receptionist

executive assistant

office manager

administrative assistant

admin assistant

administrative assistant front desk

MAPYR FZCO

We are seeking a proactive and highly organized Receptionist/Administration Assistant who will also serve as a Personal Assistant to the Managing Directors. This role requires a professional individual who can manage front-desk operations, provide administrative support, coordinate with office support staff, and handle day-to-day tasks for the MDs.The ideal candidate should demonstrate excellent communication, multitasking, and problem-solving skills.

RECEPTIONIST/ADMINISTRATION ASSISTANT & PERSONAL ASSISTANT TO THE MD

PRANIC DRUG STORE LLC

Job Description :As a Female Receptionist, you will be responsible for providing exceptional front desk support and ensuring the efficient operation of the office. Your duties will include handling incoming calls, greeting visitors, managing office inventory, and sending emails. This role requires excellent communication skills, organizational abilities, and a friendly demeanor.Responsibilities:Front Desk Management:<ul><li>Greet and welcome visitors with a friendly and professional attitude.</li><li>Direct visitors to the appropriate person or department.</li><li>Maintain a clean and organized reception area.</li></ul>Handling Calls:<ul><li>Answer incoming calls and direct them to the appropriate person or department.</li><li>Take and deliver messages accurately and in a timely manner.</li><li>Ensure all telephone inquiries are handled courteously and professionally.</li></ul>Email Correspondence:<ul><li>Compose and send emails on behalf of the office.</li><li>Manage and organize incoming emails, ensuring they are forwarded to the correct recipients.</li><li>Maintain email records and archives as needed.</li><li>Office Inventory Maintenance:</li><li>Monitor and replenish office supplies, such as stationery, and other office materials</li><li>Keep track of inventory levels and place orders as necessary.</li><li>Maintain records of office expenses related to inventory.</li></ul>Mail Handling:<ul><li>Sort and distribute incoming mail and packages.</li><li>Prepare outgoing mail, including postage and packaging as required.</li></ul>Appointment Scheduling:<ul><li>Schedule appointments and meetings for staff members when requested.</li><li>Send reminders and notifications regarding appointments.</li></ul>Security and Access Control:<ul><li>Monitor access to the office and ensure only authorized personnel enter.</li><li>Issue visitor badges and maintain visitor logs.</li></ul>Administrative Support:<ul><li>Provide administrative support to various departments as needed.</li><li>Assist with data entry, filing, and document organization.</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>receptionist/admin assistant/secretary: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Receptionist/Administrative Assistant

Al Maha Properties

We are seeking a professional and friendly Front Office Executive and Admin Assistant to manage our front desk operations and provide administrative support across the organization. The ideal candidate should be well -organized, detail oriented, and capable of multitasking in a fast-paced environment. This role is key to ensuring smooth day to day office operations and delivering a positive first impression to clients, visitors and employees.Key Responsibilities:Front Office Responsibilities&middot; Greet and welcome visitors in a professional and courteous manner.&middot; Answer, screen and forward incoming phone calls.&middot; Maintain a clean and organized reception area.&middot; Manage visitor log.&middot; Handle incoming &amp; outgoing correspondences, couriers and deliveries.&middot; Provide accurate information to clients and visitors regarding company services and contacts.&middot; Record all maintenance calls and update the maintenance team in a timely manner.&middot; Coordinate with building security and facility teams when required.&middot; Generate daily relevant reports in an accurate manner.&middot; Preparation of payment Receipts &amp; Vouchers.&middot; Provide documentation support to the team as and when required.Requirements &amp; Qualifications:&middot; Fluency in speaking English &amp; Hindi is mandatory.&middot; Proven experience as a front office executive, receptionist or admin assistant.&middot; Proficiency in MS Office (Word, Excel, Outlook &amp; PowerPoint.)&middot; Strong verbal &amp; written communication skills.&middot; Excellent organizational &amp; multitasking abilities.&middot; Professional appearance and demeanour.&middot; High level of discretion and confidentiality.&middot; Ability to work independently and as a part of a team.&middot; Familiarity with office equipment (E.g.: Printers, scanners, phone systems etc.)Education &amp; Experience:&middot; Bachelor&rsquo;s degree or diploma in Business Administration or related field preferred.&middot; 1-3 years of relevant experience in a similar role.Work Environment:&middot; Office based, Monday to Saturday 9:00 am to 6:00pmWhat We Offer&middot; Employment Visa&middot; Medical insurance&middot; Opportunities for professional growth and developmentJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Front Desk Coordinator/ Admin Assistant

