executive assistant

office assistant Jobs in Los Angeles United States

office assistant

administrative assistant Jobs in Los Angeles United States

administrative assistant

administrative assistant (people teams) Jobs in Los Angeles United States

administrative assistant (people teams)

administrative assistant ii, float - obgyn (westwood) Jobs in Los Angeles United States

administrative assistant ii

Archdiocese of LA

TBD
 
Requirements: 
TBD
 
Compensation: $25.55 - $30.63

Administrative Assistant II

UCLA Health

<div><div>Description
Under the general supervision of the office manager, provide general and administrative support to the staff, physicians and patients of the assigned Clinic. Schedule new consultations, coordinate and follow up patient appointments and cancellations. Complete demographics, referral forms, on-line transactions including appointment and procedure scheduling using the Encounter Registration system. Collect insurance cards and payments. Balance daily cash drawers. Provide back up administrative support, triage calls, Xerox, collate and file reports, sort and distribute mail. The incumbent will travel and work at department clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed by manager or team leader. Incumbent will independently coordinate and prioritize task and protocols established by the department. Be able to work with minimal assistance.
Salary Range: $26.42 - $37.49 hourly</div><div>
Qualifications
Required:<ul><li>
Typing skills to prepare forms, manuscripts, and correspondence with speed and accuracy.</li><li>
Ability to follow proper channels of policies &amp; procedures, communication &amp; work standards.</li><li>
Skill to organize tasks to facilitate smooth work/patient flow.</li><li>
Demonstrated ability to be punctual and maintain a satisfactory attendance record</li><li>
Ability to work overtime in cases of emergency.</li><li>
Demonstrated ability to be punctual and maintain a satisfactory attendance record.</li><li>
Skill in maintaining a harmonious work atmosphere, practicing excellent customer service.</li><li>
Skill in speaking clearly and using proper grammar.</li><li>
Ability to travel to various UCLA Health locations.</li><li>
Availability to work various days/shifts.</li></ul>

Preferred:
<ul><li>
Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs.</li><li>
Knowledge to schedule patients for referrals to specialists.</li><li>
Knowledge of major medical insurance plans.</li></ul></div></div><div></div>

Administrative Assistant II, Float - OBGYN (Westwood)

Cedars-Sinai

<div>
 
 Job Description
 
 
 
 
 Grow your career at Cedars-Sinai!
 
 
 
 The Angeles Clinic &amp; Research Institute has established an international reputation for developing new cancer therapies, providing the best in experimental and traditional treatments, and expertly guiding and training the next generation of clinicians. Our board-certified fellowship-trained medical oncologists, surgeons, immunotherapists, pathologists, and dermatologists work closely together to advance cancer care. We are committed to bringing innovative therapeutic options to all of our patients with cancer!
 
 
 
 Join our team and contribute to groundbreaking research.
 
 
 
 We are seeking a dedicated Clinical Research Coordinator II to join our team. The ideal candidate will have a minimum of an Associate Degree or College Diploma and at least 3 years of clinical research coordination or related experience. A current Basic Life Support (BLS) Certification from the American Heart Association (AHA) &ndash; Healthcare Provider type &ndash; is required. Those with prior experience in oncology research are strongly encouraged to apply.
 
 
 The Clinical Research Coordinator II serves as the lead coordinator on an assigned portfolio of research studies, functioning independently to establish and coordinate logistics and processes for the conduct of research for the department. This individual will interact with principal investigators, subjects, clinic and research staff, laboratory staff, medical professionals, pharmaceutical staff, and Sponsor representatives to successfully implement research protocols, in compliance with all applicable regulatory requirements.
 
