receptionist

office administrator

office manager

executive assistant

front office supervisor

administrative assistant front desk

National Food Industries LLC

Location: Jabal Ali, Dubai, UAEAbout the Role: We are seeking a professional and organized Admin/Receptionist to manage front-desk operations and provide administrative support to our team at NFI Dubai. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Greet and host visitors, ensuring a professional and welcoming environment.</li><li>Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.</li><li>Handle daily documentation, record keeping, and systematic filing of company documents.</li><li>Coordinate courier, mail, and package deliveries.</li><li>Assist in scheduling appointments, meetings, and conference room bookings.</li><li>Maintain front office cleanliness, supplies, and presentation.</li><li>Provide administrative support to HR, Accounts, and other departments as required.</li><li>Support in preparing reports, data entry, and basic office coordination tasks.</li><li>Uphold confidentiality and handle sensitive information with discretion.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or related field.</li><li>Proven experience as a receptionist, front office representative, or administrative assistant preferred (freshers with good communication skills are welcome to apply).</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills in English (Arabic/Hindi will be an advantage).</li><li>Presentable, professional, and customer-service oriented.</li></ul>What We Offer:<ul><li>Competitive salary package.</li><li>A professional work environment with career growth opportunities.</li><li>Exposure to a multicultural team and fast-paced industry.</li></ul>How to Apply: Please share your updated CV to hr@nfidubai.com with the subject line: Application &ndash; Admin/ReceptionJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Administrative Assistant/Receptionist

Adara Spa Retreat Dubai

Position Overview We are seeking a friendly, professional, and sales-driven Receptionist to join our team. This role goes beyond front desk duties &mdash; the ideal candidate will also have a strong background in sales, with the ability to upsell services and products, create memorable guest experiences, and contribute to revenue growth.Key ResponsibilitiesFront Desk &amp; Guest Relations<ul><li>Welcome clients warmly upon arrival, ensuring a professional and inviting first impression.</li><li>Handle check-ins, appointment scheduling, cancellations, and re-bookings with accuracy and efficiency.</li><li>Manage phone calls, emails, and walk-in inquiries with excellent communication and service standards.</li><li>Maintain a clean, organized, and professional reception area.</li></ul>Sales &amp; Upselling<ul><li>Proactively promote and upsell spa services, treatment upgrades, memberships, and retail products.</li><li>Identify client needs and recommend personalized solutions to enhance their experience.</li><li>Consistently meet or exceed individual and team sales targets.</li><li>Educate guests about ongoing promotions, special packages, and loyalty programs.</li></ul>Administrative &amp; Operational Support<ul><li>Process payments, issue receipts, and manage daily cash/credit card transactions.</li><li>Keep accurate client records and update databases as needed.</li><li>Coordinate with therapists and staff to ensure smooth scheduling and service delivery.</li><li>Assist management with reporting on daily sales, upselling performance, and client feedback.</li></ul>Qualifications &amp; Skills<ul><li>Proven experience as a Receptionist, Front Desk Agent, or Sales Executive (hospitality, spa, wellness, or retail preferred).</li><li>Strong sales background with a record of achieving or exceeding targets.</li><li>Excellent communication, interpersonal, and customer service skills.</li><li>Highly organized with attention to detail and the ability to multitask in a fast-paced environment.</li><li>Proficiency in scheduling and POS systems is an advantage.</li><li>Professional appearance and a positive, can-do attitude.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Have you worked in sales before?</li></ul>Experience:<ul><li>Reception and Sales: 3 years (Required)</li><li>Spa: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Preferred)</li><li>Russian (Required)</li></ul>

Female Front Desk Business Development Associate

Maison de Nova

Role overview We are seeking a highly organised and reliable personal assistant, who will also serve as front of house, to support the director and oversee the smooth, day-to-day running of the office. You will be responsible for managing the director&rsquo;s schedule and communications, assisting with project coordination, and ensuring the office operates efficiently. This includes overseeing studio organisation, liaising with clients and suppliers, and making sure all internal and external communications are clear, timely, and professional.Job Description:<ul><li>Ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the director are implemented.</li><li>Lodge required forms and annual returns to the accountant.</li><li>Review contractual agreements with suppliers</li><li>Daily workflow, calendar management (accepting and re-scheduling meetings and conference calls), answering phones, taking messages, and overall administrative support for the company.</li><li>Coordinate complex travel arrangements both domestic and international including itineraries, agendas, and visas</li><li>Prepare and process monthly expense reports. Manage incoming bills and statements related to expense report processing.</li><li>Support in administrative planning and coordinating of major meetings in relation to the company director.</li><li>Collects agenda topics as requested for meetings</li><li>Announcements and communications relevant to director and distribution, to appropriate team members.</li><li>Proactively handle any routine matters</li><li>Ad hoc general administrative duties</li><li>Facilitate shipping needs to domestic and international, when necessary</li><li>Support prep for director and team meetings (i.e. Design, Innovation and Strategy)</li></ul>Qualifications:<ul><li>Display professionalism, diplomacy and discretion when handling matters of a confidential nature.</li><li>Capable of handling confidential information.</li><li>Exhibit excellent communication, writing and organisational skills.</li><li>Must be highly organised and detail-oriented, while also being able to grasp the big picture.</li><li>Proactive work style to anticipate potential problems and requirements.</li><li>Capability to take independent action as appropriate using good judgment and discretion.</li><li>Strong computer skills are essential. Expertise on Google workspace, Outlook and the MS-Office product suite is a necessity, including Word, Excel and PowerPoint.</li><li>CRM tools knowledge would be preferred; such as (Hubspot, Monday and Trello).</li><li>A high degree of professionalism and a commitment to excellence are required.</li><li>A team-oriented individual who works effectively at all levels, and remains calm under pressure, thereby being a role model for others.</li><li>Good at follow-up and follow-through.</li><li>Comfortable dealing with all levels of employees and external contacts.</li><li>Capable of handling heavy work volume</li></ul>Job Type: Full-timePay: From AED5,000.00 per monthExperience:<ul><li>PA: 6 years (Preferred)</li></ul>Language:<ul><li>English fluently (Preferred)</li></ul>License/Certification:<ul><li>driving license (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

