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administrative assistant Jobs in Abu Dhabi

administrative assistant

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warehouse assistant

Abu Dhabi Aviation

<div>
 
 The Stores Assistant (Shipping &amp; Logistics) will support the logistics and shipping unit by receiving, inspecting, and verifying items to ensure the timely handling of both inbound and outbound shipments.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Assist the Logistics &amp; Shipping Officer in the timely clearance of all incoming consignments, including ADA and customer-related spares, shipped via air, sea, or land.
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 Coordinate outbound shipments (air, sea, and land) and customer-related consignments with relevant authorities such as Customs, Cargo, and Freight Forwarders, ensuring shipments are made according to schedule.
 </li>
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 Support the preparation of reports and documentation required by regulatory authorities such as Customs and Inland Revenue.
 </li>
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 Assist shipping personnel with the preparation of packing materials, DGR documentation, and fumigation of packing boxes or crates as needed.
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 Maintain accurate records of all incoming and outgoing shipments and provide monthly shipment statistics.
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate will have:
 
 
 <ul>
 <li>
 
 Valid UAE driving license and forklift operator license.
 
 </li>
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 2&ndash;3 years of industry experience in supply chain management, warehouse operations, or logistics, preferably in an airline, third-party maintenance base, or large engineering organization.
 </li>
 </ul>
 
 
</div>

Stores Assistant (Shipping & Logistics)

AAR Enterprises

Job Summary: We are seeking a physically active and smart individual to join our restaurant&rsquo;s warehouse team as a Store Helper. The ideal candidate will assist the procurement team and storekeeper with the daily operations of the warehouse, ensuring efficient organization, stock management, and timely supply of materials to the restaurant.Key Responsibilities:<ul><li>Assist in receiving, unloading, and organizing incoming stock.</li><li>Ensure all materials are stored in the appropriate locations based on storekeeper instructions.</li><li>Assist in inventory checks and report stock levels to the storekeeper and procurement team.</li><li>Help in packing and dispatching orders as needed.</li><li>Maintain cleanliness and organization within the warehouse.</li><li>Operate warehouse equipment such as pallet jacks and trolleys.</li><li>Support the procurement team in daily tasks such as tracking shipments and stock arrivals.</li><li>Follow safety protocols for handling materials and equipment.</li></ul>Qualifications:<ul><li>Previous experience in a warehouse or similar environment is preferred but not required.</li><li>Physically fit and able to lift heavy items.</li><li>Quick learner with the ability to follow instructions efficiently.</li><li>Strong organizational skills and attention to detail.</li><li>Team player with good communication skills.</li><li>Basic knowledge of inventory management systems is a plus.</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,400.00 per monthLocation:<ul><li>Abu Dhabi (Required)</li></ul>

Store Helper

Gate Gourmet Catering Arabia LLC

We are Hiring Purchasing AssistantDuties and Responsibilities<ul><li>Assist the purchasing officer or procurement officer in sourcing reliable suppliers and vendors.</li><li>Obtain and compare price quotes, product samples, and specifications.</li><li>Prepare purchase orders and ensure proper authorization before processing.</li><li>Follow up with suppliers to confirm order details, delivery schedules, and shipment status.</li><li>Maintain accurate records of purchases, pricing, and other essential data.</li><li>Purchase needed materials outside for urgent and emergency flights</li><li>Monitor inventory levels to ensure timely replenishment of materials or products.</li><li>Coordinate with warehouse or inventory teams to confirm receipt of goods.</li><li>Handle returns, exchanges, or replacement of defective or incorrect items.</li><li>Maintain regular communication with suppliers to build strong working relationships.</li><li>Track supplier performance (delivery times, quality, reliability).</li><li>Assist in negotiating contracts, payment terms, and delivery conditions under supervision.</li><li>Prepare and maintain procurement reports, purchase requisitions, and vendor files.</li><li>Ensure all purchasing documentation complies with company policies and audit requirements.</li><li>Liaise with internal departments (e.g., production, finance, logistics) to align purchasing needs.</li><li>Assist in resolving order discrepancies, payment issues, or delays.</li><li>Ensure that all purchasing activities comply with company policies and relevant regulations.</li><li>Assist in quality checks by verifying that received goods meet required specifications.</li><li>Help identify cost-saving opportunities and process improvements.</li></ul>Skills and Qualifications<ul><li>Strong organizational and time management skills.</li><li>Flexible and can handle stress and long time of works</li><li>Has a CAN DO attitude</li><li>Excellent communication and negotiation abilities.</li><li>Attention to detail and accuracy in data entry.</li><li>Knowledge of supply chain processes and purchasing principles.</li><li>Knowledge in Zoho is an advantage</li></ul>For those interested kindly send your CV at hr@gategourmet.aeJob Type: Full-timeExperience:<ul><li>F&amp;B industry: 1 year (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>

