administrative assistant Jobs in Houston United States

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administrative assistant ii Jobs in Houston United States

administrative assistant ii

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administrative assistant iii

Headsbase LLC

Job Title: Administrative Assistant IIIDuration: 6 MonthsLocation: Houston, TX 77056Note : Candidates with prior experience using Oracle financial systems will be preferred over others!Summary:<ul><li>Responsible for providing administrative support of a sophisticated nature to a dedicated group and/or for one or more leaders. This role will perform a variety of moderately difficult assignments requiring experience, analysis, innovation and judgment! Your work will challenge you, and with our Core Values to guide you, you&rsquo;ll quickly learn and grow with us.</li></ul>Responsibilities/Expectations:<ul><li>Provides administrative and clerical support, including work of a confidential nature</li><li>Responds to inquiries from internal and external business partners</li><li>Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, and reporting</li><li>Maintains cost center data and analysis</li><li>Assists with preparation of budgets and forecasts</li><li>Supervises the work of others on assigned projects</li><li>Mentors' others</li></ul>Education/Years of Experience:<ul><li>Required: High school diploma/GED and minimum five (5) years of progressive experience in general office, clerical or administrative support</li><li>Preferred: Some college or associate&rsquo;s degree</li><li>Administrative Assistance experience</li><li>Experience working with executives</li></ul>Other Requirements:<ul><li>Strong verbal and written communication skills</li><li>Proficiency in Microsoft Office Applications and PC skills</li><li>Demonstrates excellent organizational/interpersonal skills and safety as the upmost priority</li><li>Preferred: Experience using Oracle financial systems</li><li>Preferred: Basic knowledge of SharePoint</li></ul>In addition to the standard qualifications, we're looking for candidates who have a strong executive presence and professionalism. Responsibilities will include ordering catering, scheduling conference rooms, managing travel arrangements, and handling expenses. While the directors aren't very needy on a day-to-day basis, the role could potentially involve supporting up to five directors.Pay: $28.00 per hourExpected hours: 40 per weekWork Location: In person

Administrative Assistant - III

Optum

<div>Explore opportunities with Kelsey-Seybold Clinic, part of the Optum family of businesses. Work with one of the nation's leading health care organizations and build your career at one of our 40+ locations throughout Houston. Be part of a team that is nationally recognized for delivering coordinated and accountable care. As a multi-specialty clinic, we offer care from more than 900 medical providers in 65 medical specialties. Take on a rewarding opportunity to help drive higher quality, higher patient satisfaction and lower total costs. Join us and discover the meaning behind Caring. Connecting. Growing together. 
We are seeking qualified candidates for the role of Medical Assistant at varying levels (I, II, III). The selected candidate will be placed at the appropriate level based on qualifications and experience. All levels contribute to patient care under the supervision of licensed medical professionals, with increasing responsibilities at higher levels. 
Primary Responsibilities:
Medical Assistant I:<ul><li>
Provide supportive patient care functions under supervision</li><li>
Ensure patient safety and comfort in accordance with legal and professional standards</li><li>
Perform delegated tasks as directed by a physician or RN</li></ul>
Medical Assistant II:<ul><li>
Includes all duties of MA I</li><li>
Administer injectables and perform advanced clinical tasks</li><li>
Requires additional experience and/or certification</li></ul>
Medical Assistant III:<ul><li>
Includes all duties of MA I and II</li><li>
Perform high-level clinical procedures</li><li>
Serve as a resource for less experienced staff</li></ul> 
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:<ul><li>
High School Diploma or GED</li><li>
Graduate of an accredited Medical Assistant program OR 1+ years of directly related experience without certification</li><li>
BLS certification through the American Heart Association</li><li>
Basic medical/nursing terminology experience</li><li>
Computer proficiency</li></ul> 
Preferred Qualifications:
For MA II:<ul><li>
5+ years of directly related experience</li><li>
Certification/Registration as a Medical Assistant</li></ul>
For MA III:<ul><li>
Certification/Registration as a Medical Assistant</li><li>
8+ years of directly related experience</li><li>
Experience in Ambulatory Care</li><li>
EPIC and Windows-based computer systems experience</li></ul> 
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $16.15 to $28.80 per hour based on full-time employment. We comply with all minimum wage laws as applicable 
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. 
OptumCare is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. 
OptumCare is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.</div>

