)
  <br/>
  <br/>
 </strong>
 <strong>
  Location:
 </strong>
 Dubai, UAE
 <br/>
 <br/>
 <strong>
  Nationality:
 </strong>
 Emirati (UAE National)
 <br/>
 <br/>
 <strong>
  Experience:
 </strong>
 0&ndash;3 Years
 <br/>
 <br/>
 <strong>
  Role Overview
  <br/>
  <br/>
 </strong>
 We are looking for a proactive
 <strong>
  Admin Assistant / Coordinator (UAE National)
 </strong>
 to support administrative operations and coordinate departmental activities. The ideal candidate will assist in ensuring smooth workflow, effective communication, and efficient coordination across teams and external stakeholders.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative and clerical support to the department and management.
  </li>
  <li>
   Coordinate meetings, prepare agendas, and document minutes.
  </li>
  <li>
   Assist in managing files, records, and office documentation (physical and digital).
  </li>
  <li>
   Handle incoming calls, emails, and correspondence professionally.
  </li>
  <li>
   Support preparation of reports, presentations, and official documents.
  </li>
  <li>
   Coordinate with internal teams and external stakeholders for smooth workflow.
  </li>
  <li>
   Assist in maintaining office supplies and liaising with vendors.
  </li>
  <li>
   Support data entry, system updates, and tracking administrative tasks.
  </li>
  <li>
   Ensure compliance with company policies and standard operating procedures.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   UAE National (Emirati) with a valid family book.
  </li>
  <li>
   0&ndash;3 years of experience in administrative, coordination, or office support roles.
  </li>
  <li>
   Diploma or bachelor&rsquo;s degree in business administration, Management, or related field is preferred.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, Outlook).
  </li>
  <li>
   Strong organizational, multitasking, and time-management skills.
  </li>
  <li>
   Ability to take initiative and work independently while collaborating with the team.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Basic knowledge of office and administrative coordination procedures.
  </li>
  <li>
   Ability to handle confidential information with discretion.
  </li>
  <li>
   Positive attitude and team-oriented mindset.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive salary as per Emiratisation guidelines.
  </li>
  <li>
   Training and development opportunities.
  </li>
  <li>
   Supportive and inclusive work environment.
  </li>
  <li>
   Career growth opportunities within the organization.
  </li>
 </ul>
</div>


Admin Assistant / Coordinator (UAE National)

WSP in the Middle East

Overview <p>WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.</p> Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul><p>We're not including referral prompts or third-party notices in this refined listing.</p>

Workplace & Admin Coordinator_(Emirati National)

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

talabat

Overview <p>Role Summary :</p><p>A brief role summary including :</p><p><b>Role Purpose</b></p><p>This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.</p><p><b>Impact & Scope</b></p><p>The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.</p> Responsibilities <p><b>Duties & Responsibilities :</b></p><p>This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include :</p><ul><li>Assisting with day-to-day operations within the department.</li><li>Providing administrative support to team members.</li><li>Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.</li><li>Participating in team meetings and contributing ideas and feedback.</li><li>Handling inquiries and requests from internal and external stakeholders.</li><li>Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.</li><li>Preparing meeting agendas, taking minutes, and distributing them as needed.</li><li>Supporting the team with research and data collection for various projects.</li><li>Providing support in the preparation and review of presentations and other documents.</li><li>Contributing to process improvement initiatives within the department</li></ul> Qualifications <ul><li>High school diploma or above education.</li><li>Prior experience in an administrative support role is an advantage, but not essential</li></ul> Skills and attributes <ul><li>Familiarity with basic computer applications such as Microsoft Office.</li><li>Strong organizational and time management skills.</li><li>Good verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and accuracy in completing tasks.</li><li>Professional demeanor and positive attitude.</li><li>Willingness to learn and take on new responsibilities as needed.</li><li>Ability to maintain confidentiality of sensitive information.</li></ul>

Admin / Coordinator (UAE National)