Purchasing Assistant

CARACAL

<div>
 
 
 Join Us as a Warehouse Team Leader
 
 
 
 
 As a
 
 Warehouse Team Leader
 
 at
 
 Halcon
 
 , you will play a vital role in overseeing daily warehouse operations &mdash; ensuring efficient receipt, storage, issuance, and dispatch of materials, including explosives and non-explosives. You will manage a team of warehouse staff, maintain compliance with safety regulations, and ensure all facility licenses and documentation remain valid. This position requires strong leadership, operational excellence, and adherence to safety and security standards.
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 Supervise daily warehouse operations for both explosive and non-explosive materials.
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 Ensure all materials are received, stored, and issued efficiently in compliance with company procedures.
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 Maintain storage within approved explosive limits and ensure adherence to all safety regulations.
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 Oversee import and export shipments, ensuring timely coordination and zero demurrage or storage costs.
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 Manage documentation for goods movement, ensuring accuracy in ERP records and inventory tracking.
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 Coordinate with logistics and internal departments for smooth material handling and dispatch.
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 Maintain warehouse cleanliness, facility conditions, and compliance with Civil Defence and MoD requirements.
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 Support HSE initiatives by ensuring proper use of PPE, adherence to safety systems, and emergency preparedness.
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 Train, guide, and evaluate warehouse staff to ensure continuous performance improvement.
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 Prepare and monitor warehouse and logistics budgets, ensuring cost-effective operations.
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 Supervise maintenance, license renewals, and ensure operational readiness of all warehouse facilities.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Supply Chain, Logistics, or a related field preferred.
 </li>
 <li>
 Professional certification in warehouse or logistics management is an advantage.
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 Minimum 2 years of experience in warehouse or store operations.
 </li>
 <li>
 Experience handling hazardous materials or explosives preferred.
 </li>
 <li>
 Strong understanding of warehouse safety, inventory control, and ERP systems.
 
 
 </li>
 </ul>
 
 
 Key Competencies
 
 
 
 
 
 Behavioral:
 
 
 
 <ul>
 <li>
 Strong leadership and decision-making abilities.
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 Excellent problem-solving and organizational skills.
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 High attention to detail and accountability.
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 <li>
 Effective communication and teamwork.
 
 
 </li>
 </ul>
 
 Technical:
 
 
 
 <ul>
 <li>
 In-depth knowledge of warehouse and storage requirements.
 </li>
 <li>
 Understanding of HSE regulations and compliance standards.
 </li>
 <li>
 Proficiency in ERP systems and warehouse documentation management.
 
