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Energy Wave Electromechanical LLC

Job SummaryWe are looking for a responsible and organized Administrative Assistant / HR Assistant to support daily office operations and HR activities. The ideal candidate should be detail-oriented, able to multitask, and maintain confidentiality.Key ResponsibilitiesAdministrative Duties:Handle office documentation and filingPrepare reports and data entrySchedule meetings and manage calendarsAnswer phone calls and emailsMaintain office supplies inventoryHR Duties:Assist in recruitment and interview schedulingMaintain employee records and attendanceSupport payroll processingAssist with onboarding and orientationHandle employee queries professionallyRequirements:Diploma or Degree in Business Administration / HR (preferred)1&ndash;2 years experience in admin or HR roleGood communication skillsProficient in MS Office (Word, Excel, Outlook)Ability to handle confidential informationSkills:Time managementOrganizational skillsAttention to detailGood interpersonal skillsBenefits:Annual leaveMedical benefitsPerformance bonus (if applicable)Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Administrative Assistant / HR Assistant / Marketing Executive

Don Vapes

About Us:Don Vapes is a prominent player in the vaping industry, and we are seeking a reliable and organized Male HR Assistant to support our team.Key Responsibilities:- Assist with daily administrative tasks and office management.- Handle phone calls, emails, and customer inquiries.- Maintain filing systems and organize documents.- Support the team with scheduling appointments and meetings.- Manage inventory and office supplies.Qualifications:- Previous experience as an HR assistant or in a similar role preferred.- Strong organizational and multitasking skills.- Excellent communication and interpersonal skills.- Proficient in Microsoft Office Suite and basic office equipment.Why Join Us?We offer a competitive salary, a friendly work environment, and opportunities for career advancement.How to Apply:Send your resume and a brief cover letter to hr@donvapes.net with the subject &ldquo;Male HR Assistant.&rdquo;Job Type: Full-time

MALE HR ASSISTANT

Vibes Staffing

<div>
 
 
 
 About the Role
 
 
 
 
 
 
 
 We are seeking a highly organized, discreet, and proactive
 
 Personal Assistant to the CEO
 
 to provide comprehensive executive-level administrative and operational support to our client&rsquo;s team in Abu Dhabi. The ideal candidate will act as a trusted right hand to the CEO, ensuring smooth day-to-day operations, effective time management, and seamless coordination across internal and external stakeholders.
 
 
 
 
 
 This role requires exceptional professionalism, confidentiality, and the ability to operate in a fast-paced, high-pressure environment.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements
 </li>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders
 </li>
 <li>
 Prepare agendas, briefing notes, presentations, reports, and follow-up action items
 </li>
 <li>
 Ensure accurate record-keeping and documentation management
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Coordination Support
 
 
 <ul>
 <li>
 Coordinate board meetings, executive meetings, and confidential discussions
 </li>
 <li>
 Prepare meeting materials, take minutes, and track action points to completion
 </li>
 <li>
 Liaise with senior management, clients, partners, and vendors as required
 </li>
 </ul>
 
 
 
 
 
 Business &amp; Operational Support
 
 
 <ul>
 <li>
 Assist with project coordination, task tracking, and deadline management
 </li>
 <li>
 Support the CEO in monitoring priorities, deliverables, and key initiatives
 </li>
 <li>
 Conduct basic research, data compilation, and reporting when required
 </li>
 </ul>
 
 
 
 
 
 Confidentiality &amp; Professional Conduct
 
 
 <ul>
 <li>
 Handle highly sensitive information with absolute discretion
 </li>
 <li>
 Maintain confidentiality regarding company operations, strategy, and leadership matters
 </li>
 <li>
 Represent the CEO and the organization with professionalism at all times
 </li>
 </ul>
 
 
 
 
 
 
 Key Requirements
 
 
 
 
 
 
 
 
 Experience &amp; Qualifications
 
 
 <ul>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or in a similar role providing direct support to C-level leadership
 </li>
 <li>
 Minimum 7 years of relevant experience, with prior CEO-level support strongly preferred
 </li>
 <li>
 Bachelor&rsquo;s degree in a relevant field is mandatory
 </li>
 <li>
 Must be currently based in Abu Dhabi, UAE
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Excellent organizational, time management, and multitasking skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to work independently and anticipate executive needs
 </li>
 <li>
 Strong problem-solving and decision-making capability
 </li>
 <li>
 Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Co-Pilot)
 </li>
 <li>
 Proficiency with digital tools and calendars
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Highly professional, discreet, and trustworthy
 </li>
 <li>
 Calm under pressure and adaptable to changing priorities
 </li>
 <li>
 Proactive, resourceful, and solutions-oriented
 </li>
 <li>
 Strong interpersonal skills and executive presence
 </li>
 </ul>
 
 
 
 
 
 
 What the Client Is Looking For
 
 
 
 <ul>
 <li>
 A dependable and polished professional who can add structure, efficiency, and reliability to the CEO&rsquo;s daily operations
 </li>
 <li>
 Someone who can operate with minimal supervision and manage competing priorities effectively
 </li>
 <li>
 A confident problem-solver who takes initiative and adds value beyond administrative support
 </li>
 </ul>
</div>