 
 <ul>
 <li>
 Establishes and completes logistical aspects of clinical research projects to achieve project objectives, including project planning, projecting resource requirements, and developing systems to ensure protocol compliance and patient safety.
 </li>
 <li>
 Coordinates administrative functions of research studies, including scheduling of patients for research visits, procedures and labs and completion and maintenance of consent forms, case report forms, SAE&rsquo;s and source documents.
 </li>
 <li>
 Responsible for screening and recruitment of potential patients for protocol eligibility, presenting non-medical trial concepts and details to the patients, and supporting the informed consent process.
 </li>
 <li>
 Responsible for accurate and timely data collection, documentation, entry and reporting, including resolution of queries from sponsors or regulatory entities.
 </li>
 <li>
 Coordinates institutional, pharmaceutical and internal audits, including facilitating third party study monitoring and designs and implements needed corrective actions.
 </li>
 <li>
 Responsible for compiling and reporting on each study including information related to protocol activity, accrual data, workload, and other research information; present this information at regular research staff meetings.
 </li>
 <li>
 Responsible for timely submission of adverse events, serious adverse events, protocol deviations, and Safety Letters in accordance with local and federal guidelines.
 </li>
 <li>
 Identifies quality and performance improvement opportunities and collaborates with staff in the development of action plans to improve quality.
 </li>
 <li>
 Plans and coordinates strategies for growing research participant enrollment, and/or improving clinical research efficiency as needed.
 </li>
 <li>
 Provides technical support for the preparation of grant proposals, publications, presentations and special projects.
 </li>
 <li>
 Provides assistance with research project budget development, including identifying and classifying routine care vs. research related care and provides assistance with research participant research billing and reconciliation.
 </li>
 <li>
 Participate in meetings and conferences related to research activities, including research staff meetings.
 </li>
 <li>
 Participate in planning, workshops, evaluation meetings, and seminars, educational or administrative meetings as vital or requested; Participates in training and education of new research personnel.
 
 
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 
 
 
 Educational Requirements:
 
 
 
 <ul>
 <li>
 Associates Degree/College Diploma required
 </li>
 <li>
 Bachelor's Degree preferred
 
 
 </li>
 </ul>
 
 Licenses/Certification:
 
 
 
 <ul>
 <li>
 Basic Life Support Certification (BLS) needs to be the AHA Healthcare Provider Type, required.
 </li>
 <li>
 SoCRA or ACRP certification preferred
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 3 years of clinical research coordination or related experience.
 
 
 </li>
 </ul>
 
 Overtime Status:
 
 EXEMPT
 
 
 
 Shift Length:
 
 8 hour
 
 
 
 Salary Range:
 
 $31.46 - $48.76
 
 
 
 Department:
 
 Angeles Research Inst
</div>

Clinical Research Coordinator II - The Angeles Clinic & Research Institute

Fulton Management

<div>
 
 
 Receptionist / Front Office Assistant
 
 
 
 Fulton Management
 
 
 Los Angeles, CA (On-site)
 
 
 
 
 
 Fulton Management is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 
 
 
 
 
 We are seeking an energetic, detail-oriented
 
 Receptionist / Front Office Assistant
 
 to join our team and serve as the first point of contact for clients and visitors while providing essential administrative support to the firm.
 
 
 
 
 
 
 About the Role
 
 
 
 The
 
 Receptionist / Front Office Assistant
 
 plays a key role in maintaining the professionalism and efficiency of the firm&rsquo;s daily operations. As the first impression for clients, executives, and guests, this individual must possess excellent communication skills, strong organizational abilities, and a polished, professional demeanor. This position requires the ability to multitask in a fast-paced environment, manage time effectively, and work both independently and collaboratively with the team. Our firm operates in a paperless environment and utilizes state-of-the-art technology.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Answer and direct incoming phone calls
 </li>
 <li>
 Greet and assist clients and visitors
 </li>
 <li>
 Prepare, sort, and track incoming and outgoing mail
 </li>
 <li>
 Run occasional errands, including bank deposits (reliable transportation required)
 </li>
 <li>
 Provide administrative support under the guidance of the Office Manager
 </li>
 <li>
 Assist staff with various clerical and administrative tasks as needed
 </li>
 <li>
 Maintain organization of front office and common areas
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Previous front desk or administrative experience preferred
 </li>
 <li>
 Professional, friendly, and confident demeanor
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
 </li>
 <li>
 Strong multitasking skills with the ability to perform under pressure
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Quick learner with a positive, team-oriented attitude
 </li>
 </ul>
 
 
 
 
 This is a full-time, on-site position, Monday through Friday, 9:00 a.m. &ndash; 6:00 p.m.
 