Medical Assistant-Family Medicine-Upper Kirby

San Jose Based Company

Job description:Overview We are seeking a detail-oriented and organized Office Assistant in our Mobile Home Community to join our dynamic team. This role is essential in maintaining smooth office operations, supporting administrative functions, and providing excellent customer service. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. Experience with office management software, clerical tasks, and a professional demeanor are highly valued. Bilingual abilities are a plus to assist diverse client needs.Duties<ul><li>Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism and courtesy</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and correspondence</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Assist with bookkeeping tasks using QuickBooks or similar software as needed</li><li>Provide customer support via phone, email, or in person while maintaining excellent phone etiquette</li><li>Support office management activities such as supply inventory, mail distribution, and general administrative support</li><li>Maintain a clean and organized work environment to promote efficiency and professionalism</li><li>Perform clerical duties including typing reports, managing files, and supporting other administrative functions as required</li></ul>Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Excellent written and verbal communication skills; bilingual abilities are preferred</li><li>Experience with front desk operations, multi-line phone systems, and customer service excellence</li><li>Familiarity with office management software such as QuickBooks or bookkeeping tools is a plus</li><li>Demonstrated clerical experience including data entry, filing, proofreading, and calendar management</li><li>Strong computer literacy with the ability to adapt to new software quickly</li><li>Time management skills to handle multiple responsibilities efficiently</li><li>Professional phone etiquette and customer support skills for positive client interactions</li><li>Previous experience as an office assistant or personal assistant is advantageous but not required</li></ul>Job Type: Full-timePay: From $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

JSL Multi Management Co

**MUST BE BI-LINGUAL IN SPANISH/ENGLISH**Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with efficiency, and support daily office operations. Your energetic approach and attention to detail will help create a welcoming environment while ensuring smooth workflow across departments. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced setting, contributing to the overall success of our organization.Duties<ul><li>Greet visitors and clients at the front desk with professionalism and warmth, providing excellent customer service and assistance.</li><li>Operate multi-line phone systems, answer inquiries, direct calls appropriately, and maintain phone etiquette at all times.</li><li>Manage calendar appointments, schedule meetings, and coordinate conference room bookings using Microsoft Office and Google Workspace tools.</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.</li><li>Handle correspondence via email and phone, supporting internal communication needs efficiently.</li><li>Maintain office supplies inventory, place orders as needed, and ensure the office environment remains tidy and organized.</li><li>Support bookkeeping activities using QuickBooks or similar software for basic financial record-keeping.</li><li>Assist with clerical tasks such as photocopying, scanning documents, and preparing reports or presentations.</li><li>Provide administrative support to team members or executives as needed, including personal assistant duties like calendar management and travel arrangements.</li></ul>Qualifications<ul><li>Proven experience in an office environment with strong clerical or administrative skills.</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.</li><li>Familiarity with QuickBooks or bookkeeping software is a plus.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced setting.</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience in customer service or front desk roles is preferred.</li><li>Attention to detail in proofreading documents and managing schedules accurately.</li><li>Ability to handle confidential information discreetly while demonstrating professionalism at all times. Join us as an Office Assistant if you&rsquo;re energetic, detail-oriented, and eager to support a vibrant team! Your dedication will help foster a welcoming environment while ensuring operational excellence every day!</li></ul>Pay: From $14.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Houston Drapery Center

Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming, and professional office environment. This paid position offers an exciting opportunity for someone eager to develop their office management skills while contributing to a vibrant team.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism</li><li>Operate multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software</li><li>Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to ensure a tidy workspace</li><li>Support calendar management and appointment scheduling for staff members and executives</li><li>Assist with bookkeeping duties including invoice processing and basic financial record keeping</li><li>Provide excellent customer service by supporting clients, vendors, and internal teams with timely responses and support</li><li>Maintain office organization through filing systems, inventory management, and document management procedures</li><li>Support office management activities to improve workflow efficiency and overall office operations</li></ul>Experience<ul><li>Prior office experience or administrative support experience is required; familiarity with office procedures is highly preferred</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Drive) is essential</li><li>Experience with QuickBooks or other bookkeeping software is a plus</li><li>Bilingual skills are highly desirable to assist diverse client needs effectively</li><li>Strong organizational skills with the ability to prioritize tasks and manage time efficiently in a fast-paced environment</li><li>Excellent communication skills with professional phone etiquette and customer service orientation</li><li>Clerical skills such as typing quickly and accurately, proofreading documents, and data entry are necessary</li><li>Knowledge of front desk operations, multi-line phone systems, medical or dental receptionist duties, or personal assistant experience will be advantageous</li></ul>Join us as an Office Assistant where your enthusiasm meets your organizational talents! Be part of a team that values proactive support, clear communication, and a positive work environment. This role offers the chance to grow your administrative expertise while making a meaningful impact every day.Pay: $18.00 - $22.00 per hourWork Location: In person

Rice University

<div>Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
<h2 class="jobSectionHeader">About Rice:
</h2>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence. 
 