Light Show Design

[FRENCH SPEAKER ONLY] Position available immediatelyWe are a French event management company expanding in Dubai, looking for a motivated Sales &amp; Administrative Assistant to join our growing team.Main Responsibilities:<ul><li>Actively support business development: prospecting, client follow-ups, participation in meetings and proposals.</li><li>Assist management with daily administrative operations: quotes, contracts, invoicing, supplier coordination.</li><li>Contribute to event organization and execution: logistics, client communication, on-site support.</li><li>Attend all meetings and ensure accurate follow-up on action points.</li></ul>Profile:<ul><li>Business development experience is a must.</li><li>Fluent French and professional English required.</li><li>Excellent communication and organizational skills.</li><li>Proactive, adaptable, and comfortable in a startup/entrepreneurial environment.</li><li>Familiarity with Dubai</li><li>Driving license</li></ul>Details:<ul><li>Based in Dubai &ndash; immediate start.</li><li>Visa support provided</li></ul>To apply: please send your CV to dubai@lightshowdesign.comJob Type: Full-time

Sales & Administrative Assistant – Dubai [FRENCH SPEAKER ONLY]

CARMA

<div>
 
 
 Job Purpose:
 
 
 
 The
 
 Receptionist
 
 will be the friendly face and welcoming voice of CARMA Dubai &mdash; creating a warm, professional, and memorable first impression for every visitor, client, and colleague. This role is perfect for someone who is
 
 
 outgoing, with a natural flair for hospitality, excellent communication skills, and a proactive mindset.
 
 
 
 
 
 In addition to managing front desk and administrative functions, the Receptionist will also provide support with HR-related tasks and ancillary duties as assigned by the Head of HR and Admin, to ensure smooth day-to-day operations across the organization.
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 
 
 
 
 Front Desk &amp; Guest Experience
 
 
 <ul>
 <li>
 Greet and welcome every visitor with
 
 enthusiasm and positivity
 
 , ensuring they feel valued and comfortable.
 </li>
 <li>
 Maintain a
 
 neat, organized, and inviting
 
 reception area at all times.
 </li>
 <li>
 Manage visitor registration and notify relevant employees of arrivals.
 </li>
 <li>
 Offer refreshments and ensure guests are well taken care of while waiting.
 </li>
 <li>
 Coordinate meeting room bookings and assist with setup for meetings and events.
 </li>
 </ul>
 
 
 Telephone &amp; Communication Handling
 
 
 <ul>
 <li>
 Answer and direct calls
 
 cheerfully and professionally
 
 , taking accurate messages when needed.
 </li>
 <li>
 Respond to general inquiries via phone or email in a courteous and helpful manner.
 </li>
 <li>
 Keep internal contact lists updated and assist with general communication across departments.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Support daily administrative tasks including filing, photocopying, scanning, and data entry.
 </li>
 <li>
 Assist in scheduling internal meetings and coordinating logistics for company events or activities.
 </li>
 <li>
 Manage courier services, incoming and outgoing mail, and office deliveries.
 </li>
 <li>
 Monitor and order office supplies, stationery, and pantry items as needed.
 </li>
 </ul>
 
 
 HR Assistance
 
 
 <ul>
 <li>
 Provide
 
 administrative support to the HR team
 
 in areas such as recruitment coordination, onboarding documentation, and maintaining employee records.
 </li>
 <li>
 Assist in arranging interviews, preparing interview schedules, and welcoming candidates.
 </li>
 <li>
 Support employee engagement initiatives, wellness activities, and internal communications.
 </li>
 <li>
 Help maintain HR databases and ensure documentation is properly filed and organized.
 </li>
 <li>
 Handle sensitive and confidential information with
 
 discretion and professionalism
 
 .
 </li>
 </ul>
 
 
 Office Coordination &amp; Support
 
 
 <ul>
 <li>
 Act as the point of contact for maintenance, IT, and facility-related issues, ensuring timely resolutions.
 </li>
 <li>
 Liaise with vendors and service providers for office-related services.
 </li>
 <li>
 Assist with travel bookings and accommodation arrangements when required.
 </li>
 </ul>
 
 
 Additional Duties
 
 
 <ul>
 <li>
 Undertake
 
 HR tasks and ancillary duties
 
 as assigned by the
 
 Head of HR and Admin
 
 to support the overall efficiency of the department.
 </li>
 <li>
 Participate in office projects, staff events, and other initiatives to promote a positive and engaging workplace culture.
 </li>
 <li>
 Continuously seek ways to enhance the front-desk experience and contribute to a welcoming office environment.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in
 
