administrative assistant

receptionist

executive assistant

front office supervisor

office manager

administrative assistant front desk

UCAM

Job Title: Receptionist &amp; Administrative AssistantWe are seeking a professional, organized, and welcoming Receptionist/Administrative Assistant to join our team. As the first point of contact for our company, you will play a vital role in shaping the first impressions of our clients and visitors.The ideal candidate is a proactive &quot;people person&quot; who can balance front-desk hospitality with essential administrative support. You will keep our office running smoothly by managing communications, scheduling, and general office operations.Key Responsibilities<ul><li>Front Desk Management: Greet clients and visitors with a warm welcome; manage the check-in process and notify appropriate staff of arrivals.</li><li>Communication: Handle a multi-line phone system, routing calls and taking detailed messages. Manage the general company email inbox.</li><li>Administrative Support: Assist management with data entry, filing, scanning, and preparing documents or reports.</li><li>Scheduling: Coordinate calendar invites, book conference rooms, and assist with travel arrangements or event planning.</li><li>Office Logistics: Monitor and restock office and kitchen supplies; receive and distribute mail and packages.</li><li>Facility Upkeep: Ensure the lobby, kitchen, and common areas remain tidy and professional throughout the day.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Receptionist/Administrative Assistant

Freehold Technical Services

Front Desk / Office Administrator (Female) Location: Dubai, UAE Industry: Real Estate Management Salary: AED 4,000 per month (all-inclusive) We are a Dubai-based Real Estate Management company urgently seeking a Female Front Desk / Office Administrator to join our team.Key Responsibilities: <ul><li>Manage front desk operations and handle a high volume of incoming calls professionally</li><li>Draft lease agreements and assist with lease renewals</li><li>Process Ejari registrations and related real estate documentation</li><li>Coordinate with tenants, landlords, and internal departments</li><li>Perform general administrative and office support duties</li><li>Maintain accurate records and ensure proper document organization</li></ul>Eligibility Requirements (Mandatory): <ul><li>Fluent in spoken and written English and Tagalog</li><li>Excellent computer skills, including MS Word, Excel, Outlook, and related office software Strong knowledge of real estate transactions, including rental agreements and lease renewals</li><li>Minimum 2 years of experience in a real estate firm</li><li>Proven experience drafting lease agreements and processing Ejari certificates</li><li>Highly organized, efficient, and able to work well under pressure in a fast-paced environment</li></ul>Note: Applications from candidates who do not meet the above requirements will not be shortlisted.Job Types: Full-time, PermanentPay: AED3,800.00 - AED4,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Real state Transactions: 2 years (Required)</li><li>Real Estate: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Front Desk / Office Administrator (Female)

CBRE

<div><div><div><div><div><div>Front Desk &amp; Administration Analyst
</div></div></div></div></div><div><div><div><div><div>Job ID
</div><div>253399
</div></div><div><div>Posted
</div><div>19-Dec-2025
</div></div><div><div>Role type
</div><div>Full-time
</div></div></div></div></div><div><div><div><div><div>Areas of Interest
</div><div>Administrative
</div></div></div></div></div><div><div><div><div><div>Location(s)
</div><div>Dubai - Dubayy - United Arab Emirates
</div></div></div></div></div><div><div><div><div><div><div>ABOUT THE ROLE
We are seeking a highly organized, professional, and friendly individual to manage the front office operations of our Dubai office and provide crucial administrative support to our People team. This is a vital, dual-functional role that requires excellent interpersonal skills, a proactive attitude, and strict attention to detail and confidentiality. You will be the face of the company and a key player in ensuring smooth day-to-day operations. This is a full-time, in-office position. The successful candidate is required to work Monday through Friday from our office in EMAAR Square with no flexibility for remote or hybrid work.
WHAT YOU WILL DO<ul><li>
Front Desk Management: Greet and welcome visitors, clients, and candidates in a professional and friendly manner. Manage and direct incoming calls and taking accurate messages.</li><li>
Travel Coordination: Act as the main company travel coordinator, responsible for researching, booking, and managing all company flights and accommodations using our preferred vendor system.</li><li>
Safety &amp; Security: Serve as the primary Fire Warden for the office, responsible for coordinating evacuation drills, ensuring compliance with fire safety procedures, and acting as the main point of contact during an emergency. Manage visitor sign-in procedures and issue temporary access badges in accordance with security protocols.</li><li>
Mail and Deliveries: Sort, distribute, and process incoming/outgoing mail, packages, and deliveries.</li><li>
Office Operations: Maintain a clean, organized, and professional reception area and general office spaces. Monitor and manage inventory of office supplies, breakroom items, and equipment, placing orders as needed.</li><li>
Meeting Support: Schedule and coordinate meetings, ensuring meeting rooms are prepared and cleaned afterward. Assist with setup for company events or special visitors.</li><li>
Onboarding &amp; Offboarding: Assist the People team with processing new hire paperwork (visa applications), preparation of welcome packs, and coordination of the first-day logistics. Assist with administrative aspects of employee offboarding.</li><li>
Record Keeping: Maintain and update employee files (physical and digital) with a strong emphasis on data security and accuracy. Process and file various documents, including induction forms and policy acknowledgements.</li><li>
General HR Support: Assist the People team with administrative tasks related to benefits enrolment, policy distribution, and organization of People-related events or training sessions. Support ad-hoc People projects as required.</li></ul>
WHAT YOU WILL NEED<ul><li>
To perform this job successfully, the successful candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.</li><li>
Proven experience (2 years min.) in front of office/receptionist, administrative or office management role.
</li><li>Exceptional professionalism and interpersonal communication skills (written and verbal).</li><li>
Demonstrated ability to handle confidential and sensitive information with the utmost discretion and integrity.</li><li>
Excellent organizational and time management skills with the ability to prioritize multiple tasks effectively.</li><li>
UAE Driver&rsquo;s license (advantageous).</li><li>
Fluency in English, verbal and written. Arabic and other languages are advantageous.
</li></ul>WHY CBRE
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.
OUR VALUES IN HIRING
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</div></div></div></div></div></div></div>