 
 </li>
 </ul>
 #Caracal_Light_Ammunitions #CLA
</div>

Team Leader, Warehouse

C D General Trading LLC

Job Title: Warehouse SupervisorDepartment: WarehouseReports To: Warehouse ManagerLocation: Abu Dhabi, KezadAbout CityDrinksCityDrinks is the UAE&rsquo;s largest and fastest-growing online alcohol delivery platform, offering over 3,000 SKUs across wines, beers, spirits, and luxury products. We are transforming how customers shop for their favorite drinks fast, reliable, and smart.Job Summary:The Warehouse Supervisor is responsible for overseeing daily warehouse operations, ensuring picking items is accurate, storage, and dispatch of goods. This role involves supervising warehouse staff, maintaining inventory accuracy, enforcing safety standards, and ensuring smooth workflow to meet company and customer requirements.Key Responsibilities:Supervise and coordinate daily warehouse activities including receiving, storing, picking, packing, and dispatching goods.Lead, train, and motivate warehouse staff to achieve productivity and accuracy targets.Ensure compliance with company policies, safety regulations, and standard operating procedures (SOPs).Monitor inventory levels and coordinate with inventory control to ensure stock accuracy.Plan and organize work schedules, assign tasks, and ensure timely completion of operations.Oversee proper use and maintenance of warehouse equipment and vehicles.Conduct regular inspections to maintain order, cleanliness, and safety within the warehouse.Prepare and maintain reports on warehouse performance, stock movement, and manpower utilization.Assist in implementing continuous improvement initiatives to enhance efficiency and reduce operational costs.Communicate effectively with other departments (procurement, logistics, etc.) to ensure smooth operations.Qualifications:Diploma in Logistics, Supply Chain Management, or a related field (preferred).Proven experience (3&ndash;5 years) in warehouse operations, with at least 1&ndash;2 years in a supervisory role.Strong leadership and communication skills.Knowledge of warehouse management systems (WMS) and inventory control software.Excellent organizational and problem-solving skills.Ability to work under pressure and handle multiple priorities.Core Competencies:Leadership and team managementTime management and planningAccuracy and attention to detailSafety awarenessCommunication and interpersonal skillsDecision-making and problem-solvingJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Can you join immediately ?</li></ul>

Warehouse Supervisor

INJAZ

<div>
 
 
 Job Summary:
 
 
 
 The Warehouse Supervisor will oversee daily warehouse operations to ensure the safe, efficient, and organized handling of materials, equipment, and consumables used in road construction and maintenance projects. This includes managing inventory accuracy, supervising warehouse staff, and supporting smooth and timely project execution.
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Inventory Management:
 
 
 <ul>
 <li>
 Maintain accurate records for all construction materials, including aggregates, concrete forms, safety gear, tools, and spare parts.
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 Conduct routine physical inventory checks and reconcile records with the inventory system and finance team.
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 Monitor stock levels, anticipate shortages, and prepare timely material requisitions to avoid project delays.
 </li>
 <li>
 Establish and maintain a systematic approach for storage, labeling, and retrieval.
 </li>
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 Handle invoicing, delivery notes, purchase orders, and related documentation.
 </li>
 </ul>
 
 
 2. Receiving and Dispatch:
 
 
 <ul>
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 Supervise the receiving process, ensuring materials match purchase orders and inspecting for any damages or discrepancies.
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 Manage accurate and timely dispatch of materials to project sites as per approved requests.
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 Verify and document all outgoing materials with proper signatures from site representatives.
 </li>
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 Ensure accurate and timely system entries for all warehouse transactions.
 </li>
 </ul>
 
 
 3. Safety, Security, and Compliance:
 
 
 <ul>
 <li>
 Enforce safety standards for handling materials and operating warehouse equipment.
 </li>
 <li>
 Safeguard warehouse assets by implementing effective security and control measures.
 </li>
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 Comply with environmental and safety regulations for the storage of hazardous or restricted materials.
 </li>
 </ul>
 
 
 4. Team Management:
 
 
 <ul>
 <li>
 Supervise and train warehouse staff, including storekeepers and handlers, to ensure productivity and efficiency.
 </li>
 <li>
 Schedule team tasks, evaluate performance, and maintain high levels of accountability and teamwork.
 </li>
 </ul>
 
 
 Qualifications and Skills:
 