 Business Administration, Human Resources, or a related field
 
 preferred.
 </li>
 <li>
 2&ndash;3 years of experience as a
 
 Receptionist, Front Desk Executive, or Administrative Assistant
 
 , ideally with exposure to HR support.
 </li>
 <li>
 
 Well-groomed, professional appearance
 
 with strong interpersonal and communication skills.
 </li>
 <li>
 Fluent in
 
 English
 
 (Arabic is an advantage).
 </li>
 <li>
 Proficient in
 
 Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
 
 ; experience with HRIS or office management systems is a plus.
 </li>
 <li>
 Excellent organizational and multitasking abilities, with attention to detail.
 </li>
 <li>
 Professional appearance and demeanor, with a genuine passion for helping others.
 </li>
 <li>
 Discreet, trustworthy, and able to handle confidential information responsibly.
 </li>
 <li>
 Energetic, proactive, and adaptable &mdash; thrives in a lively, team-oriented environment.
 </li>
 </ul>
</div>

Front Office & HR Assistant

ISPH General Trading LLC

We are seeking a Receptionist cum Real Estate Administrative Assistant to join our growing real estate team. This role is ideal for someone who is highly organized, professional, and capable of handling both front desk duties and administrative tasks related to real estate operations. You will be the first point of contact for clients and play a vital role in supporting day-to-day office and property management activities.Reception Duties:<ul><li>Welcome and assist walk-in clients and visitors in a professional and friendly manner</li><li>Handle incoming phone calls, WhatsApp messages, and email inquiries</li><li>Schedule property viewings and manage calendars for agents</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Offer refreshments (tea, coffee, water) to clients and guests upon arrival</li><li>Ensure that the front desk area reflects a professional and hospitable environment at all times</li></ul>Real Estate Administrative Support:<ul><li>Prepare tenancy contracts, Form A/B, MOUs, and other real estate documentation</li><li>Update property listings on portals such as Bayut, Dubizzle, Property Finder, etc.</li><li>Coordinate with agents, landlords, and tenants regarding documents and appointments</li><li>Assist in preparing property flyers, brochures, and marketing materials</li><li>Maintain accurate records of listings, deals, and client information</li><li>Track and follow up on lease renewals, cheque collections, and document deadlines</li></ul>Office Support:<ul><li>Maintain filing systems (both physical and digital)</li><li>Monitor and replenish office supplies as needed</li><li>Provide general administrative support to the team and management</li><li>Coordinate with service providers, couriers, and maintenance staff when needed</li></ul>Requirements:<ul><li>1&ndash;3 years of experience in a similar role (real estate experience in Dubai preferred)</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Familiarity with Dubai real estate platforms and RERA documents is a plus</li><li>Excellent communication skills in English</li><li>Presentable appearance and a client-focused, polite attitude</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Must be based in Dubai and available immediately or on short notice</li></ul>Education:<ul><li>High school diploma minimum</li><li>Bachelor&rsquo;s degree or relevant certifications are a plus</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Receptionist cum Real Estate Administrative Assistant

LAZONE PROJECT DEVELOPMENT CONSULTANT L.L.C

Job description:We are seeking a reliable and dynamic Receptionist &amp; Admin Assistant to join our team and provide vital support in managing day-to-day operations.Key Responsibilities:<ul><li>Oversee front desk operations, welcoming and assisting visitors and clients in a professional manner.</li><li>Manage incoming calls, emails, and other correspondence efficiently.</li><li>Maintain and organize office records, files, and databases.</li><li>Provide comprehensive administrative support to management and team members.</li><li>Assist in scheduling meetings, preparing documents, and coordinating day-to-day activities.</li><li>Ensure smooth and efficient operation of daily office functions.</li></ul>Requirements:<ul><li>Female candidates only.</li><li>Minimum 1&ndash;2 years of experience in the UAE.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field preferred.</li><li>Previous experience as a Receptionist or Administrative Assistant; experience in real estate or a related industry is an advantage.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).</li><li>Highly organized, detail-oriented, and capable of multitasking effectively.</li><li>Presentable with strong customer service and professional conduct.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Professional work environment with growth opportunities.</li><li>Exposure to the dynamic real estate development sector in Dubai.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Receptionist/Admin Assistant

Explore 2049+ Administrative assistant front desk in Dubai this October. Find roles across top companies and apply now to boost your career.