Front Desk & Administration Analyst

Wisverse Social Media

Job Title: Front Office Admin &amp; HR Assistant Location: DTU, Dubai, UAEDepartment: Human Resources / AdministrationReports to: HR &amp; Admin ManagerPrimary Purpose of the Role: To support the HR and Admin departments in day-to-day operations, ensuring smoothoffice functioning and efficient HR processes, while maintaining professionalstandards and confidentiality.Daily Tasks: HR-Related Tasks: 1. Assist in preparing and processing employee documents (offers, contracts, onboarding kits, etc.).2. Maintain and update employee records both digitally and in hardcopy.3. Support in attendance tracking and timesheet collection.4. Coordinate with departments for leave requests, approvals, and record keeping.5. Monitor daily staff attendance and generate absence or late reports.6. Follow up with new joiners for pending documentation.7. Respond to routine HR inquiries from employees.Administrative Tasks: 1. Greet visitors and handle front desk duties as needed.2. Answer incoming calls and emails and redirect them appropriately.3. Coordinate meeting room bookings and prepare necessary materials.4. Distribute incoming mail and organize outgoing correspondence.5. Maintain inventory and order office supplies and stationery.6. Assist in the preparation of letters, reports, and internal memos.7. Support logistics and arrangements for staff travel or meetings.Essential Duties &amp; Responsibilities: Recruitment Support: 1. Post job advertisements and assist in screening resumes.2. Schedule interviews and communicate with shortlisted candidates.3. Prepare onboarding documents and induction schedules.Payroll &amp; Compensation Assistance: 1. Collect and compile monthly payroll inputs (leaves, overtime, deductions).2. Assist in coordination with the finance team for salary processing.Employee Relations &amp; Welfare: 1. Help organize internal events and wellness activities.2. Maintain employee engagement and feedback forms.3. Assist in handling minor grievances and escalating when necessary.Documentation &amp; Compliance: 1. Ensure all employee files are compliant with UAE labor laws and company policy.2. Keep HR forms and templates updated and accessible.3. Track visa/ID/passport expiry and coordinate with PRO for renewals.Office Management: 1. Supervise cleaners, drivers, and office assistants for smooth daily operations.2. Ensure cleanliness, safety, and maintenance of office premises.3. Monitor petty cash usage and maintain related records.Required Skills &amp; Competencies: &middot; Excellent communication (English and Arabic preferred).&middot; Proficiency in one or more European languages is a significant advantage and will be considered an asset in the selection process.&middot; Strong organizational and multitasking skills.&middot; Proficiency in MS Office (Word, Excel, Outlook).&middot; Basic understanding of UAE Labor Law is a plus.&middot; High level of discretion and professionalism.What We Offer:&middot; Competitive Salary: AED 6,000 &ndash; 8,000 per month + KPI-based incentives.&middot; Visa &amp; Sponsorship: UAE employment visa sponsorship provided.&middot; Health &amp; Wellness: Comprehensive group medical insurance.&middot; Leave &amp; Travel: 30 days of paid annual leave plus an annual air ticket to your home country.&middot; Work Schedule: 2 days off per week, with public holidays observed as per UAE law.&middot; Additional Benefits: Enjoy other employee perks and benefits, fostering a supportive and rewarding work environment.About UsAt Data Trade Union, we are shaping the future of digital commerce through cutting-edge technologies like Blockchain, AI, smart contracts, and big data. As a visionary high-tech holding established in 2006, we empower businesses with revolutionary digital tools and scalable ecosystems.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Please specify any additional language skills that enhance your professional profile.</li><li>Please specify your current visa status and remaining validity. Are you available to join immediately</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Front Office Admin: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Front Office Admin & HR Assistant

