executive assistant

project coordinator

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office manager

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administrative assistant coordinator

Madi International

<div>
 
 Job Description
 
 
 
 We are looking for a detail-oriented and proactive
 
 Admin Coordinator
 
 to join our team in
 
 Riyadh
 
 . This role is ideal for someone with strong administrative skills and a passion for organization, efficiency, and team support. You will play a key role in ensuring smooth office operations and supporting cross-functional teams in a dynamic work environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate daily administrative tasks to ensure efficient office operations.
 </li>
 <li>
 Support department managers and team members with scheduling, documentation, and reporting.
 </li>
 <li>
 Manage office supplies, equipment, and maintenance needs.
 </li>
 <li>
 Assist in organizing meetings, preparing agendas, and taking minutes.
 </li>
 <li>
 Liaise with internal departments and external vendors as needed.
 </li>
 <li>
 Maintain accurate records and handle confidential information responsibly.
 </li>
 <li>
 Support onboarding processes for new employees and assist HR with admin tasks.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 Minimum 2-4 years of experience in an administrative or coordinator role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent verbal and written communication skills in English (Arabic is a plus).
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Based in Jeddah or willing to relocate.
 </li>
 <li>
 Bachelors degree in business administration or related field is preferred.
 </li>
 </ul>
</div>

Admin Coordinator

Rentokil Initial

<div>
 The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.
 
 
 Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:
 
 
 <ul>
 <li>
 Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
 </li>
 <li>
 Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.
 </li>
 <li>
 Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.
 </li>
 <li>
 Assist and follow up on office and accommodation's management, requests and maintenance issues.
 </li>
 <li>
 Maintain accurate company address list.
 </li>
 <li>
 Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
 </li>
 <li>
 Perform administrative and support duties to all departments when needed.
 </li>
 <li>
 Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
 </li>
 <li>
 Review requisitions and check availability of items with suggested suppliers.
 </li>
 <li>
 Receive purchased items and check quality, quantity and specifications.
 </li>
 <li>
 Assist in sustaining proper inventory levels of office supplies.
 </li>
 <li>
 Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
 </li>
 <li>
 Assist in forecasting requirements and order products to meet office demands.
 </li>
 <li>
 Handle an effective physical and electronic archiving and filing system.
 </li>
 <li>
 Supports the HR team once needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree in Business Administration or equivalent.
 </li>
 <li>
 The candidate should be Saudi
 </li>
 <li>
 At least 1 year of experience in Administration.
 </li>
 <li>
 Proficiency in English and/or Arabic is a must.
 </li>
 </ul>
</div>

Administration Coordinator

<div>The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.
Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:<ul>
<li>Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.</li>
<li>Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.</li>
<li>Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.</li>
<li>Assist and follow up on office and accommodation's management, requests and maintenance issues.</li>
<li>Maintain accurate company address list.</li>
<li>Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).</li>
<li>Perform administrative and support duties to all departments when needed.</li>
<li>Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.</li>
<li>Review requisitions and check availability of items with suggested suppliers.</li>
<li>Receive purchased items and check quality, quantity and specifications.</li>
<li>Assist in sustaining proper inventory levels of office supplies.</li>
<li>Report and follow up on claims to suppliers for defective items, shortage, or missing parts.</li>
<li>Assist in forecasting requirements and order products to meet office demands.</li>
<li>Handle an effective physical and electronic archiving and filing system.</li>
<li>Supports the HR team once needed</li>
</ul>Requirements<ul>
<li>Bachelor's Degree in Business Administration or equivalent.</li>
<li>The candidate should be Saudi</li>
<li>At least 1 year of experience in Administration.</li>
<li>Proficiency in English and/or Arabic is a must.</li></ul></div>

Confidential

<div>
 
 We are seeking a proactive, highly organized Administrative Coordinator to provide comprehensive administrative support to our Regional Managers. The ideal candidate is tech-savvy, highly competent with Word and Excel, comfortable learning and using any computer system, and excels at building relationships and working as part of a team. This role will coordinate administrative operations across regions and support fleet-related documentation and processes to ensure smooth, compliant, and efficient operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to regional managers, including calendar management, meeting coordination, travel arrangements, and expense reporting.
 </li>
 <li>
 Prepare, format, and proofread documents, presentations, and reports in Word, Excel, and PowerPoint.
 </li>
 <li>
 Manage data entry, spreadsheets, and reporting (fleet metrics, regional KPIs, maintenance logs, budgets, and inventory).
 </li>
 <li>
 Maintain accurate vehicle and driver records.
 </li>
 <li>
 Assist with procurement, purchase requisitions, purchase orders, invoices, and basic AP/AR tasks.
 </li>
 <li>
 Respond professionally to internal and external inquiries via phone, email, and in person; escalate issues appropriately.
 </li>
 <li>
 Maintain filing systems (electronic and paper), document control, and confidentiality of sensitive information.
 </li>
 <li>
 Support onboarding for regional/fleet staff (equipment, logins, documentation) and help coordinate training sessions.
 </li>
 <li>
 Assist with compliance and audit preparations by gathering documentation and maintaining records.
 </li>
 <li>
 Identify process improvement opportunities and help implement administrative best practices.
 </li>
 <li>
 Provide occasional support for ad hoc projects and cross-functional team tasks.
 </li>
 </ul>
 
 
 
 
 
 Minimum requirements of the role:
 