PA / Front of House

Option 1 Event Services India Pvt. Ltd.

Role OverviewWe are seeking a bilingual (Arabic &amp; English) Receptionist who will serve as the first point of contact for our company, ensuring a professional and welcoming environment for visitors, clients, and employees. In addition to managing front-desk operations, this role will also provide administrative support during onsite events, ensuring smooth coordination and excellent guest experience.Key ResponsibilitiesFront Desk &amp; Visitor Management<ul><li>Greet and welcome visitors in both Arabic and English in a professional and friendly manner.</li><li>Manage visitor check-ins, issue visitor passes, and notify staff of arrivals.</li><li>Maintain a clean, organized, and professional reception area.</li></ul>Communication Management<ul><li>Answer, screen, and forward calls in Arabic and English.</li><li>Handle inquiries via phone, email, and in-person, directing them appropriately.</li><li>Receive, sort, and distribute mail, packages, and courier services.</li></ul>Administrative &amp; Event Support<ul><li>Provide administrative support to office operations and HR when required.</li><li>Assist in scheduling meetings, coordinating appointments, and maintaining records.</li><li>Support the coordination and logistics of onsite events, including welcoming guests, managing registration, handling event materials, and assisting the events team.</li><li>Liaise with vendors, suppliers, and service providers during events when necessary.</li></ul>Office Coordination<ul><li>Monitor office supplies and ensure reception and common areas are stocked.</li><li>Coordinate with maintenance and facility providers to resolve issues promptly.</li><li>Support other departments with ad-hoc administrative requirements.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration, Hospitality, or related field.</li><li>Proven experience as a Receptionist, Front Desk Representative, or Administrative Assistant (event support experience preferred).</li><li>Fluency in Arabic and English (spoken and written) is mandatory.</li><li>Strong organizational, multitasking, and problem-solving skills.</li><li>Excellent communication and interpersonal abilities with a customer-service mindset.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and general office equipment.</li><li>Professional appearance and ability to remain calm under pressure.</li><li>Flexibility to support onsite events outside standard office hours when required.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Front Desk Receptionist - Bilingual (Arabic & English)

Coral Tex Computer  Emb

Job Overview We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative support, with excellent communication skills and a customer-focused attitude. This role involves managing front desk operations, handling multi-line phone systems, and providing clerical support to ensure the smooth functioning of our office.Duties<ul><li>Greet visitors and manage front desk operations with professionalism and a friendly demeanor.</li><li>Answer and direct incoming calls using multi-line phone systems, ensuring effective communication.</li><li>Perform data entry tasks accurately and efficiently, maintaining organized records.</li><li>Assist in calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Handle filing and document management to maintain an organized office environment.</li><li>Utilize Microsoft Office Suite and Google Workspace for various administrative tasks including typing, proofreading, and creating documents.</li><li>Support bookkeeping activities as needed, including basic accounting tasks using QuickBooks.</li><li>Maintain confidentiality of sensitive information while managing clerical duties.</li><li>Collaborate with team members to improve office processes and enhance productivity.</li></ul>Experience<ul><li>Previous office experience is required; experience as a dental or medical receptionist is a plus.</li><li>Strong organizational skills with the ability to manage multiple tasks effectively.</li><li>Proficiency in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Bilingual candidates are encouraged to apply to assist with diverse clientele.</li><li>Excellent phone etiquette and customer service skills are essential for this role.</li><li>Familiarity with time management techniques to prioritize tasks effectively.</li><li>Experience in administrative roles or as a personal assistant is preferred but not mandatory. Join us as an Office Assistant where you will play a crucial role in supporting our team while enhancing your professional skills in a dynamic work environment!</li></ul>Job Type: Part-timePay: AED1,500.00 per month

Office Assistant

Refine Development Management

<div>
 
 
 
 Position Overview
 
 
 :
 
 
 
 
 