Personal Assistant to Chief Executive Officer

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

By Manar Al Ali Design and Decoration - Sole Proprietorship LLC

Job Title: Female Personal Assistant to CEOLocation: Shakhbout City, Abu Dhabi (Office-Based)Salary: AED 3,000 &ndash; AED 4,000 per month (Based on experience)Job Type: Full-timeJob Description:We are looking for a highly organized, reliable, and trustworthy Female Personal Assistant to provide full administrative and personal support to the CEO. The ideal candidate should be flexible, proactive, and capable of handling both business and personal responsibilities efficiently.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s schedule for projects and collaborations</li><li>Book and coordinate personal and business appointments</li><li>Arrange and set up meetings with suppliers and clients</li><li>Handle company and personal emails professionally</li><li>Assist with kids&rsquo; school coordination and related requirements</li><li>Prepare documents, contracts, agreements, presentations, and reports</li><li>Maintain office cleanliness and ensure the workspace is neat and organized</li><li>Organize and maintain files, records, and documentation systematically</li><li>Monitor, purchase, and organize office supplies</li><li>Assist with basic accounting tasks, invoicing, and record keeping</li><li>Assist with HR-related tasks when needed, including visa processing, license renewals, and new applications</li><li>Handle workshop, event, and exhibition documentation and paperwork</li><li>Perform general administrative and all-around tasks as required</li><li>Assist with home-related duties, personal errands, and family-related matters when needed</li></ul>Requirements:<ul><li>Female candidate (must)</li><li>Previous experience as a Personal Assistant or similar role</li><li>Basic knowledge of accounting and HR processes</li><li>Familiarity with UAE visa and license procedures is an advantage</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Professional, discreet, and trustworthy</li><li>Ability to handle confidential information</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you FEMALE?</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Female Personal Assistant to CEO

Sundus

<div>
 
 Job Title
 
 : Admin Assistant
 
 (Arab or Filipino National Only)
 
 
 
 
 Job Code
 
 : JPC &ndash; 5879
 
 
 
 Experience:
 
 5 years of experience in Employee Relations under HR
 
 
 
 Education:
 
 Bachelor's degree
 
 
 
 Language Skills
 
 : English
 
 
 We are looking for an
 
 Arab or Filipino national
 
 with:
 
 
 <ul>
 <li>
 Minimum 5 years of experience in Employee Relations (HR)
 </li>
 <li>
 Strong administrative and communication skills
 </li>
 <li>
 Immediate availability (no notice period)
 </li>
 </ul>
</div>

Admin Assistant

Emarat Aloula contracting

Job Title: Admin. Assistant (blue collar)Location: Abu Dhabi, United Arab EmiratesWe, at Emarat Aloula is seeking a reliable and proactive Admin Assistant to support administrative functions related to blue-collar employees at the main office. The ideal candidate will assist in handling documentation, employee coordination, and day-to-day administrative tasks to ensure smooth workforce operations.Hindi language proficiency is mandatory due to the nature of workforce coordination.Key Responsibilities<ul><li>Provide administrative support for blue-collar workforce (site and camp-based employees).</li><li>Coordinate attendance, timesheets, leave records, and overtime documentation.</li><li>Assist in preparing and maintaining employee files (passport copies, visas, Emirates ID, contracts, etc.).</li><li>Coordinate with HR regarding visa renewals, medical appointments, and labor-related documentation.</li><li>Communicate effectively with workers in Hindi regarding company policies, instructions, and site requirements.</li><li>Prepare reports related to manpower deployment and attendance.</li><li>Assist in onboarding of new workers (documentation, inductions, camp arrangements).</li><li>Coordinate transportation, accommodation, and site mobilization requirements.</li><li>Maintain proper filing system (hardcopy and electronic).</li><li>Support procurement and store coordination when required.</li><li>Handle general office administration tasks as assigned by the HR/Admin team.</li></ul>Qualifications &amp; Experience<ul><li>Minimum 3 years of relevant administrative experience in UAE.</li><li>Experience handling blue-collar workforce documentation is preferred.</li><li>Background in construction, infrastructure, or contracting companies will be an added advantage.</li><li>Good understanding of UAE labor documentation processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Hindi language fluency is mandatory (speaking and reading).</li><li>English communication skills (basic to intermediate).</li></ul>Skills &amp; Competencies<ul><li>Strong organizational and documentation skills</li><li>Ability to handle large workforce coordination</li><li>Good interpersonal and communication skills</li><li>Attention to detail and accuracy</li><li>Ability to work under pressure and meet deadlines</li><li>Professional and approachable attitude</li></ul>Preferred Attributes<ul><li>Experience in construction, infrastructure, or utility projects.</li><li>Immediate or short notice availability is an advantage.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you have a construction or contracting experience? </li><li>Do you have a minimum 3 - 5 years experience n HR Operations mainly with blue collars / labors?</li><li>We need to fill this role at the earliest. If you are selected, can you join in 1 month or less?</li></ul>

Admin. Assistant (blue collar)

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