Unique Properties

<div>
 <p>
  <strong>
   ABOUT THE ROLE
  </strong>
 </p>
 <p>
  Unique Properties is seeking a highly organized, proactive, and detail-oriented
  <strong>
   Executive Assistant / Personal Assistant (EA/PA)
  </strong>
  to provide comprehensive administrative, executive, and personal support to senior leadership. This role combines traditional executive assistance, sales administration, and personal assistance responsibilities, requiring discretion, efficiency, and strong coordination skills. Experience in the real estate industry is highly preferred.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   DUTIES &amp; RESPONSIBILITIES
  </strong>
 </p>
 <p>
  <strong>
   Executive &amp; Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Provide full executive and personal assistance to the Chairman / Founder / Partner.
  </li>
  <li>
   Perform high-level secretarial and administrative duties for senior management.
  </li>
  <li>
   Fully manage calendars, meetings, and schedules, including appointments, events, and reminders.
  </li>
  <li>
   Coordinate internal and external meetings; book meeting rooms and arrange refreshments when required.
  </li>
  <li>
   Take minutes of meetings and ensure timely follow-ups where necessary.
  </li>
  <li>
   Manage internal and external correspondence on behalf of senior management.
  </li>
  <li>
   Draft, type, format, and edit reports, documents, presentations, and business correspondence.
  </li>
  <li>
   Liaise with internal departments and external stakeholders, answering calls and managing communication flow.
  </li>
  <li>
   Arrange travel, accommodation, and logistics for senior management.
  </li>
  <li>
   Maintain databases, records, filing systems, and confidential documents.
  </li>
 </ul>
 <p>
  <strong>
   Sales Administration &amp; Real Estate Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with the Sales Team for preparation of standard real estate contracts and agreements, including:
  </li>
  <li>
   Form A, B, F, and I
  </li>
  <li>
   Memorandums of Understanding (MOU)
  </li>
  <li>
   Tenancy Contracts
  </li>
  <li>
   Rental Lease Agreements
  </li>
  <li>
   Channel Partner Agreements (PDF and online)
  </li>
  <li>
   Create customized agreements, contracts, and official business letters.
  </li>
  <li>
   Prepare real estate legal documents and perform full calculations when drafting MOUs.
  </li>
  <li>
   Check accuracy of orders, issue invoices, maintain sales records, and compile monthly sales reports.
  </li>
  <li>
   Monitor deadlines and issue notices to relevant parties as required.
  </li>
  <li>
   Manage reminders for tenancy contract renewals for agents and tenants.
  </li>
  <li>
   Liaise with developers to ensure Agency Agreements are current and valid.
  </li>
  <li>
   Prepare Commission Agreements and Channel Partner Agreements.
  </li>
  <li>
   Create necessary NOCs for online listings in coordination with the Listings Coordinator.
  </li>
  <li>
   Draft additional documentation for agents (Undertakings, Acknowledgements, etc.) and ensure timely execution.
  </li>
 </ul>
 <p>
  <strong>
   Personal Assistance &amp; Private Affairs Management
  </strong>
 </p>
 <ul>
  <li>
   Support the Chairman / Founder with personal administrative matters.
  </li>
  <li>
   Manage founder&rsquo;s personal property documentation and coordination.
  </li>
  <li>
   Handle family and self visa processing, including applications, renewals, cancellations, and follow-ups.
  </li>
  <li>
   Oversee documentation, filing, renewals, and compliance for personal and family-related matters.
  </li>
  <li>
   Manage personal calendar, appointments, and reminders.
  </li>
  <li>
   Assist with personal errands, correspondence, and coordination of personal matters as required.
  </li>
  <li>
   Ensure smooth coordination of family and personal schedules in alignment with professional commitments.
  </li>
  <li>
   Maintain strict confidentiality and discretion at all times.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   REQUIREMENTS &amp; QUALIFICATIONS
  </strong>
 </p>
 <ul>
  <li>
   Minimum
   <strong>
    2&ndash;3 years of experience
   </strong>
   in a similar EA/PA or Sales Administrator role within the
   <strong>
    real estate industry
   </strong>
   .
  </li>
  <li>
   Excellent written and verbal communication skills in
   <strong>
    English
   </strong>
   (mandatory).
  </li>
  <li>
   Strong understanding of
   <strong>
    RERA rules and regulations
   </strong>
   .
  </li>
  <li>
   Proven experience drafting real estate contracts and documentation (MOU, Form A, B, F, I, etc.) in PDF and online systems.
  </li>
  <li>
   Excellent working knowledge of
   <strong>
    MS Office Suite
   </strong>
   (Word, Excel), PDF software, and internet applications.
  </li>
  <li>
   Experience in
   <strong>
    off-plan sales
   </strong>
   is an advantage.
  </li>
  <li>
   Experience with
   <strong>
    CRM systems
   </strong>
   is highly desirable.
  </li>
  <li>
   Valid
   <strong>
    UAE driving license
   </strong>
   .
  </li>
  <li>
   Strong analytical, organizational, and multitasking skills.
  </li>
  <li>
   Ability to meet strict deadlines and handle multiple priorities.
  </li>
  <li>
   Highly organized, disciplined, self-sufficient, and proactive.
  </li>
  <li>
   Strong sense of professionalism, confidentiality, and discretion.
  </li>
  <li>
   Eager to learn with a positive and team-oriented mindset.
  </li>
 </ul>
</div>


Executive Assistant / Personal Assistant (EA/PA)

Creations by AlHallab

<p><b>Key Responsibilities</b></p><ul><li>Provide administrative support to the Sales Team and Sales Manager</li><li>Prepare and process sales orders, quotations, invoices, and delivery notes</li><li>Coordinate with production, warehouse, and logistics teams for order fulfillment</li><li>Maintain accurate records of sales transactions, contracts, and client information</li><li>Monitor order status and follow up on deliveries and payments</li><li>Assist in preparing sales reports, forecasts, and performance trackers</li><li>Handle customer inquiries and resolve basic order or documentation issues</li><li>Support B2B sales activities, including corporate accounts and key clients</li><li>Assist with tender/RFP documentation and submissions when require</li></ul><p>Job Types: Full-time, Permanent</p>

Admin & Sales Coordinator

dcc trading

<p><b>Job Title:</b> Admin Assistant / HR Assistant<br/><b>Location:</b> UAE<br/><b>Employment Type:</b> Full-time<br/><b>Nationality:</b> UAE Nationals only</p><p><b>Job Description:</b><br/>We are seeking a motivated and detail-oriented <b>Admin Assistant / HR Assistant</b> to support daily administrative and human resources operations. This role is ideal for UAE Nationals looking to grow their career in administration and HR.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative support including filing, data entry, and document control</li><li>Assist with HR activities such as employee records, onboarding, and coordination of interviews</li><li>Prepare letters, reports, and internal communications</li><li>Maintain confidential employee information and HR databases</li><li>Coordinate with different departments for day-to-day operations</li><li>Handle office correspondence and scheduling</li></ul><p><b>Requirements:</b></p><ul><li>UAE National (with valid family book)</li><li>Basic knowledge of HR and administrative procedures</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Organized, professional, and willing to learn</li></ul><p>Job Types: Full-time, Permanent, Contract, Fresher</p>

Admin Assistant/ hr assistant (UAE LOCALS ONLY)

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