 
 <ul>
 <li>
 Proven experience as a Warehouse Supervisor, preferably in construction, heavy equipment, or road contracting.
 </li>
 <li>
 Strong knowledge of inventory management systems and proficiency in MS Office.
 </li>
 <li>
 Familiarity with safety and material handling standards (e.g., OSHA).
 </li>
 <li>
 Excellent organizational, leadership, and communication skills.
 </li>
 </ul>
 
 
</div>

Noon.com

About noon noon, the region's leading consumer commerce platform. On December 12th, 2017, noon launched its consumer platform in Saudi Arabia and the UAE, expanding to Egypt in February 2019. The noon ecosystem of services now includes marketplaces for food delivery, quick-commerce, fintech, and fashion. noon is a work in progress; we&rsquo;re six years in, but only 5% done.noon&rsquo;s mission: Ring every doorbell, everyday.What you'll do:Team noon has some of the fastest, smartest, and hardest-working people we've encountered. With a young, aggressive, and talented team, we're driving major missions forward. As a part of the Cross Border team, this role oversees the day-to-day operations of the bonded warehouse, ensuring efficient inventory management, compliance with customs and free zone regulations, and smooth coordination of inbound and outbound shipments. The role also includes managing the entire clearance process for import and export operations in both mainland and free zones, ensuring seamless execution, compliance, and operational excellence.<ul><li>Oversee daily warehouse operations, including receipt, storage, and dispatch of goods, ensuring accurate inventory tracking and segregation of bonded/non-bonded stock.</li><li>Ensure compliance with UAE customs laws, free zone regulations, and trade compliance standards while handling import/export clearance.</li><li>Prepare and verify customs documentation (bills of entry, exit/entry certificates, transit declarations, invoices) and liaise with customs, free zone officials, freight forwarders, and shipping lines to resolve clearance issues.</li><li>Monitor clearance activities to prevent delays, facilitate customs inspections, and address discrepancies.</li><li>Conduct regular audits of warehouse records, ensure operational excellence, and implement process improvements.</li><li>Provide shipment updates to clients, coordinate with transport companies, and maintain strong relationships with customs authorities for smooth operations.</li><li>Supervise and train warehouse staff, allocating tasks efficiently and ensuring adherence to compliance, safety, and security standards.</li><li>Monitor KPIs such as clearance times, inventory accuracy, and warehouse efficiency, preparing reports for management.</li></ul>What you&rsquo;ll need?<ul><li>Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.</li><li>5-7 years of experience in bonded warehouse and customs clearance operations, including 2+ years in a supervisory role.</li><li>Expertise in import/export clearances for mainland and free zones.</li><li>Strong knowledge of bonded warehouse procedures, UAE customs regulations, and free zone compliance.</li><li>Proficiency in customs clearance platforms (e.g., E-Mirsal II) and warehouse management systems (WMS).</li><li>Excellent leadership, communication, negotiation, and problem-solving skills.</li><li>Proficiency in Microsoft Office.</li><li>Fluency in English (Arabic is a plus).</li><li>Certification in Logistics/Supply Chain (CILT, APICS) preferred; UAE Customs Clearance certification highly desirable.</li></ul>Who will excel?<ul><li>We&rsquo;re looking for people with high standards, who understand that hard work matters.</li><li>You need to be relentlessly resourceful and operate with a deep bias for action.</li><li>We need people with the courage to be fiercely original.</li><li>noon is not for everyone; readiness to adapt, pivot, and learn is essential.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Experience in customs clearance platforms (e.g., E-Mirsal II) and warehouse management systems (WMS).</li></ul>Experience:<ul><li>Customs clearance: 2 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Willingness to travel:<ul><li>75% (Required)</li></ul>

Supervisor, Customs

Explore 152+ Warehouse assistant in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

152 warehouse assistant jobs IN Abu Dhabi

Stores Assistant (Shipping & Logistics)

Store Helper

Purchasing Assistant

Team Leader, Warehouse

Warehouse Supervisor

Warehouse Supervisor

Supervisor, Customs