Real Estate

We are looking for a Sales Assistant / Front Desk Officer to join our growing real estate team. The ideal candidate will be organized, customer-focused, and able to support both the sales team and daily office operations.Responsibilities<ul><li>Greet and assist clients and visitors professionally</li><li>Maintain front desk operations and manage incoming calls</li><li>Support the sales team with documentation, client follow-ups, and scheduling</li><li>Prepare and organize property files, contracts, and reports</li><li>Update CRM systems</li><li>Handle developers&rsquo; registrations</li><li>Assist with general office and administrative duties</li></ul>Requirements<ul><li>Experience in real estate or customer service is an advantage</li><li>Chinese speaker is a must and must be fluent in English</li><li>Strong communication and interpersonal skills</li><li>Professional appearance and friendly attitude</li><li>Good computer skills (MS Office, CRM tools)</li><li>Ability to multitask and work independently</li><li>Organized, reliable, and detail-oriented</li></ul>What We Offer<ul><li>Competitive salary</li><li>Friendly and supportive work environment</li><li>Opportunities for growth in the real estate industry</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per month

Sales Assistant / Front Desk (Real Estate) – Chinese Speaker Only

CARMA

<div>
 
 
 Job Purpose:
 
 
 
 The
 
 Receptionist
 
 will be the friendly face and welcoming voice of CARMA Dubai &mdash; creating a warm, professional, and memorable first impression for every visitor, client, and colleague. This role is perfect for someone who is
 
 
 outgoing, with a natural flair for hospitality, excellent communication skills, and a proactive mindset.
 
 
 
 
 
 In addition to managing front desk and administrative functions, the Receptionist will also provide support with HR-related tasks and ancillary duties as assigned by the Head of HR and Admin, to ensure smooth day-to-day operations across the organization.
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 
 
 
 
 Front Desk &amp; Guest Experience
 
 
 <ul>
 <li>
 Greet and welcome every visitor with
 
 enthusiasm and positivity
 
 , ensuring they feel valued and comfortable.
 </li>
 <li>
 Maintain a
 
 neat, organized, and inviting
 
 reception area at all times.
 </li>
 <li>
 Manage visitor registration and notify relevant employees of arrivals.
 </li>
 <li>
 Offer refreshments and ensure guests are well taken care of while waiting.
 </li>
 <li>
 Coordinate meeting room bookings and assist with setup for meetings and events.
 </li>
 </ul>
 
 
 Telephone &amp; Communication Handling
 
 
 <ul>
 <li>
 Answer and direct calls
 
 cheerfully and professionally
 
 , taking accurate messages when needed.
 </li>
 <li>
 Respond to general inquiries via phone or email in a courteous and helpful manner.
 </li>
 <li>
 Keep internal contact lists updated and assist with general communication across departments.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Support daily administrative tasks including filing, photocopying, scanning, and data entry.
 </li>
 <li>
 Assist in scheduling internal meetings and coordinating logistics for company events or activities.
 </li>
 <li>
 Manage courier services, incoming and outgoing mail, and office deliveries.
 </li>
 <li>
 Monitor and order office supplies, stationery, and pantry items as needed.
 </li>
 </ul>
 
