document controller

executive assistant

warehouse assistant

dental assistant

hr assistant

administrative assistant document controller

Zeallco Transport & General Contracting Est.

Job SummaryWe are seeking a detail-oriented and organized Administrative Assistant / Document Controller to support administrative and documentation operations within our transport company in Al Dhafra, Abu Dhabi. The ideal candidate must be proficient in Microsoft Excel and fluent in both verbal and written communication. Experience in handling transport-related documents will be an added advantage.Key Responsibilities<ul><li>Maintain and control company documents, including vehicle records, permits, and transport-related documentation</li><li>Ensure proper document filing, tracking, and version control</li><li>Prepare reports and maintain databases using Microsoft Excel (formulas, pivot tables, reporting)</li><li>Monitor vehicle registration, permits, insurance, and related compliance documents</li><li>Draft professional correspondence, emails, and internal communications</li><li>Coordinate with drivers, operations team, and management</li><li>Handle incoming calls and inquiries professionally</li><li>Assist in preparing invoices, LPOs, and other administrative documents</li><li>Maintain confidentiality and organized record-keeping systems</li></ul>Requirements<ul><li>1&ndash;2 years of experience in an administrative or document control role</li><li>Experience in transport/logistics industry is an advantage</li><li>Strong proficiency in Microsoft Excel</li><li>Fluent in verbal and written communication</li><li>Strong organizational and multitasking skills</li><li>Ability to work independently and meet deadlines</li><li>Proficient in Microsoft Office applications</li></ul>Working Conditions<ul><li>Office-based role located in Al Dhafra, Abu Dhabi</li><li>Candidates must be willing to relocate to Al Dhafra, Abu Dhabi if not currently residing in the area</li><li>Fast-paced transport operations environment</li><li>Prolonged periods of sitting and computer use</li><li>May require occasional overtime depending on operational needs</li></ul>Salary &amp; Benefits<ul><li>Salary Range: AED 1,400 &ndash; AED 1,800 (based on experience)</li><li>Food provided by the company</li><li>Accommodation provided by the company</li><li>Annual leave as per UAE labor law</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED1,400.00 - AED1,800.00 per month

Administrative Assistant/Document Controller

Uptown Technical Services

Job Title: Document Controller (Contracting)Department: Projects / Document Control ReportsTo: Project Manager / QAQC Manager / Operations ManagerJob SummaryThe Document Controller is responsible for managing, organizing, tracking, and controlling all project documentation in a contracting environment, ensuring all drawings, submittals, correspondences, approvals, and records are properly filed, updated, and distributed to the relevant stakeholders in a timely and accurate manner.Key Responsibilities1) Document Control &amp; FilingMaintain a structured filing system for all project documents (soft &amp; hard copies).Control and register incoming and outgoing documents (letters, emails, transmittals, RFIs, etc.).Ensure all documents are properly numbered, dated, and issued with correct revision status.2) Drawings &amp; RevisionsReceive, log, distribute, and archive all drawings (IFC, shop drawings, as-built).Track drawing revisions and ensure site teams are using the latest approved drawings.Maintain updated drawing registers and revision logs.3) Submittals &amp; ApprovalsPrepare and track all material submittals (MIR), method statements, and shop drawings.Follow up with consultants/clients for approvals and return comments.Maintain submittal logs and ensure compliance with project timelines.4) Project CorrespondencePrepare transmittals for submission to consultant/client.Issue and maintain registers for:LettersRFIsNCRsSite instructionsMinutes of meetingsDaily reports5) Coordination &amp; DistributionDistribute approved documents to site engineers, supervisors, subcontractors, and procurement teams.Coordinate with all departments (QA/QC, HSE, Procurement, Planning) for document updates.6) Closeout DocumentationAssist in compiling project handover documents including:As-built drawingsO&amp;M manualsWarrantiesTest reportsCertificatesEnsure proper final archiving for DLP/warranty period records.Required Skills &amp; QualificationsMinimum 4 years experience as Document Controller in a Contracting / Construction company.Strong knowledge of construction document types:Shop drawings, RFIs, MIRs, WIRs, NCRs, As-builts, O&amp;M manualsProficient in:MS Office (Excel, Word, Outlook)PDF editing toolsDocument management systems (Aconex, Procore, SharePoint, etc.) is a plusExcellent organization and time management skills.Strong communication skills (English required; Arabic is a plus).Ability to work under pressure and manage multiple projects/documents.Preferred (Bonus) ExperienceExperience in UAE construction environment.Knowledge of ISO-based filing and QA/QC documentation.Familiarity with consultant/client submission workflowJob Type: Full-timeApplication Question(s):<ul><li>Nationality </li><li>Years of experience in Contracting Companies ? </li><li>Describe your capabilities (briefly) </li><li>Expected Salary </li><li>Are you available to join immediately ?</li></ul>

Document Controller

Brilliant Investment

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li></ul><ul><li>Implement standardized document control procedures across all departments.</li></ul><ul><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li></ul><ul><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li></ul><ul><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li></ul><ul><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li></ul><ul><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li></ul><ul><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li></ul><ul><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li></ul><ul><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li></ul><ul><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li></ul><ul><li>Verify completeness, accuracy, formatting, and approval status before document release.</li></ul><ul><li>Support internal and external audits by providing structured and traceable documentation.</li></ul><ul><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li></ul><ul><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li></ul><ul><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li></ul><ul><li>Support tendering, procurement, contract administration, and HR documentation.</li></ul><ul><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li></ul><ul><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li></ul><ul><li>Strong knowledge of corporate and project document control systems.</li></ul><ul><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li></ul><ul><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li></ul><ul><li>Excellent organizational ability, accuracy, and attention to detail.</li></ul><ul><li>Strong communication, coordination, and confidentiality handling skills.</li></ul><ul><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Job Type: Full-time

COVER GENERAL CONTRACTING & MAINTENANCE - SOLE PROPRIETORSHIP L.L.C.