Position Summary:
 
The Administrative Assistant II role provides advanced administrative and operational support to the Office of Admission at Rice University. This position plays a critical role in ensuring the smooth and efficient functioning of daily operations within a fast-paced and service-oriented environment. Reporting to the Deputy Director of Administration and working in concert with an administrative team, the Administrative Assistant II performs complex administrative tasks, manages office calendars and schedules, and assists with the planning and execution of key admission-related processes and events.
Ideal Candidate Statement:
 
The ideal candidate for the Administrative Assistant II position will demonstrate strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities with minimal supervision. This role requires excellent communication skills and a customer-service mindset, as it serves as a key point of contact for internal and external stakeholders, including prospective students, families, and university partners. The Administrative Assistant II is expected to exercise independent judgment, handle sensitive information with confidentiality, and contribute to a welcoming and inclusive atmosphere aligned with the university's mission.
Workplace Requirements:
 
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration - typically a rotating schedule of three days in office with two remote. Exceptions to this schedule may include special events, in-person meetings/retreats, or busy times of the year. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $19.90&ndash;$20.30 hourly, non-exempt.
 
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
<ul><li>High school diploma or equivalent
</li><li>2+ years&rsquo; experience providing administrative support, preferably in a university setting
<ul><li>In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
</li></ul></li></ul>Skills:
<ul><li>Proficient administrative skills including calendar management, meeting coordination, and office organization
</li><li>Strong written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders
</li><li>Strong interpersonal skills and a commitment to providing excellent customer service
</li><li>Proficiency in Microsoft Office and Google Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new software systems
</li><li>Experience with data entry and database management (e.g., CRM systems like Slate or similar platforms)
</li><li>Exceptional attention to detail and a high level of accuracy in all work
</li><li>Ability to prioritize and manage multiple tasks and deadlines
</li><li>Demonstrated discretion and sound judgment when handling confidential or sensitive information
</li><li>Problem-solving skills and the ability to work independently with minimal supervision
</li><li>Flexibility and adaptability to support changing office needs and event-based workloads
</li><li>Team-oriented mindset with the ability to collaborate effectively with colleagues across the division 
 
</li></ul>Preferences:
<ul><li>3+ years of administrative support experience, preferably in a higher education or admission-related setting
</li><li>Familiarity with student information systems or CRM platforms such as Slate, Banner, or Salesforce
</li><li>Experience supporting events or programs, including scheduling, logistics, and vendor coordination 
 
</li></ul>Essential Functions:
<ul><li>Responsible for one or more administrative and business functions, including processing and managing student hire payroll, event management, onboarding coordination, FERPA file requests, and/or expense reporting
</li><li>Serves as a key point of contact for prospective students, families, school counselors, and campus partners by providing timely, accurate, and courteous responses via phone, email, and in-person interactions
</li><li>Greets and assists campus visitors to the Office of Admission and Welcome Center, ensuring a welcoming and professional first impression for campus visit registrants and walk-in visitors
</li><li>Provides high-level administrative support to Office of Admission staff, including managing calendars, scheduling meetings, and preparing communications
</li><li>Supports the planning, coordination, and execution of on-campus and virtual admission events, assisting with registration, guest services, and event logistics&mdash;from daily campus visits to large event days
</li><li>Maintains accurate and confidential records, enters and updates applicant data in internal systems, and assists with the generation of reports and queries
</li><li>Responds to general inquiries about the admission process, policies, and deadlines, and escalates complex issues to the appropriate staff member when necessary
</li><li>Manages the daily operations of the front office, including organizing supplies, maintaining office appearance, and coordinating mail, deliveries, and print materials
</li><li>Assists with onboarding and coordination of student workers and may provide guidance to junior administrative staff as needed
</li><li>Assists with the coordination and logistics of admission-related events, meetings, travel, and special projects 
 
</li></ul>Additional Functions:
<ul><li>Knowledge of university policies, procedures, and organizational structures
</li><li>Ability to draft and edit professional correspondence and documents with minimal oversight
</li><li>Participates in ongoing efforts to improve office workflows, enhance customer service, and support a positive and inclusive work environment
</li><li>Understanding of admissions or enrollment operations and the academic calendar cycle
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Administrative Assistant II

Rice Engineering

Explore 209+ Administrative assistant iii in Houston United States this March. Find roles across top companies and apply now to boost your career.

209 administrative assistant iii jobs In Houston United States

Administrative Assistant - III

Medical Assistant-Family Medicine-Upper Kirby

Office Assistant

Office Assistant

Office Assistant

Administrative Assistant II

Administrative Assistant II