 
 HR Assistance
 
 
 <ul>
 <li>
 Provide
 
 administrative support to the HR team
 
 in areas such as recruitment coordination, onboarding documentation, and maintaining employee records.
 </li>
 <li>
 Assist in arranging interviews, preparing interview schedules, and welcoming candidates.
 </li>
 <li>
 Support employee engagement initiatives, wellness activities, and internal communications.
 </li>
 <li>
 Help maintain HR databases and ensure documentation is properly filed and organized.
 </li>
 <li>
 Handle sensitive and confidential information with
 
 discretion and professionalism
 
 .
 </li>
 </ul>
 
 
 Office Coordination &amp; Support
 
 
 <ul>
 <li>
 Act as the point of contact for maintenance, IT, and facility-related issues, ensuring timely resolutions.
 </li>
 <li>
 Liaise with vendors and service providers for office-related services.
 </li>
 <li>
 Assist with travel bookings and accommodation arrangements when required.
 </li>
 </ul>
 
 
 Additional Duties
 
 
 <ul>
 <li>
 Undertake
 
 HR tasks and ancillary duties
 
 as assigned by the
 
 Head of HR and Admin
 
 to support the overall efficiency of the department.
 </li>
 <li>
 Participate in office projects, staff events, and other initiatives to promote a positive and engaging workplace culture.
 </li>
 <li>
 Continuously seek ways to enhance the front-desk experience and contribute to a welcoming office environment.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in
 
 Business Administration, Human Resources, or a related field
 
 preferred.
 </li>
 <li>
 2&ndash;3 years of experience as a
 
 Receptionist, Front Desk Executive, or Administrative Assistant
 
 , ideally with exposure to HR support.
 </li>
 <li>
 
 Well-groomed, professional appearance
 
 with strong interpersonal and communication skills.
 </li>
 <li>
 Fluent in
 
 English
 
 (Arabic is an advantage).
 </li>
 <li>
 Proficient in
 
 Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
 
 ; experience with HRIS or office management systems is a plus.
 </li>
 <li>
 Excellent organizational and multitasking abilities, with attention to detail.
 </li>
 <li>
 Professional appearance and demeanor, with a genuine passion for helping others.
 </li>
 <li>
 Discreet, trustworthy, and able to handle confidential information responsibly.
 </li>
 <li>
 Energetic, proactive, and adaptable &mdash; thrives in a lively, team-oriented environment.
 </li>
 </ul>
</div>

Receptionist

MIRA Construction

<div>The Front Desk Receptionist plays a vital role in providing exceptional customer service to our members and guests. This position demands a friendly, professional demeanor and the ability to communicate fluently in multiple languages, including but not limited to French, Russian, German, and Spanish. The Receptionist will manage front desk operations, assist with inquiries, and perform administrative tasks to ensure a smooth operation.
Key Responsibilities:<ul>
<li>
Greet all visitors and members with a warm and welcoming attitude.</li>
<li>Handle check-ins, check-outs, and bookings accurately.</li>
<li>Respond to phone calls, emails, and messages promptly and effectively.</li>
<li>Assist in scheduling classes, appointments, and other services offered by the gym.</li>
<li>Provide information about gym facilities, memberships, and services in multiple languages.</li>
<li>Maintain a clean and organized front desk area.</li>
</ul>
Administrative Support:<ul>
<li>
Input and maintain accurate membership and client data in the CRM system.</li>
<li>Process payment transactions and maintain financial records.</li>
<li>Prepare daily reports and assist with any administrative tasks as needed.</li>
<li>Collaborate with team members regarding facility maintenance and improvements.</li>
</ul>
Customer Service Excellence:<ul>
<li>
Address member inquiries, concerns, and service enhancement suggestions in a professional manner.</li>
<li>Ensure all members receive a consistently high level of service to promote guest satisfaction.</li>
</ul>
Qualifications &amp; Requirements:<ul>
<li>
High school diploma required; a graduate degree preferred.</li>
<li>2+ years of experience in a similar role, preferably in a luxury or high-end service environment.</li>
<li>Fluency in multiple languages (French, Russian, German, Spanish, etc.) is mandatory.</li>
<li>Experience with CRM systems and cash handling.</li>
<li>Excellent organizational, communication, and interpersonal skills.</li>
</ul>
Requirements<ul>
<li>
Fluency in multiple languages (French, Russian, German, Spanish, etc.) is essential.</li>
<li>Minimum of 2 years of experience in a similar front desk role.</li>
<li>Proficient in using a CRM or membership management system.
</li>
</ul>Benefits<ul><li>
Competitive compensation</li></ul><ul>
<li>A positive, energetic, and supportive work environment</li>
<li>Opportunities for growth and professional development</li>
<li>Optional gym membership or fitness-related benefits</li></ul></div>

Front Desk Receptionist GYM (French-Russian-German-Spanish)

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