We are seeking a smart, organized, and multitasking professional to join our team as a Receptionist / Accountant / Document Controller. [ HUSBAND VISA ONLY ] The candidate will handle front desk operations, basic accounting functions, and document management.<ul><li>Welcome visitors and manage front desk</li><li>Handle incoming calls and emails</li><li>Schedule appointments and meetings</li><li>Assist with accounts payable &amp; receivable</li><li>Maintain company files and records</li><li>Track and manage document approvals</li><li>Ensure proper filing system (physical &amp; digital</li></ul>Job Type: Full-time

RECEPTIOIST /JUNIOR ACCOUNTANT

venusgroupuae

We are looking for a Male Clerical Staff member to support daily administrative operations, handle documentation, data entry, and assist in office coordination for ongoing infrastructure and construction projects.Responsibilities<ul><li>Prepare and maintain records, reports, and correspondence.</li><li>Assist in data entry, document control, and updating project files.</li><li>Handle internal communication, emails, and scheduling.</li><li>Support procurement and HR teams with administrative tasks.</li><li>Ensure accuracy and confidentiality of records.</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree (any discipline).</li><li>5 years of clerical or administrative experience (construction or engineering company preferred).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong attention to detail, organizational skills, and communication ability.</li><li>Able to work under supervision and meet deadlines.</li></ul>Interested candidates are invited to email their CV to hr.venusinfrastructure@gmail.com with the subject line &ldquo;Clerical Assistant Application&rdquo;.Selected Candidates has to join Immediately.Job Type: Full-timeJob Type: Full-timeJob Type: Full-timePay: AED3,000.00 per month

Clerical Assistant (MALE)

Anantara

<div>Company Description 
A luxury hospitality brand for modern travelers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world&rsquo;s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara welcomes guests for journeys rich in discovery. 
Job Description 
KEY DUTIES AND RESPONSIBILITIES
Please note that this is not an exhaustive list of everything that needs to be done. Anantara employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are:<ul><li>
Ensure that all goods received are supported by authorized documents.</li><li>
Inspect all incoming goods to ensure that all goods quantity, quality, price and all the other specifications are adhered to before acceptance.</li><li>
Notify concerned department heads of arriving materials so that items may be removed promptly and securely from the receiving area.</li><li>
Ensure the correctness of invoice / tax invoice against purchase order.</li><li>
Bring discrepancies to the attention of the Purchasing Manager.</li><li>
Perform daily receiving process into JDE system, ensure that cost has been record correctly within a month of receiving.</li><li>
Submit the receiving report with the backup documents to Assistant Financial Controller for further reviewing.</li><li>
Ensure the properly filing of all the receiving report and invoices/tax invoice.</li><li>
Carry out any other duties and responsibilities as assigned by the Financial Controller or any other person designated by them.</li></ul> 

Qualifications 
<ul><li>
High School diploma</li><li>
Previous experience in same position for at least 1 year.</li><li>
Luxury hotel experience is a must</li><li>
Passion for excellent service</li><li>
Excellent team player and great communication skills</li></ul> 

Additional Information 
Relocate to remote area</div>

Receiving Officer

Stantec

<div>Requisition Number: 24155BR
Description:
Stantec is currently seeking an enthusiastic and detail-oriented Document Controller to join our growing team for a new project in Al Ain.
Responsibilities for this position include, but are not limited to:
<ul><li>Manage and register all incoming and outgoing correspondence, drawings, technical submittals, and project documents.</li></ul>
<ul><li>Control, track, and maintain project documentation, including RFIs, site instructions, change orders, and reports.</li></ul>
<ul><li>Log, distribute, and archive documents in both physical and electronic formats.</li></ul>
<ul><li>Coordinate with consultants, contractors, Resident Engineers, and site staff to ensure accurate and timely document workflow.</li></ul>
<ul><li>Maintain document control databases and support general site office administration.</li></ul>
\#LI-MiddleEast
Qualifications:
<ul><li>Minimum 5 years of experience in document management systems within engineering or architectural firms.</li></ul>
<ul><li>Graduate in Business or Secretarial Studies.</li></ul>
<ul><li>Experience in infrastructure and water recycling projects is an advantage.</li></ul>
<ul><li>TAQA-approved or experienced candidates are preferred.</li></ul>
<ul><li>Strong communication, organizational, and analytical skills.</li></ul>
<ul><li>Proficient in English (written and spoken).</li></ul>
<ul><li>Solid knowledge of document management processes and related software (MS Office).</li></ul>
About Stantec:
We&rsquo;re active members of the communities we serve. That&rsquo;s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.
The Stantec community unites approximately 30,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!
Work Location(s):United Arab Emirates-Abu Dhabi
Employment Type: Full-Time
Job Type: Regular
Job Category: Admin Support</div>

Document Controller (Al Ain)

Explore 420+ Administrative assistant document controller in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

420 administrative assistant document controller jobs In Abu Dhabi

Administrative Assistant/Document Controller

Document Controller

Document Controller

RECEPTIOIST /JUNIOR ACCOUNTANT

Clerical Assistant (MALE)

Receiving Officer

Document Controller (Al Ain)