 The
 
 Front Desk Assistant
 
 serves as the first point of contact for visitors and clients, providing a professional and welcoming environment. This role is responsible for managing the reception area, handling phone calls, and performing various administrative tasks such as meeting room bookings and arrangements. The Front Desk Assistant ensures seamless coordination of office operations, connecting the visitors, guests, and clients with the internal team.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 :
 
 
 
 
 <ul>
 <li>
 Greet and assist visitors, clients, and vendors in a professional and courteous manner.
 </li>
 <li>
 Ensure the reception area is tidy, presentable, and well-organized always.
 </li>
 <li>
 Answer and direct phone calls to the appropriate department or personnel.
 </li>
 <li>
 Respond to inquiries and provide accurate information regarding the company&rsquo;s services, products, and general information.
 </li>
 <li>
 Manage meeting room bookings by maintaining an up-to-date schedule using office software or booking tools.
 </li>
 <li>
 Ensure meeting rooms are prepared and set up in advance, including any necessary audio-visual equipment, seating arrangements, and refreshments.
 </li>
 <li>
 Coordinate with teams to confirm meeting requirements and accommodate any special requests.
 </li>
 <li>
 Keep track of meeting room usage and availability, ensuring efficient space management.
 </li>
 <li>
 Ensure meeting rooms are clean, organized, and reset after each use.
 </li>
 <li>
 Provide general administrative support to office management and staff as required.
 </li>
 <li>
 Assist during events with guest registrations and greet and meet.
 </li>
 <li>
 Maintain and update internal phone directories and contact lists.
 </li>
 <li>
 Manage office supplies, ensuring that the reception area and meeting rooms are stocked with necessary materials.
 </li>
 <li>
 Handle booking of external venues for meetings and events when required.
 </li>
 <li>
 Act as a liaison between visitors and internal staff, ensuring clear and professional communication.
 </li>
 <li>
 Inform and update employees on meeting schedules, ensuring efficient use of time and resources.
 </li>
 <li>
 Monitor the entrance and exit of visitors to ensure security protocols are followed.
 </li>
 <li>
 Manage visitor logs and issue visitor badges when necessary.
 </li>
 <li>
 Notify relevant personnel of visitor arrivals and assist them in locating their meeting locations.
 </li>
 <li>
 Ensure safety procedures are adhered to, including fire and evacuation protocols.
 </li>
 <li>
 Operate and troubleshoot office equipment such as phones, computers, printers, and projectors.
 </li>
 <li>
 Ensure that technical equipment in meeting rooms is functioning correctly before scheduled meetings.
 </li>
 <li>
 Liaise with IT support for any issues related to equipment in the meeting rooms or reception area.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 :
 
 
 
 
 <ul>
 <li>
 Diploma or bachelor&rsquo;s degree in business administration, Office Management, or a related field preferred.
 </li>
 <li>
 2-3 years of experience as a receptionist or front desk assistant, preferably in the real estate or property development industry.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and meeting room booking systems.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Customer service-focused, with the ability to build rapport and handle client requests efficiently.
 </li>
 <li>
 Basic knowledge of office equipment (printers, projectors, phones) and ability to troubleshoot minor issues.
 </li>
 <li>
 Always dressed presentable with a smile and positive attitude.
 </li>
 </ul>
 
 
</div>

Receptionist - Arabic Speaker

ABU ALNAGA CONTRACTING LLC

<div>
 
 
 Company Description
 
 
 
 Abu Alnaga Contracting LLC is a trusted construction and contracting company based in Dubai, UAE. With a focus on quality, safety, and innovation, we deliver projects that meet the highest industry standards. We are now looking to strengthen our front desk team with a professional Receptionist.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 We are seeking a friendly and organized Receptionist to join our team in Dubai, UAE. This is a full-time, on-site position. The Receptionist will be the first point of contact for our company, managing front desk operations, welcoming visitors, and assisting with administrative tasks.
 
 
 
 
 
 Responsibilities
 
 
 &bull;	Greet and welcome visitors, clients, and suppliers in a professional manner
 
 
 &bull;	Answer and direct phone calls promptly and accurately
 
 
 &bull;	Manage the reception area to ensure it is tidy and presentable
 
 
 &bull;	Handle incoming and outgoing mail and deliveries
 
 
 &bull;	Schedule and coordinate appointments and meetings
 
 
 &bull;	Assist with administrative tasks, including data entry, filing, and document preparation
 
 
 &bull;	Maintain confidentiality of sensitive company information
 
 
 &bull;	Provide general support to the administrative and HR teams
 
 
 
 
 
 
 Qualifications
 
 
 
 &bull; Previous experience as a Receptionist or in a similar customer service/front desk role
 
 
 &bull;	Excellent verbal and written communication skills in English (Arabic is a plus)
 
 
 &bull;	Proficiency in MS Office (Word, Excel, Outlook)
 
 
 &bull;	Professional appearance and a positive, friendly attitude
 
 
 &bull;	Strong organizational skills and attention to detail
 
 
 &bull;	Ability to multitask and work under pressure
 
 
 &bull;	Must be located within a commutable distance to Dubai, UAE
 
</div>

Receptionist

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