 
 <ul>
 <li>
 2+ years of administrative experience supporting managers or teams; experience with fleet or field operations is an advantage.
 </li>
 <li>
 Strong computer skills and demonstrated ability to learn and work any computer system, fast and accurate data entry.
 </li>
 <li>
 Advanced proficiency in Microsoft Word and Excel (formulas, pivot tables, VLOOKUP/XLOOKUP, charts).
 </li>
 <li>
 Proficient with Outlook (email/Callander), Teams and comfortable with Microsoft 365.
 </li>
 <li>
 Excellent interpersonal and communication skills.
 </li>
 <li>
 Strong attention to detail, time management and organizational skills, ability to priorities competing demands.
 </li>
 <li>
 Demonstrates the ability to work independently and collaborates in team environment.
 </li>
 <li>
 High level of discretion and ability to handle confidential information.
 </li>
 <li>
 Reliable, punctual and adaptable to changing business needs.
 </li>
 </ul>
 
 
</div>

Administrative Coordinator (Project Coordinator)

SolarWinds

<div><div>At SolarWinds, we're a people-first company. Our purpose is to enrich the lives of the people we serve&mdash;including our employees, customers, shareholders, partners, and communities. Join us in our mission to help customers accelerate business transformation with simple, powerful, and secure solutions.

The ideal candidate thrives in an innovative, fast-paced environment and is collaborative, accountable, ready, and empathetic. We're looking for individuals who believe they can accomplish more as a team and create lasting growth for themselves and others. We hire based on attitude, competency, and commitment. Solarians are ready to advance our world-class solutions in a fast-paced environment and accept the challenge to lead with purpose. If you're looking to build your career with an exceptional team, you've come to the right place. Join SolarWinds and grow with us!</div>
Summary: We are seeking a diligent and detail-oriented Accounting and Coordination Assistant to join our team. This role is crucial in ensuring the efficient handling of invoices, statutory documents, and communications with vendors and landlords, while also assisting with translations and interactions with tax authorities.

Responsibilities:
<ul>
<li>Coordinate with vendors for accurate invoice processing and data entry.</li>
<li>Communicate with the landlord (Regus) to obtain necessary statutory documents as needed.</li>
<li>Receive and manage notices and letters, providing English translations when required.</li>
<li>Assist in interactions with tax authorities to ensure compliance with required protocols.</li>
</ul>
Required skills:
<ul>
<li>Basic knowledge of accounting principles and practices.</li>
<li>Proficient in English translation and communication.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to effectively coordinate and communicate with multiple stakeholders.</li>
<li>Experience in handling statutory and compliance documents is a plus.</li></ul><div> 
SolarWinds is an Equal Employment Opportunity Employer. SolarWinds will consider all qualified applicants for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.

All applications are treated in accordance with the SolarWinds Privacy Notice: https://www.solarwinds.com/applicant-privacy-notice</div></div>

Accountant and Administrative coordinator

Alcove Interiors

<div>
 
 
 Company Description
 
 
 
 Founded in August 2020, Alcove Interiors redefines interior design in Saudi Arabia by fusing creativity, functionality, and timeless elegance. We have delivered high-end residential and commercial projects across the Kingdom, earning a trusted reputation for quality, innovation, and efficiency. Our mission is to craft interiors that combine elite creativity with purposeful function while preserving each space's unique character. Led by Eng. Alanoud Alshaikh, whose expertise in interior design and architecture shapes our distinctive design philosophy, Alcove Interiors stands as a leading name in luxury design within the region.
 
 
 
 
 
 
 Role Description
 
 
 
 This part-time role for an Office Coordinator is based on-site in Riyadh. The Office Coordinator will handle administrative assistance, project coordination,vendor coordination, and provide excellent customer service. The role also involves ensuring smooth communication within the office, assisting with clerical tasks, and maintaining office supplies.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Administrative Assistance and Office Equipment management skills
 </li>
 <li>
 Strong Customer Service skills
 </li>
 <li>
 Excellent Communication skills
 </li>
 <li>
 Ability to organize, multitask, and work independently
 </li>
 <li>
 Detail-oriented with problem-solving skills
 </li>
 <li>
 Relevant experience or a background in office coordination is a plus
 </li>
 </ul>
</div>

Office Coordinator

Avis AV Group

Administrative Assistant &ndash; Audio Visual Company | Riyadh, Saudi ArabiaA reputable Audio Visual company based in Riyadh is seeking a proactive and well-organized Administrative Assistant to support our office operations and project teams.Key Responsibilities:<ul><li>Manage day-to-day administrative duties and ensure smooth office operations</li><li>Prepare and maintain documents, reports, and filing systems</li><li>Handle internal and external correspondence (emails, calls, courier, etc.)</li><li>Assist in coordinating meetings, appointments, and travel arrangements</li><li>Communicate with clients, vendors, and team members for project-related support</li><li>Monitor office supplies and handle procurement as needed</li><li>Support HR and finance teams with basic administrative tasks</li></ul>Requirements:<ul><li>Minimum 1 year&rsquo;s experience in a similar administrative role</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent communication skills in English (Arabic is a plus)</li><li>Strong organizational and multitasking skills</li><li>Driving License is required</li><li>Ability to work independently and within a team</li><li>Knowledge of basic accounting or logistics is an advantage</li><li>Transferable Iqama will get preference.</li></ul>Location: Riyadh, Saudi ArabiaJob Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>Location:<ul><li>Riyadh (Preferred)</li></ul>

Admin Assistant

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280 administrative assistant coordinator jobs IN Riyadh

Admin Coordinator

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Admin Assistant