 
 
 
 
 Medical, dental, vision, 401(k), PTO, and holidays
 
 
 
</div>

Receptionist/Front Office Assistant

University of California Los Angeles

<div><div><div><div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
 
Education, Licenses, Certifications &amp; Personal Affiliations 
<ul><li>
High School Diploma Or equivalent experience (Required)
</li></ul> 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
 
Schedule 
 
8:00 a.m. to 5:00 p.m
 
Union/Policy Covered 
 
CX-Clerical &amp; Allied Services
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971)</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
9933
<div>UC Payroll Title:</div>
BLANK AST 3
<div>Department:</div>
GEOGRAPHY
<div>Appointment Type:</div>
2 - Staff: Career
<div>Anticipated Hiring Pay Scale:</div>
$63,391.68 - $79,511.04 Annually
<ul><li>Full Salary Range:</li></ul>
USD $30.36/Hr. - USD $43.49/Hr.
<div>Onsite | Remote | Hybrid Type:</div>
Flexible-To Be Determined
<div>Department Location:</div>
315 Portola Plz Geography
<div>Full or Part Time:</div>
Full Time</div>

HR / Finance Assistant

Motive Companies

<div>Administrative Assistant - eCommerce / Consumer Goods 
Downtown Los Angeles (Onsite 100%) | $25/hr | Temp to hire<div>
Monday - Friday 8a-5p</div> 
About the Company 
We're a rapidly growing eCommerce brand in the consumer-packaged goods (CPG) industry, known for our innovative products and high-energy culture. Our team blends creativity, precision, and hustle-and we're looking for an Administrative Assistant who can keep up with the pace and bring structure to the chaos. This position offers growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team. 
Why You'll Love Working Here 
This isn't your typical admin role. You'll be in the heart of the action, working directly with leadership, operations, and marketing to keep projects and people on track. Every day is different-and your impact will be seen and appreciated.<div> 
What You'll Do 
<ul><li>Manage calendars, meetings, and travel for senior leaders</li><li>Support daily operations across purchasing, shipping, and vendor coordination</li><li>Assist marketing and product teams with launches, sample requests, and reports</li><li>Maintain digital and physical files, invoices, and office supplies</li><li>Help prepare internal communications and team presentations</li><li>Ensure the office runs smoothly and stays organized</li></ul></div> 

<div>What We're Looking For 
<ul><li>2+ years of administrative or office coordination experience (preferably in eCommerce, retail, or consumer products)</li><li>Strong organizational skills and sharp attention to detail</li><li>Experience with Shopify, Amazon Seller Central, or NetSuite a plus</li><li>Advanced Excel or Google Sheets skills</li><li>Clear communicator who thrives in a fast-paced, collaborative environment</li><li>Comfortable working onsite 100% in DTLA</li></ul></div> 
Compensation 
$25/hour 
Full-time position with growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</div>

Administrative Assistant

Adams & Martin Group

<div>
 
 A boutique law practice is seeking an experienced Legal Assistant to support probate, wills, and estate litigation matters in a quiet, professional environment. This part‑time, onsite opportunity is ideal for a Legal Assistant who excels in independent work, maintains a high level of confidentiality, and is skilled in transcription, e‑filing, discovery, and trial preparation. The role offers steady weekly hours and close collaboration with the attorney, providing valuable hands‑on experience in a specialized practice area.
 
 
 Legal Assistant Key Responsibilities &amp; Requirements:
 
 <ul>
 <li>
 Strong Legal Assistant skills, including transcription, document preparation, state e‑filing, and proof of service
 </li>
 <li>
 Prior experience or familiarity with probate, wills, and estate litigation as a Legal Assistant
 </li>
 <li>
 Ability to operate independently in a quiet office (you will serve as the sole Legal Assistant onsite)
 </li>
 <li>
 Support with discovery, trial preparation, light Excel tasks, and general administrative duties
 </li>
 <li>
 Consistent attention to detail, accuracy, and confidentiality in all Legal Assistant responsibilities
 </li>
 <li>
 Part‑time onsite schedule (24-28 hours/week, Monday-Thursday)
 </li>
 </ul>
 
 Please submit your resume in MS Word format for immediate and confidential consideration for the Litigation Assistant position.
 
 
 
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

Legal Assistant (Part-Time)

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